10:05Call to Order1min
1.1Roll CallProcedural
20:19Welcome1min
2.1Welcome by the School Board President, Cecilia MárquezProcedural
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31:28Changes to the Agenda2min
3.1Additions, Deletions or Modifications to the AgendaDiscussion
41:32Approval of Agenda1min
4.1Approval of AgendaAction
51:42Oral Communication
5.1If you have public comment related to a Regular Board Meeting item, please post it on the links available under Public Content prior to the Regular Board Meeting or immediately upon the meeting opening.Information
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Public Comment Links: English: https://forms.gle/E3NoZLZczGXZZd7Z9 Spanish: https://forms.gle/1JKU1Xa2m2xsTGAB8 §
61:53Bond Program Consent Items2min
6.1Approval of Bond Program Consent ItemsAction
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6.2Approval of Measure T Bond Program Tracking List of Items Under $20kAction (Consent)
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Rationale: This tracking sheet provides the School Board with all recent items $20k and under in a comprehensive list. This list will be sent to the School Board regularly as the POs are compiled. Financial Impact: $66,890.25. Requested movement from Board Reserve to Project, as needed. Budget Source: Fund 21 – Measure T GO Bond Submission for Approval Prepared by: Martín Cervantes, Interim Bond Program Director; Will Robertson, Bond Program Manager Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
6.3Approval of Proposal for Classroom Tackboards with Beals Martin for Orion Alternative School (Formerly John Gill School)Action (Consent)
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Rationale: Beals Martin will be handling the assembly and related services for the fabric covered framed tackboards, which are to be installed in twelve (12) new classrooms and the new Administrative Building for Orion Alternative School. Financial Impact: $28,881.00. Requested movement from Board Reserve to Project, as needed. Budget Source: Fund 21 – Measure T GO Bond Submission for Approval Prepared by: Martín Cervantes, Interim Bond Program Director; Will Robertson, Bond Program Manager Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
6.4Approval of Proposal for Field Infill and Installation of Hydroseed with Scapes, Inc. for Garfield Community SchoolAction (Consent)
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Rationale: Scapes, Inc., will be providing construction services to infill areas of the field and install hydroseed at Garfield Community School. Financial Impact: $38,334.00. Requested movement from Board Reserve to Project, as needed. Budget Source: Fund 21 – Measure T GO Bond. Submission for Approval Prepared by: Martín Cervantes, Interim Bond Program Director; Will Robertson, Bond Program Manager Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
72:18Bond Program Action Items
8School/Community Reports1.5hr
8.12:18Discussion of School Plan for Student Achievement (SPSA): Roy Cloud School and North Star AcademyDiscussion
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Rationale: School goals are based on the district goals, established by the 2021-24 Local Control Accountability Plan (LCAP). The purpose of the writing of a school plan (SPSA) is to coordinate all educational services at the school. The site SPSAs address how funds provided to the school through any of the sources identified will be used to improve the academic performance, behavior, and social-emotional well-being of all students, with particular attention to selected student groups. The SPSA must also integrate the purposes and requirements of all state and federal categorical programs in which the school participates. The SPSA serves as the organizer for an individual school’s improvement process. The plan should be developed with a deep understanding of the root causes of student academic challenges and identify and implement research-based instructional strategies to raise the achievement of students who are not yet proficient by state standards. The School Site Council (SSC) members have carefully reviewed district priorities as stated in the LCAP, and have assessed both state and local quantitative and qualitative student achievement data to evaluate the effectiveness of the instructional program. Tonight’s presentation will focus on the presentation of Roy Cloud and North Star's SPSAs. Financial Impact: Roy Cloud budget: $709,224.00 North Star Academy budget: $457,382.00 Submission for Approval Prepared by: Liz Wolfe, Assistant Superintendent, Ed Services Approved by: John R. Baker, Ed.D., Superintendent §
9Discussion Items10min
9.11:38:49First Reading and Discussion of Board Policy 0460 - Local Control Accountability PlanDiscussion
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Rationale: It is the Administration's recommendation that the School Board read and discuss the board policy and administrative regulation 0460 - Local Control Accountability Plan. The policy was updated to reflect new law AB 181 which states, by January 31, 2025, an Individuals with Disabilities Education Act (IDEA) Addendum adopted by the State Board of Education (SBE) shall be completed by districts that are identified by the California Department of Education (CDE) as needing an improvement plan. Additionally, the policy was updated to reflect the new law AB 181 requiring the LCAP parent advisory committee to include at least a parent/guardian of currently enrolled students with disabilities. The policy was also updated to reflect new law SB 997 which requires, beginning July 1, 2024, districts serving middle or high school students to include two students as full members of the existing parent advisory committee or establish a student advisory committee to provide advice to the Governing Board and the Superintendent or designee. The regulation was updated to reflect new law AB 181, which states, beginning July 1, 2025, if the district is identified by the State Board of Education (SBE) as needing an improvement plan related to improvements in services for students with disabilities, the Governing Board shall adopt, and update on an annual basis, an Individual with Disabilities Education Act (IDEA) Addendum, based on the template adopted by SBE. All board policies originate from the California School Boards Association. This policy has been discussed by the Policy Committee. Financial Impact: No financial impact to the School District at this time. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
9.21:41:22First Reading and Discussion of Board Bylaw 9220 - Governing Board ElectionsDiscussion
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Rationale: It is the Administration's recommendation that the School Board read and discuss Board Bylaw 9220 - Governing Board Elections. This bylaw was updated to reflect new law AB 2584, by adding a new section - "Recalling a Board Member". The updated bylaw also revised the "Election Process and Procedure" section to reflect new law SB 1061 regarding the requirement that any petition for a special election to fill a Governing Board vacancy include the county election official's estimate of the cost of conducting the special election. The Board Policy Committee agrees with Option 1 on page 4 noting "Tie Decided by Lot" would be a better option than Option 2. All board policies originate from the California School Boards Association. This policy has been discussed by the Policy Committee. Financial Impact: No financial impact to the School District at this time. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
9.31:42:19First Reading and Discussion of Board Bylaw 9323 - Meeting ConductDiscussion
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Rationale: It is the Administration's recommendation that the School Board read and discuss Board Bylaw 9323 - Meeting Conduct. This bylaw has been updated to reflect new law SB 1100 which authorizes the Board President to remove an individual for disrupting a Board meeting, establishes a procedure for warning the individual prior to their removal, and defines "disrupting" and "true threat of force". All board policies originate from the California School Boards Association. This policy has been discussed by the Policy Committee. Financial Impact: No financial impact to the School District at this time. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
101:42:49Consent Items2min
10.1Approval of Consent ItemsAction
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10.2Approval of March 8th, 2023 Board MinutesAction (Consent)
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Rationale: The board minutes have been reviewed by the Clerk, the Superintendent, and Administration. Financial Impact: None. Submission for Approval Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.3Approval of Local Interagency Agreement(s) to Provide Education and Training to Counselor Trainee CandidatesAction (Consent)
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Rationale: RCSD welcomes counselor trainee candidates into our schools as they work to gain their certification as licensed clinical social workers or licensed therapists. Through this partnership, counselor trainee candidates gain valuable first-hand experience and RCSD is able to recruit mental health counselors new to the profession. Seasoned mentor mental health counselors are paired with counselor trainees to guide these new trainees through all aspects of the school counseling caseload. Counselor trainees gain an understanding of the depth and complexity of the school-based counseling system as they work to complete their required direct service hours. This intern agreement with Palo Alto University will allow RCSD Lead Mental Health Counselor to reach out and recruit counselor trainees to join RCSD for the 2023-2024 school year. Financial Impact: $15,000 per counselor trainee paid out of LCAP funds Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.4Approval of Non-Public School (NPS)/Non-Public Agency (NPA) Master ContractsAction (Consent)
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Rationale: The San Mateo County SELPA office agrees on rates and signs master contracts with Non-Public School (“NPS”)/Non-Public Agency (”NPA”) for each school year. The various districts then prepare Individual Service Agreements (“ISAs”) on individual students directed by Individualized Education Program’s (“IEPs”). The master contract (attached as Exhibit A), covers the period from July 1, 2022, through June 30, 2023. The attached contracts were received from the SELPA on or before July 1, 2022. The District expects to receive additional contracts as soon as the San Mateo SELPA approves them. These contracts will be brought for ratification to a future Board Meeting periodically. Financial Impact: Non-Public School (“NPS”) and Non-Public Agency (“NPA”) Special Education Fund. Submission for Approval Prepared by: Maeve Mulholland, Director of Special Education Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.5Approval of Amendment No. 1 to the Agreement between Redwood City School District and Yellow Cab, Inc. for the 2022-2023 School YearAction (Consent)
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Rationale: RCSD entered into an agreement for cab transportation services with Yellow Cab, Inc., for special education students to be transported to Non-Public Schools and RCSD school sites on July 1, 2022, for the 22-23 school year. The contract needs to be amended to increase transportation services for this school year. Financial Impact: Increase of $25,000 for a new total of $75,000. Special Education transportation fund. Submission for Approval Prepared by: Maeve Mulholland, Director of Special Education Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.6Approval of Agreement between the Redwood City School District and Zum Transportation Technology Platform for the Fiscal Year 2022-2023Action (Consent)
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Rationale: This agreement is made between the Redwood City School District and Zum Transportation Technology Platform to provide students participating in Expanded Day Learning and Enrichment Services' program transportation from Garfield to Casa Circulo and PAL; and from Kennedy to Siena Youth Center at the end of each instructional day. The term of this agreement is from August 17, 2022, through June 30, 2023, to reflect and align with the Expanded Learning Opportunity Program (ELO-P) grant and payment cycle. This contract is coming to the School Board after services have begun due to a miscommunication between departments. Financial Impact: The contract amount is not to exceed $259,200.00. The funding will come directly from the Expanded Learning Opportunity Program (ELO-P) grant with no financial impact on RCSD general or concentrated funds. The school district is the fiscal agent for the grant. Submission for Approval Prepared by: Michelle Griffith, Director of Community Schools and Partnerships, and Enrique Calderon, Expanded Learning Opportunity Program Manager Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.7Approval of Addendum to 2022-23 Measure U Application for Roy Cloud SchoolAction
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Rationale: The Roy Cloud School Site Council met on February 27, 2023 and made recommendations for changes to their 2022-23 Measure U application. There was $98,490 of carryover funds from 2021-22 , so the Site Council voted to spend the additional funding on some one-time purchases that would add to the academic programs we offer. The following changes are proposed for Measure U for Roy Cloud for the 2022-23 school year: Additional funding towards field trips, specifically with transportation costs. Begin the purchase for the 2024-25 school year tech refresh now. Allocate funding towards National Urban Alliance. Allocate funding towards teacher release time to plan, observe, and collaborate. Provide additional funding towards library content, focusing on enhancing diversity, equity, and inclusive literature and experiences. All of the members voted to approve the recommendations via electronic vote. An updated application for Measure U funds is attached for review. Financial Impact: Please see the attachment for details. Submission for Approval Prepared by: Melissa Bowdoin, Principal Approved by: John R. Baker, Ed.D., Superintendent §
10.8Approval of the Memorandum of Understanding between San Mateo County Office of Education and Redwood City School DistrictAction (Consent)
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Rationale: The purpose of the Memorandum of Understanding is to clearly identify the roles and responsibilities of each party as they relate to providing professional learning to support Tier I instructional development in a Multi-Tiered Systems of Support (MTSS) in the Redwood City School District (RCSD). San Mateo County Office of Education (SMCOE) will provide this professional learning to RCSD in the areas of reading and math instruction and Universal Design for Learning lesson structure throughout the Spring of 2023. Participants will include district office staff, Site Administrators, MTSS TOSAs, Staff Development TOSAs, and site staff. The first MTSS Tier 1 training session took place on February 2, 2023. This Board memo is provided to the School Board after the start date, as the development of this series of professional learning has become more fully defined over time. We recognize that this item is coming to the Board after the SMCOE has begun this work. Initially, the service was going to be of no cost, but as the amount of time and involvement grew with planning, we recognized that a fee should be paid for the service. We received the MOU on March 13, 2023. Financial Impact: The cost of the training is $7,050 paid with LCAP funds set aside for Professional Development. Submission for Approval Prepared by: Liz Wolfe, Assistant Superintendent Ed Services Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.9Review of Information Regarding the Teacher Residency Program for Special Education Teachers with San Mateo County Office of Education and Alder Graduate School of EducationAction (Consent)
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Rationale: San Mateo County Office of Education (SMCOE), in conjunction with Alder Graduate School of Education, is offering a special education teacher and middle school residency program for the 2023-2024 school year. Teacher residents will participate in a rigorous teacher preparation program through the lens of equity and inclusion. Teacher residents will be recruited from the Redwood City Community to pursue a teaching credential and Master’s degree. Teacher Residents will: Earn a Master’s Degree and Teaching Credential in one year. Apprentice four days a week with an expert teacher in RCSD. Attend seminars with program instructors one day a week at the San Mateo County Office of Education. Engage in critical conversations about diversity, equity, and inclusion with a mentor, instructors, and peers. Receive priority consideration for a full-time teaching position upon completing the program. Do all of this at a cost that is affordable and includes financial support. A living stipend will be paid from the San Mateo County Office of Education to Teacher residents. The district contribution to participate in this program is $9,000 for each Teacher resident. Teacher Mentors will: Welcome a teacher resident into their classroom for the 2023-2024 school year. Partner with the teacher resident through weekly coaching, lesson planning, assessment review, California Standards for the Teaching Profession (CSTP) review, and classroom management in order to support the resident’s growth as an educator, similar to a typical student teaching experience but more comprehensive. Attend a residency mentor seminar at the San Mateo County Office of Education one Friday per month in which the resident will serve as a substitute teacher for the mentor. Receive a $2,000 stipend for being a mentor. The purpose of this program is to attract and retain middle school and special education teachers to our district. These teaching positions are historically hard to fill. By reaching out to our local communities to participate in the Teacher Residency program, we are taking action to reduce the large vacancy rate that we face. We intend to hire teacher residents into middle school and special ed teaching positions at the conclusion of the program (for the 2024-2025 school year). RCSD partnered with SMCOE/Alder for the 2022-2023 school year. We hosted two resident teachers and have already signed contracts to welcome both into Special Education teaching positions for the 2023-2024 school year. Financial Impact: $9,000 per teacher resident and $2,000 per teacher mentor for a total of $11,000. We are able to accommodate up to 5 residents for a potential total cost of $55,000 paid out of General Funds. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
11Action Items5min
11.11:43:06Adoption of Resolution 31 - Establishing Fund 35, County School Facilities FundAction
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Rationale: The California County School Facilities Fund, also known as Fund 35, is a state fund that provides financial assistance to school districts to construct and modernize school facilities. The fund is primarily used to support the acquisition of real property, the construction of new school facilities, and the modernization, renovation, and repair of existing facilities. Fund 35 will account separately for the use of funds for qualifying school facilities projects approved by the State Allocation Board, as provided by Education Code Sections 17070, 17072.35, and 17074.25. This resolution reinstates Fund 35 to the RCSD financial system for anticipated approvals and funding of projects from the State Allocation Board. Financial Impact: N/A Submission for Approval Prepared by: Rick Edson, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
11.21:45:28Approval of the RCSD 2022-23 Second Interim Financial ReportAction
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Rationale: Education Code Section 42130 states that the superintendent of each school district shall, in addition to any other powers and duties granted to or imposed upon him/her, submit two reports to the governing board of the district during each fiscal year. The first interim report covers the financial and budgetary status of the district for the period ending October 31. The second interim report covers the period ending January 31. Both reports shall be approved by the district governing board no later than 45 days after the close of the period being reported. All reports required by this subdivision shall be in a format or on forms prescribed by the Superintendent of Public Instruction and shall be based on standards and criteria for fiscal stability adopted by the State Board of Education pursuant to Section 33127. On December 14, 2022, the governing board approved the District's first interim budget report for 2022-23. The Second Interim Financial Report provides an update on the district's financial position through January 31, 2023, including its revenues, expenditures, and fund balances. It also includes a projection of the district's financial position for the remainder of the 2022-23 fiscal year and the two subsequent fiscal years. Submission for Approval Prepared by: Rick Edson, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
122:07:41Board and Superintendent Reports10min
12.1Report from Board Members and SuperintendentReports
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Rationale: The School Board and Superintendent Baker will report out on meetings, attended events, upcoming events, school site visits, etc. Financial Impact: None at this moment. Submission for Approval Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent
132:15:51Information2min
13.1Information on San Mateo County Investment Fund - January, 2023Information
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Rationale: Education Code Sections 41001 and 41002 generally provide that all money received by or apportioned to a school district shall be paid into the county treasury “to be placed to the credit of the proper fund of the district”. Pursuant to California Education Code Section 41015, the District may invest all or part of funds deposited in a Special Reserve Fund or any surplus monies not required for the immediate necessities of the District in any of the investments specified in California Government Code Sections 16430 or 53601. Historically, districts in San Mateo County have been depositing all of their funds into the county treasury. The County Treasurer has made investment decisions for the school districts, which is not a unique practice statewide. School district funds on deposit with the county treasury, along with funds deposited by other agencies, are placed in a County “investment pool”, and profits and losses realized from these invested funds are shared among the pool participants in proportion to the amount invested. Financial Impact: Gross pool earnings for Month ending January 2023: 2.443% The current average maturity of the portfolio is 1.49 years with an average duration of 1.38 years. The portfolio continues to hold no derivative products. Please copy and paste the link below to view the investment report for January 2023: https://www.smcgov.org/media/142476/download?inline= Please copy and paste the link below to view the copies of the Investment Reports and the Compliance Reports: https://treasurer.smcgov.org/investment-information Submission for Approval Prepared by: Rick Edson, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
142:16:09Correspondence2min
14.1Correspondence
152:16:28Other Business/Suggested Items For Future Agenda2min
15.1Possible Other Business/Suggested Items for Future AgendaInformation
162:17:06Board Meetings Calendar1min
16.1Changes to the Board Meetings CalendarInformation
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Rationale: The following School Board Meetings Calendar for 2022-23 (attached hereto) has been revised by the administration. This calendar of board agenda meetings will be routinely updated, as needed. The following changes have been made: Added a Board of Trustees Study Session for March 22, 2023, at 5:45 PM. Financial Impact: None. Submission for Approval Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
172:18:29Adjournment1min
17.1Adjourn the MeetingAction