10:07Call to Order1min
1.1Roll CallProcedural
Item details
§
2Oral Communication on Closed Session Items Only
2.1If you have public comment related to a Closed Session item, please post it on the links under Public Content prior to the Closed Session Meeting or immediately upon the meeting opening.Information
Item details
Public Comment Links: English: https://forms.gle/9KKACkmug8PigChB6 Spanish: https://forms.gle/dojxfQ7DGJjtwjoz5 §
3Closed Session 5:45 p.m. (Closed to the Public)1hr
3.1CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Gov. Code, 54956.8) Property: 750 Bradford St, Redwood City, CA 94063 Agency negotiators: John Baker, Superintendent, Peter Ingram, Consultant, and Clarissa Canady, Legal Counsel, Negotiating parties: Redwood City School District and The Sobrato Organization Under negotiation: Price and terms of payment of Property Exchange AgreementDiscussion
Item details
Rationale: Conference with Real Property Negotiators. Property: 750 Bradford Street, Redwood City, CA 94063 Agency Negotiator: John R. Baker, Superintendent; Peter Ingram, Property Consultant; and Clarissa Canady, Attorney for District. Negotiating Parties: The Sobrato Organization and Redwood City School District. Under Negotiation: Price and terms of payment of Property Exchange Agreement Submission for Approval Prepared by: John R. Baker, Ed.D., Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
40:07Reconvene to Regular Session at Approximately 7:00 p.m.3min
4.1Roll CallProcedural
4.2Report Out on Closed Session from October 11, 2023Information
Item details
§
50:28Welcome1min
5.1Welcome by the School Board President, Cecilia MárquezProcedural
61:41Changes to the Agenda1min
6.1Additions, Deletions, or Modifications to the AgendaDiscussion
71:42Approval of Agenda (Action required)1min
7.1Approval of AgendaAction
81:49Oral Communication
8.1If you have public comment related to a Regular Board Meeting item, please post it on the links available under Public Content prior to the Regular Board Meeting or immediately upon the meeting opening.Information
Item details
Public Comment Links: English: https://forms.gle/ZCRrH1hqQEYxa15K8 Spanish: https://forms.gle/uYK6RsshwkRDeCv87 §
92:01Bond Program Consent Items (Action required)1min
9.1Approval of Bond Program Consent ItemsAction
Item details
§
9.2Approval of Measure T Bond Program Tracking List of Items Under $20kAction (Consent)
Item details
Rationale: This tracking sheet provides the School Board with all recent items $20k and under in a comprehensive list. This list will be sent to the School Board regularly as the POs are compiled. Financial Impact: Total for Fiscal Year 2023-24: $5,199.20. Within budget. Paid out of Fund 21 - Measure T GO Bond Submission for Approval Prepared by: Martín Cervantes, Interim Bond Program Director; Will Robertson, Bond Program Manager Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
9.3Approval of Construction Management Agreement Amendment #4 for Garfield Community School with RGM Kramer, Inc.Action (Consent)
Item details
Rationale: RGM Kramer, Inc. calculates their construction management (CM) fees using the Office of Public School Construction (OPSC) sliding fee scale. This means that their fees are always based off of a certain percentage of total construction contracts managed. This fee calculation method keeps the fee fair for the consultant and District. The final reconciliation of Construction Management services fee based on final construction costs and general conditions fee based on T&M. Per contract, the CM fee is based on a sliding fee scale percentage of the trade contracts managed. The final construction basis increased from $25,619,800 to $27,118,500. As a result, the commensurate sliding scale fee revision is an increase of $59,948. The final general conditions fee came in under budget by $156,897.39 and landed at a total of $1,208,102.61. The overall total fee came in under contracted budget amount by $96,949.39 and that amount will be returned to the program and moved to the Board Reserve. The project is complete. Financial Impact: Amendment #4 - Credit back to RCSD of ( $96,949.39) that will be liberated and moved to the Board Reserve. Budget Source: Fund 21 Measure T GO Bond. Submission for Approval Prepared by: Martín Cervantes, Interim Bond Program Director; Will Robertson, Bond Program Manager Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
9.4Approval of Proposal and Change Order #1 for Irrigation Upgrades with Scapes for Taft Community SchoolAction (Consent)
Item details
Rationale: Scapes will be handling the irrigation upgrades construction services for Taft Community School. Financial Impact: Total: $34,100.38. Requested movement from Board Reserve to Project, as needed. Budget Source: Fund 21 – Measure T GO Bond Submission for Approval Prepared by: Martín Cervantes, Interim Bond Program Director; Will Robertson, Bond Program Manager Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10Bond Program Action Items (Action required)
112:18School/Community Reports - 1 hr 45 min
11.12:18Redwood City Together Board PresentationInformation
Item details
Rationale: Redwood City Together is a community collaborative that coordinates the delivery of services to children, youth, and families living in the City of Redwood City and North Fair Oaks. Founded in 1991 (and previously named “Redwood City 2000,” then “Redwood City 2020”), Redwood City Together works to build and sustain trusting relationships with and among diverse community leaders and partners. Their mission is to create a vision for change that demands multi-sector engagement, and in line with this, the team leads planning efforts that lead to an actionable agenda. Currently, Redwood City Together is jointly governed by representatives from the City of Redwood City, the County of San Mateo, the Redwood City School District, the Sequoia Union High School District, Cañada College, Kaiser Permanente, Upward Scholars, Sequoia Healthcare District, and the John W. Gardner Center for Youth and Their Communities at Stanford University. A diverse network of over 53 community-based affiliate partners join in Redwood City 2020’s work, bringing intersectional resources to the table. Financial Impact: No financial impact to the school district this time. Submission for Approval Prepared by: Rafael Avendaño, Redwood City Together Executive Director Approved by: John R. Baker, Ed.D., Superintendent §
11.233:55Mental Health Board PresentationInformation
Item details
Rationale: Mental health resources have increased across all RCSD sites in the past two years since schools have returned to full-time in-person learning. Data collection regarding the delivery of mental health services is new to the district, with the recent push in data gathering meant to illustrate how services are being implemented, where there are still needs, if there are common issues facing our students, and suggestions for moving forward. This presentation includes data from the following three areas: counseling services, student surveys, and teacher surveys. In addition to this data, Dr. Kristin Geiser (The John W. Gardner Center) and Dr. Shashank Joshi (Center for Youth Mental Health and Wellbeing) will highlight the district’s partnerships with Stanford on the continued development and delivery of mental health services across our sites. Financial Impact: No financial impact to the School District at this time. Submission for Approval Prepared by: Ana Paula Garay, Lead Mental Health Counselor Approved by: John R. Baker, Ed.D., Superintendent §
11.31:20:15Report regarding base line data for iReady Diagnostic Exam resultsReports
Cynthia (1min) — Asked what literacy program is being used in the district, then clarified she was curious whether it is balanced literacy.
Cynthia (2min) — Expressed happiness that Heggerty is being used, asked what the overall literacy curriculum is, and shared her personal positive experience using Heggerty with children with special education needs.
Item details
Rationale: The Board will receive fall 2023 baseline data on local assessment for iReady as well as updates on new initiatives of training and new curriculum rollout. Financial Impact: No financial impact to the district at this time. Submission for Approval Prepared by: Anna Herrera, Assistant Superintendent, Ed Services Approved by: John R. Baker, Ed.D., Superintendent §
122:06:10Discussion Items40min
12.12:06:10Recommendation to Convene Board Study Session to Update the Board of Trustees on Potential Workforce Housing ProjectDiscussion
Item details
Recommendation: It is the Superintendent's recommendation that the Board of Trustees give direction to finalize scheduling for a study session on workforce housing. Rationale: In light of the Bay Area’s high cost of living, Redwood City School District (RCSD) has been exploring a partnership with The Sobrato Organization to offer affordable housing for its teachers and staff. With a high number of RCSD employees commuting to Redwood City for work, the objective of this project is to provide employees with a quality work-life balance by shortening their commutes and helping them be part of the community in which they work. On June 26, 2019, the Redwood City School District (RCSD) Board of Trustees directed staff to move forward with a feasibility study on the proposed conversion of the current District Headquarters, located at 750 Bradford St. in Redwood City, into affordable housing for teachers and staff. Several activities have occurred in connection with assessing the feasibility of workforce housing. District staff is seeking guidance as to whether a study session would be helpful to update the School Board and the community on these activities. The proposed session would be held in November 2023, at the Hoover School gymnasium. Additionally, District staff would encourage and invite teachers, staff, and members of the community to take part in this study session. Financial Impact: No financial impact to the district at this time. Submission for Approval Prepared by: John R. Baker, Ed.D., Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
12.22:17:43First Reading and Discussion of Board Policy 5141.6 - School Health ServicesDiscussion
Item details
Rationale: It is the Administration's recommendation that the School Board read and discuss Board Policy 5141.6 - School Health Services. This policy is new to Redwood City School District. It was updated by CSBA to expand the first philosophical paragraph to include the unique position of districts to increase health equity and the utilization of telehealth as a method to deliver health care services in schools. This policy was also updated by CSBA to provide preventative programming and intervention strategies as types of health services to be provided by districts. All Board policies originate from the California School Boards Association. This policy has been reviewed by the Board Policy Committee. Financial Impact: None. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
12.32:29:14First Reading and Discussion of Board Policy 1113 - District and School WebsitesDiscussion
Item details
Rationale: It is the Administration's recommendation that the School Board read and discuss Board Policy 1113 - District and School Websites. This policy was updated to incorporate concepts from new law AB 2273, which, although not necessarily applicable to districts, requires a business that provides an online service, product, or feature likely to be accessed by children to comply with specified requirements and provides good guidance for districts seeking to create a safe online space for students. All board policies originate from the California School Boards Association. This policy has been reviewed by the Director of Communications and the Board Policy Committee. Financial Impact: None. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
12.42:29:48First Reading and Discussion of Board Policy 5141.5 - Mental HealthDiscussion
Item details
Rationale: It is the Administration's recommendation that the School Board read and discuss Board Policy 5141.5 - Mental Health. This policy was updated to expand the first philosophical paragraph and reflect the U.S. Surgeon General's New Guidance regarding the importance of social connection and the impact of social media on health and well-being. This policy was also updated to reflect New Law SB 14, which requires the California Department of Education (CDE) to recommend best practices and identify training programs to address student behavioral and mental health, including common psychiatric conditions and substance use disorders, safely deescalating crisis situations involving students with a behavioral health disorder, linking students with referrals, and providing instruction on how to maintain student privacy and confidentiality. Additionally, this policy was updated to reflect that districts are required to notify students and parent/guardians twice a year about how to access mental health services, New Law AB 748 which requires each school site serving students in any of grades 6-8 to create a mental health poster, and New Law AB 167, which requires CDE to develop guidelines for the use of telehealth technology in schools. All board policies originate from the California School Board Association. This policy has been reviewed by the Board Policy Committee. Financial Impact: No financial impact to the School District at this time. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
12.52:30:45First Reading and Discussion of Board Policy 6177 - Summer LearningDiscussion
Item details
Rationale: It is the Administration's recommendation that the School Board read and discuss Board Policy 6177 - Summer Learning. Board Policy 6177 is a new policy for the Redwood City School District. This policy was updated by CSBA to clarify that summer learning programs are part of the Expanded Learning Opportunities (ELO) Program and to reflect the requirements of the ELO programs to offer access to specified students, as provided in new law AB 181 and 185. This policy was also updated to reference New Guidance from the California Department of Education which clarifies that districts are prohibited from charging fees for summer school. All Board Policies originate from the California School Boards Association. This policy has been reviewed by the Board Policy Committee. Financial Impact: No financial impact to the School District at this time. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
132:31:31Consent Items (Action required)1min
13.1Approval of Consent ItemsAction
Item details
§
13.2Approval of September 27 Board Meeting MinutesAction
Item details
Rationale: The board minutes have been reviewed by the Clerk, the Superintendent, and Administration. Financial Impact: None. Submission for Approval Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
13.3Approval of Agreement Between Redwood City School District and Park PlanetAction
Item details
Rationale: The Redwood City School District prioritizes the inclusion of children with disabilities, beginning in the preschool years. The District agreement with Park Planet for playground remodeling at the Adelante Selby Child Development Center Inclusion Program (aka Adelante Selby CDC) is a necessary first step towards a developmentally informed play environment that supports learning for students with varying physical abilities. The agreement is for reconstruction work to transform Adelante Selby CDC's playground into an inviting and wheelchair-accessible play space for District State Preschool children. Financial Impact: Not to exceed $140,000 of the Child Development Centers' ARPA Grant for $694,706 dedicated to playground improvements towards children's inclusion and access. Submission for Approval Prepared by: Edna Margarita R. Carmona, Director CSPS Approved by: John R. Baker, Ed.D., Superintendent §
13.4Acceptance of the Measure T Citizens' Bond Oversight Committee FY 2021-22 Annual ReportAction (Consent)
Item details
Rationale: Of note by the committee members that drafted the 2021-22 Annual Report, "In summary, the CBOC wishes to report that, to the best of its knowledge, the District expended Measure T General Obligation Bond funds only for the specific projects approved by the voters, in accordance with Proposition 39 and outlined in Article XIIIA, Section 1 (b)(3)(C) of the California Constitution." On November 3, 2015, Measure T was passed by the voters and authorized the Board of Trustees of the Redwood City School District to issue up to $193 million in general obligation bonds for the purpose of renovating aging classrooms and science labs for 21st-century learning and provide flexible classrooms and labs for science and other core academics; updating school libraries, classroom computers, and instructional technology at all schools; fix and replace deteriorating roofs, remove aging and unsafe portable buildings, and improve school fire and earthquake safety; replace old, outdated and inefficient electrical, plumbing, heating, and ventilation systems; and provide dedicated classrooms for music, art, and performing arts electives. Pursuant to legal requirements, and as specified in the Full Ballot Text, the Board required that the District establish an independent Citizens' Bond Oversight Committee (CBOC) as a public accountability measure to ensure that bond proceeds are expended only for the school facilities projects described in the Bond Project List. In accordance with the resolution passed by the Board, an independent Measure T Citizens’ Bond Oversight Committee was appointed by the Board at its February 10, 2016, and March 23, 2016, regular meetings. From inception to the end of the 2021-22 fiscal year, the Committee met on seventeen occasions, with those during the 2021-22 fiscal year marked in bold: November 3, 2016 March 2, 2017 June 1, 2017 March 1, 2018 May 31, 2018 September 20, 2018 November 15, 2018 March 21, 2019 May 30, 2019 November 21, 2019 March 5, 2020 May 28, 2020 November 19, 2020 April 15, 2021 September 23, 2021 December 16, 2021 April 21, 2022 All meetings are open to the public, and the primary focus is to confirm that Measure T bond proceeds are expended in a manner consistent with the original ballot language. In September 2016, Series A of the bond authorization was issued, which consisted of current-interest bonds with an initial par value of $60 million, with stated interest rates of 2% to 4% and maturing through August 2041. In March 2018, Series B of the bond authorization was issued, which consisted of current-interest bonds with an initial par value of $67 million, with stated interest rates of 4% to 5% and maturing through 2040. In October 2019, Series C of the bond authorization was issued, which consisted of current-interest bonds with an initial par value of $66 million, with stated interest rates of 1.8% to 4% and maturing through 2041. At the September 14, 2023 meeting, the current Citizen’s Bond Oversight Committee (CBOC) voted to submit the FY 2021-22 Annual Report to the RCSD Board. The current committee noted that all current members of the CBOC were not members during the 2021-22 fiscal year covered by this report. Submission for Approval Prepared by: Members of the Citizens Bond Oversight Committee Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
13.5Approval of the Tentative Agreement between the California School Employee Association Chapter V and the Redwood City School DistrictAction
Item details
Rationale: It is the Administration's recommendation that the School Board approve the tentative agreement between the California School Employees Association Chapter V and the Redwood City School District. Financial Impact: Please refer to the attached CSEA Public Disclosure. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
13.6Ratification of Warrant Registers, September 1, 2023 - September 30, 2023Action (Consent)
Item details
Rationale: Education Code Section 42631 states that all payments from funds of a school district shall be made by written order of the governing board of the district. The attached report consists of expenditures from various funds in the amount of $3,525,823.30 for the period September 1, 2023, through September 30, 2023. Financial Impact: The total disbursement from the San Mateo County Treasurer's Office amounts to $3,525,823.30 and represents actual expenditures for all funds. Submission for Approval Prepared by: Rick Edson, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
14Action Items
152:31:44Board and Superintendent Reports10min
15.1Report from Board Members and SuperintendentReports
Item details
Rationale: The School Board and Superintendent Baker will report out on meetings, attended events, upcoming events, school site visits, etc. Financial Impact: None at this moment. Submission for Approval Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
162:44:24Information5min
16.1Information on San Mateo County Investment Fund - August 2023Information
Item details
Rationale: Education Code Sections 41001 and 41002 generally provide that all money received by or apportioned to a school district shall be paid into the county treasury to be placed to the credit of the proper fund of the district. Pursuant to California Education Code Section 41015, the District may invest all or part of funds deposited in a Special Reserve Fund or any surplus monies not required for the immediate necessities of the District in any of the investments specified in California Government Code Sections 16430 or 53601. Historically, districts in San Mateo County have been depositing all of their funds into the county treasury. The County Treasurer has made investment decisions for the school districts, which is not a unique practice statewide. School district funds on deposit with the county treasury, along with funds deposited by other agencies, are placed in a County investment pool, and profits and losses realized from these invested funds are shared among the pool participants in proportion to the amount invested. Financial Impact: Gross pool earnings for Month ending August 2023: 3.206% The current average maturity of the portfolio is 1.70 years with an average duration of 1.55 years. The portfolio continues to hold no derivative products. Please click the link below to view the investment report for August 2023: https://www.smcgov.org/media/145657/download?inline= Please click the link below to view the copies of the Investment Reports and the Compliance Reports: https://www.smcgov.org/treasurer/investment-information Submission for Approval Prepared by: Rick Edson, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
172:44:36Correspondence
17.1Correspondence
182:45:13Other Business/Suggested Items For Future Agenda
18.1Possible Other Business/Suggested Items for Future AgendaInformation
Item details
Rationale: The following Schedule of Agenda Items for the 2023-24 School Board meetings (attached hereto) has been revised by the administration. This schedule of board agenda items will be routinely updated, as needed. Financial Impact: None. Submission for Approval Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
192:45:32Board Meetings Calendar
19.1Changes to the Board Meetings CalendarInformation
Item details
Rationale: The following School Board Meetings Calendar for 2023-24 (attached hereto) has been revised by the administration. This calendar of school board meetings will be routinely updated, as needed. The following change has been made: - Closed Session 10/11 at 5:45 p.m. Next Board Meeting Date: October 25, 2023 at 7:00 p.m. Financial Impact: None. Submission for Approval Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
202:45:43Adjournment (Action required)
20.1Adjourn the MeetingAction