10:06Call to Order1min
1.1Roll CallProcedural
2Oral Communication on Closed Session Items Only
2.1If you have public comment related to a Closed Session item, please post it on the links under Public Content prior to the Closed Session Meeting or immediately upon the meeting opening.Information
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Public Comment Links: English: https://forms.gle/spqGTod4DbagZVuq7 Spanish: https://forms.gle/C1dcaUChe4NJtjNs6 §
3Closed Session – 5:00 p.m.2hr
3.1CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Gov. Code, 54956.8) Property: 750 Bradford St, Redwood City, CA 94063 Agency negotiators: John Baker, Superintendent, Peter Ingram, Consultant, and Clarissa Canady, Legal Counsel, Negotiating parties: Redwood City School District and The Sobrato Organization Under negotiation: Price and terms of payment of Property Exchange AgreementDiscussion
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Rationale: Conference with Real Property Negotiators. Property: 750 Bradford Street, Redwood City, CA 94063 Agency Negotiator: John R. Baker, Superintendent; Peter Ingram, Property Consultant; and Clarissa Canady, Attorney for District. Negotiating Parties: The Sobrato Organization and Redwood City School District. Under Negotiation: Price and terms of payment of Property Exchange Agreement Submission for Approval Prepared by: John R. Baker, Ed.D., Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
3.2Public Employee Performance Evaluation, Title: Superintendent (§ 54957)Information
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40:06Reconvene to Regular Session at Approximately 7:00 p.m.2min
4.1Roll CallProcedural
4.2Report Out on Closed Session from February 7, 2024Information
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50:31Welcome1min
5.1Welcome by the School Board President, Janet LawsonProcedural
62:35Changes to the Agenda1min
6.1Additions, Deletions, or Modifications to the AgendaDiscussion
73:11Approval of Agenda1min
7.1Approval of AgendaAction
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83:34Oral Communication
Brian Cagle (1min) — As RCTA Negotiations Chair, formally submitted the CTA sunshine proposal opening Articles 4 (working hours), 6 (compensation), and 8 (class size) for negotiations with the district.
Aaron Washburn (1min) — As RCTA President, explained the rationale for opening those articles, emphasizing the need to protect early elementary students from overcrowded classrooms and attract quality educators.
8.1If you have public comment related to a Regular Board Meeting item, please post it on the links available under Public Content prior to the Regular Board Meeting or immediately upon the meeting opening.Information
Item details
Public Comment Links: English: https://forms.gle/2m8a5Zs9zdtxqcPC9 Spanish: https://forms.gle/8fq3KndSRZTFtRk66 §
95:10Bond Program Consent Items1min
9.1Approval of Bond Program Consent ItemsAction
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9.2Approval of Measure T Bond Program Tracking List of Items Under $20kAction (Consent)
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Rationale: This tracking sheet provides the School Board with all recent items $20k and under in a comprehensive list. This list will be sent to the School Board regularly as the POs are compiled. Financial Impact: Total for Fiscal Year 2023-24: $39,551.06. Within budget. Submission for Approval Prepared by: Martín Cervantes, Interim Bond Program Director; Will Robertson, Bond Program Manager Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
105:40Bond Program Action Items10min
1143:48School/Community Reports - 1.5 hr
11.1Information on Financial Audit Report for RCSD for 2022-23 School YearInformation
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Rationale: Education Code Section 41020.3 states that by January 31st of each year, the governing body of each local education agency shall review, at a public meeting, the annual audit of the local education agency for the prior year, any audit exceptions identified in that audit, the recommendations or findings of any management letter issued by the auditor, and any description of correction or plans to correct any exceptions or management letter issue. This review shall be placed on the agenda of the meeting pursuant to Section 35145. These financial statements are the responsibility of the District's management. The auditor’s responsibility is to express an opinion on these financial statements based on their audit. Eide Bailly LLP conducted its audit in accordance with auditing standards in the United States of America and other standards prescribed by several government entities. Those standards require that the auditor plan and perform the audit to obtain reasonable assurance that the financial statements are free of material misstatements. Attached is the 2022-23 Financial Audit Report submitted by the District’s independent auditor, Eide Bailly LLP. The District’s independent auditor will provide a presentation on the 2022-23 Financial Audit Report and answer questions at the February 7, 2024 Board meeting. Financial Impact: None. Submission for Approval Prepared by: Rick Edson, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
11.2Communications Update: RCSD Logo Redesign Project - Completion ReportReports
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Rationale: I am pleased to provide you with an update on the recently concluded RCSD Logo Redesign project, a collaborative effort that has successfully revamped our district’s visual identity. Background: The RCSD logo was last updated in the 1990s by a volunteer who also designed logos for all the schools within the district. Over time, individual schools took it upon themselves to refresh their logos independently. In 2015, as part of a broader District marketing campaign, the district adopted professionally created taglines for each school and began using them as official logos, alongside the original 1990s logo used on various documents. The use of different logos across the District created the need to bring RCSD and all schools under one brand. Project Objectives: Update and polish the District logo. Unify the District and school logos under a single brand. Establish a formal style guide for staff on logo usage. Project Timeline and Process: In the spring of 2022, the district issued a Request for Proposal (RFP) and subsequently engaged the services of Small Hat Studio, a creative design firm based in Dallas, Texas. A districtwide committee, comprising parents, teachers, staff, and two trustees, played a pivotal role throughout the process. Their responsibilities included providing insight into the district’s identity, culture, educational experience, and historical evolution. District Committee Meetings: Meeting 1 - November 3, 2022: Planning Committee provided initial direction. Meeting 2 - December 1, 2022: Concept Small Hat Studio presented 5-6 initial logo concepts based on committee direction. Meeting 3 - December 15, 2023: Round #2 Small Hat Studio refined concepts based on committee feedback. Meeting 4 - January 5, 2023: Round #3 Final two logos were presented; district leadership selected the new RCSD logo, understanding the influence it would have on all school logos. School Logo Redesign Process: Small Hat Studio utilized the parameters set by the Logo Redesign Committee to then redesign all school logos. Three meetings with each school were held. The meetings involved planning, concept presentation, and refinement. Community engagement opportunities were provided for each school. Conclusion: The final selection of the RCSD logo marked the culmination of an extensive and collaborative effort. Small Hat Studio’s meticulous approach and adherence to the parameters set by the committee ensured a seamless integration of the new logo across all schools. I extend my heartfelt appreciation to the Logo Redesign Committee for their valuable time, dedication, and insightful contributions throughout this transformative process. The success of this project reflects the commitment of our entire community to the continued success of RCSD. Financial Impact: None at this time. Submission for Approval Prepared by: Jorge Quintana, Director of Communications Approved by: John R. Baker, Ed.D., Superintendent §
11.3Report on the RCSD THRIVE Manual as part of the Homeless Innovative Practice - HIP GrantReports
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Rationale: In the 2021-2022 school year, the California Department of Education offered the Homeless Innovative Program Grant (HIP), a 2-year grant, open to all LEAs in California. RCSD was one of the twenty LEAs awarded the HIP grant. The HIP grant request for funding was based on the Upstream pilot program, which was implemented at Kennedy Middle School from 2019 through November 2023. Due to the success of the Upstream pilot program, RCSD was awarded the HIP grant to create a manual to document the work carried out by the Upstream program and share its key components with LEAs and local organizations. The Upstream Program was a collaboration between Kennedy Middle School, Chan-Zuckerberg Initiative, Chapin Hall University, and LifeMoves. The purpose of the program was to support households at risk of/or experiencing homelessness through case management and to provide them with community resources to support their housing/household journeys. The Upstream partnership program ended in November 2023. In the first year of the Homeless Innovative Program (HIP Grant), the team focused on creating the manual. As we enter the second year of the grant, RCSD’s team is sharing the manual with other LEAs and agencies and presenting at various conferences throughout the region and state. The manual and work continue to be enhanced and is a collaboration between the Student Services and Community School and Partnerships Departments. Financial Impact: The funding is provided through the Homeless Innovative Program Grant. Submission for Approval Prepared by: Antonio Perez, Director of Student Services Approved by: John R. Baker, Ed.D., Superintendent §
121:26:06Consent Items1min
12.1Approval of Consent ItemsAction
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12.2Acceptance of DonationsAction (Consent)
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Rationale: During the year, the School District and schools receive donations from parents, staff, and community members to help improve student achievement throughout the School District. The School District received a donation check for $5,000 from Janet Tilander for the Special Ed Program. Financial Impact: None. Submission for Approval Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
12.3Approval of January 10 Board Meeting MinutesAction (Consent)
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Rationale: The board minutes have been reviewed by the Clerk, the Superintendent, and Administration. Financial Impact: None. Submission for Approval Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
12.4Approval of January 17 Board Meeting MinutesAction (Consent)
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Rationale: The board minutes have been reviewed by the Clerk, the Superintendent, and Administration. Financial Impact: None. Submission for Approval Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
12.5Approval of January 19 Board Retreat Meeting MinutesAction (Consent)
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Rationale: The board minutes have been reviewed by the Clerk, the Superintendent, and Administration. Financial Impact: None. Submission for Approval Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
12.6Approval of the Second Amendment between the Redwood City School District and Maxim Healthcare Services for the 2023-24 School YearAction (Consent)
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Rationale: Maxim Healthcare Services provides contracted staffing. The original contract was for Behavior Support in the amount of $327,600, which was approved on August 9th, 2023, to be in effect through June 30, 2024. At that time two Board Certified Behavior Analysts (BCBA) were contracted. The first amendment on September 27, 2023, added two Behavior Technicians in the amount of $97,500. One Behavior Technician was placed at Hoover and the other was placed at Garfield. This second amendment would add one Behavior Technician at Taft to help address the need for ongoing behavioral support, upon board approval. Financial Impact: The fiscal impact of this Second Amendment will be $32,000, which will increase the total contract to a total of $457,100. This will be paid out of the Local Control Accountability Plan (LCAP). Submission for Approval Prepared by: Patrinia Redd, Director of Health and Wellness Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
12.7Approval of the Agreement between Redwood City School District and Aequor Healthcare Services for a SPED Teacher for the 2023-2024 School YearAction (Consent)
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Rationale: In an effort to fill a vacant SDC teacher position, the Redwood City School District is contracting with Aequor Healthcare Services to staff this position. The contractor will provide classroom instruction, assessments, and IEP meetings, and serve our RCSD students during the remainder of the 2023-2024 school year. The term of this agreement is from January 5, 2024, through June 12, 2024. T he contract is coming late to the board due to incomplete paperwork. Financial Impact: The financial impact of the contract is $74,160 which will be funded out of the SPED fund. Submission for Approval Prepared by: Maeve Mulholland, Director of Special Education Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
12.8Approval of the 2023 School Accountability Report Cards (SARCs)Action (Consent)
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Rationale: The Redwood City School District (RCSD) School Accountability Report Cards (SARCs) for the year 2023 have been successfully completed for each of the 12 RCSD schools. The SARCs are published annually to fulfill the purpose of providing families and the community with essential information about each school within RCSD. These comprehensive reports include details on curriculum and instruction, fiscal data, teacher and staff information, class sizes, school safety plans, and demographics. The SARCs primarily focus on the previous academic year but may include information from other past school years. These reports are crucial in keeping our community well-informed about the performance and offerings of each school within RCSD. The SARCs, in English and Spanish, for all 12 RCSD schools are attached. Following the Board of Trustees' approval, the SARCs will be posted on the District website and we will notify all district families that the SARCs for 2023 are now available. Families and community members also have the option to request a paper copy of the SARC from any school office or the District Office. It is important to note that SARCs are required by state and federal law, and parents have the right to request a hard copy of these reports. Financial Impact: None at this moment Submission for Approval Prepared by: Jorge Quintana, Director of Communications Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
12.9Approval of Personnel ReportAction (Consent)
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Rationale: The attached Personnel Report includes personnel recommended for hire; personnel requesting leave of absence from September 15, 2023 through January 15, 2024; and personnel leaving RCSD employment. Financial Impact: None, all positions are approved in the 2023-2024 budget. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
12.10Approval of Additional Personnel Needed for the 2023-24 School YearAction (Consent)
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Rationale: Due to changes in staffing needs within the following departments, the addition of positions below is requested for the 2023-24 school year. Additional positions needed: 2.0 T.H.R.I.V.E - Case Manager (Project Administrator 1) - This position addition is needed to fulfill the Community School grant positions that support students and families that are identified as McKinney Vento/housing insecure: support families through the district case management model(T.H.R.I.V.E) provide direct services for families to address barriers to attendance and student academic success collaborate with site and community partners to reach case plan goals establish and gather data points to assess program effectiveness In addition to their responsibilities, the Case Managers will work in collaboration with Community School Coordinators, MTSS Site TOSAs, site administrators, RCSD’s Homeless Education Liaison, District School Coordinator, and Director of Community Schools. Financial Impact: $130,000 paid out of the CSSPP-Community School grant Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
12.11Acceptance of Redwood City Teachers Association's Sunshine ProposalAction (Consent)
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Rationale: T he Redwood City Teachers Association has submitted its sunshine proposal (attached) in order to begin the process of negotiating the collective bargaining agreement. Financial Impact: None at this time Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
12.12Receipt of Governing Board's initial proposal for negotiations with the Redwood City Teachers Association for the 2024-2025 School YearAction (Consent)
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Rationale: Along with general contract clean up, the District chooses to reopen negotiations on: Article 6 Compensation Article 1 Term Article 4 Work Year The District reserves the right to open other articles if needed and will make specific proposals at the bargaining table. Financial Impact: None at this time. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
12.13Ratification of Warrant Registers, January 1, 2024 - January 31, 2024Action (Consent)
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Rationale: Education Code Section 42631 states that all payments from funds of a school district shall be made by written order of the governing board of the district. The attached report consists of expenditures from various funds in the amount of $6,116,927.52 for the period January 1, 2024 through January 31, 2024. Financial Impact: The total disbursement from the San Mateo County Treasurer's Office amounts to $6,116,927.52 and represents actual expenditures for all funds. Submission for Approval Prepared by: Rick Edson, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
131:26:47Action Items15min
13.1Adoption of Resolution No. 6, Determination of Order of Employment for Certificated Employees for Elimination of or Reductions in Particular Kinds of Services for Fiscal Year 2023-2024Action
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Rationale: The Resolution language lists the criteria to be used to determine the order of seniority for those certificated employees hired on the same date. The seniority date is the employee's first date in paid probationary status with the district. Temporary teachers are not listed on the Seniority Report. Financial Impact: None Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
13.2Acceptance of California School Employees Association Chapter V Sunshine Proposal for 2023-2024Action
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Rationale: California School Employees Association (CSEA), Chapter V has submitted the attached letter regarding their Sunshine Proposal for 2022-2023. Financial Impact: None at this time Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
13.3Receipt of Governing Board's initial proposal for negotiations with the California School Employees Association, Chapter V, for 2023- 2024Action
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Rationale: The District chooses to reopen negotiations on the following: Article 6 Salary Article 11 Leaves Article 12 Vacancies Article 13 Transfers Financial Impact: None at this time Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
141:28:07Board and Superintendent Reports10min
14.1Report from Board Members and SuperintendentReports
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Rationale: The School Board and Superintendent Baker will report out on meetings, attended events, upcoming events, school site visits, etc. Financial Impact: None at this moment. Submission for Approval Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent
151:34:31Information15min
15.1Information on San Mateo County Investment Fund - December 2023Information
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Rationale: Education Code Sections 41001 and 41002 generally provide that all money received by or apportioned to a school district shall be paid into the county treasury to be placed to the credit of the proper fund of the district. Pursuant to California Education Code Section 41015, the District may invest all or part of funds deposited in a Special Reserve Fund or any surplus monies not required for the immediate necessities of the District in any of the investments specified in California Government Code Sections 16430 or 53601. Historically, districts in San Mateo County have been depositing all of their funds into the county treasury. The County Treasurer has made investment decisions for the school districts, which is not a unique practice statewide. School district funds on deposit with the county treasury, along with funds deposited by other agencies, are placed in a County investment pool, and profits and losses realized from these invested funds are shared among the pool participants in proportion to the amount invested. Financial Impact: Gross pool earnings for Month ending December 2023: 3.672% Quarter ending December 2023: 3.530% The current average maturity of the portfolio is 1.60 years with an average duration of 1.46 years. The portfolio continues to hold no derivative products. Please click the link below to view the investment report for December 2023: https://www.smcgov.org/media/147473/download?inline= Please click the link below to view the copies of the Investment Reports and the Compliance Reports: https://www.smcgov.org/treasurer/investment-information Submission for Approval Prepared by: Rick Edson, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
161:34:36Correspondence
16.1CorrespondenceInformation
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171:35:57Other Business/Suggested Items For Future Agenda
17.1Possible Other Business/Suggested Items for Future AgendaInformation
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Rationale: The following Schedule of Agenda Items for the 2023-24 School Board meetings (attached hereto) has been revised by the administration. This schedule of board agenda items will be routinely updated, as needed. Financial Impact: None. Submission for Approval Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
181:37:35Board Meetings Calendar
18.1Changes to the Board Meetings CalendarInformation
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Rationale: The following School Board Meetings Calendar for 2023-24 (attached hereto) has been revised by the administration. This calendar of school board meetings will be routinely updated, as needed. Upcoming Board Meetings: - Closed Session 2/07, 5:00 - 7:00 p.m. Financial Impact: None. Submission for Approval Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
191:39:03Adjournment
19.1Adjourn the MeetingAction