10:05Call to Order1min
1.1Roll CallProcedural
1.20:17Report Out on Closed Session from April 26, 2023
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20:17Welcome1min
2.1Welcome by the School Board President, Cecilia MárquezProcedural
31:28Changes to the Agenda1min
3.1Additions, Deletions, or Modifications to the AgendaDiscussion
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42:54Approval of Agenda1min
4.1Approval of AgendaAction
511:13Oral Communication
Chris Roble (2min) — Raised questions about Prop 39 compliance verification, the role of the secret subcommittee in bond expenditures, and whether the Citizens Bond Oversight Committee could participate in compliance oversight, also questioning whether a $2,800 laptop was a legitimate bond expense.
5.1If you have public comment related to a Regular Board Meeting item, please post it on the links available under Public Content prior to the Regular Board Meeting or immediately upon the meeting opening.Information
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Public Comment Links: English: https://forms.gle/YYXSHgL3YBkRKYwVA Spanish: https://forms.gle/gvZpv41PtVSVvgra7 §
6Bond Program Consent Items1min
6.113:15Approval of Bond Program Consent ItemsAction
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6.213:48Approval of Measure T Bond Program Tracking List of Items Under $20kAction (Consent)
Chris Roble (1min) — Argued that the $2,800 laptop should be pulled as an operating expense not qualifying under Prop 39, and urged the CBOC to have independent legal counsel rather than county counsel.
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Rationale: This tracking sheet provides the School Board with all recent items $20k and under in a comprehensive list. This list will be sent to the School Board regularly as the POs are compiled. Financial Impact: $41,004.35. Requested movement from Board Reserve to Project, as needed. Budget Source: Fund 21 – Measure T GO Bond Submission for Approval Prepared by: Martín Cervantes, Interim Bond Program Director; Will Robertson, Bond Program Manager Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
6.316:25Approval of Proposal for the Furnishing and Installation of a Water Pump with Scapes, Inc. for Orion Alternative School (Formerly John Gill School)Action (Consent)
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Rationale: Scapes, Inc. will furnish and install a water pump for Orion Alternative School (Formerly John Gill School). Financial Impact: $36,200.00. Requested movement from Board Reserve to Project, as needed. Budget Source: Fund 21 – Measure T GO Bond Submission for Approval Prepared by: Martín Cervantes, Interim Bond Program Director; Will Robertson, Bond Program Manager Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
7Bond Program Action Items5min
7.116:45Approval of Measure T Final Projects ListAction
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Rationale: Prior to Measure T, the District outlined capital facilities needs in a master plan and provided prioritized lists of initial and next projects. Measure T has accomplished many of the projects in the initial priorities lists while responding to changing facilities' needs and circumstances. While Measure T was able to work further than initially planned down the list of priorities, there remain important outstanding capital facilities needs to sequence and address going forward. Meanwhile, Measure T is nearing the end of its funds, and must make budget decisions on final projects and completion of closeout and compliance tasks - all in the context of moving ever closer to the end of this program’s resources. The following list of projects fits within the remaining Measure T funds and within the regulations and aspirations for Measure T, while reserving resources to manage, track, report and comply with regulations. Roosevelt Play Structure Replacement $180,000 High level estimate, replacement of 1 play structure, bark surfacing remains Taft Outdoor Classroom $50,000 Consultants' cost estimate; tree planting with CityTrees included Henry Ford Outdoor Classroom $70,000 Consultants' cost estimate; tree planting with CityTrees included Henry Ford MUB Folding Tables $100,000 Actual proposal cost with contingency Financial Impact: Estimated $400,000. Exact cost and proposals/contracts to be brought back to future Board Meeting for action. Budget Source: Fund 21 – Measure T GO Bond Submission for Approval Prepared by: Martín Cervantes, Interim Bond Program Director; Will Robertson, Bond Program Manager Approved by: John R. Baker, Ed.D., Superintendent §
7.217:57Approval of Amendment #2 to the Program Management Services Agreement with RGMKAction
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Rationale: RGMK will continue to provide program and construction management services including, but not limited to, program and project closeout, essential compliance tasks, management of final projects, budget management, contracts management, and organization of data and facilities records for district archives. The original agreement was board approved on June 29, 2022. Amendment No. 1 to the agreement was board approved on December 14, 2022. Financial Impact: Not-to-exceed $360,570 allowance. Requested movement from Board Reserve to project, as needed. Submission for Approval Prepared by: Martín Cervantes, Interim Bond Program Director; Will Robertson, Bond Program Manager Approved by: John R. Baker, Ed.D., Superintendent §
8School/Community Reports2hr
8.120:52School Plan for Student Achievement: Reports from Garfield Community School and Henry FordReports
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Recommendation: It is the Administration's recommendation that the School Board review the Single Plan for Student Achievement (SPSA) written by Site Administrators and School Site Councils for each school site. Site Administrators will be presenting the targets, aligned with each SPSA goal, actions and services, and reflections on the success of their implementation. Rationale: School goals are based on the district goals, established by the 2021-24 Local Control Accountability Plan (LCAP). The purpose of the writing of a school plan (SPSA) is to coordinate all educational services at the school. The site SPSAs address how funds provided to the school through any of the sources identified will be used to improve the academic performance, behavior, and social-emotional well-being of all students, with particular attention to selected student groups. The SPSA must also integrate the purposes and requirements of all state and federal categorical programs in which the school participates. The SPSA serves as the organizer for an individual school's improvement process. The plan should be developed with a deep understanding of the root causes of student academic challenges and identify and implement research-based instructional strategies to raise the achievement of students who are not yet proficient by state standards. The School Site Council (SSC) members have carefully reviewed district priorities as stated in the LCAP, and have assessed both state and local quantitative and qualitative student achievement data to evaluate the effectiveness of the instructional program. Tonight's presentation will focus on the Garfield Community School and Henry Ford School SPSAs. Financial Impact: Garfield Community School budget: $645,984.00 Henry Ford School budget: $318,447.00 Submission for Approval Prepared by: Liz Wolfe, Assistant Superintendent, Ed Services Approved by: John R. Baker, Ed.D., Superintendent §
8.22:35:05Mental Health ReportReports
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Rationale: Mental health resources have increased across all RCSD sites in the past two years since schools have returned to full-time in-person learning. Data collection regarding the delivery of mental health services is new to the district, with the recent push in data gathering meant to illustrate how services are being implemented, where there are still needs, if there are common issues facing our students, and suggestions for moving forward. Tonight's data presentation represents a snapshot of services provided August-December 2022 at all 12 school sites, as well as the results of a mental health survey sent to all students in grades 4-8. Financial Impact: No financial impact to the School District at this time. Submission for Approval Prepared by: Liz Wolfe, Assistant Superintendent, Ed Services, and Ana Paula Garay, Lead Mental Health Counselor Approved by: John R. Baker, Ed.D., Superintendent §
93:11:22Discussion Items5min
9.1Board of Trustees Graduation/Promotions Assignments for 2022-23 SYDiscussion
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Recommendation: It is the Administration's recommendation that the School Board discuss the 8th-grade graduation and 5th-grade promotion assignments for the 2022-23 School Year (SY). Rationale: The School Board will discuss the 8th-grade graduation and 5th-grade promotion assignments for the 2022-23 SY. Financial Impact: None. Submission for Approval Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
103:17:09Consent Items1min
10.1Approval of Consent ItemsAction
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10.2Approval of Amendment No. 1 to the agreement between the Redwood City School District and City of Redwood City Parks and Recreation (REACH) for the 2022-2023 School YearAction (Consent)
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Rationale: Amendment No. 1 to the agreement reflects an increase in the Expanded Learning Opportunity Program (ELO-P) grant funding for the City of Redwood City Parks and Recreation (REACH) program for the already approved 2022-2023 contract. The original contract was board approved on August 10, 2022, for a total amount of $921,637.34; which includes both base and supplemental compensations. The increase in the amount of $223,500.00 in the base compensation will increase to a total of $984,391.29 which brings the amended contract total amount to $1,145,137.34 upon School Board Approval. The supplemental compensation in the original agreement, in the amount of $160,746.05 will remain the same. Because contracts and amendments are generated through our program provider (City of Redwood City), these documents can have a delay in submission. This is why this amendment between Redwood City School District and the City of Redwood City Parks and Recreation (REACH) is dated January 11, 2023. The agreement is made between the Redwood City School District and the City of Redwood City Parks and Recreation (REACH) to provide Expanded Day Learning programs at Kennedy, Garfield, Hoover, and Taft. The term for this agreement is from July 1, 2022, through June 30, 2023. Financial Impact: The increase in funding will come directly from the Expanded Learning Opportunity Program (ELOP) grant, with no financial impact on the district's general or concentrated funds. The school district is the fiscal agent for the grant. Submission for Approval Prepared by: Michelle Griffith, Director of Community Schools and Partnerships, Enrique Calderon, Expanded Learning Opportunities Program Manager Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.3Approval of Comprehensive School Safety Plans (Public) 2022-2023Action (Consent)
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Rationale: The development of comprehensive school safety plans (CSSPs) is mandated by California Education Codes 32280-32282. This mandate states that each school’s Site Council, or a Safety Planning Committee authorized by the Site Council, shall develop a plan that addresses the safety concerns identified through a systematic planning process. These plans support school sites in being as prepared as possible for emergencies and maintaining safe and secure school environments throughout the year. Each year, the CSSPs must be approved by the Governing Board by March 1, per Education Code 32286. The plans for each school site were prepared by March 1. However, the district did not meet the deadline for board approval due to the following reasons: San Mateo County Office of Education and Document Tracking Services presented a new format for the 2022-2023 CCSPs beginning on December 15, 2022; School safety plan information from each site was transferred to the new format; additional information for the new format was required - some of which is in-progress; and subsequent training and support for administrators to complete the new format were required. As linked below, each CSSP has already been approved and coordinated by the respective school site councils or school safety planning committees through a public meeting. Additionally, CSSPs are audited by an independent third-party company annually. This continues to result in certified CSSPs to meet and exceed California Education Codes' minimum requirements. Financial Impact: No financial impact to the School District at this time. Submission for Approval Prepared by: Leslie Daniele, Director of ELD & Categorical Services Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.4Approval of the Tentative Agreement between the Redwood City Teachers Association and the Redwood City School DistrictAction (Consent)
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Rationale: Redwood City Teachers Association and the Redwood City School District concluded contract negotiations for the third and final year of the parties' 2020-2023 negotiated agreement. Upon approval of the Governing Board, the tentative agreements shall be considered ratified and in effect July 1, 2023 - June 30, 2026. Financial Impact: $2,662,238 for the total cost of a 6% raise for the 2022-23 school year effective July 1, 2022, and ongoing. $2,814,611 for the total cost of a 4% raise for the 2023-24 school year ongoing, an additional increase of hourly stipends and per diem rates, and changes to the SLP/Teacher for the Deaf and Hard of Hearing and Teacher for the Visually Impaired salary schedules effective July 1, 2023. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.5Ratification of Warrant Register, March 1, 2023 - March 31, 2023Action (Consent)
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Rationale: Education Code Section 42631 states that all payments from funds of a school district shall be made by written order of the governing board of the district. The attached report consists of expenditures from various funds in the amount of $8,354,103.96 for the period March 1, 2023, through March 31, 2023. Financial Impact: The total disbursement from the San Mateo County Treasurer's Office amounts to $8,354,103.96 and represents actual expenditures for all funds. Submission for Approval Prepared by: Rick Edson, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.6Rejection of ClaimAction (Consent)
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Rationale: A claim has been submitted to the Redwood City School District. The incident occurred on March 14, 2023, at McKinley Institute of Technology. The claim was sent to the District's insurance carrier, San Mateo County Schools Insurance Group, which is handling this matter. A communication has been received from San Mateo County Schools Insurance Group (SMCSIG) recommending that the District Governing Board reject the claim. It is accordingly recommended that the Redwood City School District Board of Education reject the claim. Financial Impact: None. Submission for Approval Prepared by: Rick Edson, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
11Action Items6min
11.13:17:23Approval of Recruitment Incentive Stipend for hard to fill middle school, special education, and bilingual teacher positionsAction (Consent)
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Rationale: There is a need to recruit new employees for our hard-to-fill middle school, special education, and bilingual positions. Providing this $3,000 recruitment stipend will incentivize candidates to sign a contract with Redwood City School District for the 2023-2024 school year. As of today, there are 92 unfilled certificated positions district-wide and 57 unfilled hard-to-fill positions that meet the criteria above. Financial Impact: Up to $200,000 paid out of General Fund. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
11.23:18:22Adoption of Resolution #32 - Authorizing the Establishment of a Bank Clearing AccountAction
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Rationale: In accordance with Education Code Sections 41017, the governing board of any school district may establish a bank account for the deposit of miscellaneous receipts collected by the district and subsequent transfer to the county treasury. Such account is referred to as a cash clearing account. It is used to promote the safe and efficient handling of district collections and transfers to the county treasury. RCSD has and will continue to use Wells Fargo Bank to house our clearing account. Resolution #32 is being presented to the Board for consideration at the request of the San Mateo County Treasurer's Office to have a copy for their records. Financial Impact: None Submission for Approval Prepared by: Rick Edson, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
123:19:16Board and Superintendent Reports5min
12.1Report from Board Members and SuperintendentReports
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Rationale: The School Board and Superintendent Baker will report out on meetings, attended events, upcoming events, school site visits, etc. Financial Impact: None at this moment. Submission for Approval Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent
13Information15min
13.13:04Recognition of Classified Employee(s)Information
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Rationale: During this 22-23 winter season, Redwood City and the surrounding areas experienced several severe wind and rain storms. The RCSD campuses experienced fallen trees, limbs, minor flooding, as well as preempt storm drain maintenance, debris removal, and erosion control. Grounds Specialists Sergio Bazan, Dennis Kakoliris-Kekos, Michael D. McKinney, and Rigoberto Verduzco, as well as, Grounds Lead Brandon Jennings worked tirelessly to prepare our campuses for these storms. The Grounds team also worked throughout the storms to ensure that RCSD students and staff were safe on campus and not impacted by the effects of the rain and wind. On March 14, 2023, a large redwood tree fell on the McKinley campus. The location of the fallen tree was directly in the path the students and families use for dismissal. The Grounds team reacted swiftly and was able to remove the tree, clearing the path for dismissal and ensuring the students and families did not experience a disruption to their routines. The Redwood City School District would like to show our appreciation for the Grounds Team's dedication, responsibility, and responsiveness with a certificate for each team member. We appreciate how hard this team has worked, often times in inclement weather, to support our students, staff, and campuses. Financial Impact: None Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
13.23:27:04Contract Update Information and Credit Card SummaryInformation
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Rationale: Attached is a list of contracts that the Administration has signed during the period January 1, 2023 - March 31, 2023, as well as the summary of District Office and Facilities Department credit card activities from December 16, 2022 - March 15, 2023. At the May 8, 2019, board meeting, the Board approved a revision to Board Policy 3312, which provides guidelines for contract administration. The revised policy allows the Superintendent and the Chief Business Official to enter into all contracts up to $60,000, with some exceptions. Financial Impact: The total amount of contracts signed from January 1, 2023 - March 31, 2023, is $1,944,541.73. Total expenditures using District Office Visa credit card from December 16, 2022 - March 15, 2023, is $4,769.51 and the Facilities Visa credit card from December 16, 2022 - March 15, 2023, is $6,344.31. Submission for Approval Prepared by: Rick Edson, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
13.33:27:22Information on San Mateo County Investment Fund - February, 2023Information
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Rationale: Education Code Sections 41001 and 41002 generally provide that all money received by or apportioned to a school district shall be paid into the county treasury "to be placed to the credit of the proper fund of the district". Pursuant to California Education Code Section 41015, the District may invest all or part of funds deposited in a Special Reserve Fund or any surplus monies not required for the immediate necessities of the District in any of the investments specified in California Government Code Sections 16430 or 53601. Historically, districts in San Mateo County have been depositing all of their funds into the county treasury. The County Treasurer has made investment decisions for the school districts, which is not a unique practice statewide. School district funds on deposit with the county treasury, along with funds deposited by other agencies, are placed in a County "investment pool", and profits and losses realized from these invested funds are shared among the pool participants in proportion to the amount invested. Financial Impact: Gross pool earnings for Month ending February 2023: 2.414% The current average maturity of the portfolio is 1.54 years with an average duration of 1.41 years. The portfolio continues to hold no derivative products. Please copy and paste the link below to view the investment report for February 2023: https://www.smcgov.org/media/142951/download?inline= Please copy and paste the link below to view the copies of the Investment Reports and the Compliance Reports: https://treasurer.smcgov.org/investment-information Submission for Approval Prepared by: Rick Edson, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
13.43:27:30Information on San Mateo County Investment Fund - March, 2023Information
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Rationale: Education Code Sections 41001 and 41002 generally provide that all money received by or apportioned to a school district shall be paid into the county treasury "to be placed to the credit of the proper fund of the district." Pursuant to California Education Code Section 41015, the District may invest all or part of funds deposited in a Special Reserve Fund or any surplus monies not required for the immediate necessities of the District in any of the investments specified in California Government Code Sections 16430 or 53601. Historically, districts in San Mateo County have been depositing all of their funds into the county treasury. The County Treasurer has made investment decisions for the school districts, which is not a unique practice statewide. School district funds on deposit with the county treasury, along with funds deposited by other agencies, are placed in a County "investment pool", and profits and losses realized from these invested funds are shared among the pool participants in proportion to the amount invested. Financial Impact: Gross pool earnings for Month ending March 2023: 2.650% Quarter ending March 2023: 2.504% The current average maturity of the portfolio is 1.66 years with an average duration of 1.51 years. The portfolio continues to hold no derivative products. Please copy and paste the link below to view the investment report for March 2023: https://www.smcgov.org/media/143387/download?inline= Please copy and paste the link below to view the copies of the Investment Reports and the Compliance Reports: https://treasurer.smcgov.org/investment-information Submission for Approval Prepared by: Rick Edson, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
143:27:40Correspondence1min
14.1CorrespondenceInformation
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153:27:56Other Business/Suggested Items For Future Agenda1min
15.1Possible Other Business/Suggested Items for Future AgendaInformation
163:30:16Board Meetings Calendar1min
16.1Changes to the Board Meetings CalendarInformation
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Rationale: The following School Board Meetings Calendar for 2022-23 (attached hereto) has been revised by the administration. This calendar of board agenda meetings will be routinely updated, as needed. The following changes have been made: Added a Closed Session meeting (Closed to the Public) for April 26, 2023, at 5:20 PM Added a Study Session Meeting (Open to the Public) for April 26, 2023, at 6:00 PM Financial Impact: None. Submission for Approval Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
173:30:28Adjournment1min
17.1Adjourn the MeetingAction