10:06Call to Order1min
1.10:06Roll CallProcedural
20:17Welcome1min
2.1Welcome by the School Board President, Janet LawsonProcedural
31:09Changes to the Agenda1min
3.1Additions, Deletions, or Modifications to the AgendaDiscussion
41:15Approval of Agenda1min
4.1Approval of AgendaAction
51:31Oral Communication
Cynthia Meek (3min) — A Kennedy Middle School teacher representing staff, she urged the board to prioritize Kennedy and Hoover for air conditioning improvements, arguing that high classroom temperatures (up to 89°F) impede student learning and that these Title 1 schools with large enrollments should be at the top of the Measure S priority list.
5.1If you have public comment related to a Regular Board Meeting item, please post it on the links available under Public Content prior to the Regular Board Meeting or immediately upon the meeting opening.Information
Item details
Public Comment Links: English: https://forms.gle/MrVJRAU55Lt1pNpv5 Spanish: https://forms.gle/2fcnjTkbwwaFacHs5 §
67:49School/Community Reports
6.17:49Mental Health ReportInformation
Item details
Rationale: Mental health resources have been available across all RCSD sites in the past three years since schools have returned to full-time in-person learning. Data collection regarding the delivery of mental health services is ongoing to highlight the needs of the students and to ensure that resources are allocated equitably. This presentation includes data from the following three areas: counseling services, counseling surveys (student, teacher, and parent), and program updates. In addition to this data, Dr. Kristin Geiser (The John W. Gardner Center) and Dr. Apurva Bhatt (Center for Youth Mental Health and Wellbeing) will highlight the district’s partnerships with Stanford on the continued development and delivery of mental health services across our sites. Financial Impact: No financial impact to the School District at this time. Submission for Approval Prepared by: Ana Paula Garay, Lead Mental Health Counselor Approved by: John R. Baker, Ed.D., Superintendent §
7Discussion Items10min
7.11:23:43Discussion of Year End Assessment Results for the 2023-2024 School YearDiscussion
Item details
Rationale: The Board will receive the year-end California Assessment of Student Performance and Progress (CAASPP) data for the 2023-2024 school year. The presentation will cover three years of CAASPP performance data, including results for English Language Arts and Mathematics for students in grades 3-8. The data will be broken down by student subgroups and will also include cohort performance data. Financial Impact: None Submission for Approval Prepared by: Anna Herrera, Assistant Superintendent of Ed. Services; and Jenny Tran, Coordinator of Data and Assessment Approved by: John R. Baker, Ed.D., Superintendent §
7.22:00:18Update on the Process for Appointing a New Trustee for Area IIIDiscussion
Item details
Rationale: We are progressing with the process for your appointment of a new Trustee for Area III, a necessary step to ensure governance continuity and representation for the community. The Area III seat on the Board of Trustees will be vacated this winter, and you must appoint a qualified individual to fill the seat. Background: This fall, three seats on the RCSD Board of Trustees are up for election: Trustee Areas I, III, and IV. While Trustee Mike Wells is running for re-election in Area IV and Jennifer Ng Kwing King is running for Trustee Area I, no candidate filed paperwork for Trustee Area III when the filing period ended. As a result, you are required to appoint a new Trustee to ensure ongoing representation and support for RCSD schools and students. Application Process Update: The application period for the Area III Trustee seat opened on August 30 and will close on September 30. To date, we have received a total of 12 applications. After verifying residency within Area III, 9 applicants qualify for consideration. The candidates are: Spencer Brooks, a Mandarin Immersion parent at Orion Alternative Elementary School Jazmin Dalton, a Henry Ford Elementary School parent Matthew Dupree, a Mandarin Immersion parent at Orion Alternative Elementary School Laurie Gross, a teacher for Ravenswood City School District. Ms. Gross does not have children attending RCSD. David Li, a Policy Fellow for the Alameda County Office of Education. Mr. Li does not have children attending RCSD. Laura McNabb Whitman, an Adelante Selby Spanish Immersion School parent Aravind Somanchi, a Roosevelt Elementary School and Kennedy Middle School parent Luis Velasquez, a Mandarin Immersion parent at Orion Alternative Elementary School Tina Yim, a Mandarin Immersion parent at Orion Alternative Elementary School We have communicated with the three applicants who do not meet the residency requirement. As staff prepares for the interviews you will hold on October 9, we need for you to come to a consensus on the interview format. For your convenience, we have prepared two different models, which follow below: Option A : Each candidate will deliver a 10-minute presentation, followed by an opportunity for clarifying questions from any Trustee. This format allows candidates to articulate their vision and qualifications while providing the Board with a chance to probe specific areas of interest. The allotted time for the presentation and follow-up questions will be 30 minutes per candidate. Option B : Each candidate will participate in a 30-minute interview. During this time, each Trustee will ask one question from a set of developed questions prepared by the subcommittee, which is made up of Trustees Márquez and Weekly. This format ensures equal time for each candidate and allows for a structured and consistent evaluation process. The public nature of the interview process will maintain transparency and inclusivity, allowing the community to observe and assess the selection of their future representative. Next Steps: Following the interviews, the Board will discuss and decide on the appointment to fill the Trustee Area III vacancy. Your vote will take place that evening on October 9. This process aligns with Education Code 5326 and 5328, which mandates appointments when no candidate files for a vacant trustee position, preventing the need for a costly special election. Financial Impact: None. Submission for Approval Prepared by: John R. Baker, Ed.D., Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
82:39:47Consent Items1min
8.1Approval of Consent ItemsAction
Item details
§
8.2Approval of the September 11 Board Meeting MinutesAction (Consent)
Item details
Rationale: The board minutes have been reviewed by the Clerk, the Superintendent, and Administration. Financial Impact: None. Submission for Approval Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
8.3Approval of Addendum to Garfield Community School's 2024-25 Measure U ApplicationAction
Item details
Rationale: For Measure U, Garfield Community School was given an allotment for 2024-2025 of $105,598 and a carryover from 2023-24 of $175,001 for a total of $280,559. Garfield’s Site Council met on September 4th to discuss and approve the Measure U addendum. The following are amendments proposed for Measure U for Garfield Community School for the 2024-25 school year: Correct the funding amounts for the PE+ Program, adding $500 to the expected total so it is $26,500. Rectify the funding for the CAP tutoring program. Because of the success of the program, the hours were increased, and the carry-over funds are being used to pay for the incurred cost of the services that exceed the approved amount for a total of $107,987. Extend the budget for Field trips to cover the cost of transportation, scholarships, entrance fees, and teacher stipends for extended day field trips up to $46,112. This permits more students to be able to participate in these specialized programs. Fully fund the site allocation of $25,000 for the community school coordinator position. Enhance our social-emotional skills and support by allocating $25,000 to support the PBIS program needs. Fund tech repairs up to $10,000 so that equipment that can be used with repairs can be processed and put back in use. Fund new technology up to $40,000, specifically updating technology for staff. All of the members in attendance at the September 4, 2024, School Site Council meeting voted to approve the recommendations at the meeting (the Principal abstained as directed). An updated application for Measure U funds is attached for review. Financial Impact: Please see the attachment for details. Submission for Approval Prepared by: Sara Shackel , Principal, Garfield Community School Approved by: John R. Baker, Ed.D., Superintendent §
8.4Approval of the Agreement between the Redwood City School District and After School Music Academy, LLC for the 2024-2025 School YearAction (Consent)
Item details
Rationale: This agreement is made between the Redwood City School District and After School Music Academy, LLC to provide specialized after school music programs to the extended day learning programs at Adelante Selby, Clifford, Garfield, Hoover, Kennedy, McKinley Institute of Technology, Roosevelt, Taft, Henry Ford, Roy Cloud, Orion, Casa Circulo, PAL at Taft, and Siena Youth Center. The term for this agreement is from September 26, 2024, through June 30, 2025, to reflect and align with the Community Schools Department grants and payment cycles. Financial Impact: The contract amount is not to exceed $150,000. The funding will come directly from the Expanded Learning Opportunities Program Grant (ELOP), without financial impact on RCSD general or concentrated funds. The school district is the fiscal agent for the grant(s). Submission for Approval Prepared by: Michelle Griffith, Director of Community Schools and Partnerships, and Enrique Calderon, Expanded Learning Opportunity Program Grant Manager Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
8.5Approval of the Agreement between the Redwood City School District and Air Education Inc. for the 2024-2025 School YearAction
Item details
Rationale: Air Education Inc. will provide RCSD students with reading tutoring during the after-school programs to support students who are one to three years behind in reading. This program will help the lowest-performing readers who attend the after-school program at Garfield, Taft, Hoover, Roosevelt, and McKinley. The instruction is assessment-driven and based on the Science of Reading. The program consists of small-group instruction with a 1:4 student-tutor ratio. Certified Air Reading tutors will meet with a small group of students four days a week to target foundational reading skills gaps. The term for this agreement is from October 1st through December 13th. Program Goals: Help support students in reading Teaching students reading fundamentals to get them to grade level Teach students comprehension strategies Population it will serve? Students who are more than 1-3 grade levels behind in reading from rising 3rd to 8th Students who are participating in after-school program What gains do we expect to see? We expect to see gains in students on their foundational reading skills and comprehension skills. Financial Impact: $76,000 to be paid out of the LCAP. Submission for Approval Prepared by: Anna Herrera, Assistant Superintendent of Ed. Services Approved by: John R. Baker, Ed.D., Superintendent §
8.6Approval of Amendment No. 1 to the Agreement between College Advising Prep (CAP) and the Redwood School District for Increased Tutoring Services for the 2023-24 School YearAction (Consent)
Item details
Rationale: This amendment is made between the Redwood City School District and College Advising Prep to extend mentoring and tutoring services originally provided under a previous contract. The original contract covered 100 students for $46,213.33; this amendment will provide funding for services rendered to an additional 88 students at Garfield Community School, for $123,786.67. This extension and all additional services listed will be funded by available Title I and Measure U site funds. The amendment reflects the increased need for tutoring services, as identified by Garfield’s Site Administration and Community School Coordinators, and applies to the 2023-2024 school year. Amendment 01 includes the addition/extension of the following contracted tutoring supports: Two additional cohorts of 25-student each and the extension of tutoring services for the initial 25 students served until 6/5/24 at Garfield: $123,786.67 Financial Impact: The new total cost of the contract for services is $170,000, which includes a maximum obligation of $123,786.67 for the first amendment. The $123,786.67 will be paid out of Title I and Measure U Site Funds. Submission for Approval Prepared by: Anna Herrera, Assistant Superintendent of Ed. Services Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
8.7Approval of Joint Use Renewal Agreement between the Redwood City School District and Building Kidz Family LLC at the Hawes Community School SiteAction (Consent)
Item details
Rationale: On July 15, 2020, the School District approved a Joint Use Agreement with Building Kidz Family LLC to lease approximately 7,281 square feet of classroom space at the former Hawes School. The term for the current agreement ends on June 30, 2025. The renewal will begin on July 1, 2025, and end on June 30, 2030. An additional term of up to five years will be at the option of the parties. The rental rate will be $3.50 per monthly square foot through June 30, 2026; thereafter the use rate will escalate annually according to CPI. Responsibility for routine and deferred maintenance and security of the leased premises will remain with Building Kidz, as will costs of compliance with health orders. Utilities, phone, internet, maintenance of exterior premises or shared areas, and similar costs will be apportioned among all property occupants based on the total building square footage used (23% for Building Kidz). In addition, Building Kidz will pay a fixed fee of $1,000 per month for shared use of common areas and parking. Lease income will supplement the District’s general fund resources. Financial Impact: Please refer to the attached Joint Use Agreement. Submission for Approval Prepared by: Rick Edson, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
8.8Approval to Purchase a Web-Based CUPCCAA Management Service with PQBidsAction (Consent)
Item details
Rationale: The Facilities Department requests approval from the School Board to purchase a 5-Year Full Service with PQBids for a Web-Based Solution for the Prequalification of Prospective Qualified Contractors . This contract will provide us with direct access to PQBids, an online pre-qualification platform. PQBids assist districts in efficiently managing vendor pre-qualification applications and verifying vendor financial documents required for public bids in alignment with the California Uniform Public Construction Cost Accounting Act (CUPCCAA). Some of the key services included are: - Pre-qualification of contractors using the DIR-approved questionnaire. - Conducting interviews and evaluations of contractors prior to projects. - Verification of contractors licenses. - In-house CPA review of contracts financials for the past two years. - Confirmation of contractors' DIR Registration. - Annual approval of qualified contractors. The PQBids platform will significantly improve our access to a broader pool of qualified contractors, enhancing our ability to work with the most suitable bidder. Financial Impact: The 5-year contract cost is $90,000.00, and is paid out of Fund 01. Submission for Approval Prepared by: Martin Cervantes, Director of Facilities Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
9Action Items15min
9.12:39:56Adoption of Resolution No. 6, Approval of Education Code and Title V Options for Teaching Assignments for the 2024-2025 School YearAction
Item details
Rationale: Education Code (EC) and Title 5 Regulations (T5) provide local educational agencies (LEAs) with educator assignment options that can be used when an LEA is unable to assign a certificated employee with the appropriate credential. These options, known as Local Assignment Options (LAOs), allow flexibility at the local level and are used solely at the discretion of the LEA. LAOs require the teacher serving on the LAO to give their consent for the assignment and LAOs pertaining to teachers are for general education assignments only and cannot be used for special programs such as Special Education, Career Technical Education, or English Learner Assignments. For LAOs that require governing board authorizations, the placement should be approved by the governing board prior to the start of the assignment. This is because educators placed in classrooms without board approval have not begun serving based on the LAO, and are in fact misassigned. These educators will remain misassigned until the board approval is in place. Misassignments should be corrected within 30 Calendar days. As well, governing board approval is required annually. This is intended to guarantee transparency in assignments, as board agendas are public and accessible to parents and stakeholder groups. T5 80005(b) expands the authorization for the holder of a California teaching credential to teach subject-matter classes that do not fall within or are not directly related to the broad subject areas listed on their documents. T5 80020.4 allows the holder of a California teaching credential based on a baccalaureate degree and a teacher preparation program, including student teaching or the equivalent, to serve as a school site, school district, and or county staff developer in grades twelve and below, including preschool, and in classes organized primarily for adults. Each teacher on the attached list has met the requirement(s) for subject matter competence and possesses the required skills and preparation to teach the proposed assignment. Their flexibility to work outside of their credential authorization allows the district to staff middle schools appropriately as the number of students at a given site fluctuates each year changing the annual site-based credential requirements necessary to deliver appropriate services to students. Because the middle school master schedule needs to accommodate student needs and enrollment numbers, the need for occasional Ed Code waivers applies. This is a yearly approval process and most of the teachers listed have taught these subject matters for many years. Additional requests may be presented to the Board for approval at later dates to accommodate changes in scheduling, elective classes, or new hires who may need an Ed Code Waiver. The Deputy Superintendent is satisfied that each of the teachers on the list below has adequate knowledge of each subject to be taught. Name: Location: Grade: Title: Title 5: ASTROFF, CORINNE E DISTRICT OFFICE K-8 RLC TOSA T5 80020.4 GRULICH, MEG DISTRICT OFFICE PROF DEV COACH: MATH/SCIENCE T5 80020.4 ISAAC, SOPHIA CLIFFORD STUDY HALL T5 80005 (b) MINOR, GWEN NORTH STAR 3-8 INTRODUCTION TO ORNAMENTAL HORTICULTURE T5 80005 (b) NGO, FRANCOISE M DISTRICT OFFICE K-8 RLC TOSA T5 80020.4 Financial Impact: None Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
9.22:40:14Approval of 2023-24 Unaudited Actuals Financial StatementAction
Item details
Rationale: Education Code Section 42100(a) states that on or before September 15, the governing board of each school district shall approve, in a format prescribed by the Superintendent of Public Instruction, an annual statement of all receipts and expenditures of the district for the preceding fiscal year and shall file the statement, along with the statement received pursuant to subdivision (b), with the county superintendent of schools. On or before October 15, the county superintendent of schools shall verify the mathematical accuracy of the statements and shall transmit a copy to the Superintendent of Public Instruction. The Administration recognizes that this recommendation is beyond the timeframe in the Education Code due to unforeseen circumstances. However, the San Mateo County Office of Education has been notified of this delay. Financial Impact: Please see the attached 2023-24 Unaudited Actuals Report. Submission for Approval Prepared by: Rick Edson, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
9.32:52:52Adoption of Resolution No. 7, Resolution to Adopt the Gann LimitAction
Item details
Rationale: In November of 1979, California voters approved Proposition 4, an initiative that added Article XIII B to the California Constitution. This constitutional amendment, known as the Gann Initiative, placed limits on the growth of expenditures for publicly funded programs. This limit on government spending, which became known as Gann Appropriation Limits or simply Gann Limits, applies not only to the State of California but also to cities, counties, and special districts, as well as to school districts and county offices of education (ref. Article XII B of the State Constitution). By September 30 of each year, Education Code sections 1629 and 42132 specify that county office and district governing boards shall adopt a resolution identifying their estimated appropriations limits for the current year and their actual appropriations limit for the preceding year. The documentation supporting the adoption resolution shall be made available to the public. Submitting a copy of the board resolution adopting your appropriations limit to the CDE is unnecessary. However, if you find your District requires increasing its limitation, Section 7902.1 states that the school district shall notify the Director of Finance. The easiest way to understand this calculation is to envision the dollar amount of the district’s Gann Limit as a box. For example, if your current year Gann Limit is $50 million, picture a box that can hold $50 million. First, put local property taxes that count toward the revenue limit and an appropriate portion of the district’s interest income into this box. Next, add all of the district’s unrestricted state aid into this box. Under state law, the amount of state aid that fills up the box counts toward the district’s Gann Limit, while the amount that overflows the box counts toward the state’s Gann Limit (ref. Government Code Section 7906). In addition, all state aid for categorical programs always counts toward the state’s Gann Limit. Through this process, as much state aid as possible counts toward school agency Gann Limits. By reducing the amount of state aid that counts toward the state’s Gann Limit in this manner, this process helped the state avoid being over its Gann Limit. School agencies must do these calculations to identify how much state aid counts toward the agency’s Gann Limit so that the state of California knows how much state aid counts toward its own Gann Limit. Form GANN has been added to the SACS software to assist LEAs in meeting their constitutional and statutory Gann obligations to calculate appropriation limits and appropriations subject to limitation. Districts should submit their completed forms to the County Superintendent of Schools with their officially exported Unaudited Actuals submission. The attached calculations and documentation of the Gann limits for the 2023-24 fiscal year and the projected Gann Limit for the 2024-25 fiscal year show an increase to the 2023-24 Gann limit of $374,453.92 and are in accordance with applicable statutory laws. Financial Impact: There is no financial impact on the district relative to this recommendation. Submission for Approval Prepared by: Rick Edson, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
102:54:32Board and Superintendent Reports10min
10.1Report from Board Members and SuperintendentReports
Item details
Rationale: The School Board and Superintendent Baker will report out on meetings, attended events, upcoming events, school site visits, etc. Financial Impact: None at this moment. Submission for Approval Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
112:59:17Information15min
11.1Information on San Mateo County Investment Fund - August 2024Information
Item details
Rationale: Education Code Sections 41001 and 41002 generally provide that all money received by or apportioned to a school district shall be paid into the county treasury to be placed to the credit of the proper fund of the district. Pursuant to California Education Code Section 41015, the District may invest all or part of funds deposited in a Special Reserve Fund or any surplus monies not required for the immediate necessities of the District in any of the investments specified in California Government Code Sections 16430 or 53601. Historically, districts in San Mateo County have been depositing all of their funds into the county treasury. The County Treasurer has made investment decisions for the school districts, which is not a unique practice statewide. School district funds on deposit with the county treasury, along with funds deposited by other agencies, are placed in a County investment pool, and profits and losses realized from these invested funds are shared among the pool participants in proportion to the amount invested. Financial Impact: Gross pool earnings for Month ending August 2024: 3.818% The current average maturity of the portfolio is 1.84 years, with an average duration of 1.67 years. The portfolio continues to hold no derivative products. Please click the link below to view the investment report for August 2024: https://www.smcgov.org/media/150547/download?inline= Please click the link below to view the copies of the Investment Reports and the Compliance Reports: https://www.smcgov.org/treasurer/investment-information Submission for Approval Prepared by: Rick Edson, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
122:59:22Correspondence
12.1Correspondence
132:59:28Other Business/Suggested Items For Future Agenda
13.1Possible Other Business/Suggested Items for Future AgendaInformation
Item details
Rationale: The attached Schedule of Agenda Items for the 2024-25 School Board meetings has been revised by the administration. This schedule of board agenda items will be routinely updated, as needed. Financial Impact: None. Submission for Approval Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
142:59:38Board Meetings Calendar
14.1Changes to the Board Meetings CalendarInformation
Item details
Rationale: The following School Board Meetings Calendar for the 2024-25 school year (attached hereto) has been revised by the administration. This calendar of school board meetings will be routinely updated, as needed. Financial Impact: None. Submission for Approval Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
152:59:51Adjournment
15.1Adjourn the MeetingAction