10:05Call to Order1min
1.10:05Roll CallProcedural
2Oral Communication on Closed Session Items Only
2.1If you have public comment related to a Closed Session item, please post it on the links under Public Content prior to the Closed Session Meeting or immediately upon the meeting opening.Information
Item details
Public Comment Links: ENGLISH https://forms.gle/1gXpP4YVVcbih32x7 SPANISH https://forms.gle/PrmZa4AGobvHMp7F9 §
3Closed Session - 6:00 pm45min
3.1CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Gov. Code, 54956.8) Property: 750 Bradford St, Redwood City, CA 94063 Agency negotiators: John Baker, Superintendent, Peter Ingram, Consultant, and Clarissa Canady, Legal Counsel, Negotiating parties: Redwood City School District and The Sobrato Organization Under negotiation: Price and terms of payment of Property Exchange AgreementDiscussion
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Rationale: Conference with Real Property Negotiators. Property: 750 Bradford Street, Redwood City, CA 94063 Agency Negotiator: John R. Baker, Superintendent; Peter Ingram, Property Consultant; and Clarissa Canady, Attorney for District. Negotiating Parties: The Sobrato Organization and Redwood City School District. Under Negotiation: Price and terms of payment of Property Exchange Agreement Submission for Approval Prepared by: John R. Baker, Ed.D., Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
40:05Reconvene to Regular Session1min
4.10:05Roll CallProcedural
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4.20:19Report Out on Closed Session from November 20, 2024Information
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50:19Welcome1min
5.1Welcome by the School Board President, Janet LawsonProcedural
65:46Changes to the Agenda1min
6.1Additions, Deletions, or Modifications to the AgendaDiscussion
75:46Approval of Agenda1min
7.1Approval of AgendaAction
85:46Oral Communication
8.1If you have public comment related to a Regular Board Meeting item, please post it on the links available under Public Content prior to the Regular Board Meeting or immediately upon the meeting opening.Information
Item details
Public Comment Links: English: https://forms.gle/Z51dn5Ah56ic8co29 Spanish: https://forms.gle/vWsVx3yVEjHw55bz7 §
95:46Public Hearing10min
Carl Landers (3min) — Urged the board to reject the $17 million no-bid lighting retrofit contract, arguing the 49-year payback period fails to meet the legal cost-savings requirement, and instead asked the district to competitively bid the project to promote transparency and support local contractors.
9.1Public Hearing Regarding the Design-Build Agreement for the District Wide Lighting Retrofit ProjectDiscussion
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Rationale: Approval of the Energy Services Agreement is being presented for action this evening. Pursuant to Government Code 4217.10-4217.18, the Board is required to hold a public hearing prior to approval regarding proceeding with an Energy Retrofit Program. The Public Hearing will be held on November 20, 2024, at 7:00 pm PT, or as soon thereafter as practicable, in the RCSD Boardroom at 750 Bradford St., Redwood City, CA 94063. All interested persons may appear and be heard at the public hearing. The anticipated findings the Board of Trustees will consider are: The anticipated cost to RCSD to implement the energy-related improvement services provided by Southland Industries will be less than the anticipated marginal cost to RCSD of thermal, electrical, or other energy that would have been consumed by RCSD in absence of the proposed purchases. Financial Impact: None at this time. Submission for Approval Prepared by: Martín Cervantes, Interim Bond Program Director; Ben Kerr, VPCS Approved by: John R. Baker, Ed.D., Superintendent §
105:46Bond Program Consent Items1min
10.1Approval of Bond Program Consent ItemsAction
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10.2Approval of Measure T Bond Program Tracking List of Items Under $20kAction (Consent)
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Rationale: This tracking sheet provides the School Board with all recent items $20k and under in a comprehensive list. This list will be sent to the School Board regularly as the POs are compiled. Financial Impact: Total for Fiscal Year 2024-25: $10,000.00. Requested movement from Board Reserve to Project, as needed. Budget Source: Fund 21 – Measure T GO Bond Submission for Approval Prepared by: Martín Cervantes, Interim Bond Program Director; Will Robertson, Bond Program Manager Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
116:14Bond Program Action Items10min
11.1Adoption of Resolution No. 9 and Approval of Energy Services Agreement Between Redwood City School District and Southland Industries for the Purpose of Construction, Installation of Energy Efficiency Measures (lighting retrofit) on District SitesAction
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Rationale: AB 2208 prohibits the sale and distribution as a new manufactured product of screw or bayonet base type compact fluorescent lamps as of January 1st, 2024, and pin-base type compact fluorescent lamps and linear fluorescent lamps as of January 1st, 2025. Fluorescent lights are present throughout the District and must be retrofitted to provide more updated facilities for our staff and students. After extensive review and audits of facilities, it was determined that completing this retrofit would result in a 52% kWh reduction for the District. This translates to an estimated $212,402 or 10% reduction in annual energy costs for the district, based on the yearly energy cost of $2,230,874 in 2023-2024. The proposed contract uses Government Code 4217, allowing a district to pick a design-build partner to construct this project. Government Code 4217 provides many advantages to the typical construction procurement process; it provides an advantageous framework for school districts looking to implement energy-saving projects, allowing them to enter into contracts without the usual competitive bidding process if certain conditions are met. Here are the primary advantages for a school district considering this option: 1. Streamlined Procurement Process Waiver of Competitive Bidding: Under Government Code 4217, if a project is determined to provide cost savings or energy savings, the district can bypass the traditional, often lengthy, competitive bidding process. This can save time, reduce administrative burden, and expedite project timelines. Flexibility in Contractor Selection: The district has the flexibility to select contractors or vendors based on qualifications and project fit rather than just cost, allowing the selection of a provider with a proven track record in energy projects. 2. Energy Cost Savings Long-Term Financial Benefit: The primary condition for using this code is to demonstrate that the project will save energy costs over time. Reducing unpredictable energy costs can improve the district's budget forecasting. Potential Rebates and Incentives: Many energy-related contracts can open up additional rebates and state or federal incentives, offsetting upfront costs and enhancing savings. 3. Positive Environmental Impact Sustainability Goals: Many districts aim to reduce their carbon footprint and promote sustainability. Implementing energy-efficient solutions, such as solar power or LED lighting, aligns with these environmental commitments. Community and Student Benefits: By investing in sustainable infrastructure, districts set an example for students and the community, emphasizing the importance of energy conservation. 4. Reduced Financial Risk Assured Savings Model: Many energy service companies (ESCOs) offer performance-based contracts that guarantee a certain level of energy savings. This can lower financial risk, as the cost savings essentially fund the project, and the district may pay only for the results delivered. Budget Certainty: The energy savings model under Government Code 4217 can provide districts with a clearer financial picture. Because cost savings are guaranteed over the contract’s life, energy expenses are predictable. 5. Improved Facilities and Infrastructure Modernization: Implementing energy projects often involves upgrading aging facilities or equipment, such as HVAC systems or lighting, leading to better facility performance and learning environments. Reduced Maintenance Costs: Newer, more energy-efficient systems generally require less maintenance, freeing up resources for other facility needs. This code allows school districts to maximize energy savings while accelerating project timelines and reducing procedural delays. Financial Impact: The total cost will be $16,964,775 and will be paid out of Fund 21 - Measure S GO Bond Submission for Approval Prepared by: Martin Cervantes, Interim Bond Program Director; Eric Van Pelt, VPCS, Bond Program Manager Approved by: John R. Baker, Ed.D., Superintendent §
1234:09School/Community Reports1hr
12.134:09Update on Workforce Housing Project StatusInformation
Erin Washburn (4min) — As president of the Redwood City Teachers' Association, expressed support for the workforce housing project and raised questions about unit allocation, eligibility criteria, residency time limits, and how the housing would attract and retain newer teachers.
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Rationale: California's affordable housing crisis challenges school districts' ability to attract and retain quality staff. Recognizing the need for workforce housing, the Redwood City School District (RCSD) Board of Trustees initiated a feasibility study in 2019 to explore building district-sponsored housing. Following a 2020 staff survey, which found significant interest in such housing, RCSD identified its district office property in downtown Redwood City as a viable development site. Tonight’s presentation will review RCSD’s efforts to address the community’s housing affordability challenges. The session will include an overview of the current workforce housing project, its envisioned design, and the status of its approval process with the City. The Board will also be briefed on key decisions and actions required in 2025 to move the project forward, making workforce housing a reality in Downtown Redwood City. Financial Impact: None at this time. Submission for Approval Prepared by: John R. Baker, Ed.D., Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
12.21:21:58North Star Academy School Presentation for 2024-2025 School YearInformation
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Rationale: North Star Academy (NSA) will present school data focusing on the alignment of site-level performance with the goals set out in the Local Control and Accountability Plan(LCAP) that align with the SPSA goals. The presentation will identify areas of success as well as address challenges. NSA will take site-specific actions to support district and site priorities that align with district initiatives. 1. Attendance and Suspension 2. English Learners 3. Academic areas of English Language Arts and Mathematics Financial Impact: None at this moment Submission for Approval Prepared by: Anna Herrera, Superintendent, Ed. Services Approved by: John R. Baker, Ed.D., Superintendent §
131:52:28Discussion Items10min
13.11:52:28First Reading and Discussion of Board Policy and Administrative Regulation 6153 - School-Sponsored TripsDiscussion
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Rationale: It is the Administration's recommendation that the School Board read and discuss Board Policy and Regulation 6153 - School-Sponsored Trips This policy has been updated to include recent changes in language and was reviewed by the Board Policy Committee on 10/31/2024. All School Board policies originate from the California School Boards Association. Financial Impact: None Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
13.21:53:13First Reading and Discussion of Board Policy 4157 - Employee SafetyDiscussion
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Rationale: It is the Administration's recommendation that the School Board read and discuss Board Policy 4157 - Employee Safety All School Board policies originate from the California School Boards Association. This policy has been discussed by the Policy Committee. Financial Impact: None Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
13.31:53:53First Reading and Discussion of Board Policy 4161 - LeavesDiscussion
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Rationale: It is the Administration's recommendation that the School Board read and discuss Board Policy 4161 - Leaves. All School Board policies originate from the California School Boards Association. This policy has been discussed by the Policy Committee. Financial Impact: none Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
13.41:53:53First Reading and Discussion of Board Policy 4261 - LeavesDiscussion
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Rationale: It is the Administration's recommendation that the School Board read and discuss Board Policy 4261 - Leaves. All School Board policies originate from the California School Boards Association. This policy has been discussed by the Policy Committee. Financial Impact: None. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
13.51:55:19First Reading and Discussion of Board Policy 4113.4 - Temporary Modified/Light-Duty AssignmentDiscussion
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Rationale: It is the Administration's recommendation that the School Board read and discuss Board Policy 4113.4 - Temporary Modified/Light-Duty Assignment All School Board policies originate from the California School Boards Association. This policy has been discussed by the Policy Committee. Financial Impact: none Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
13.61:55:19First Reading and Discussion of Board Policy 4213.4 - Temporary Modified/Light-Duty AssignmentDiscussion
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Rationale: It is the Administration's recommendation that the School Board read and discuss the new Board Policy 4213.4 - Temporary Modified/Light-Duty Assignment. All School Board policies originate from the California School Boards Association. This policy has been discussed by the Policy Committee. Financial Impact: None. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
13.71:55:44First Reading and Discussion of Board Policy 4040- Employee Use of TechnologyDiscussion
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Rationale: It is the Administration's recommendation that the School Board read and discuss Board Policy 4040 - Employee Use of Technology and Exhibit 4040-E(1) - Employee Use of Technology. All School Board policies originate from the California School Boards Association. This policy has been discussed by the Policy Committee. Financial Impact: None. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
13.81:58:29First Reading and Discussion of Board Policy 4113 - AssignmentDiscussion
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Rationale: It is the Administration's recommendation that the School Board read and discuss Board Policy 4113 - Assignment All School Board policies originate from the California School Boards Association. This policy has been discussed by the Policy Committee. Financial Impact: None. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
142:00:30Consent Items1min
14.1Approval of Consent ItemsAction
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14.2Approval of the October 30 Board Meeting MinutesAction (Consent)
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Rationale: The board minutes have been reviewed by the Clerk, the Superintendent, and Administration. Financial Impact: None. Submission for Approval Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
14.3Approval of the November 6 Board Meeting MinutesAction (Consent)
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Rationale: The board minutes have been reviewed by the Clerk, the Superintendent, and Administration. Financial Impact: None. Submission for Approval Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
14.4Approval of Addendum to the 2024-25 Measure U Application for Adelante Selby Spanish ImmersionAction (Consent)
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Rationale: For Measure U, Adelante Selby Spanish Immersion was given an allotment for 2024-2025 of $141,710 and a carryover from 2023-24 of $18,872 for a total of $160,582. The Adelante Selby School Site Council met on October 23rd, 2024, to discuss and approve the Measure U Addendum. The following are amendments proposed for Measure U for Adelante Selby Spanish Immersion for the 2024-25 school year: Fund the 5th Grade Outdoor Education Science field trip in the amount of $13,000 to help provide a real-life, hands-on experience and an unforgettable overnight field trip experience for our students. Fund the 4th Grade Columbia (Gold Country) Social Studies/Science field trip in the amount of $5,872 to help provide a real-life, hands-on experience and an unforgettable overnight field trip experience for our students. All of the members in attendance at the October 23, 2024, School Site Council meeting voted to approve the recommendations at the meeting (the Principal abstained as directed). An updated application for Measure U funds is attached for review. Financial Impact: Please see the attachment for details. Submission for Approval Prepared by: Warren Sedar, Principal Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
14.5Approval of Addendum to the 2024-25 Measure U Application for Taft Community SchoolAction (Consent)
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Rationale: For Measure U, Taft Community School was given an allotment for 2024-2025 of $93,486 and a carryover from 2023-24 of $23,688 for a total of $117,174. The following are amendments proposed for Measure U for Taft Community for the 2024-25 school year: Increase funding for Teacher Release for Data Analysis and Planning/ Conferences from $2,000 to $6,199. Decrease funding for STEAM/SEAL from $2000 to $0. Increase funding for technology devices from $20,000 to $28,000 to replace old Chromebooks as well as purchase earphones for student use in the classroom. Purchase 10 iPads for various K-2 classrooms. Purchase technology apps for 3rd-5th grades. Replace Redcat systems in various rooms. Increase funding for books in the school library to support reading from $1,511 to $3,000. Provide incentives for students who are making their reading goals through iReady. Increase funding for Social Emotional Learning and PBIS from $2,000 to $5,000 Increase funding for field trips from $3,000 to $12,000 to provide enrichment opportunities for students. Fees for entrance and the cost of buses will be covered. All of the members in attendance at the October 21, 2024, Taft's School Site Council meeting voted to approve the recommendations at the meeting (the Principal abstained as directed). An updated application for Measure U funds is attached for review. Financial Impact: Please see the attachment for details. Submission for Approval Prepared by: David Camarena, Principal Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
14.6Approval of Local Interagency Agreement to Provide Education and Training to Credential CandidatesAction (Consent)
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Rationale: This agreement is between the Redwood City School District and the University of Massachusetts Global. The agreement describes and confirms the expectations and responsibilities regarding traditional clinical practice through which University students enrolled in a credentialing program will gain experience in the public school setting. Financial Impact: none Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
152:00:37Action Items15min
15.12:00:37Adoption of Annual Organizational Meeting Date Set for December 17, 2024 at 7:00 p.m.Action
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Rationale: Education Code Section 35143 sets forth the requirement of each school district, community college district, and county office of education to hold an annual organizational meeting. Per Board Bylaw 9100, at the annual organizational meeting, the Board of Education shall rotate so that each current and re-elected Board member assumes the next higher position in the officer rotation order. Newly elected or appointed board members shall occupy the remaining vacant positions. If there is more than one new board member elected or appointed, there will be a lottery to determine the order of filling the board positions. In order to comply with Bylaw 9100 and Education Code section 35143, the Board shall hold an annual organizational meeting. On behalf of the Board, the Superintendent shall notify the County Superintendent of Schools of the day and time selected. Financial Impact: None. Submission for Approval Prepared by: John R. Baker, Ed.D., Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
15.22:03:01Adoption of Resolution No. 10 Authorizing Continued Funding Application for District California State Preschool ProgramsAction (Consent)
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Rationale: The Child Development Fund ( aka Fund 12 ) is used to account separately for Federal, State, and local revenues to operate the school district's California State Preschool Program (CSPP) for students ( Education Code Section 8328). The Child Development Fund may be used only for necessary expenditures related to the operation of district preschool programs. Redwood City School District offers state preschool programs at Adelante Selby, Garfield, Hawes, Hoover, Orion, Roosevelt, and Taft. These programs provide developmentally appropriate school readiness activities for young children, ages 2 years to kindergarten entry. School readiness is assessed using the California Desired Results Developmental Profile (DRDP) assessment instrument. There are currently 6 AM/PM part-day and 9 full-day preschool programs or a total of 21 preschool programs available for free or at low cost to families who qualify by income or need. Families of moderate means may be accepted into the District State Preschools on a full-fee basis if spaces are available after all eligible families have been served. The District State Preschools have a maximum capacity of 416 and are generally open to serve families Monday to Friday 8:00 AM-4:00 PM. Financial Impact: Not to exceed $9,000,000 in California Department Education CSPP Grant. Submission for Approval Prepared by: Edna Margarita R. Carmona Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
162:03:47Board and Superintendent Reports10min
16.1Report from Board Members and SuperintendentReports
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Rationale: The School Board and Superintendent Baker will report on meetings, attended events, upcoming events, school site visits, etc. Financial Impact: None at this moment. Submission for Approval Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
17Information15min
182:13:59Correspondence
18.1Correspondence
192:15:15Other Business/Suggested Items For Future Agenda
19.1Possible Other Business/Suggested Items for Future AgendaInformation
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Rationale: The following Schedule of Agenda Items for the 2024-25 School Board meetings (attached hereto) has been revised by the administration. This schedule of board agenda items will be routinely updated, as needed. Financial Impact: None. Submission for Approval Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
202:15:55Board Meetings Calendar
20.1Changes to the Board Meetings CalendarInformation
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Rationale: The following School Board Meetings Calendar for 2024-25 (attached hereto) has been revised by the administration. This calendar of school board meetings will be routinely updated, as needed. Upcoming Board Meeting: December 11, 2024 at 7:00 PM Financial Impact: None. Submission for Approval Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
212:15:55Adjournment
21.1Adjourn the MeetingAction