10:06Call to Order1min
1.10:06Roll CallProcedural
2Oral Communication on Closed Session Items Only
2.10:06If you have a public comment related to a Closed session item, please post it on the links available under Public Content prior to the Closed Session or immediately upon the meeting opening.Information
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Public Comment Links: English: https://forms.gle/KFZsNHJCUhjugp889 Spanish: https://forms.gle/h88tfAhpgd5oKPFBA §
3Closed Session - 6:15 PM (Closed to the Public)45min
3.1CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Gov. Code, § 54956.8) Property: 750 Bradford St, Redwood City, CA 94063 Agency negotiators: John Baker, Superintendent, Peter Ingram, Consultant, and Clarissa Canady, Legal Counsel, Negotiating parties: Redwood City School District and The Sobrato Organization Under negotiation: Price and terms of payment of Property Exchange AgreementDiscussion
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CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Gov. Code, § 54956.8) Property: 750 Bradford St, Redwood City, CA 94063 Agency negotiators: John Baker, Superintendent, Peter Ingram, Consultant, and Clarissa Canady, Legal Counsel, Negotiating parties: Redwood City School District and The Sobrato Organization Under negotiation: Price and terms of payment of Property Exchange Agreement §
40:21Reconvene to Regular Session at Approximately 7:00 PM2min
4.1Roll CallProcedural
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4.20:21Report Out on Closed Session from June 23, 2023Information
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4.30:21Report Out on Closed Session from June 28, 2023Information
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50:21Welcome1min
5.1Welcome by the School Board President, Cecilia MárquezProcedural
61:45Changes to the Agenda1min
6.1Additions, Deletions, or Modifications to the AgendaDiscussion
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72:26Approval of Agenda1min
7.1Approval of AgendaAction
82:54Oral Communication
8.1If you have a public comment related to a Regular Board Meeting item, please post it on the links available under Public Content prior to the Regular Board Meeting or immediately upon the meeting opening.Information
Item details
Public Comment Links: English: https://forms.gle/vCxQaCXf1cybLC298 Spanish: https://forms.gle/oMb8BM2hXCRWEVZ66 §
92:54Bond Program Consent Items1min
9.12:54Approval of Bond Program Consent ItemsAction
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9.22:54Approval of Measure T Bond Program Tracking List of Items Under $20kAction (Consent)
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Rationale: This tracking sheet provides the School Board with all recent items $20k and under in a comprehensive list. This list will be sent to the School Board regularly as the POs are compiled. Financial Impact: $89,911.90. Requested movement from Board Reserve to Project, as needed. Budget Source: Fund 21 – Measure T GO Bond Submission for Approval Prepared by: Martín Cervantes, Interim Bond Program Director; Will Robertson, Bond Program Manager Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
9.32:54Approval of Proposals for the Furnishing and Installation of Exterior Speakers with Atlas Pellizzari for Hoover Community School and Roosevelt SchoolAction (Consent)
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Rationale: Atlas Pellizzari will furnish and install six (6) exterior IP speakers at Hoover Community School and six (6) exterior IP speakers at Roosevelt School. Financial Impact: Hoover Community School: $39,520.00 Roosevelt Community School: $35,320.00 Total: $74,840.00. Requested movement from Board Reserve to Project, as needed. Budget Source: Fund 21 – Measure T GO Bond Submission for Approval Prepared by: Martín Cervantes, Interim Bond Program Director; Will Robertson, Bond Program Manager Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
9.42:54Approval of Proposal for Outdoor Classroom Landscape Construction with Mike McCall Landscape, Inc. for Taft Community SchoolAction (Consent)
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Rationale: Mike McCall Landscape, Inc. will provide landscape construction services for the outdoor classroom at Taft Community School. Financial Impact: $38,173.00. Requested movement from Board Reserve to Project, as needed. Budget Source: Fund 21 – Measure T GO Bond. Submission for Approval Prepared by: Martín Cervantes, Interim Bond Program Director; Will Robertson, Bond Program Manager Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
9.52:54Approval of Proposal for Fire Alarm Repair with Vanden Bos Electric for Orion Alternative School (Formerly John Gill School)Action (Consent)
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Rationale: Vanden Bos Electric investigated and repaired a faulty fire alarm at Orion Alternative School (Formerly John Gill School). Financial Impact: $7,155.07. Requested movement from Board Reserve to Project, as needed. Budget Source: Fund 21 – Measure T GO Bond Submission for Approval Prepared by: Martín Cervantes, Interim Bond Program Director; Will Robertson, Bond Program Manager Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
9.62:54Approval of Proposals for New Sod and Maintenance with Scapes at Garfield and Taft Community SchoolsAction (Consent)
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Rationale: Scapes will prepare the field areas and install new sod in the impacted areas at Garfield and Taft Community Schools. Scapes will also include 90 days full maintenance to ensure the new field areas are delivered and useable in proper condition. Financial Impact: Garfield - $47,182.00; Taft - $56,660.00; Total - $103,842.00. Requested movement from Board Reserve to Projects, as needed. Budget Source: Fund 21 – Measure T GO Bond. Submission for Approval Prepared by: Martín Cervantes, Interim Bond Program Director; Will Robertson, Bond Program Manager Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
9.72:54Approval of Program Advisor Amendment #3 with Group GarrettAction (Consent)
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Rationale: Group Garrett will continue to offer Program Advisor services for the remainder of the Measure T Bond Program. Financial Impact: Not-to-exceed $36,000.00. Requested movement from Board Reserve to Project, as needed. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Martín Cervantes, Interim Bond Program Director; Will Robertson, Bond Program Manager Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
9.8Approval of Program Management Services Amendment #3 with RGMKAction (Consent)
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Rationale: RGMK will continue to offer Program Management services for the remainder of the Measure T Bond Program. Financial Impact: Not-to-exceed $360,570.00. Requested movement from Board Reserve to Project, as needed. Budget Source: Fund 21 – Measure T GO Bond. Submission for Approval Prepared by: Martín Cervantes, Interim Bond Program Director; Will Robertson, Bond Program Manager Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
9.93:23Approval of Construction Management Services Amendment #4 with RGMK for Taft Community SchoolAction (Consent)
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Rationale: After the final reconciliation of all construction management fees and general conditions for Taft Community School, RGMK came in under budget and will be providing a credit back to RCSD. Financial Impact: Credit of ($172,061.82) back to RCSD. Budget Source: Fund 21 – Measure T GO Bond. Submission for Approval Prepared by: Martín Cervantes, Interim Bond Program Director; Will Robertson, Bond Program Manager Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
103:23Bond Program Action Items
115:57Discussion Items40min
11.15:57Discussion on Local Indicator Measurement for the California DashboardDiscussion
Jacqueline (unidentified surname) (2min) — Raised concern that the dashboard results do not reflect sufficient student responses and specifically referenced incidents at Hoover school as affecting climate survey results.
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Rationale: For the past several years, the California Dashboard has displayed the results of multiple measures that assess how local educational agencies (LEAs) and schools are meeting the needs of their students. As part of California’s accountability system, the Dashboard contains reports that display performance on a set of state and local measures to assist districts in identifying strengths, challenges, and areas in need of improvement. RCSD has complied with the CDE requirement to have in place a process to measure progress toward local indicators using approved standards that support local educational agencies (LEAs) in measuring and reporting their progress. The local indicator data is not collected at the state level and therefore, is left to the LEAs to monitor progress. For each local indicator, the approved standard for progress monitoring includes: Measuring LEA progress on the local indicator based on locally available information, and Reporting the results to the LEA's local governing board at a regularly scheduled meeting of the local governing board and to stakeholders and the public through the Dashboard Report the results on the California Dashboard For each applicable local indicator, RCSD will assign one of three performance levels: Met Not Met Not Met for Two or More Years A survey was administered in the spring of 2023 to staff and parents. The attachment shows the results of the recently administered survey. Financial Impact: None Submission for Approval Prepared by: Liz Wolfe, Assistant Superintendent, Ed Services Approved by: John R. Baker, Ed.D., Superintendent §
11.221:32Discussion on the 2023 Golden Bell AwardsDiscussion
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Rationale: As part of the California School Boards Association (CSBA) Golden Bell Awards nomination process, the RCSD Board of Trustees will review and discuss the following RCSD programs and initiatives: Clifford Demonstration School: A National Urban Alliance for Effective Education Collaborative; Equity Consciousness in the Time of Pandemics; and The Orion Alternative Elementary School Mandarin Immersion Program RCSD operates an array of unique programs to serve the unique needs of each student. On an annual basis, the California School Boards Association (CSBA) highlights the work of school districts across California such as the excellent work that RCSD teachers, staff, and administrators are doing operating RCSD's programs. As a district, we wish to submit these three programs and initiatives for CSBA consideration. Financial Impact: None. Submission for Approval Prepared by: John R. Baker, Ed.D., Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
1226:11Consent Items1min
12.126:11Approval of Consent ItemsAction
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12.226:11Approval of the Agreement between the Redwood City School District and St. Francis Center for Siena Youth Center for the 2023-2024 Fiscal YearAction (Consent)
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Rationale: This agreement is made between the Redwood City School District and St. Francis Center for Siena Youth Center to provide Expanded Day Learning and Enrichment Services program at the Siena Youth Center for students throughout the Redwood City School District, grades 1st through 8th. The Siena Youth Center Building is located at 2625 Marlborough Avenue Redwood City, CA 94063. The term for this agreement is from July 1, 2023, through June 30, 2024, to reflect and align with the Expanded Learning Opportunity Program (ELO-P) grant and payment cycles. Financial Impact: The contract amount is not to exceed $385,000.00. The funding will come directly from the Expanded Learning Opportunity Program (ELO-P) grant with no financial impact on RCSD general or concentrated funds. The school district is the fiscal agent for the grant. Submission for Approval Prepared by: Michelle Griffith, Director of Community Schools and Partnerships, and Enrique Calderon, Expanded Learning Opportunity Program Manager Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
12.326:11Approval of the Agreement between Redwood City School District and ZSN Systems & Solutions LLC for SDC Teacher for the 2023-2024 School YearAction (Consent)
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Rationale: In an effort to fill a vacant SDC teacher position, the Redwood City School District is contracting with ZSN Systems & Solutions LLC to staff this position. The contractor will provide classroom instruction, assessments, and IEP meetings, and serve our RCSD students during the 2023-2024 school year. The term of this agreement is from August 2023 through June 2024. Financial Impact: The financial impact of this contract is $129,200, which will be funded out of the SPED fund. Submission for Approval Prepared by: Maeve Mulholland, Director of Special Education Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
12.426:11Approval of Revised Employment Contract for SuperintendentAction (Consent)
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Rationale: The School Board discussed the revised employment contract for the Superintendent at the Closed Board meeting on June 23rd, 2023. Financial Impact: $275,000 paid out of the General Fund. Submission for Approval Prepared by: Wendy M. Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
12.526:11Approval of 2023-24 Measure U Application for Connect Community Charter SchoolAction (Consent)
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Rationale: Connect Community Charter School will be receiving $44,323 in Measure U funds for the 2023-2024 school year. Our school site council met to develop a proposal for the use of our site's allocated funds that comply with Measure U guidelines. The council voted to fund a support staff (FTE=1.0) to help with reading, math, and writing support. Please find the amount reflecting the exact allocation to be used to fund the staff member. Financial Impact: Reduction to general and categorical funds to be determined. Submission for Approval Prepared by: Hayley Dupuy, Principal, Connect Community Charter School Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
12.6Rejection of ClaimAction (Consent)
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Rationale: A claim has been submitted to the Redwood City School District. The incident occurred on November 15, 2022, at Connect Community Charter School. The claim was sent to the District's insurance carrier, San Mateo County Schools Insurance Group, which is handling this matter. A communication has been received from San Mateo County Schools Insurance Group recommending that the Redwood City School District Governing Board deny the claim. It is accordingly recommended that the Redwood City School District Board of Education reject the claim. Financial Impact: None. Submission for Approval Prepared by: Rick Edson, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
13Action Items30min
13.126:11Approval of Reclassification of Classified EmployeesAction
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Rationale: The California School Employees Association (CSEA) contract outlines the ability for CSEA employee to complete an application to reclassify their position for a variety of reasons outlined below. Over the course of the last 18 months, multiple applications were processed by a Reclassification committee comprised of Administrators, CSEA President, the CSEA Labor Representative, and a CSEA member. A recommendation for consideration is made to the Superintendent. Article 14.2.1 of the California School Employees Association (CSEA), Reclassification, means the redefinition of a position and/or classification to account for changes in the job. These changes may include technological changes, changes in duties, or work that alter the nature of the job and require greater skill effort and ability. Article 14.2.2, Criteria for Reclassification, further defines the process for range changes in salary based upon wage comparability study. The attached applications outlined the specific outcome for each Reclassification request. The Reclassification Committee met to review the requests for reclassification and the following requests were approved by the panel: Reclassify entire job classification: Payroll Specialist was reclassified from Grade 26 to Grade 28 Reclassify single position held by employee Sara Aguilar from Office Assistant III (Grade 20) to Administrative Secretary III (Grade 26) Create new job classification: Senior Certificated Personnel Specialists/Credential Analyst (Grade 30), incumbent moved from Certificated Personnel Specialist/Credential Analyst (Grade 25) Reclassify entire job classification: Food Service Kitchen Lead from Grade 21.5 to 24.5 Reclassify entire classification: Driver Dispatcher from Grade 23.5 to 26 Create new job classification: Senior Personnel Specialist (Grade 30), incumbent moved from Personnel Specialist (Grade 24) Reclassify entire job classification: Account Specialist I CNS from Grade 20 to Grade 23 Reclassify single position held by employee Nora Abou Ortiz from Translator/Interpreter I (Grade 21) to Translator/Interpreter II (Grade 24), effective date November 1, 2021 because the parties agreed to hear the reclassification request outside of and prior to the contractual timeline Reclassify entire job classification: Instructional Assistant, Migrant Education from Grade 14 to Grade 18.5 Reclassify entire job classification: Instructional Assistant, CSPS from Grade 15 to Grade 19.5 Reclassify entire job classification: Instructional Assistant from Grade 15.5 to Grade 20 Reclassify entire job classification: Instructional Assistant, Bilingual from Grade 16 to Grade 20.5 Reclassify entire job classification: Instructional Assistant, ESL from Grade 16 to Grade 20.5 Reclassify entire job classification: Instructional Assistant, Migrant Education from Grade 14 to Grade 18.5 Reclassify entire job classification: Paraeducator - SPED from Grade 16.5 to Grade 21, effective date November 1, 2021 because the parties agreed to hear the reclassification request outside of and prior to the contractual timeline Financial Impact: Payroll Specialist was reclassified from Grade 26 to Grade 28- $14,606 Office Assistant III (Grade 20) to Administrative Secretary III (Grade 26)- $16,148 Senior Certificated Personnel Specialists/Credential Analyst (Grade 30)- $19,679 Food Service Kitchen Lead from Grade 21.5 to 24.5- $24,031.93 Driver Dispatcher from Grade 23.5 to 26- $8,047 Senior Personnel Specialist (Grade 30)- $21,975 Account Specialist I CNS from Grade 20 to Grade 23- $4,461 Translator/Interpreter I (Grade 21) to Translator/Interpreter II (Grade 24)- $5,901 Instructional Assistant, Migrant Education from Grade 14 to Grade 18.5- $0, no employees are currently in this classification Instructional Assistant, CSPS from Grade 15 to Grade 19.5- $84,720.67 Instructional Assistant from Grade 15.5 to Grade 20- $27,184.90 Instructional Assistant, Bilingual from Grade 16 to Grade 20.5- $46,416.08 Instructional Assistant, ESL from Grade 16 to Grade 20.5- $0, no employees are currently in this classification Paraeducator - SPED from Grade 16.5 to Grade 21- $506,250.24 Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
13.226:27Approval of the Local Control Accountability Plan (LCAP) for the 2023-24 School YearAction
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Rationale: The LCAP is a critical part of the Local Control Funding Formula (LCFF). Funds are expected to be principally directed toward the success of English Learners; Foster Youth, Homeless, and Low-Income students; and Special Education students. The state requirements for Stakeholder Engagement in the LCAP development are: The District must consult with the following required groups for the development of its LCAP Teachers, principals, administrators, other school personnel, local bargaining units, pupils, and parents The School Board must: hold at least one public hearing with an opportunity for public comment and recommendations regarding the specific actions and expenditures proposed in the LCAP adopt the LCAP and the district's budget at a separate public meeting RCSD has engaged parents, educators, employees, union members, students, and the community to create the 2023-24 LCAP through a series of meetings and through an analysis of local data. The final draft of the LCAP was brought for public hearing at the June 21, 2023, School Board meeting. Financial Impact: The 2023-24 LCAP contains the projected LCFF supplemental/concentration funds of $10,106,437 with a projected additional grant (15$) of $428,770. The required percentage to increase or improve services to unduplicated pupils (foster youth, English Learners, and low-income students) for the LCAP year of 2023-24 + the LCAP carry-over of 5.55% = a total of $3,568,243.98 Submission for Approval Prepared by: Liz Wolfe, Assistant Superintendent of Educational Services, Ed Services Approved by: John R. Baker, Ed.D., Superintendent §
13.329:34Approval of 2023-24 Proposed Budget for Redwood City School DistrictAction
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Rationale: On June 21, the Governing Board conducted a public hearing for the proposed 2023/24 Fiscal Year budget. The budget presented on June 21 highlighted the assumptions used in projecting revenues and expenditures for 2023-24, as well as multi-year projections for fiscal years 2024-25 and 2025-26. There were no changes in revenue and expenditure projections for all district funds from the time the proposed 2023-24 budget was presented for a public hearing on June 21, 2023. Attached is the Proposed Budget for 2023/24, including multi-year projections and all other state-required Standardized Account Code Structure (SACS) reports and supplemental information. Financial Impact: The District projects General Fund revenues of $131,906,857 and expenditures of $141,996,236. The projected General Fund ending fund balance at the close of the 2023-24 fiscal year is $20,681,906. Submission for Approval Prepared by: Rick Edson, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
13.430:56Adoption of 2023-24 Statement of Reasons for Reserves in Excess of the Minimum State-Recommended LevelAction
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Rationale: Education Code Section 42127 (a)(2)(B) requires a statement of reasons that substantiates the need for Assigned and Unassigned ending fund balances in excess of the minimum reserve standard for economic uncertainties for the fiscal year identified in the budget. The Criteria and Standards established by the State Board of Education specify that the minimum reserve for local educational agencies are, as follows: The greater of 5% or $65,000 for districts with 0 to 300 average daily attendance (ADA) The greater of 4% or $65,000 for districts with 301 to 1,000 ADA 3% for districts with 1,001 to 30,000 ADA 2% for districts with 30,001 to 400,000 ADA 1% for districts with 400,001 and over ADA The minimum reserve levels are calculated based on total General Fund expenditures and other financing uses. Once the school district has calculated the total assigned and unassigned ending balances and the required minimum reserve level, the minimum is subtracted from the total and a positive difference is the amount in reserve that is above the minimum requirement. The Ed Code requirement is to provide the following at the public hearing for the budget adoption: - The minimum reserve level required in each year - The amount of assigned and unassigned ending fund balance that exceeds the minimum in each year - Reasons for the reserve being greater than the minimum Attached are the Balances in Excess of Minimum Reserve Requirements for the 2023-24 fiscal year. Financial Impact: The minimum state-recommended reserve level for Redwood City School District is 3% or approximately $4.2 million. The amount in reserves above the minimum requirement is approximately $138,476.94. Submission for Approval Prepared by: Rick Edson, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
13.531:41Adoption of Resolution 38, Year-End Budget TransfersAction
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Rationale: The total amount budgeted by the school district for each major expenditure classification shall be the maximum amount that may be expended for the school year. However, Education Code Sections 42600 and 42601 authorize the County Superintendent of Schools (County Office of Education) to make budget transfers between the designated fund balance or the unappropriated fund balance and/or any other expenditure classification or classifications as necessary to permit payment of obligations the district has incurred at the close of the fiscal year. A resolution authorizing these transfers shall be approved by a majority vote of the members of the district governing board. The attached resolution is generally a routine matter and is designed to facilitate the accounting processes involved in the closing of the current year's books. Without this resolution, any budget adjustment at the end of the year would require special action by the Board of Education. Financial Impact: There is no known financial impact at this time. Submission for Approval Prepared by: Rick Edson, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
13.632:22Adoption of Resolution 39, The Education Protection Account for Fiscal Year 2023-24Action
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Rationale: Proposition 30, the Schools and Local Public Safety Protection Act of 2012, approved by the voters on November 6, 2012, temporarily increases the state's sales tax rate for all taxpayers and the personal income tax rates for upper-income taxpayers. The revenues generated from Proposition 30 are required to be deposited in an account called the Education Protection Account (EPA). Pursuant to Article XIII, Section 36 of the California Constitution, school districts, county offices of education, and community college districts are required to determine how the money received from the EPA is spent in the school or schools within its jurisdiction, but with the following provisions: The governing board must approve the spending plan during a public meeting EPA funds cannot be used for the salaries or benefits of administrators or any other administrative costs Each year, the local agency must publish on its website an accounting of how much money was received from the EPA and how the funds were expended In accordance with Proposition 30, districts are required to report annually the EPA funds received and how those funds are spent. Redwood City School District plans to use the EPA funds for salaries and benefits of classroom teachers. Financial Impact: The calculated Education Protection Account funding for the 2023-24 fiscal year is $1,251,158. Submission for Approval Prepared by: Rick Edson, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
1433:14Board and Superintendent Reports10min
14.1Report from Board Members and SuperintendentReports
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Rationale: The School Board and Superintendent Baker will report out on meetings, attended events, upcoming events, school site visits, etc. Financial Impact: None at this moment. Submission for Approval Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent
1534:24Information5min
15.134:24Contract Update Information and Credit Card SummaryInformation
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Rationale: Attached is a list of contracts that the Administration has signed during the period April 1, 2023 - June 13, 2023, as well as the summary of District Office and Facilities Department credit card activities from March 16, 2023 - May 15, 2023. At the May 8, 2019, board meeting, the Board approved a revision to Board Policy 3312, which provides guidelines for contract administration. The revised policy allows the Superintendent and the Chief Business Official to enter into all contracts up to $60,000, with some exceptions. Financial Impact: The total amount of contracts signed from April 1, 2023-June 13, 2023, is $551,069.37. Total expenditures using District Office Visa credit card from March 16, 2023-May 15, 2023, is $5,410.23 and the Facilities Visa credit card from March 16, 2023-May 15, 2023 is $9,169.40. Submission for Approval Prepared by: Rick Edson, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
15.234:35Information on San Mateo County Investment Fund - May 2023Information
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Rationale: Education Code Sections 41001 and 41002 generally provide that all money received by or apportioned to a school district shall be paid into the county treasury "to be placed to the credit of the proper fund of the district." Pursuant to California Education Code Section 41015, the District may invest all or part of funds deposited in a Special Reserve Fund or any surplus monies not required for the immediate necessities of the District in any of the investments specified in California Government Code Sections 16430 or 53601. Historically, districts in San Mateo County have been depositing all of their funds into the county treasury. The County Treasurer has made investment decisions for the school districts, which is not a unique practice statewide. School district funds on deposit with the county treasury, along with funds deposited by other agencies, are placed in a County "investment pool", and profits and losses realized from these invested funds are shared among the pool participants in proportion to the amount invested. Financial Impact: Gross pool earnings for Month ending May 2023: 3.072% The current average maturity of the portfolio is 1.67 years with an average duration of 1.52 years. The portfolio continues to hold no derivative products. Please click the link below to view the investment report for May 2023: https://www.smcgov.org/media/144275/download?inline= Please click the link below to view the copies of the Investment Reports and the Compliance Reports: https://www.smcgov.org/treasurer/investment-information Submission for Approval Prepared by: Rick Edson, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
1634:43Correspondence1min
16.1Correspondence
1736:22Other Business/Suggested Items For Future Agenda2min
17.1Possible Other Business/Suggested Items for Future AgendaInformation
1836:40Board Meetings Calendar1min
18.1Changes to the Board Meetings CalendarInformation
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Rationale: The following School Board Meetings Calendar for 2022-23 (attached hereto) has been revised by the administration. This calendar of board agenda meetings will be routinely updated, as needed. Financial Impact: None. Submission for Approval Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
1936:40Adjournment1min
19.1Adjourn the MeetingAction