10:06Call to Order1min
1.10:11Roll CallProcedural
20:33Welcome1min
2.1Welcome by the School Board President, Janet LawsonProcedural
30:33Changes to the Agenda1min
3.1Additions, Deletions, or Modifications to the AgendaDiscussion
41:58Approval of Agenda1min
4.1Approval of AgendaAction
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52:00Oral Communication
Ana Solorio (2min) — As CSEA classified member president, urged the board to reconsider and increase the amount approved for classified staff salary negotiations, arguing that the current offer does not reflect the value of the nearly 400 classified employees.
Maria Stockton (2min) — As CSEA chief union steward, raised concerns about classified employees being improperly denied leaves of absence and questioned whether the board or district personnel were making those decisions, urging more compassion for dedicated staff.
Mike Swire (3min) — Renewed his request from nearly a year ago for the board to remove Henry Ford's name from a district school due to Ford's well-documented anti-Semitism, thanked Trustee Weekly for responding to his email, and expressed disappointment that no other board members or the superintendent had responded.
5.1If you have public comment related to a Regular Board Meeting item, please post it on the links available under Public Content prior to the Regular Board Meeting or immediately upon the meeting opening.Information
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Public Comment Links: English: https://forms.gle/YxB482XfkAUZqwQZ8 Spanish: https://forms.gle/aiYmckN2wLQED3QSA §
6Bond Program Action Item(s)15min
6.111:08Approval of Measure S Architectural PoolAction
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Rationale: Professional service pools, such as the one we are proposing for Measure S, are designed to instill confidence in the district's ability to select firms that are best suited for our needs. The process is thorough and meticulous. Once the pool is established, the District can either assign projects to the firm whose expertise best fits the project or request proposals from all firms in the pool. They will then provide pricing and personnel assignments for the district to evaluate and select a firm for that project. In alignment with this, the Facilities and Construction Department released an RFP on March 1, 2024, requesting architecture firms to submit their qualifications for consideration of their inclusion in the pool. The Facilities and Construction team received twenty-one proposals from qualified firms. The Facilities and Construction team, along with the Chief Business Official and Interim Bond Director, reviewed all of the proposals received and evaluated them, ensuring that the firms selected best fit the district's needs. These firms are not presented in any specific order: CAW Architects, Inc. HED Architects HKIT Architects HMC Architects Quattrocchi Kwok Architects: QKA PBK Architects, Inc. Financial Impact: None at this time. Submission for Approval Prepared by: Rick Edson, Chief Business Official; Martin Cervantes, Interim Bond Program Director; Ben Kerr, Bond Program Manager, Van Pelt Construction Services Approved by: John R. Baker, Ed.D., Superintendent §
7School/Community Reports30min
7.122:01Information on 2022-23 Financial and Performance Audits Building Fund (Measure T & S) for RCSDInformation
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Rationale: The District’s independent auditor, Eide Bailly LLP, will present the 2022-23 Financial and Performance Audits Building Fund (2015 Measure T) and the 2022-23 Financial Audits Building Fund (2022 Measure S) and answer questions at the May 8, 2024, Board meeting. Financial Impact: None. Submission for Approval Prepared by: Rick Edson, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
828:58Consent Items1min
8.128:58Approval of Consent ItemsAction
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8.228:58Approval of the April 17 Board Meeting MinutesAction (Consent)
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Rationale: The board minutes have been reviewed by the Clerk, the Superintendent, and Administration. Financial Impact: None. Submission for Approval Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
8.329:18Approval of the Addendum No. 2 to Orion's 2023-24 Measure U ApplicationAction (Consent)
Sue Jorgensen (1min) — Raised concern that the Orion Measure U addendum allows teachers to receive stipends for leading or participating in school site council, which she viewed as a conflict of interest since site council members vote on how those funds are allocated.
Item details
Rationale: For Measure U, Orion was given an allotment for 2023-2024 of $110,840 and a carryover from 2022-23 of $63,633 for a total of $174,473. Orion's Site Council met on March 20, 2024, to discuss and approve the Measure U addendum no. 2. Orion's first addendum was approved at the November 15, 2023 board meeting. The following are amendments proposed for Measure U for Orion Alternative School for the 2023-24 school year: Increase funds by $1,683 to provide stipends for teachers to lead and/or participate in the School Site Council, Superintendent Advisory Council, or other committees that involve making decisions regarding the school community, student programs, and behavior management. All of the members in attendance at the March 20th, 2024 School Site Council meeting voted to approve the recommendations at the meeting. An updated application for Measure U funds is attached for review. Financial Impact: Please see the attachment for details. Submission for Approval Prepared by: Winnie Wong, Principal Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
8.428:58Approval of the Addendum to North Star Academy's 2023-24 Measure U ApplicationAction (Consent)
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Rationale: For Measure U, North Star Academy was given an allotment for 2023-2024 of $133,236 and a carryover from 2022-23 of $87,629 for a total of $220,865. North Star's Site Council met on April 2, 2024, to discuss and approve the Measure U addendum. The following are amendments proposed for Measure U for North Star Academy for the 2023-24 school year: Increase funding for the Teacher Coach by $10,000, for 20 additional days to support classroom teachers. Increase the funding for planning and release time by $15,514 to allow for collaboration, data review, and content planning. Allocate $40,000 toward professional development with Dr. Richard Cash regarding the development of curricular and instructional pedagogies essential to addressing the needs of all learners. Allocate $22,115 to replace the aging Chromebooks currently in circulation. All of the members in attendance at the April 2, 2024, School Site Council meeting voted to approve the recommendations at the meeting (the Principal abstained as directed). An updated application for Measure U funds is attached for review. Financial Impact: Please see the attachment for details. Submission for Approval Prepared by: Erin Kekos, Principal Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
8.528:58Approval of the Second Amendment between the Redwood City School District and Hatchuel Tabernik & Associates for the 2023-2024 School YearAction (Consent)
Item details
Rationale: This second amendment to the agreement is made between the Redwood City School District and Hatchuel Tabernik & Associates to provide additional support to the Community Schools and Partnership department with the California Community School Partnership Program's (CCSPP) grant evaluation and implementation process. The term for this agreement remains valid through June 30, 2024, to reflect and align with the Community Schools Department grants and payment cycles. Financial Impact: The contract amount is not to exceed $74,443.26 The funding will come directly from the California Community School Partnership Program grant with no financial impact on RCSD general or concentrated funds. The school district is the fiscal agent for the grant. Submission for Approval Prepared by: Michelle Griffith, Director of Community Schools and Partnerships Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
8.628:58Approval of Amendment No. 1 to the agreement between Redwood City School District and Amergis Educational Staffing Services (formally Maxim Healthcare Services) for 2023-2024Action (Consent)
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Rationale: This first amendment to the agreement with Amergis Educational Staffing Services (formally Maxim Healthcare Services) reflects a decrease in one LVN position and an increase in one RN position. The previous contract was approved on August 9th, 2023, to fill two vacant LVN positions, for a total amount of $162,000. One of the LVNs is no longer staffed in the district. RCSD currently has one RN position open that has not been staffed with an internal candidate. The proposed amendment is to staff this position by a contractor through Amergis for the remainder of the 2023-2024 school year. Financial Impact: The financial impact of this contract will decrease the maximum cost of the original contract services by $32,000, which makes this amendment agreement a maximum obligation of $130,000. Submission for Approval Prepared by: Patrinia Redd, Director of Health and Wellness Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
8.728:58Approval of Additional Personnel Needed for 2024-2025Action
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Rationale: The Director of School/Community Partnerships is requesting approval for a new Classified Management position of Classified Counselor to be added to the Management II section of the RCAA salary schedule (job description and salary schedule attached). The School/Community Partnership Department plans to hire two Cognitive Behavior Intervention for Trauma in Schools (CBITS) Counselors to work closely with the Lead Mental Health Counselor and the Mental Health Counselors at their assigned sites. The CBITS Counselor will be responsible for implementing and providing student counseling services in compliance with the CBITS framework aimed at addressing student trauma through school-based counseling. The attached job description details major duties and responsibilities, qualifications, and required education for this position. The CBITS Counselor positions will be grant-funded through the Children and Youth Behavioral Health Initiative (CYBHI) funded by the Department of Health Care Services (DHCS). The grant amount awarded to Redwood City School District is $750,000 to be used through June 2026. The grant will be used to hire two part-time bilingual CBITS Counselors for school years 2024-2025 & 2025-2026. The positions will be 30 hours per week (0.75 FTE) and 186 work days per year. The positions will be shared at four school sites, Garfield, Hoover, Kennedy, and Taft. Financial Impact: Total annual salary per position $115,000 - $135,000 Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
8.828:58Ratification of Warrant Registers, April 1, 2024 - April 30, 2024Action (Consent)
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Rationale: Education Code Section 42631 states that all payments from funds of a school district shall be made by written order of the governing board of the district. The attached report consists of expenditures from various funds totaling $5,134,240.04 for the period April 1, 2024, through April 30, 2024. Financial Impact: The total disbursement from the San Mateo County Treasurer's Office amounts to $5,134,240.04 and represents actual expenditures for all funds. Submission for Approval Prepared by: Rick Edson, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
929:18Action Items
1034:39Board and Superintendent Reports10min
10.1Report from Board Members and SuperintendentReports
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Rationale: The School Board and Superintendent Baker will report out on meetings, attended events, upcoming events, school site visits, etc. Financial Impact: None at this moment. Submission for Approval Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent
1142:07Information20min
11.142:07Information on San Mateo County Investment Fund - March 2024Information
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Rationale: Education Code Sections 41001 and 41002 generally provide that all money received by or apportioned to a school district shall be paid into the county treasury to be placed to the credit of the proper fund of the district. Pursuant to California Education Code Section 41015, the District may invest all or part of funds deposited in a Special Reserve Fund or any surplus monies not required for the immediate necessities of the District in any of the investments specified in California Government Code Sections 16430 or 53601. Historically, districts in San Mateo County have been depositing all of their funds into the county treasury. The County Treasurer has made investment decisions for the school districts, which is not a unique practice statewide. School district funds on deposit with the county treasury, along with funds deposited by other agencies, are placed in a County investment pool, and profits and losses realized from these invested funds are shared among the pool participants in proportion to the amount invested. Financial Impact: Gross pool earnings for Month ending March 2024: 3.779% Quarter ending March 2024: 3.779% The current average maturity of the portfolio is 1.67 years with an average duration of 1.52 years. The portfolio continues to hold no derivative products. Please click the link below to view the investment report for March 2024: https://www.smcgov.org/media/148614/download?inline= Please click the link below to view the copies of the Investment Reports and the Compliance Reports: https://www.smcgov.org/treasurer/investment-information Submission for Approval Prepared by: Rick Edson, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
11.242:27Redwood City School District Review of KIPP's Second Interim Financial Report for Fiscal Year 2023-24Information
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Rationale: The Redwood City School District is the chartering authority for KIPP Excelencia Community Prep Charter School. In accordance with Education Code Section 47604.32, the District maintains fiscal oversight responsibility and has the duty to monitor the fiscal condition of each charter school under its authority. Attached is a letter from the Redwood City School District regarding the review and findings concerning KIPP's Second Interim Financial Report for the fiscal year 2023-24. Financial Impact: None. Submission for Approval Prepared by: Rick Edson, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
11.342:27Redwood City School District Review of Connect's Second Interim Financial Report for Fiscal Year 2023-24Information
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Rationale: The Redwood City School District is the chartering authority for Connect Charter School. In accordance with Education Code Section 47604.32, the District maintains fiscal oversight responsibility and has the duty to monitor the fiscal condition of each charter school under its authority. Attached is a letter from the Redwood City School District regarding the review and findings concerning Connect's Second Interim Financial Report for the fiscal year 2023-24. Financial Impact: None. Submission for Approval Prepared by: Rick Edson, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
11.442:27Redwood City School District Review of Rocketship's Second Interim Financial Report for Fiscal Year 2023-24Information
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Rationale: The Redwood City School District is the chartering authority for Rocketship Redwood City. In accordance with Education Code Section 47604.32, the District maintains fiscal oversight responsibility and has the duty to monitor the fiscal condition of each charter school under its authority. Attached is a letter from the Redwood City School District regarding the review and findings concerning Rocketship's Second Interim Financial Report for the fiscal year 2023-24. Financial Impact: None. Submission for Approval Prepared by: Rick Edson, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
1242:37Correspondence1min
12.1Correspondence
1342:49Other Business/Suggested Items For Future Agenda1min
13.1Possible Other Business/Suggested Items for Future AgendaInformation
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Rationale: The following Schedule of Agenda Items for the 2023-24 School Board meetings (attached hereto) has been revised by the administration. This schedule of board agenda items will be routinely updated, as needed. Financial Impact: None. Submission for Approval Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
1444:05Board Meetings Calendar1min
14.1Changes to the Board Meetings CalendarInformation
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Rationale: The following School Board Meetings Calendar for 2023-24 (attached hereto) has been revised by the administration. This calendar of school board meetings will be routinely updated, as needed. Change(s) to the Board Meetings Calendar: - Closed Session 5/22 at 5:50 p.m. Financial Impact: None. Submission for Approval Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
1544:16Adjournment1min
15.1Adjourn the MeetingAction