10:06Call to Order1min
1.1Roll CallProcedural
20:19Welcome1min
2.1Welcome by the School Board President, Cecilia MárquezProcedural
31:25Changes to the Agenda1min
3.1Additions, Deletions, or Modifications to the AgendaDiscussion
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41:28Approval of Agenda1min
4.1Approval of AgendaAction
51:37Oral Communication
5.1If you have public comment related to a Regular Board Meeting item, please post it on the links available under Public Content prior to the Regular Board Meeting or immediately upon the meeting opening.Information
Item details
Public Comment Links: English: https://forms.gle/RNZXa3HavQXykesE9 Spanish: https://forms.gle/h35zwqHdhFUCxhLTA §
61:43Bond Program Consent Items1min
6.1Approval of Bond Program Consent ItemsAction
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6.2Approval of Construction Management Agreement Amendment #3 for Orion Alternative School (Formerly John Gill School) with RGM Kramer, Inc.Action (Consent)
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Rationale: RGM Kramer, Inc. calculates their construction management (CM) fees using the Office of Public School Construction (OPSC) sliding fee scale. This means that their fees are always based off of a certain percentage of total construction contracts managed. This fee calculation method keeps the fee fair for the consultant and District. The final reconciliation of Construction Management services fee based on final construction costs and general conditions fee based on T&M. Per contract, the CM fee is based on a sliding fee scale percentage of the trade contracts managed. The final construction basis increased from $20,106,500 to $21,793,800. As a result, the commensurate sliding scale fee revision is an increase of $67,492. The final general conditions fee came in under budget at $1,327,823.87, a decrease of $37,176.13 from the original $1,365,000 contract allowance. The project is now complete. Financial Impact: Amendment #3 - $30,315.87. Requested movement from Board Reserve to Project, as needed. Budget Source: Fund 21 Measure T GO Bond. Submission for Approval Prepared by: Martin Cervantes, Interim Bond Program Director; Will Robertson, Bond Program Manager Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
7Bond Program Action Items
82:06School/Community Reports20min
8.1Redwood City School District Pedagogy of ConfidenceInformation
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Rationale: Whitney Eakin will present to the School Board the RCSD Equity Consciousness model that was rolled out in the past several years with the support of NUA. During the 2022-2023 school year, the model extended to having lead teachers at sites to support the district's vision of the belief that all students can achieve high intellectual performances. This work has evolved into creating a sustainable model now titled RCSD Pedagogy of Confidence. Lead teachers along with Ms. Eakin will continue to support teachers through release time and after school in order to continue to design and demonstrate daily lessons, co-teach lessons, unit plan with grade level teams, and lead student voice sessions. Financial Impact: $200,000 Submission for Approval Prepared by: Anna Herrera, Assistant Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
9Discussion Items
1023:08Consent Items1min
10.1Approval of Consent ItemsAction
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10.2Approval of the August 9th Board MinutesAction
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Rationale: The board minutes have been reviewed by the Clerk, the Superintendent, and Administration. Financial Impact: None. Submission for Approval Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
10.3Approval of the Agreement between Redwood City School District and Aequor Healthcare Services for SPED Teachers for the 2023-2024 School YearAction (Consent)
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Rationale: In an effort to fill vacant RSP and SDC teacher positions, the Redwood City School District is contracting with Aequor Healthcare Services to staff these positions. The contractors will provide classroom instruction, assessments, and IEP meetings, and serve our RCSD students during the 2023-2024 school year. The term of this agreement is from August 2023 through June 2024. T he contracts are coming late to the board due to incomplete paperwork. Financial Impact: The financial impact of these contracts is $266,000 which will be funded out of the SPED fund. Submission for Approval Prepared by: Maeve Mulholland, Director of Special Education Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.4Approval of the Memorandum of Understanding between Menlo Park School District and Redwood City School DistrictAction (Consent)
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Rationale: The purpose of the memorandum of understanding is to ensure that, when necessary, students have access to special education programs operated by other school districts when an appropriate program is not available in the pupil's district of residence. It is agreed that when a student is placed in a special education program in the district of attendance, through the individualized educational plan process, then the district of residence retains all financial and legal responsibilities under the Individuals with Disabilities Education Act and related federal and California laws. The term for the MOU is from August 23, 2023, through June 30, 2024. Financial Impact: The financial impact of this MOU is $100,452.91, which will be funded out of the SPED fund. Submission for Approval Prepared by: Maeve Mulholland, Director of Special Education Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.5Approval of the Agreement between the Redwood City School District and One Life Counseling to hire 20 contracted Therapists for the 2023-24 School YearAction (Consent)
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Rationale: One Life Counseling is providing additional mental health support by staffing 20 Therapists amongst Adelante Selby, Clifford, Garfield, Henry Ford, Hoover, Kennedy, McKinley, North Star, Orion, Roosevelt, and Taft. Between sites, the Local Control Accountability Plan, and the Sequoia Healthcare District, Redwood City School District will have funding to provide a combined total of 440 hours of counseling. This will help meet our students' mental health needs. The term of this agreement is from August 23, 2023, through June 30, 2024. Financial Impact: The fiscal impact will be $924,800 between school sites, the Local Control Accountability Plan, and the funding provided by the Sequoia Healthcare District. Submission for Approval Prepared by: Patrinia Redd, Director of Health and Wellness Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.6Approval of the Agreement between Redwood City School District and Contra Costa County Office of EducationAction (Consent)
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Rationale: The Department of Health Care Services is the single State agency responsible for administering the California Medical Assistance Program (Medi-Cal) and the School-based Medi-Cal Administrative Activities Program (SMAA). As of January 2015, LEAs in California began using Random Moment Time Study (RMTS) to continue to participate in the SMAA program. Under the new required program, it is necessary to participate as part of a consortium in order to maximize district benefit opportunities. The contract term is effective from July 1st, 2023 through June 30th, 2024. This agreement allows the District to contract with the Contra Costa Office of Education, Region 4 LEC to assist in reimbursing federal funds for Medi-Cal Administrative Activities (MAA) performed by the RCSD employees. Financial Impact: RCSD shall pay 9% administrative fees to the Contra Costa County Office of Education. Payments will be deducted from the MAA reimbursements prior to being disbursed to RCSD. Submission for Approval Prepared by: Rick Edson, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.7Approval of the Caltronics Agreement for District-wide Copier/Printing ServicesAction (Consent)
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Rationale: On September 25, 2019, RCSD entered into a 4-year lease for District-wide copiers and printing software with Caltronics. The contract provided Konica Minolta copiers across the 12 district schools, the District Office, Facilities, Child Development Centers, Family Centers, and the Instructional Materials Center, and a software package to manage the fleet. The software package allowed the District to manage access, the number of copies/prints, and the types of copies/prints made by a department, school site, or individual. Caltronics also provided maintenance, issue resolution, and supplies as part of the contract. As the term of the existing contract is set to expire, RCSD would like to continue the relationship with Caltronics. The new 4-year agreement will provide the copier/printer fleet (37 of 43 new machines; 6 will remain based on lower usage), the software package, and support/maintenance from Caltronics. The proposal is based on Konica Minolta pricing through the competitively bid Association of Education Purchasing Agencies (AEPA) contract. Financial Impact: Copier/Printer Fleet: $111,505.20/annually, $446,020.80/Total - 4 Years Black and White Copies: approximately $0.0076/copy blended by device type Color Copies: approximately $0.058/copy blended by device type Submission for Approval Prepared by: Carlos Reyna, Director of Technology; Rick Edson, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.8Approval of the Measure T and Measure S Citizens' Bond Oversight Committee MembershipAction (Consent)
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Rationale: On November 3, 2015, the community approved the issuance of General Obligation Bonds, Measure T, for an amount not to exceed $193 million. Applicable provisions of the California Education Code require the establishment of a Citizens Oversight Committee (Committee) to actively review and report to the public on the uses of bond proceeds to ensure that they are spent only on permissible purposes. While the Committee shall consist of at least nine (9) members, the Board shall determine the final size of the Committee. The Committee membership shall include the following categories: One member shall be active in a business organization representing the business community located within the school district. One member shall be active in a senior citizens organization. One member shall be active in a bona fide taxpayers' organization. One member shall be the parent or guardian of a child enrolled in the school district. One member shall be both a parent or guardian of a child enrolled in the school district and active in a parent-teacher organization, such as the Parent Teacher Association or school site council. No employee or official of the school district shall be appointed to the Committee. Additionally, a vendor, contractor, or consultant of the school district shall not be appointed to the citizens' oversight committee. On April 15, 2021, the Measure T Citizens Bond Oversight Committee recommended that the size of the Committee be increased from seven (7) to nine (9) members. At the June 16, 2021, board meeting, the Board approved the increase in the size of the Committee from seven (7) to nine (9) members. On November 8, 2022, the issuance by the District of not to exceed $298 million aggregate principal amount of general obligation bonds (Measure S) was authorized by the electorate. On March 8, 2023, Resolution #30 was adopted by the RCSD's Board of Trustees, appointing the existing Measure T Citizens' Bond Oversight Committee to oversee Measure S. The Board concluded that it was in the District's best interest to consolidate oversight of both bond measures under one CBOC. The continuing members as of July 1, 2023, are: Carolyn Chow, Taxpayer Organization, term expires June 30, 2024 Jennifer Givens, Parent/Guardian, term expires June 30, 2025 Cameron Hoffman, Parent/Guardian District PTA, term expires June 30, 2024 Carl Landers, Parent/Guardian, term expires June 30, 2025 Rodney Leach, Parent/Guardian, term expires June 30, 2024 Jacqueline Rodriguez Luna, Parent/Guardian, term expires June 30, 2024 Karl Metz, Member at Large, term expires June 30, 2025 Jitpal Sahai, Parent/Guardian, term expires June 30, 2025 Financial Impact: None Submission for Approval Prepared by: Rick Edson, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
11Action Items
1223:24Board and Superintendent Reports10min
12.1Report from Board Members and SuperintendentReports
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Rationale: The School Board and Superintendent Baker will report out on meetings, attended events, upcoming events, school site visits, etc. Financial Impact: None at this moment. Submission for Approval Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
13Information
1432:14Correspondence1min
14.1Correspondence
1532:27Other Business/Suggested Items For Future Agenda
15.1Possible Other Business/Suggested Items for Future AgendaInformation
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Rationale: The following Schedule of Agenda Items for the 2023-24 School Board meetings (attached hereto) has been revised by the administration. This schedule of board agenda items will be routinely updated, as needed. Financial Impact: None. Submission for Approval Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
1632:45Board Meetings Calendar
16.1Changes to the Board Meetings CalendarInformation
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Rationale: The following School Board Meeting Calendar for 2023-24 (attached hereto) has been revised by the administration. This calendar of school board meetings will be routinely updated, as needed. The following changes have been made: Added a Closed Session meeting for September 13th at 6:00 p.m. (Closed to the Public) December 19, 2023 - Board Meeting confirmed Financial Impact: None. Submission for Approval Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
1732:54Adjournment1min
17.1Adjourn the MeetingAction