1Call to Order1min
1.1Roll CallProcedural
2Oral Communication on Closed Session Items Only
2.1If you have public comment related to a Closed Session item, please post it on the links under Public Content prior to the Closed Session Meeting or immediately upon the meeting opening.Information
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Public Comment Links: English: https://forms.gle/HZ7z7ASjsPhgaj1z7 Spanish: https://forms.gle/E61LxMiZzoRDo1G56 §
3Closed Session – 5:00 p.m.
3.1CONFERENCE WITH LEGAL COUNSEL— ANTICIPATED LITIGATION (Significant exposure to litigation pursuant to Paragraph (2) of subdivision (d) of Section 54956.9). One case: confidential pupil matter.Action (Consent)
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Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
3.2CSEA Negotiations UpdateDiscussion
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3.3RCTA Negotiations UpdateDiscussion
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40:05Reconvene to Regular Session at Approximately 7:00 p.m.2min
4.10:06Roll CallProcedural
4.20:22Report Out on Closed Session from February 26, 2025Information
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50:22Welcome1min
5.1Welcome by the School Board President, Mike WellsProcedural
62:05Changes to the Agenda1min
6.12:05Additions, Deletions, or Modifications to the AgendaDiscussion
72:05Approval of Agenda1min
7.12:05Approval of AgendaAction
82:09Oral Communication
8.1If you have public comment related to a Regular Board Meeting item, please post it on the links available under Public Content prior to the Regular Board Meeting or immediately upon the meeting opening.Information
Item details
Public Comment Links: English: https://forms.gle/enjhZK4R2dFt533w9 Spanish: https://forms.gle/NvnarwZtYAa6F75i7 §
9Bond Program Discussion Item(s)30min
9.12:11Update on the Facilities Master PlanDiscussion
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Rationale: Overview This informational update provides the Board of Education with the latest developments on the Redwood City School District’s (RCSD) Facilities Master Plan (FMP). It will outline the progress made in assessing facility needs, engaging with stakeholders, and developing a strategic approach to prioritizing projects for the district’s schools. Background The Facilities Master Plan is a district-wide initiative aimed at assessing and addressing the unique infrastructure needs of each school site. The planning process incorporates comprehensive data collection, stakeholder engagement, and strategic project prioritization to maximize the impact of available funding. The FMP process ensures facility improvements support educational programs, enhance student learning environments, and address safety, security, and maintenance needs. Key Components of the Facilities Master Plan Update 1. Process Overview The FMP follows a structured approach that includes master planning, programming, and design, with continuous stakeholder engagement. The current phase includes information gathering, needs assessment development, and preliminary planning. 2. Indicators of Quality (IoQ) Six key categories are used to assess the impact of each proposed improvement: Educational Programs Community Support Learning Environment Quality Maintenance and Operations Safety and Security Code Compliance Projects are scored based on input from Site Committee Meetings, Community Forums, and Executive Committee assessments. 3. Community Engagement Community Forum Meetings will be conducted in March, to present the draft FMP for each school and gather feedback. Feedback will be collected using interactive tools such as Mentimeter to ensure broad participation. 4. Approval Timeline February 26, 2025: Board Update March 2025: Community Forum Meetings. April 9, 2025: QKA publishes an updated draft FMP. April 2025: Tentative Board Study Session. May 2, 2025: Final FMP published. May 14, 2025: Board presentation and approval of the final FMP. 5. Next Steps Continue stakeholder engagement through committee meetings and community forums. Finalize cost estimates and project prioritization. Prepare for Board review and approval of the final Facilities Master Plan in May 2025. Conclusion The Facilities Master Plan is a critical initiative to ensure that RCSD facilities align with the district’s educational goals and community expectations. Continued collaboration with the Board, district leadership, school sites, and the community will help refine the plan and guide future improvements to district facilities. No formal action is required at this time. This update is for informational purposes only. Financial Impact: None. Submission for Approval Prepared by: Rick Edson, CBO; Martin Cervantes, Interim Bond Program Director; Eric Van Pelt, VPCS, Bond Program Manager Approved by: John R. Baker, Ed.D., Superintendent §
10School/Community Reports40min
10.125:15Annual Update to the Local Control Accountability Plan (LCAP)Information
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Rationale: Senate Bill 114 (2023) added Education Code 52062 (a) (6) requiring the district to present a report on the annual update to the Local Control and Accountability Plan (LCAP) and the local control funding formula Budget Overview for Parents (BOP) on or before February 28 each at a regularly scheduled meeting of the governing board or body of the LEA. The report includes both of the following: All available midyear outcome data related to metrics identified in the current 2024-2025 LCAP; and, All available midyear expenditure and implementation data on all actions identified in the current LCAP. Financial Impact: $67,369,707 out of the LCAP Fund. Submission for Approval Prepared by: Anna Herrera, Assistant Superintendent Ed. Services Approved by: John R. Baker, Ed.D., Superintendent §
11Discussion Items30min
11.11:25:17First Reading and Discussion of Board Policy 3515.5: Sex Offender NotificationDiscussion
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Rationale: It is the Administration’s recommendation that the School Board read and discuss board policy and administrative regulation 3515.5: Sex Offender Notification This policy is new to Redwood City School district. This policy clarifies that a district employee to whom sex offender information is disclosed by a law enforcement entity may only disclose the information when authorized by the law enforcement entity and in the manner authorized. Additionally, the policy includes the purposes for which a registered sex offender’s electronic mail address or username used for instant messaging or social networking or other internet identifier may be used by the district police/security department or released to another law enforcement entity. This board policy was reviewed by the Board Policy Committee. Revisions resulted from changes from the California School Boards Association and suggestions from Redwood City School District staff. This administrative regulation has been updated to emphasize that the components of the plan for receiving and communicating information about registered sex offenders residing within district boundaries are related to the safety of children. Additionally, the regulation has been updated to include the specific means of providing notice when the principal has granted permission to a person who is required to register as a sex offender to come into a school building or upon school grounds to volunteer at the school. The administrative regulation is included for reference only Financial Impact: No financial impact to the School District at this time. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
11.21:26:16First Reading and Discussion of Board Policy 6170.1 Transitional KindergartenDiscussion
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Rationale: It is the Administration’s recommendation that the School Board read and discuss board policy Board Policy 6170.1 Transitional Kindergarten. This board policy has been updated to reflect new law (AB 2268, 2024) which exempts students in transitional kindergarten (TK) from the requirement to be assessed in English listening and speaking for purposes of initial identification as an English learner, and new law(SB 153, 2024) which requires districts that commingle TK students and California State Preschool Program children in the same classroom to complete an observation using the Classroom Assessment Scoring System (CLASS) tool and CLASS environment tool. This board policy was reviewed by the Board Policy Committee. Revisions resulted from changes from the California School Boards Association and suggestions from Redwood City School District staff. Financial Impact: No financial impact to the School District at this time. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
12Consent Items1min
12.11:27:06Approval of Consent ItemsAction
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12.21:27:06Approval of the February 5 Board Meeting MinutesAction (Consent)
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Rationale: The board minutes have been reviewed by the Clerk, the Superintendent, and Administration. Financial Impact: None. Submission for Approval Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
12.31:27:06Approval of Addendum to the 2024-25 Measure U Application for Roy Cloud SchoolAction (Consent)
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Rationale: For Measure U, Roy Cloud was given a total allotment for the 2024-2025 school year of $154,719 and a carryover from 2023-24 of $28,863 for a total of $183,582. Roy Cloud's School Site Council met on January 28, 2025, to discuss and approve the Measure U Addendum. The following are amendments proposed for Measure U for Roy Cloud School for the 2024-25 school year: Funding to support staff with access to Vocabulary A-Z and Achieve3000 to support the learning of scholars. Vocab A-Z supports higher-level language acquisition and supports EL progress with an EL component. Achieve 3000 allows for upper elementary and middle school teachers to access more reading support for scholars. We will allocate $4,100 to these resources. Fund additional Chromebooks to scholars with a total allocation of $19,763. With the financial support to obtain more Chromebooks, we can support the continuation of scholar learning with equipment that is new and usable. Fund additional supplies for teachers to engage in enrichment activities in the classroom with a total of $5,000 allocated from the carryover amount. With the support of more supplies in the classroom, teachers can create dynamic lessons and carry out plans with ease for the benefit of scholar progress and success. Some supplies could include: ● Notebooks (wide-ruled and college-ruled) ● Index cards (for flashcards and notes) ● Scissors ● Whiteboards & dry-erase markers ● Clipboards ● Sticky notes ● Classroom timers ● Anchor chart paper ● Bulletin board materials ● Markers & colored pencils ● Construction paper ● Engineering design tools (e.g., straws, tape, string) ● Calming corner supplies (stress balls, fidget tools, comfy seating) ● Feelings chart All of the members in attendance at the January 28th School Site Council meeting voted to approve the recommendations at the meeting (the Principal abstained as directed). An updated application for Measure U funds is attached for review. Financial Impact: Please see the attachment for details. Submission for Approval Prepared by: Melissa Bowdoin, Principal Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
12.41:27:06Approval of Addendum to the 2024-25 Measure U Application for Orion Alternative and Mandarin Immersion SchoolAction (Consent)
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Rationale: For Measure U, Orion Alternative and Mandarin Immersion School was given an allotment for 2024-2025 of $120,177 and a carryover from 2023-24 of $38,681 for a total of $158,858. Orion's School Site Council met on January 29th, 2025, to discuss and approve the Measure U Addendum. The following are amendments proposed for Orion’s Measure U for the 2024-25 school year: Allot $7,324 for tech updates to support scholar access to district-provided technology by covering the costs of tech repairs. Allot $9,000 for WIN (What I Need) Block learning resources to enhance student learning through challenging and remedial support. These programs and materials will supplement the Math and ELA curriculum, helping teachers provide differentiated instruction for all students. Allot $12,000 for the Handwriting Without Tears curriculum and training for K-5th grade students and teachers. This multi-sensory program enhances reading and writing by developing fine motor skills, proper letter formation, and phonemic awareness, building a strong foundation for fluency and higher-level literacy skills. Allot $1,400 for Silicon Valley Mathematics Initiative supplemental resources to expand opportunities for scholars to engage in math enrichment, including dedicated time and space for math projects, word problems, and the Problem of the Month (POM). Increase funds by $5,207 to support teacher planning for FOSS Science, Integrated Units, Phonics Instruction, Multicultural Studies, Mandarin Language Arts, Cultural Learning, and the Pedagogy of Confidence. A professional development instructional coach will provide in-district training for K-5 teachers on FOSS Science units, while teachers will receive planning time with a substitute to participate in FOSS Science Unit planning days. Additionally, funding will support teacher attendance at out-of-district professional development and conferences focused on English literacy, Mandarin literacy, and mathematics. Increase funds by $2,150 to provide stipends for teachers to lead and/or participate in the MTSS site leadership meeting, Superintendent’s Advisory Council, PBIS committee, site Facilities Master Planning committee, site Growth Plan committee, PTO, School Site Council, Cultural & Diversity committee or other committees that involve making decisions regarding school community, student programs, and behavior management. Increase funds by $1,600 to support school-wide cultural, academic, and community celebrations during school days, after school, and on weekends, designed to engage all students and families. Events will include Maze Day, Mid-Autumn Harvest Moon Festival, Hispanic Heritage Month, Author Illustrator Fair, Lunar New Year, STEAM, Science and Math Festivals, Multicultural activities, Asante Walk-a-Thon, Read-a-Thon, Dragon Boat Festival, TK/Kindergarten Fall Pumpkin Activity, and more. All of the members in attendance at the January 29th, 2025, School Site Council meeting voted to approve the recommendations at the meeting. An updated application for Measure U funds is attached for review. Financial Impact: Please see the attachment for details. Submission for Approval Prepared by: Winnie Chen, Principal Approved by John R. Baker, Ed.D. Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
12.51:27:06Approval of Addendum to the 2024-25 Measure U Application for North Star Academy (NSA)Action (Consent)
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Rationale: For Measure U, North Star was given an allotment for 2024-2025 of $135,205 and a carryover from 2023-24 of $123,165 for a total of $258,370. The North Star School Site Council met on December 3, 2024, to discuss and approve the Measure U Addendum. The following are amendments proposed for North Star's Measure U for the 2024-25 school year: Increase the allocated amount for After School Homework Center Stipends from $15,000 to $23,000 to allow for the after-school support with a focus on Tier II students, as identified by classroom teachers and data, who need specific skill development as well as executive function instruction and support. Allot $14,000 to fund PE+ teaching 2 classes of PE each content period. This will allow grade levels to meet as teams to collaboratively plan. Increase Planning and Release Time from $29,359 to $30,785 to allow for release time for student-focused meetings on data inquiry cycles. Allot $6,000 to fund the purchase of student workbooks for Wayfinder curriculum for social-emotional learning. Increase the Music Teacher funding from $3,221 to $4,960 due to the actual site allocation from Prop 28 being less than projected. Allot $7,000 in Technology Repairs in order to provide materials for district technicians to quickly repair screens and keyboards. Additionally, provide funding for technology repairs that need to be performed by outside vendors and devices that are beyond repair, requiring replacement. Allot $85,000 for Technology Refurbishment to begin a system of refurbishing our fleet of Chromebooks over a planned period of time. Our current fleet of Chromebooks was mostly purchased in two large batches and will age out at the same time. Funding this refurbishment will allow us to spread out our Chromebook fleet’s expected lifespan. All of the members in attendance at the December 3, 2024, School Site Council meeting voted to approve the recommendations (the Principal abstained as directed). An updated application for Measure U funds is attached for review. Financial Impact: Please see the attachment for details. Submission for Approval Prepared by: Erin Kekos, North Star Academy Principal Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
12.61:27:06Approval of Personnel ReportAction (Consent)
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Rationale: The attached Personnel Report includes personnel recommended for hire, personnel requesting leave of absence, and personnel leaving employment. Financial Impact: All positions are approved in the 2024-2025 budget. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
12.71:27:06Approval of Comprehensive School Safety Plans (Public) 2024-2025Action (Consent)
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Rationale: The development of comprehensive school safety plans (CSSPs) is mandated by California Education Codes 32280-32282. This mandate states that each school’s Site Council, or a Safety Planning Committee authorized by the Site Council, shall develop a plan that addresses the safety concerns identified through a systematic planning process. These plans support school sites in being as prepared as possible for emergencies and maintaining safe and secure school environments throughout the year. Each year, the CSSPs must be approved by the Governing Board by March 1, per Education Code 32286. The plans for each school site were updated and approved by the School Site Council by Feb 1. As linked below, each CSSP has already been approved and coordinated by the respective school site councils or school safety planning committees through a public meeting. Additionally, CSSPs are audited by an independent third-party company annually. This continues to result in certified CSSPs to meet and exceed California Education Codes' minimum requirements. Financial Impact: None. Submission for Approval Prepared by: Antonio Perez, Director of Student Services Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
12.81:27:06Ratification of Warrant Registers, January 1, 2025 - January 31, 2025Action (Consent)
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Rationale: Education Code Section 42631 states that all payments from funds of a school district shall be made by written order of the governing board of the district. The attached report consists of expenditures from various funds in the amount of $5,828,381.56 for the period January 1, 2025, through January 31, 2025. Financial Impact: The total disbursement from the San Mateo County Treasurer's Office amounts to $5,828,381.56 and represents actual expenditures for all funds. Submission for Approval Prepared by: Rick Edson, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
13Action Items45min
13.11:27:25Submission of 2025 CSBA Delegate Assembly NominationsAction
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Rationale: CSBA’s Delegate Assembly is a vital link in the association’s governance structure. Working with local districts, county offices, the Board of Directors and Executive Committee, Delegates ensure that the association reflects the interests of school districts and county offices of education throughout the state. There are two required Delegate Assembly meetings each year. The Delegate Assembly provides policy direction for the association, elects officers and directors, and ensures that the association reflects the interests of school districts and county offices of education. The Delegate Assembly consists of: More than 280 elected board members from CSBA's 21 geographic regions; A 31-member Board of Directors; Past presidents of CSBA serving on local school boards; As described in Article III, Section 1, of CSBA's Bylaws, the Delegate Assembly has the following powers and duties: Adopt the policy platform every two years. The policy platform provides a broad framework for implementing the association’s vision, mission, and strategic directions, and as such guides the association’s policy and political leadership activities Adopt policies and positions as needed to supplement the policy platform Provide testimony or input on critical issues during special hearings at Delegate Assembly meetings Elect the association’s officers and Board of Directors Serve on standing committees, councils, task forces, and focus groups Adopt the corporate bylaws Provide two-way communication with local board members Provide advocacy on behalf of children, public education, school boards and the Association Support and participate in the association’s activities and events. Election to Office Delegates are elected by CSBA member boards. Delegates are elected to represent and serve a two-year term. Nominees for a delegate seat must be a board member from a CSBA member board in the nominating board's region. The Board may vote for up to the number of seats to be filled in the region or subregion as indicated on the ballot. For example, if there are three seats up for election, the Board may vote for up to three candidates. The Board may cast no more than one vote for any one candidate. The ballot also contains a provision for write-in candidates; their name and district must be clearly printed in the space provided. The ballot must be signed by the Board President, Superintendent, or Board Clerk as a designee of the board. Envelopes with the ballots must be postmarked by the U.S. Post Office on or before Monday, March 17 , without exception. Financial Impact: None. Submission for Approval Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
13.21:28:20Adoption of Resolution No. 16, Release and Reassignment of Certificated Administrator(s)Action
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Rationale: California Ed Code 44951 states that employees will be notified prior to March 15th that they may be released or reassigned. Financial Impact: Reduction to General and Categorical funds to be determined. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
13.31:29:15Adoption of Resolution No. 17, Reduction or Elimination of Certificated Services for Fiscal Year 2024-2025Action
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Rationale: Due to the reduction or discontinuance of particular kinds of service pursuant to Education Code Section 44955, the School Board resolves that the legal number of certificated district employees as stated in the attached resolution, not be reemployed for the 2025-2026 school year. Financial Impact: Reduction to General and Categorical funds to be determined. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
13.41:32:14Adoption of Resolution No. 18, Reduction of Certain Classified Services for Fiscal Year 2024-2025Action
Maria Stockton (3min) — As CSEA chapter president, Stockton expressed concern that instructional assistants are not trained alongside teachers on curriculum changes, and argued that classified staff cuts harm students, teachers, and families given how central these employees are to daily school operations.
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Rationale: Due to the reduction or discontinuance of particular kinds of service pursuant to Education Code Section 45117, the School Board resolves that the legal number of classified district employees as stated in Resolution No. 18 (attached) not be reemployed for the 2025-2026 school year. Financial Impact: Reduction to General and Categorical funds to be determined. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
13.51:36:57Adoption of Resolution No. 19, Resolution to Approve Standards for Local Certification of Universal Transitional Kindergarten TeachersAction
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Rationale: Effective August 1, 2023, The California Department of Education requires additional qualifications beyond traditionally required Multiple Subject Teaching Credential for teachers assigned to Universal Transitional Kindergarten (TK) classrooms if they began teaching TK after July 1, 2015. Adoption of this Resolution will allow for an exception to the current requirements for teachers to work in the TK program. To review the current requirements for Transitional Kindergarten, please see the link below. https://www.ctc.ca.gov/credentials/assignment-resources/transitional-kindergarten Financial Impact: None Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
13.61:41:39Adoption of Resolution No. 20, Approval of Education Code and Title V Options for Teaching Assignments 2024-2025 School YearAction
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Rationale: Education Code (EC) and Title 5 Regulations (T5) provide local educational agencies (LEAs) with educator assignment options that can be used when an LEA is unable to assign a certificated employee with the appropriate credential. These options, known as Local Assignment Options (LAOs), allow flexibility at the local level and are used solely at the discretion of the LEA. LAOs require the teacher serving on the LAO to give their consent for the assignment and LAOs pertaining to teachers are for general education assignments only and cannot be used for special programs such as Special Education, Career Technical Education, or English Learner Assignments. For LAOs that require governing board authorizations, the placement should be approved by the governing board prior to the start of the assignment. This is because educators placed in classrooms without board approval have not begun serving based on the LAO, and are in fact misassigned. These educators will remain misassigned until the board approval is in place. Misassignments should be corrected within 30 Calendar days. As well, governing board approval is required annually. This is intended to guarantee transparency in assignments, as board agendas are public and accessible to parents and stakeholder groups. EC 44831 allows the holder of a license issued by the Speech-Language Pathology and Audiology Board and has earned a master's degree in communication disorders to provide speech and language services. Name: Anna Lyons Location: Kennedy Middle School Title: Speech Language Pathologist Ed Code: EC 44831 The Deputy Superintendent is satisfied that the teacher listed above has adequate skills and knowledge of the subject to be taught. Financial Impact: None Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
13.71:43:31Approval of Release of Temporary TeachersAction
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Rationale: Pursuant to Ed Code 44954, Governing boards of school districts may release temporary employees requiring certification qualifications under the following circumstances: (a) At the pleasure of the board prior to serving during one school year at least 75 percent of the number of days the regular schools of the district are maintained. (b) After serving during one school year the number of days set forth in subdivision (a), if the employee is notified before the end of the school year of the district’s decision not to reelect the employee for the next succeeding year. Financial Impact: Reduction to General and Categorical funds to be determined. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
13.81:44:55Approval of Declaration of Need for the 2025-2026 School YearAction
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Rationale: The Declaration of Need is the annual form submitted to the Commission by county offices of education, public school districts, state-wide agencies, or non-public schools or agencies that contains the employing agency's estimated number of Emergency Permits and Internships that will be requested during the school year. Employing agencies must certify recruitment practices and estimate staffing on the Declaration of Need. The Emergency Permits for 30-day Substitute Teaching Permits, Emergency Children Center Instructional Permits, and credential waivers are not to be included in this Declaration. The District makes every reasonable effort to recruit fully qualified teachers for an assignment. If a fully qualified teacher is not available, the district recruits individuals in the following order: 1) A candidate who is scheduled to complete initial preparation requirements within six months; and 2) A candidate who is qualified to participate in an approved internship program in the region of the school district. The Commission must have a current Declaration of Need on file prior to processing applications for Emergency and Limited Assignment Permits. The Declaration of Need is valid for one year and will expire on June 30th following its submission to the Commission. For public school districts, the Declaration of Need must be presented in its entirety to the governing board at a regularly scheduled public meeting of that board. The governing board must vote to approve the Declaration, and it may not be presented as part of a consent calendar. The board and the public must have the opportunity to see the number of emergency permits that the district reasonably expects to request in each category and to understand the reasons for such requests. Financial Impact: None. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
141:46:43Board and Superintendent Reports10min
14.1Report from Board Members and SuperintendentReports
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Rationale: The School Board and Superintendent Baker will report out on meetings, attended events, upcoming events, school site visits, etc. Financial Impact: None at this moment. Submission for Approval Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
151:50:27Information5min
15.1Contract Update Information and Credit Card SummaryInformation
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Rationale: Attached is a list of contracts that the Administration signed from October 1, 2024, to December 31, 2024, as well as a summary of District Office and Facilities Department credit card activities from October 1, 2024, to December 31, 2024. At the May 8, 2019, board meeting, the Board approved a revision to Board Policy 3312, which provides guidelines for contract administration. The revised policy allows the Superintendent and the Chief Business Official to enter into all contracts up to $60,000, with some exceptions. Financial Impact: Total contracts signed from October 1, 2024, to December 31, 2024, is $17,752,248.50. The total expenditures using the District Office Visa credit card from October 1, 2024, to December 31, 2024, were $11,812.81, and the Facilities Visa credit card from October 1, 2024, to December 31, 2024, was $7,489.89. Submission for Approval Prepared by: Rick Edson, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
15.2Information on San Mateo County Investment Fund - December 2024Information
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Rationale: Education Code Sections 41001 and 41002 generally provide that all money received by or apportioned to a school district shall be paid into the county treasury to be placed to the credit of the proper fund of the district. Pursuant to California Education Code Section 41015, the District may invest all or part of funds deposited in a Special Reserve Fund or any surplus monies not required for the immediate necessities of the District in any of the investments specified in California Government Code Sections 16430 or 53601. Historically, districts in San Mateo County have been depositing all of their funds into the county treasury. The County Treasurer has made investment decisions for the school districts, which is not a unique practice statewide. School district funds on deposit with the county treasury, along with funds deposited by other agencies, are placed in a County investment pool, and profits and losses realized from these invested funds are shared among the pool participants in proportion to the amount invested. Financial Impact: Gross pool earnings for Month ending December 2024: 3.874% Quarter ending December 2024: 3.836% The current average maturity of the portfolio is 2.04 years, with an average duration of 1.82 years. The portfolio continues to hold no derivative products. Please click the link below to view the investment report for December 2024: https://www.smcgov.org/media/152001/download?inline= Please click the link below to view the copies of the Investment Reports and the Compliance Reports: https://www.smcgov.org/treasurer/investment-information Submission for Approval Prepared by: Rick Edson, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
15.3Information on San Mateo County Investment Fund - January 2025Information
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Rationale: Education Code Sections 41001 and 41002 generally provide that all money received by or apportioned to a school district shall be paid into the county treasury to be placed to the credit of the proper fund of the district. Pursuant to California Education Code Section 41015, the District may invest all or part of funds deposited in a Special Reserve Fund or any surplus monies not required for the immediate necessities of the District in any of the investments specified in California Government Code Sections 16430 or 53601. Historically, districts in San Mateo County have been depositing all of their funds into the county treasury. The County Treasurer has made investment decisions for the school districts, which is not a unique practice statewide. School district funds on deposit with the county treasury, along with funds deposited by other agencies, are placed in a County investment pool, and profits and losses realized from these invested funds are shared among the pool participants in proportion to the amount invested. Financial Impact: Gross pool earnings for Month ending January 2025: 4.139% The current average maturity of the portfolio is 2.22 years, with an average duration of 1.98 years. The portfolio continues to hold no derivative products. Please click the link below to view the investment report for January 2025: https://www.smcgov.org/media/152723/download?inline= Please click the link below to view the copies of the Investment Reports and the Compliance Reports: https://www.smcgov.org/treasurer/investment-information Submission for Approval Prepared by: Rick Edson, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
161:50:41Correspondence1min
16.1Correspondence
171:50:45Other Business/Suggested Items For Future Agenda1min
17.1Possible Other Business/Suggested Items for Future AgendaInformation
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Rationale: The following Schedule of Agenda Items for the 2024-25 School Board meetings (attached hereto) has been revised by the administration. This schedule of board agenda items will be routinely updated as needed. Financial Impact: None. Submission for Approval Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
181:53:20Board Meetings Calendar1min
18.1Changes to the Board Meetings CalendarInformation
Item details
Rationale: The following School Board Meetings Calendar for 2024-25 (attached hereto) has been revised by the administration. This calendar of school board meetings will be routinely updated as needed. Financial Impact: None. Submission for Approval Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
191:54:06Adjournment1min
19.1Adjourn the MeetingAction