10:06Call to Order1min
1.1Roll CallProcedural
20:31Welcome1min
2.1Welcome by the School Board President, Cecilia MárquezProcedural
31:01Changes to the Agenda1min
3.1Additions, Deletions, or Modifications to the AgendaDiscussion
41:45Approval of Agenda1min
4.1Approval of AgendaAction
51:57Oral Communication
5.1If you have public comment related to a Regular Board Meeting item, please post it on the links available under Public Content prior to the Regular Board Meeting or immediately upon the meeting opening.Information
Item details
Public Comment Links: English: https://forms.gle/8DkiEy6zsYwPXWmA7 Spanish: https://forms.gle/5YRZH8DN3FbapTiY9 §
6School/Community Reports - 1 hr 10 min
6.11:572023-24 Health and Wellness Department UpdateInformation
Item details
Rationale: Patrinia Redd, the Director of Health and Wellness, will provide an overview of the 2022-23 school year and share updates regarding the plans for the Health and Wellness Department for the 2023-24 school year. The School Board will learn about: Staffing Sequoia Healthcare District/Healthy Start Initiative contributions Wellness services provided in the district Staff health and wellness Holiday food grant Collaboration with school sites Goals for the 2023/24 school year Financial Impact: No financial impact Submission for Approval Prepared by: Patrinia Redd, Director of Health and Wellness Approved by: John R. Baker, Ed.D., Superintendent §
6.238:08Review of the Human Resources Department's Vision and Plans for 2023-2024Discussion
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Rationale: Information will be provided to the Board of Trustees regarding staffing, goals, and updates from the Human Resources Department. Financial Impact: None Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent and Erin Kekos, Director of Human Resources Approved by: John R. Baker, Ed.D., Superintendent §
71:34:13Consent Items (Action required)1min
David Robel (2min) — Argued that board-appointed superintendent subcommittees are subject to the Brown Act and demanded public agendas, minutes, and open meetings for those committees, and questioned how Measure S bond expenditures had already been approved without public knowledge.
7.1Approval of Consent ItemsAction
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7.2Approval of the September 13 Board Meeting MinutesAction (Consent)
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Rationale: The board minutes have been reviewed by the Clerk, the Superintendent, and Administration. Financial Impact: None. Submission for Approval Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
7.3Approval of Addendum to 2023-24 Measure U Application for Garfield Community SchoolAction
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Rationale: Garfield Community School met on March 28, 2023, to allocate Measure U funds for the 2023-2024 school year. At that meeting, the School Site Council voted to dedicate the $100,00 to fund our K-5th, 8th-grade Physical Education Program. On May 2, 2023, we were informed that the Redwood City School District would fund 40 % of the program thus freeing up about 40% of our original allocation. Garfield's Site Council met on August 31, 2023, and made the following recommendations for changes to the March 28, 2023 Measure U application. The proposed changes for the 2023-2024 school year are as follows: *Decrease funding of the Physical Education Program from $100,000 to $61,880 and re-distribute the monies as follows: Increase the provision to the Art & Music Program by $5000 so that students can attend lessons weekly rather than bi-weekly; Increase the allocation for on-site tutoring in math and reading during and after the school day in order to serve more students by $5000; Increase the allocation for materials, supplies, and books to better support the needs of our mostly new staff by $5000; Extend counseling hours by 10 hours/week for the One Life Counselor in order to increase mental health support for the community. All of the members in attendance voted to approve the recommendation at the meeting. An updated application for Measure U funds is attached for review. Financial Impact: Please see the Addendum for details. Submission for Approval Prepared by: Lupe Torres-Khalil, Principal Approved by: John R. Baker, Ed.D., Superintendent §
7.4Approval of School Assignments and Committee Assignments for Board Members for the 2023-24 School YearAction
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Rationale: The School Board will approve the school assignments and committee assignments for board members for the 2023-24 school year. This agenda item was discussed at the September 13th board meeting. Attachments: 2023-24 School Assignments for Board Members (Final); 2023-24 Committee Assignments for Board Members (Final). Financial Impact: None. Submission for Approval Prepared by: John R. Baker, Ed.D., Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
7.5Approval of the Agreement between the Redwood City School District and the Santa Clara County Office of EducationAction (Consent)
Item details
Rationale: Positive Behavioral Interventions and Supports (PBIS) are defined as a systems approach for establishing the social culture and individual behavior supports needed for schools to achieve both social and academic success for all students while preventing problem behaviors. The SCCOE will work in partnership with the Redwood City School District (RCSD) to develop and support the PBIS framework to improve access to inclusive, equitable, and high-quality education for all students. SCCOE will provide PBIS Tier 1 training and PBIS coaching support to the District PBIS Coach/Coordinator and school sites participating in PBIS training and implementation. There will be two cohorts participating during the 2023-2024 school year. Cohort 1 Year-2: McKinley Institute of Technology, Hoover, and Taft. Cohort 2 Year-1: Kennedy, Roosevelt and Henry Ford Schools. Activities related to training include Tier 1 – Universal Systems School-wide PBIS Team Training; 3-5 school-wide core values and behavioral expectations for universal school settings; lesson plans for teaching expectations; classroom systems; acknowledgment and consequence systems; and data-based decision making. SCCOE will also conduct a series of networking sessions throughout the year to build local capacity within the district for successful PBIS implementation. PBIS Coaches/Coordinators will collaborate on strategies and solutions to ongoing implementation needs, and share resources and the latest PBIS tools. Discussions will vary in topics, including: Coaching, Training, and Coordination; Monitoring the district action plan; Providing ongoing PBIS professional development; and Calibration of PBIS evaluation and assessment tools. The term of this agreement is from July 1, 2023, through June 30, 2024. This MOU is being submitted after the service start date due to the fact that SCCOE finalized and submitted the contract to RCSD the second week in September. Financial Impact: The cost to RCSD is $28,500 paid for out of LCAP funds. Submission for Approval Prepared by: Antonio Perez, Director of Student Services Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
7.6Approval of the Agreement between the Redwood City School District and San Mateo County CounselAction (Consent)
Item details
Rationale: The agreement is made between the Redwood City School District and the San Mateo County Counsel for the provision of general legal services to the district. The term of this agreement is for five (5) years commencing July 1, 2023, through June 30, 2028. County Counsel provides the district with general legal services and special education legal services. The County Counsel has been providing legal services for the district for many years. Financial Impact: The County Counsel's fees are based on the total of the average prior three (3) years hourly legal services usage and then multiplied by the Counsel's and/or paralegal's current hourly rate. For the 2023-24 fiscal, the County Counsel's rate is $247/hour and Paralegal is $136/hour. For 2024-25, the hourly rates are increased to $252 and $138 for County Counsel and Paralegal, respectively. For the fiscal years 2025–26 through 2027-28, the County Counsel's fees are based on the total of the average prior three (3) years hourly legal services usage multiplied by the County Attorney’s then-currently hourly rate. Submission for Approval Prepared by: Rick Edson, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
7.7Approval of Amendment No. 1 between the Redwood City School District and Maxim Healthcare Services for the 2023-24 School YearAction (Consent)
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Rationale: Maxim Healthcare Services provides staffing. Behavior Technicians are being hired to support transitional kindergarten through second-grade students and teachers district-wide. Behavior Technicians will reinforce classroom management and the implementation of specific behavioral strategies in the general education program. The term of this agreement is from September 27, 2023, through June 30, 2024. Financial Impact: The fiscal impact will be an increase of $97,500, which will increase the total contract to $425,100. This will be funded through the Local Control Accountability Plan. Submission for Approval Prepared by: Patrinia Redd, Director of Health and Wellness Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
7.8Approval of Local Interagency Agreement(s) to Provide Education and Training to Counselor Trainee CandidatesAction (Consent)
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Rationale: RCSD welcomes counselor trainee candidates into our schools as they work to gain their certification as licensed clinical social workers or licensed therapists. Through this partnership, counselor trainee candidates gain valuable first-hand experience and RCSD is able to recruit mental health counselors new to the profession. Seasoned mentor mental health counselors are paired with counselor trainees to guide these new trainees through all aspects of the school counseling caseload. Counselor trainees gain an understanding of the depth and complexity of the school-based counseling system as they work to complete their required direct service hours. The term of this agreement is for 3 years beginning September 2023 and ending June 2026. This intern agreement with Notre Dame de Namur University will allow RCSD's Lead Mental Health Counselor to welcome counselor trainees who are ready to join RCSD for the 2023-2024 school year. Financial Impact: $15,000 per counselor trainee paid out of LCAP funds Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
7.9Approval of Additional Personnel Needed for 2023-24Action
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Rationale: Due to changes in staffing needs within the following departments, the addition of positions below are requested for 2023-24 Additional positions needed: 1.0 FTE Speech and Language Pathologist- The Special Education Department is requesting an additional 1.0 FTE Speech and Language Pathologist so that the District can maintain compliance with Ed Code requirements for SLP caseload limits (TK-8: 55 students; Pre-k: 40 students) 1.0 FTE Instructional Assistant Floater-CDC- The Director of CDC is requesting a 208-day, Instructional Assistant who can perform the following on a daily basis: Drive to CDC classrooms across 7 sites within a moment's notice to maintain legal adult-child ratios in light of emergent staff absences and emergencies Accommodate the support needs of each individual child and lead teacher; work harmoniously with colleagues Demonstrate the flexibility required to fulfill the roles and duties of the absentee staff Financial Impact: 1.0 FTE Speech and Language Pathologist- $101,964, to be paid from the Special Education Budget 1.0 FTE Instructional Assistant Floater- $64,301, to be paid from the CDC Budget Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
7.10Approval of Personnel ReportAction (Consent)
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Rationale: The attached Personnel Report includes personnel recommended for hire; personnel requesting leave of absence from June 2023 through September 19, 2023; and personnel leaving RCSD employment. As of June 7, 2023 there were 486 certificated staff members employed in RCSD, including certificated management. From June 7, 2023 to September 19, 2023 20 (4.1%) certificated staff members separated or are intending to separate on their last day from the Redwood City School District. From June 7, 2023 through September 19, 2023 there were 154 (31.7%) certificated staff members hired with the District and began service. As of June 7, 2023 there were 451 classified staff members employed in RCSD, including classified management. From June 7, 2023 to September 19, 2023, 21 (4.7%) classified staff members separated from the Redwood City School District. From June 7, 2023 to September 19, 2023, there were 62 (13.7%) classified staff members recommended for hire with the District. Financial Impact: None, all positions are approved in the 2023-2024 budget Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
8Action Items30min
8.11:37:57Adoption of Resolution 4, Resolution to Adopt the Gann LimitAction
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Rationale: In November of 1979, California voters approved Proposition 4, an initiative that added Article XIII B to the California Constitution. This constitutional amendment, known as the Gann Initiative, placed limits on the growth of expenditures for publicly funded programs. This limit on government spending, which became known as Gann Appropriation Limits or simply Gann Limits, applies not only to the State of California but also to cities, counties, and special districts, as well as to school districts and county offices of education (ref. Article XII B of the State Constitution). By September 30 of each year, Education Code sections 1629 and 42132 specify that county office and district governing boards shall adopt a resolution identifying their estimated appropriations limits for the current year and their actual appropriations limit for the preceding year. The documentation supporting the adoption resolution shall be made available to the public. Submitting a copy of the board resolution adopting your appropriations limit to the CDE is unnecessary. However, if you find your District requires increasing its limitation, Section 7902.1 states that the school district shall notify the Director of Finance. The easiest way to understand this calculation is to envision the dollar amount of the district’s Gann Limit as a box. For example, if your current year Gann Limit is $50 million, picture a box that can hold $50 million. First, put local property taxes that count toward the revenue limit and an appropriate portion of the district’s interest income into this box. Next, add all of the district’s unrestricted state aid into this box. Under state law, the amount of state aid that fills up the box counts toward the district’s Gann Limit, while the amount that overflows the box counts toward the state’s Gann Limit (ref. Government Code Section 7906). In addition, all state aid for categorical programs always counts toward the state’s Gann Limit. Through this process, as much state aid as possible counts toward school agency Gann Limits. By reducing the amount of state aid that counts toward the state’s Gann Limit in this manner, this process helped the state avoid being over its Gann Limit. School agencies must do these calculations to identify how much state aid counts toward the agency’s Gann Limit so that the state of California knows how much state aid counts toward its own Gann Limit. Form GANN has been added to the SACS software to assist LEAs in meeting their constitutional and statutory Gann obligations to calculate appropriation limits and appropriations subject to limitation. Districts should submit their completed forms to the County Superintendent of Schools with their officially exported Unaudited Actuals submission. The attached calculations and documentation of the Gann limits for the 2022-23 fiscal year and the projected Gann Limit for the 2023-24 fiscal year show an increase to the 2022-23 Gann limit of $1,804,889.75 and are in accordance with applicable statutory laws. Financial Impact: There is no financial impact to the district relative to this recommendation. Submission for Approval Prepared by: Rick Edson, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
8.21:34:13Approval of Variable Term WaiverAction
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Rationale: Maria Jose Alarcon Amador is an exchange teacher who filled a teaching position in a newcomer classroom at Garfield School. This position was hard to fill and continues to be hard to fill in the 23-24 school year. Maria has a Bachelor's and Master's from the University Francisco De Vitoria Madrid Spain. Maria is scheduled to complete her CBEST in the coming months. Maria needs a CBEST waiver so that she can continue teaching in the Redwood City School District. Financial Impact: None Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
8.31:34:13Approval of Provisional Internship PermitAction
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Rationale: 6th grade Social Science/Science Teacher- Hoover Elementary School We are requesting a Provisional Internship Permit for Jocelyn Arellano, a 6th grade Social Science/Science teacher at Hoover Elementary School. Ms. Arellano has a Bachelor of Arts in Child and Adolescent Development (School Age Child and Family) and is planning on applying to programs to obtain her California teaching credential. 6th grade English/Social Science Teacher- Hoover Elementary School We are requesting a Provisional Internship Permit for Jennifer Contreras, a 6th-grade English/Social Science teacher at Hoover Elementary School. Ms. Contreras has a Bachelor of Arts in Child and Adolescent Development (School Age Child and Family) and is planning on applying to programs to obtain her California teaching credential. 6th/8th grade RSP - Kennedy Middle School We are requesting a Provisional Internship Permit for Pamela Nolan, a 6/8 grade RSP teacher at Kennedy Middle School. Ms. Nolan has a Bachelor of Arts in Liberal Studies and has been working with the district in our Special Education as one of our long-term sub-teachers. She is planning on applying to programs to obtain her California teaching credential. Newcomer Teacher- Roosevelt School We are requesting a Provisional Internship Permit for Ana Tabares, a Newcomer teacher at Roosevelt School. Ms. Tabares has a Bachelor of Arts in Intensive Liberal Studies and has been working with the district as a long-term teacher. Ms. Tabares is currently in the process of obtaining her Multiple Subject credential through NDNU. Music Teacher- Clifford School We are requesting a Provisional Internship Permit for Ann Tung, the new Music teacher at Clifford School. She has a Master's Degree in Music and is planning on applying to programs to obtain her California teaching credential. Ms. Tung's experience and passion for working with our students combined with her education makes her an ideal candidate for this position. RSP Teacher- Hoover Elementary School We are requesting a Provisional Internship Permit for Ashley Ferreria, an RSP teacher at Hoover Elementary School. Ms. Ferreria has a Bachelor of Arts in Child and Adolescent Development. She is planning on applying to programs to obtain her California teaching credential. Financial Impact: None Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
8.41:39:34Approval of 2022-23 Unaudited Actuals Financial StatementAction
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Rationale: Education Code Section 42100(a) states that on or before September 15, the governing board of each school district shall approve, in a format prescribed by the Superintendent of Public Instruction, an annual statement of all receipts and expenditures of the district for the preceding fiscal year and shall file the statement, along with the statement received pursuant to subdivision (b), with the county superintendent of schools. On or before October 15, the county superintendent of schools shall verify the mathematical accuracy of the statements and shall transmit a copy to the Superintendent of Public Instruction. The Administration recognizes that this recommendation is beyond the timeframe in the Education Code due to unforeseen circumstances. However, the San Mateo County Office of Education has been notified of this delay. Financial Impact: Please see the attached 2022-23 Unaudited Actuals Report. Submission for Approval Prepared by: Rick Edson, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
8.51:34:13Approval of Application for Exemption from the Required Expenditures for Classroom Teachers' SalariesAction
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Rationale: Education Code 41372 requires local educational agencies to spend the minimum percentage of their budget on classroom teacher compensation. For elementary school districts, the minimum percentage is 60% of the District's current Expense of Education, including classroom teachers and instructional aids. At the closing of the 2022-23 fiscal year, the RCSD has only spent 56.53% for classroom compensation, short by 3.47% or approximately $3.7 million. This is shown in Form CEA. The reasons the RCSD school district cannot meet the minimum percentage are primarily due to programs and services provided to school sites by individuals who are not recognized as teachers by definition in section 41011 of the California Education Code. The district also received revenue as “one-time” funds, which normally are not used for ongoing compensation expenses. Also, a significant portion of the LCFF funding is for the Supplemental & Concentration (S&C) Grant, categorized as unrestricted and used for non-personnel-related expenditures based on the District's Local Control Accountability Plans (LCAP). The statute requires S&C Grants to be spent on items that are principally directed to address the needs of unduplicated pupils (low-income, English learners, and foster youth). The District has a high percentage of unduplicated pupils compared to other San Mateo County school districts. As authorized in EC 41372, the District requests an exemption or waiver of this requirement from the County Superintendent of Schools for Fiscal Year 2022-23 due to serious hardship, as reflected in the attached multi-year projections. The District will be unable to meet the 3% State-required minimum reserve for economic uncertainties in Fiscal Year 2023-24 should the San Mateo County Office of Education hold the deficiency amount of $3,721,057.05. Submission for Approval Prepared by: Rick Edson , Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
91:52:04Board and Superintendent Reports10min
9.1Report from Board Members and SuperintendentReports
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Rationale: The School Board and Superintendent Baker will report out on meetings, attended events, upcoming events, school site visits, etc. Financial Impact: None at this moment. Submission for Approval Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
102:02:41Correspondence1min
10.1Correspondence
112:03:03Other Business/Suggested Items For Future Agenda1min
David Robel (1min) — Suggested that board meetings be scheduled to avoid conflicts with Sequoia Union High School District and community college district meetings so community members can attend both.
11.1Possible Other Business/Suggested Items for Future AgendaInformation
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Rationale: The following Schedule of Agenda Items for the 2023-24 School Board meetings (attached hereto) has been revised by the administration. This schedule of board agenda items will be routinely updated, as needed. Financial Impact: None. Submission for Approval Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
122:04:56Board Meetings Calendar1min
12.1Changes to the Board Meetings CalendarInformation
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Rationale: The following School Board Meetings Calendar for 2023-24 (attached hereto) has been revised by the administration. This calendar of school board meetings will be routinely updated, as needed. Next Board Meeting: October 11, 2023 - 7:00 p.m. Financial Impact: None. Submission for Approval Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
132:05:03Adjournment1min
13.1Adjourn the MeetingAction