10:06Call to Order1min
1.1Roll CallProcedural
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20:28Welcome1min
2.1Welcome by the School Board President, Cecilia MarquezProcedural
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31:24Changes to the Agenda1min
3.1Additions, Deletions, or Modifications to the AgendaDiscussion
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41:28Approval of the Agenda (Action required)1min
4.1Approval of the AgendaAction
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51:40Oral Communication
5.1If you have public comment related to a Regular Board Meeting item, please post it on the links available under Public Content prior to the Regular Board Meeting or immediately upon the meeting opening.Information
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Public Comment Links: English: https://forms.gle/bBFMS3vgZDAYtdBT6 Spanish: https://forms.gle/Dt9rcLgujoRNLWXK8 §
61:47Bond Program Action Items (Action Required)10min
6.1Discussion and Approval of Final Projects ListAction
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Rationale: See the following potential final projects that still remain on the prioritized list: McKinley Theater Lighting Technology Upgrades - $50,000 project budget; EV Chargers - $15,000+ per charging port depending on site work and electrical required; Solar - Approximately $1M per site to fully offset electrical bill; remaining Board Reserve could likely offset one smaller school site electrical service bill 90-95%. There will be an open discussion on any additional potential final projects. Financial Impact: Approximately $800,000.00 remaining in Board Reserve to be committed to final projects. Submission for Approval Prepared by: Martin Cervantes, Interim Bond Program Director; Will Robertson, Bond Program Manager Approved by: John R. Baker, Ed.D., Superintendent §
724:15School/Community Reports40min
7.1Adelante Selby and Roy Cloud School Presentations for the 2023-2024 School YearInformation
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Rationale: Adelante Selby and Roy Cloud will showcase how each site is addressing the implementation of new initiatives in academics as well as how they are exemplifying student, and parent voice as well as school events. These initiatives are aligned with the LCAP goals and SPSA plans that have been set by each site. Here are the basic requirements for each site presentation: 1. Academics: How are teachers showing the Empowered Learner framework? 2. School Events: What events have taken place since the start of the year? Any changes for the school this year that have been made? 3. Student Voice: How is the school elevating student voice? 4. Parent Outreach/ Voice: How is the school addressing parent outreach? What are the parents saying about the school? Financial Impact: None at this moment. Submission for Approval Prepared by: Anna Herrera, Superintendent, Ed Services Approved by: John R. Baker, Ed.D., Superintendent §
81:43:55Consent Items (Action Required)1min
8.1Approval of Consent ItemsAction (Consent)
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Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
8.2Approval of October 11 Board Meeting MinutesAction (Consent)
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Rationale: The board minutes have been reviewed by the Clerk, the Superintendent, and Administration. Financial Impact: None. Submission for Approval Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
8.3Second Reading and Approval of Board Policy 1113 - District and School WebsitesAction (Consent)
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Rationale: This policy was discussed at the October 11, 2023 board meeting. Financial Impact: No financial impact to the School District at this time. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
8.4Second Reading and Approval of Board Policy 6177 - Summer LearningAction (Consent)
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Rationale: This policy was discussed at the October 11, 2023 board meeting. Financial Impact: No financial impact to the School District at this time. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
8.5Second Reading and Approval of Board Policy 5141.6 - School Health ServicesAction (Consent)
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Rationale: This policy was discussed at the October 11, 2023 board meeting. Financial Impact: No financial impact to the School District at this time. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
8.6Second Reading and Approval of Board Policy 5141.5 - Mental HealthAction (Consent)
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Rationale: This policy was discussed at the October 11, 2023 board meeting. Financial Impact: No financial impact to the School District at this time. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
8.7Approval of Reduction of Four Contracted Behavior Technician (BT) PositionsAction (Consent)
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Rationale: The Special Education Department is requesting a reduction of four contracted behavior technician (BT) positions. Support provided by BTs to individual students through the IEP is being transferred to District paraeducator staff. The Special Education Department is increasing 12 FTE positions via another Board Memo on the same agenda under Personnel Increases. Financial Impact: Savings of $182,000 from the Special Education Fund. Submission for Approval Prepared by: Maeve Mulholland, Ed.D., Director of Special Education Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
8.8Approval of Additional Personnel Needed for the 2023-24 School YearAction
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Rationale: Due to changes in staffing needs within the following departments, the addition of positions below is requested for 2023-24 Additional positions needed: 12.0 FTE (15 0.8 FTE positions) Special Education Paraeducator- The Special Education Department is requesting an additional 15 positions needed in order to support the implementation of IEP plans as written and/or support RCSD's Specialized Learning Center (SLC) classrooms. 2.0 FTE (2 1.0 FTE positions) Community School Specialist- The Community School's Department is requesting two grant-funded positions to manage and provide services to families and individuals who are experiencing homelessness and/or housing instability at MIT, Hoover, Taft, and Garfield. Community School Specialists will work across the four target schools to establish a comprehensive response to the homelessness crisis that is affecting so many of our families. Community School Specialists will coordinate with the District Community School Coordinator and the sites' Community School Coordinator to identify students and families who are experiencing homelessness or are at risk of becoming homeless, to determine their service needs, and connect them to housing and related support. Financial Impact: 12.0 FTE Special Education Paraeducator- $648,144 to be paid from Special Education Budget. 2.0 FTE Community School Specialist- $123,576 to be paid from California Community Schools Partnership Program (CCSPP) grant. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
8.9Approval of Amendment No. 1 to the Agreement between the Redwood City School District and Maxim Healthcare Services for the 2023-24 School YearAction (Consent)
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Rationale: Maxim Healthcare Services provides contracted staffing. The original contract, Board approved on August 9, 2023, was for two LVNs to perform general nursing duties at various school sites. The cost of the original contract was $162,000. This first amendment is adding a substitute contracted LVN to provide coverage for district staff on leave. The term of the agreement is from August 9, 2023, through June 30, 2024. Financial Impact: The fiscal impact will be $6,500, which will increase the total contract to a total of $168,500. This will be paid out of the donation from the Sequoia Healthcare District fund. Submission for Approval Prepared by: Patrinia Redd, Director of Health and Wellness Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
91:44:06Action Items10min
9.1Approval of the 2023-24 Federal Addendum to the Local Control Accountability Plan (LCAP)Action
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Rationale: The LCAP Federal Addendum is meant to supplement the LCAP to ensure that eligible Local Educational Agencies have the opportunity to meet the Local Educational Agency (LEA) Plan provisions under the Every Student Succeeds Act (ESSA) for alignment of federal funding to the LCAP. The LCAP Federal Addendum must be completed, approved, and submitted to the California Department of Education to apply for ESSA funding. Each provision for each program the LEA is applying for must be completed in a narrative that describes the plan for implementation. The LEA has determined that the 2022-23 LCAP Federal Addendum will be brought forward as the formal 2023-24 Federal Addendum. The self-assessment and district data have been completed and reviewed to determine that the current board-adopted 2022-23 LCAP Federal Addendum meets the needs and will be brought forward for the 2023-24 school year. DELAC members approved the application for funding in the Spring of 2023. The LCAP committee (that includes DELAC members) will review the LCAP Federal Addendum and update it as necessary for the 2024-25 school year to include Federal Funds. The ESSA funds are supplemental to the state funds, therefore, RCSD addresses items not specifically mentioned in the LCAP. LCAP Federal Addendum addresses the provisions for: Title I, Part A Educator Equity Parent and Family Engagement Schoolwide programs for neglected children or delinquent children Homeless Students Grade Transitions for Students Title II, Part A Professional Growth and Improvement Consultation to Support Continuous Improvement Title III, Part A Professional Development Enhanced Instructional Opportunities English Proficiency and Academic Achievement Title IV, Part A Access to a well-rounded education for all students Healthy and safe school environment Access to personalized learning experiences Financial Impact: Federal Funds Totaling $1,534,338 Submission for Approval Prepared by: Katherine Rivera, Director of Multilingual English Learners & Categorical Services Approved by: John R. Baker, Ed.D., Superintendent §
101:46:15Board and Superintendent Reports10min
10.1Report from Board Members and SuperintendentReports
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Rationale: The School Board and Superintendent Baker will report on meetings, attended events, upcoming events, school site visits, etc. Financial Impact: None at this moment. Submission for Approval Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
112:00:45Information10min
11.1Quarterly Williams Report, 1st Quarter, July 2023 through September 2023Information
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Rationale: As per Education Code 35186 and the Williams legislation, AB831, districts are required to adopt and use uniform complaint procedures to identify and resolve complaints regarding deficiencies related to instructional materials, emergency or urgent facilities conditions that pose a threat to the health and safety of students or staff, and teacher vacancy or misassignment. The Superintendent or designee shall report summarized data on the nature and resolution of all complaints to the Board and the County Superintendent of Schools on a quarterly basis. As per AB831, on October 12, 2005, the Redwood City School Board approved the revisions to Board Policy 1312.5, Williams Uniform Complaint Procedures Notice to Parents/Guardians: Complaint Rights. Submission of Quarterly Reports on Williams Uniform Complaints were required beginning April 2005. The Redwood City School District has not received any complaints and continues to remain in compliance by submitting the required reports to the Redwood City School Board and the County Superintendent of Schools on a quarterly basis. Financial Impact: None when the School District remains in compliance. Submission for Approval Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
11.2Redwood City School District Review of Connect Community Charter School's Unaudited Actuals for Fiscal Year 2022-23Information
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Rationale: As the authorizing agency for Connect Community Charter School, RCSD has fiscal oversight responsibilities which include the monitoring of the charter school's financial activities to ensure long-term fiscal solvency and stability. Attached is a letter from the Redwood City School District regarding the review of and findings concerning Connect Community Charter School's Unaudited Actuals for the fiscal year 2022-23. Financial Impact: None. Submission for Approval Prepared by: Rick Edson, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
11.3Redwood City School District Review of KIPP's Unaudited Actuals for Fiscal Year 2022-23Information
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Rationale: As the authorizing agency for KIPP Excelencia Community Prep Charter School, RCSD has fiscal oversight responsibilities which include the monitoring of the charter school's financial activities to ensure long-term fiscal solvency and stability. Attached is a letter from the Redwood City School District regarding the review of and findings concerning KIPP's Unaudited Actuals for the fiscal year 2022-23. Financial Impact: None. Submission for Approval Prepared by: Rick Edson, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
11.4Redwood City School District Review of Rocketship's Unaudited Actuals for Fiscal Year 2022-23Information
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Rationale: As the authorizing agency for Rocketship Redwood City Charter School, RCSD has fiscal oversight responsibilities which include the monitoring of the charter school's financial activities to ensure long-term fiscal solvency and stability. Attached is a letter from the Redwood City School District regarding the review of and findings concerning Rocketship's Unaudited Actuals for the fiscal year 2022-23. Financial Impact: None. Submission for Approval Prepared by: Rick Edson, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
11.5Contract Update Information and Credit Card SummaryInformation
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Rationale: Attached is a list of contracts that the Administration has signed during the period July 1, 2023 - September 30, 2023, as well as the summary of District Office and Facilities Department credit card activities from May 16, 2023 - September 15, 2023. At the May 8, 2019, board meeting, the Board approved a revision to Board Policy 3312, which provides guidelines for contract administration. The revised policy allows the Superintendent and the Chief Business Official to enter into all contracts up to $60,000, with some exceptions. Financial Impact: The total amount of contracts signed from July 1, 2023 - September 30, 2023, is $15,361,086.58. Total expenditures using the District Office Visa credit card from May 16, 2023 - September 15, 2023, is $15,400.73 and the Facilities Visa credit card from May 16, 2023 - September 15, 2023, is $12,723.57. Submission for Approval Prepared by: Rick Edson, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
122:01:20Correspondence1min
12.1CorrespondenceInformation
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132:02:57Other Business/Suggested Items for Future Agenda
13.1Possible Other Business/Suggested Items for Future AgendaInformation
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Rationale: The following Schedule of Agenda Items for the 2023-24 School Board meetings (attached hereto) has been revised by the administration. This schedule of board agenda items will be routinely updated, as needed. Financial Impact: None. Submission for Approval Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
142:03:10Board Meetings Calendar
14.1Changes to the Board Meetings CalendarInformation
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Rationale: The following School Board Meetings Calendar for 2023-24 (attached hereto) has been revised by the administration. This calendar of School Board meetings will be routinely updated, as needed. Financial Impact: None. Submission for Approval Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
152:03:26Adjournment
15.1Adjourn the MeetingAction
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