1Call to Order
1.1Roll CallProcedural
2Oral Communication on Closed Session Items Only
2.1If you have a public comment related to a CLOSED Board Meeting item, please post it on the links available under Public Content prior to the Closed Board Meeting or immediately upon the meeting opening.Information
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Public Comment Links: English: https://forms.gle/NkHFCQrw4EX4bLsX7 Spanish: https://forms.gle/uH84Cg4rCRUt2kbD6 §
3Closed Session – 6:30 p.m.
3.1RCTA NegotiationsInformation
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40:03Reconvene to Regular Session at Approximately 7:00 p.m.
4.1Roll Call
4.2Report Out on Closed Session from January 18, 2023
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5Welcome
5.1Welcome by the School Board President, Cecilia MárquezProcedural
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6Changes to the Agenda
6.1Additions, Deletions or Modifications to the AgendaDiscussion
7Approval of Agenda
7.1Approval of AgendaAction
82:17Oral Communication
8.1If you have public comment related to a Regular Board Meeting item, please post it on the links available under Public Content prior to the Regular Board Meeting or immediately upon the meeting opening.Information
Item details
Public Comment Links: English: https://forms.gle/NkHFCQrw4EX4bLsX7 Spanish: https://forms.gle/uH84Cg4rCRUt2kbD6 §
92:24Bond Program Consent Items
9.1Approval of Bond Program Consent ItemsAction
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9.2Approval of Proposal for Mobile Robotics Tables with Campbell Keller for Kennedy Middle SchoolAction (Consent)
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Rationale: Campbell Keller will be providing the mobile robotics tables for Kennedy Middle School. Financial Impact: $20,248.58. Requested movement from Board Reserve to Project, as needed. Budget Source: Fund 21 - Measure T GO Bond Submission for Approval Prepared by: Martin Cervantes, Interim Bond Program Director; Will Robertson, Bond Program Manager Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
9.3Approval of New Buildings, Modernization and Sitework, Bid Package G, Change Order #20 to the Agreement and Allowance Expenditure Directives #3 and #4 with Sausal Corporation for Orion Alternative School (Formerly John Gill School)Action (Consent)
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Rationale: Orion Alternative School’s (Formerly John Gill School) new buildings, modernization and sitework, bid package G with Sausal Corporation, for Change Order #20, includes sixteen potential change orders (PCO’s), as follows: PCO-21 – Chip out and repour concrete at the structural wall on line 10: $8,368.68; PCO-27 – Footing maintenance due to wet weather: $7,700.26; PCO-28 – Add cost to place gravel in Admin & Wing 1: $2,973.71; PCO-30 – Stepped footing revisions per RFI 143: $10,346.67; PCO-32 – Rainwater leaders along gridline K per CCD 16: $854.73; PCO-36 – Rainwater leaders’ cleanouts and connections: $1,983.55; PCO-66 – Exterior curbs at restroom alcove per RFI 389: $1,902.62; PCO-68 – Add jamb tracks per RFI 382: $611.92; PCO-73 – Cut BUR insulation for conduits & boxes: $4,239.55; PCO-79 – Remove deck and slab, Line E, & Admin per RFI 417: $1,897.04; PCO-87 – Ladder for elevator: $3,288.40; PCO-106 – Elevator brackets per CCD 44: $16,312.32; PCO-116 – DMS trade damage: $919.07; PCO-124 – Temporary closure at BOK panel areas: $5,448.97; PCO-125 – Additional fascia sheet metal: $12,781.54; PCO-131 – Overtime, overhead, fees & general conditions: $180,370.97; Allowance Expenditure Directive No. 3 PCO-126 - Refund modernization allowance: -$103,028.41; Allowance Expenditure Directive No. 4 PCO-127 - Refund foundation allowance: -$91,135.72. Financial Impact: $65,835.87. Requested movement from Board Reserve to Project, as needed. Budget Source: Fund 21 – Measure T GO Bond Submission for Approval Prepared by: Martin Cervantes, Interim Bond Program Director; Will Robertson, Bond Program Manager Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
9.4Approval of Agreement and Supporting Proposal for Districtwide State Funding Consultant Services with Williams and AssociatesAction (Consent)
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Rationale: Williams and Associates will continue to provide Districtwide state funding consultant services. These services include modernization eligibility, funding applications filed under the State School Facility Program, future modernization projects, OPSC closeout, and general consulting as described in the scope statement on page 2 of the supporting proposal. Financial Impact: Not-to-exceed allowance of $225,540. Requested movement from Board Reserve to Project, as needed. Budget Source: Fund 21 – Measure T GO Bond Submission for Approval Prepared by: Martin Cervantes, Interim Bond Program Director; Will Robertson, Bond Program Manager Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
102:49Discussion Items
Kevin Sugar (2min) — A teacher at Hoover since 2008, he expressed deep appreciation for the current administration's inclusive and positive leadership, calling the year outstanding and a joy to come to work.
Christy (1min) — A 21-year Hoover teacher, she echoed Kevin's sentiments, praising principal Lupe and John Michael for bringing the staff and community together and restoring the school's positive atmosphere.
10.1School Plan for Student Achievement (SPSA) Report: Hoover SchoolDiscussion
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Recommendation: It is the Administration's recommendation that the School Board review the Single Plan for Student Achievement (SPSA) written by Site Administrators and School Site Councils for each school site. Site Administrators will be presenting the targets, aligned with each SPSA goal, actions and services, and reflections on the success of their implementation. Rationale: School goals are based on the district goals, established by the 2021-24 Local Control Accountability Plan (LCAP). The purpose of writing a school plan (SPSA) is to coordinate all educational services at the school. The site SPSAs address how funds provided to the school through any of the sources identified will be used to improve the academic performance, behavior, and social-emotional well-being of all students, with particular attention to selected student groups. The SPSA must also integrate the purposes and requirements of all state and federal categorical programs in which the school participates. The SPSA serves as the organizer for an individual school's improvement process. The plan was developed with a deep understanding of the root causes of student academic challenges and to identify and implement research-based instructional strategies to raise the achievement of students who are not yet proficient by state standards. The School Site Council (SSC) members have carefully reviewed district priorities as stated in the LCAP, and have assessed both state and local quantitative and qualitative student achievement data to evaluate the effectiveness of the instructional program. Tonight's presentation will focus on the Hoover Community School SPSA. Financial Impact: $604,832 (site budget) Submission for Approval Prepared by: Liz Wolfe, Assistant Superintendent, Ed Services Approved by: John R. Baker, Ed.D., Superintendent §
111:30:42Consent Items
11.1Approval of Consent ItemsAction
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11.2Approval of the Agreement between Redwood City School District and After School Music Academy, LLC for the Fiscal Year 2022-2023Action (Consent)
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Rationale: This agreement is made between the Redwood City School District and the After School Music Academy, LLC to provide enrichment opportunities such as Martial Arts, Hip Hop, Piano, Ukulele, Violin, and Rock Band. These opportunities will be offered to students in the Expanded Day Learning and Enrichment Services' programs (City of Redwood City Parks and Recreation-REACH, PAL, YMCA, Siena Youth Center, Envisioneers, Boys and Girls Club of the Peninsula-BGCP, and Casa Circulo Cultural). These Extended Day Learning and Enrichment programs serve students from Adelante Selby, Garfield Community School, Roosevelt, Taft Community School, MIT, Hoover Community School, Orion, Henry Ford, and Kennedy. The term for this agreement is from January 19, 2023, to June 30, 2023, to reflect and align with the Expanded Learning Opportunity Program(ELO-P) grants and payment cycles. Financial Impact: The contract amount is not to exceed $202,360.00. The funding will come directly from Expanded Learning Opportunity Program(ELO-P) grants with no financial impact on RCSD general or concentrated funds. The school district is the fiscal agent for the grant. Submission for Approval Prepared by: Michelle Griffith, Director of Community Schools and Partnerships, and Enrique Calderon, Expanded Learning Opportunities Program Manager Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
11.3Approval of the MOU between The San Mateo County Office of Education (SMCOE) and the Redwood City School District (RCSD) to provide Unity Day TrainingAction (Consent)
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Rationale: In November 2014, California voters approved Proposition 47 ( Government Code Section 7599), the Safe Neighborhoods and Schools Act. The intent of Proposition 47 is to reduce the penalties for certain non-serious and non-violent property and drug offenses with the resulting state savings to be invested in prevention and support services. The proposition provides the following for use of the funds: Improve outcomes for public school pupils in K-12, by reducing truancy and supporting students who are at risk of dropping out of school or are victims of crime; and to expand programs for public school pupils in K-12. Subsequent legislation (Assembly Bill 1014 and Senate Bill 527), provided the statutory language to implement the Proposition 47 grant program and established the Learning Communities for School Success Program (LCSSP) setting forth the following: Funding provided to K-12 education should be used to help build the capacity of local educational agencies (LEAs) or a consortium of LEAs to identify and implement evidence-based, non-punitive programs and practices to keep our most vulnerable pupils in school, consistent with each LEA's Local Control and Accountability Plan (LCAP), including, but not limited to, goals for pupil engagement and school climate. Funding available to provide resources to LEAs/consortiums for establishing community schools and address pupil attendance problems in K-12. LEAs participating in the LCSSP grant program, whether applying as a single LEA or a member of a consortium, are to report and evaluate outcomes using multiple measures, while engaging in a broader community of practice that disseminates promising and proven strategies to LEAs statewide. The goals of the LCSSP are to support evidence-based, non-punitive programs and practices aimed at keeping the state's most vulnerable pupils in school. These programs and practices must complement and enhance the actions and services identified to meet the LEA's goals as provided in their LCAP, regardless if the LEA is applying alone or part of a consortium. In May 2022, the RCSD applied for the LCSSP Grant Cohort 6 with the plan to strengthen the Opportunity School Program in our District through the use of engagement activities as a proactive method to create/maintain a positive school environment. The grant was awarded to the RCSD in August 2022. As part of the Grant Application, we are providing student engagement activities to keep students at school with a proactive approach. We are partnering with the SMCOE to offer Unity Day. Unity Day is a full-day assembly offered by the SMCOE in partnership with Real Matters, Inc. Through a day of research-based and trauma-informed experiential activities and discussions, the Unity Days program enables students to learn how to develop respectful and collaborative relationships that are safe and supportive for all. Unity Day hopes to empower schools and students to build community, learn about empathy, compassion & understanding, and increase a sense of school connectedness. This MOU will help us provide Unity Days in our schools This agreement is coming in late due to the fact that scheduling these services was challenging later in the school year and the delay in receiving the agreement by the SMCOE. Financial Impact: Learning Communities for School Success Program-LCSSP Grant $21,000 Submission for Approval Prepared by: Antonio Pérez, Director of Student Services Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
11.4Approval of the Agreement between The Speech Pathology Group dba SPG Therapy & Education and the Redwood City School District (RCSD) for the 2022-2023 school yearAction (Consent)
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Rationale: In November 2014, California voters approved Proposition 47 ( Government Code Section 7599), the Safe Neighborhoods and Schools Act. The intent of Proposition 47 is to reduce the penalties for certain non-serious and non-violent property and drug offenses with the resulting state savings to be invested in prevention and support services. The proposition provides the following for use of the funds: Improve outcomes for public school pupils in K–12, by reducing truancy and supporting students who are at risk of dropping out of school or are victims of crime; and to expand programs for public school pupils in K–12. Subsequent legislation (Assembly Bill 1014 and Senate Bill 527), provided the statutory language to implement the Proposition 47 grant program and established the Learning Communities for School Success Program (LCSSP) setting forth the following: Funding provided to K–12 education should be used to help build the capacity of local educational agencies (LEAs) or a consortium of LEAs to identify and implement evidence-based, non-punitive programs and practices to keep our most vulnerable pupils in school, consistent with each LEA’s Local Control and Accountability Plan (LCAP), including, but not limited to, goals for pupil engagement and school climate. Funding available to provide resources to LEAs/consortiums for establishing community schools and address pupil attendance problems in K–12. LEAs participating in the LCSSP grant program, whether applying as a single LEA or a member of a consortium, are to report and evaluate outcomes using multiple measures, while engaging in a broader community of practice that disseminates promising and proven strategies to LEAs statewide. The goals of the LCSSP are to support evidence-based, non-punitive programs and practices aimed at keeping the state’s most vulnerable pupils in school. These programs and practices must complement and enhance the actions and services identified to meet the LEA’s goals as provided in their LCAP, regardless if the LEA is applying alone or part of a consortium. In May 2022, the RCSD applied for the LCSSP Grant Cohort 6 with the plan to strengthen the Opportunity School Program in our District. The RCSD Opportunity Program offers students attending the program the opportunity to be in the program for a week or two and then return to their home school or to start at a new school site. This is a collaborative decision among the school administration, teachers, parents, and students. Students attending the program have a teacher who supports them in academics in a small class setting. Students are expected to complete the classwork so they can improve their grades. There is also an opportunity for the student to reflect on their behavior and to learn about making decisions to support their learning experiences at school. One of the greatest needs for this program is to provide students with a mental health counselor to support the students' emotional and behavioral needs. The grant was awarded to the RCSD in August 2022. As part of the Grant Application, we request funds to hire a case management Counselor to meet the students' social-emotional needs in addition to their academics. The case manager counselor will work with the students, staff, and families by providing social skills and strategies that will support the student. This MOU will help to contract a Behavioral Analyst through The Speech Pathology Group SPG Therapy and Education organization that will support our students and families who need these services, as well as support our teachers through a coaching model. Contracted services will be funded through this Grant for the 2022-2023 school year. Financial Impact: Learning Communities for School Success Program-LCSSP Grant $ 91,000 Submission for Approval Prepared by: Antonio Pérez, Director of Student Services, and Patrinia Redd, Director of Health and Wellness Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
121:30:56Action Items
12.1Adoption of Resolution 22, Resolution of the Board of Trustees of the Redwood City School District Certifying all Proceedings in the November 8, 2022 General Obligation Bond ElectionAction
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Rationale: An election was held within the boundaries of the Redwood City School District on Tuesday, November 8, 2023, for the purpose of submitting Measure S to the qualified electors. The Chief Elections Officer processed and recorded the votes from the canvass of all ballots cast at said election within the boundaries of the Redwood City School District and certifies the record of votes cast at said election is set forth in Exhibit "A" attached. Submission for Approval Prepared by: Rick Edson, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
12.2Approval of Annual Developer Fee Report - Fiscal Year 2021-22Action
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Rationale: A school district collecting developer fees is required to make available to the public information on the status of developer fee collections and expenditures and to make periodic findings with respect to that portion of the account or fund remaining unexpended, whether committed or uncommitted, in accordance with Sections 66006(b)(1) and 66001(d)(1) of the Government Code. The notice of the meeting and the availability of the Developer Fee Report for public review was posted on December 29, 2022, at the Redwood City School District, 750 Bradford St., Redwood City, CA 94063, and on the District website in accordance with Government Code requirements. Financial Impact: The total developer fees expended in the fiscal year 2021-22 was $30,960.00 The developer fees ending balance in Fund 25-Capital Facilities Fund as of June 30, 2022, was $ 3,114,042.47. Submission for Approval Prepared by: Rick Edson, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
12.3Approval of Agreement between the City of Redwood City and the Redwood City School District to Renew Redwood City Together Partnership for Fiscal Years 2022-24Action (Consent)
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Rationale: This agreement had been previously approved at the June 29th, 2022 board meeting, but is being presented again. This Agreement has been updated and is coming in late due to the delay in receiving the updated agreement. The change in the updated agreement is regarding payment and roles for two of Redwood City Together's partners. In 1995, the City of Redwood City, Sequoia Union High School District, County of San Mateo, and Redwood City School District developed an agreement to establish Redwood City 2020 (then known as Redwood City 2020) to provide leadership and oversight necessary to develop a coordinated approach to strengthen academic and social outcomes for children and youth living within the attendance area of the Redwood City School District and provide valuable resources to families so they can be successful primary caregivers to their children. Each year since the formation of Redwood City 2020, these original collaborative partners (the City, Redwood City School District, Sequoia High School District, and County of San Mateo) have each annually renewed their membership in Redwood City 2020 by formal agreement. Over time, the original collaborative partners who formed Redwood City 2020 have been joined by Cañada College, John W. Gardner Center for Youth and Their Communities at Stanford University (Stanford University), Kaiser Permanente, and Sequoia Healthcare District as additional collaborative partners. Since joining, these additional collaborative partners (Cañada College, John W. Gardner Center for Youth and Their Communities at Stanford University (Stanford University), Kaiser Permanente, and Sequoia Healthcare District) have each annually renewed their membership in Redwood City 2020 by formal agreement. Redwood City Together will continue to build on its history of strong collaboration. The term of this agreement is from June 29, 2022, until June 30, 2024. Financial Impact: Please refer to the agreement for the financial impact. Submission for Approval Prepared by: John R. Baker, Ed.D., Superintendent Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
12.4Approval of Rocketship Redwood City Prep Charter School Preliminary Space Proposal for the 2023-24 school yearAction
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Rationale: The terms of Proposition 39 and its implementing regulations (Ed. Code, § 47614; Cal. Code Regs., tit. 5, § 11969.1 et seq.) determine the process by which a charter school requests allocation of reasonably equivalent District facilities. The process requires the District to develop an offer of space for use by a charter school based on the charter school’s projected classroom average daily attendance (“ADA”) of District-resident students. Rocketship made a request for facilities from the District for the 2023-24 school year based on a projected in-district ADA of 264.12 , which is a reduction in the number of in-District students projected when the District last allocated space to Rocketship (in the 2020-2021 year). The District determined that Rocketship’s enrollment projections were reasonable for the 2023-24 school year. Rocketship’s students have been occupying space at the former Hawes campus for the past several years, a multi-year arrangement that was extended through the pandemic. Rocketship currently shares that campus with a District preschool program and several other joint-use tenants. Given current projections, as well as Rocketship’s desire to continue being housed at the Hawes site, the District proposes to continue housing Rocketship’s students at Hawes. Although Rocketship anticipates a reduction in student enrollment, the District proposes to allocate all of the same space to Rocketship (without any space reductions unless requested), with classroom allocations to be revisited in for the 2024-2025 school year. A summary table of space to be provided to Rocketship is attached. Cost information will be updated. All other details will be finalized by the Superintendent and included within the preliminary offer and delivered on or before February 1st to Rocketship. Thereafter, the charter school must respond to the District’s proposal by March 1st. A final offer of space will be made to Rocketship no later than April 1st, and a Facility Use Agreement will be entered. Rocketship Redwood City Prep Charter School Proposed Preliminary Space Proposal Summary (2023-24) SPACE ALLOCATION SUMMARY CHART (2023-2024) FORMER HAWES ELEMENTARY SCHOOL EXCUSIVE USE : ($0.___/sq. ft.) TEACHING, SPECIALIZED AND NON-TEACHING SPACE SIZE PRO RATA CHARGE (TBD) 1-2 Rooms 10 and 12 1,892 sq. ft. total (946 sq. ft. each) 3 Room 13 974 sq. ft. 4 Room 14 928 sq. ft. 5 Room 15 946 sq. ft. 6 Room 16 516 sq. ft. 7 Room 17 928 sq. ft. 8 Room 18 946 sq. ft. 9 Room 19 974 sq. ft. 10-12 Rooms 20, 21, 22 2880 sq. ft. (960 sq. ft. each) 13 Main Office (includes principal’s office, small office, reception, conference room, nurse’s office, nurses’ restroom) 946 Sq. ft. 14 Staff Lounge and restrooms 479 sq. ft. 15 Room 12D – Resource Room 192 sq. ft. 16 Custodial and Storage 168 sq. ft. 17 Girls’ Restroom (adjacent to Room 16) 200 sq. ft. 18 Boys’ Restroom (adjacent to Room 16) 221 sq. ft. 2023-24 TOTAL: 13,190 sq. ft. SHARED USE :* (____%; $___/sq. ft.) SPACE DESCRIPTION & SIZE PRO RATA CHARGE (TBD) 1 Central Shared Playground 39,000 sq. ft. 2 Shared Courtyard 3,000 sq. ft. 3 Multi Use Building (including kitchen, kitchen office and pantry, but excluding custodial and utility rooms) 5,138 sq. ft. 4 Girls Restroom in MUB 221 sq. ft. 5 Boys Restroom in MUB 179 sq. ft. TOTAL: 47,538 sq. ft. TOTAL 2023-2024 PRO RATA CHARGE: Financial Impact: TBD Submission for Approval Prepared by: Rick Edson, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
12.5Approval of Connect Community Charter School Preliminary Space Proposal for the 2023-24 school yearAction
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Rationale: The terms of Proposition 39 and its implementing regulations (Ed. Code, § 47614; Cal. Code Regs., tit. 5, § 11969.1 et seq.) determine the process by which a charter school requests allocation of reasonably equivalent District facilities. The process requires the District to develop an offer of space for use by a charter school based on the charter school’s projected classroom average daily attendance (“ADA”) of District-resident students. As required by the regulations, Connect made a timely request for facilities from the District for the 2023-24 school year based on a projected in-district ADA of 132.92 , which is a reduction in the number of in-District students projected when the District last allocated space to Connect (in the 2020-2021 year). The District determined that Connect’s enrollment projections were reasonable for the 2023-24 school year. Connect’s students have been occupying space at the former Fair Oaks campus for the past several years, a multi-year arrangement that was extended through the pandemic. The site is currently shared between Connect and KIPP Excelencia Community Prep Charter. Given current projections and Connect’s desire to continue being housed at the Fair Oaks site, the District proposes to continue housing Connect’s students at Fair Oaks. Although Connect anticipates a reduction in student enrollment, the District proposes to allocate all of the same space to Connect (without any space reductions unless requested), with classroom allocations to be revisited for the 2024-2025 school year. A summary table of space to be provided to Connect is attached. Cost information will be updated. All other details will be finalized and negotiated by the Superintendent and included within the preliminary offer and delivered on or before February 1st to Connect. Thereafter, the charter school must respond to the District’s proposal by March 1st. A final offer of space will be made to Connect by no later than April 1st, and a Facility Use Agreement will be entered. Connect Community Charter School Proposed Preliminary Space Proposal Summary (2023-24) SPACE ALLOCATION SUMMARY CHART (2023- 2024) CONNECT COMMUNITY CHARTER SCHOOL EXCUSIVE USE : ($0.___/sq. ft.) TEACHING, SPECIALIZED, AND NON-TEACHING SPACE SIZE PRO RATA CHARGE (TBD) 1- 10. Rooms 3 – 12 (10 total rooms) 9,600 sq. ft. total (960 sq. ft. each) 11. Resource Room 29A (Next to Room 3) 442 sq. ft. 12. Room 31 960 sq. ft. 13. Storage in classroom wing 44 sq. ft. 14. Storage Room (by Room 27) 76 sq. ft. 15. Custodial Closet (by Room 27) 56 sq. ft. 16. Small office (by Room 5) 54 sq. ft. 17. Exterior Storage (by Room 5) 44 sq. ft. 18. Non-Kindergarten Blacktop (off- street parking) Off-Street Parking 8,000 sq. ft. SUBTOTAL : 19,276 sq. ft. SHARED USE : (18%; $0.__ sq. ft.) SPACE DESCRIPTION & SIZE PRO RATA CHARGE (TBD) 1. Kindergarten & Elementary Play Structures & Space 16,532 sq. ft. 2. Inner Courtyard/ Blacktop/ Basketball Court 38,928 sq. ft. 3. Field 89,000 sq. ft. 4. Student Restrooms (2 sets by Room 14) 744 total sq. ft. 5. Multi-Use Building (including restrooms, excluding food preparation areas) 5,414 sq. ft. 6. Library and Reception (in Library Media Center) 1,295 sq. ft. 7. Tech Office (in Library Media Center) 409 sq. ft. 8. Women’s Restroom (by Room 11) 266 sq. ft. 9. Unisex Restroom by Room 27 60 sq. ft. 10. Adult Restrooms (in Staff Lounge – Room 15) 120 sq. ft. 11. Adult Restrooms (in Library Media Center) 21 sq. ft. SUBTOTAL: 152,789 sq. ft. TOTAL PRO RATA CHARGE : Financial Impact: TBD Submission for Approval Prepared by: Rick Edson, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
12.6Approval of KIPP Excelencia Community Prep (“KIPP”) Charter School Preliminary Space Proposal for the 2023-24 school yearAction
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Rationale: The terms of Proposition 39 and its implementing regulations (Ed. Code, § 47614; Cal. Code Regs., tit. 5, § 11969.1 et seq.) determine the process by which a charter school requests allocation of reasonably equivalent District facilities. The process requires the District to develop an offer of space for use by a charter school based on the charter school’s projected classroom average daily attendance (“ADA”) of District-resident students. As required by the regulations, KIPP made a timely request for facilities from the District for the 2023-24 school year based on a projected in-district ADA of 616 , which is a reduction in the number of in-District students projected when the District last allocated space to KIPP (in the 2019-2020 year). The District determined that KIPP’s enrollment projections were reasonable for the 2023-24 school year. KIPP’s students have been occupying space at the former Fair Oaks campus for the past several years, a multi-year arrangement that was extended through the pandemic. KIPP currently shares the site with Connect Community Charter School. Given current projections, as well as KIPP’s desire to continue being housed at the Fair Oaks site, the District proposes to continue housing KIPP’s students at Fair Oaks. Although KIPP anticipates a reduction in student enrollment, the District proposes to allocate all of the same space to KIPP (without any space reductions unless requested), with classroom allocations to be revisited for the 2024-2025 school year based on in-District ADA. A summary table of space to be provided to KIPP is attached. Cost information will be updated. All other details will be finalized and negotiated by the Superintendent and included within the preliminary offer and delivered on or before February 1st to KIPP. Thereafter, the charter school must respond to the District’s proposal by March 1st. A final offer of space will be made to KIPP no later than April 1st, and a Facility Use Agreement will be entered. Proposed Preliminary Space Proposal Summary (2023-24) KIPP Excelencia Community Prep SPACE ALLOCATION SUMMARY CHART (2023-24) KIPP EXCELENCIA COMMUNITY PREP EXCUSIVE USE : ($0.__/sq.ft) TEACHING, SPECIALIZED AND NON-TEACHING SPACE SIZE PRO RATA CHARGE (TBD) 1. Room 1 (includes 2 restrooms and storage areas) 1,286 sq. ft. 2. Room 2 (includes 1 restroom and storage areas 1,267 sq. ft. 3-14 Rooms 13-14; 16-19; 21-23; 27-29 (12 total rooms) 11,520 sq. ft. total (960 sq. ft. each) 15. Room 24 (includes 1 restroom, storage, and workroom) 1,392 sq. ft. 16. Room 25 (includes 1 restroom and storage) 1,072 sq. ft. 17. Room 26 (includes Resource Room) 1,360 sq. ft. 18. Room 30 (includes 1 restroom and storage areas) 1,455 sq. ft. 19. Room 20 (includes small office, storage, and restroom) 1,749 sq. ft. 20. Resource Storage and Resource Storage/Office (between Rooms 11 and 12) 849 sq. ft. 21. CDC #1 (includes 1 restroom) 1,070 sq. ft. 22. CDC #2 (includes 2 restrooms and storage) 1,698 sq. ft. 23. “Family Center” Portable 1,200 sq. ft. 24. Tech Lab (in Library Media Center) 851 sq. ft. 25. Storage Room and Custodial Closet (in Library Media Center) 61 sq. ft. 26. Room 15 (Staff lounge and workroom, only, excludes restrooms) 782 sq. ft. total 27. Main Office Building (includes nurse office and other office space; excludes restrooms) 876 sq. ft. 28. TK play area (by Room 24) 3,600 sq. ft. ANNUAL SUBTOTAL FOR EXCLUSIVE USE SPACE: 32,088 sq. ft. SPACE ALLOCATION SUMMARY CHART (2023-24) KIPP EXCELENCIA COMMUNITY PREP SHARED USE : (82%; $0.__/sq. ft.) SPACE DESCRIPTION & SIZE PRO RATA CHARGE 1. Kindergarten & Elementary Play Structures & Space 16,532 sq. ft. 2. Inner Courtyard/ Blacktop/ Basketball Court 39,576 sq. ft. 3. Field 89,000 sq. ft. 4. Student Restrooms (2 sets by Room 14) 744 total sq. ft. 5. Multi-Use Building (including restrooms, excluding food preparation areas) 5,414 sq. ft. 6. Library and Reception (in Library Media Center) 1,295 sq. ft. 7. Tech Office (in Library Media Center) 409 sq. ft. 8. Women’s Restroom (by Room 11) 266 sq. ft. 9. Adult Restrooms (in Office) 44 sq. ft. 10. Ad ult Restrooms (in Staff Lounge – Room 15) 120 sq. ft. 11. Adult Restrooms (in Library Media Center) 21 sq. ft. 2023-2024 SUBTOTAL FOR SHARED USE SPACE: 153,421 sq. ft. ADDITIONAL SPACE: GROUND LEASE FOR PORTABLE INSTALLATION $0.__/sq. ft. : FIRST 3 PORTABLES 1-3 Portables on Blacktop (3 total) 2,880 sq. ft. total (960 sq. ft. each) $2,332.80 BUFFER BETWEEN PORTABLES 80 sq. ft. between two adjacent Portables 160 sq. ft. total $129.60 $28.20/sq. ft. : NEXT 8 PORTABLES 4-8 Portables on Blacktop (5 total) 4,800 sq. ft. total (960 sq. ft. each) $135,360.00 BUFFER BETWEEN PORTABLES 80 sq. ft. between two adjacent Portables 320 sq. ft. total $9,024.00 ANNUAL SUBTOTAL FOR PORTABLES SPACE : 8,160 sq. ft. $146,846.40 ESTIMATED ANNUAL TOTAL PRO RATA CHARGE: $ Financial Impact: TBD Submission for Approval Prepared by: Rick Edson, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
131:33:38Board and Superintendent Reports
13.1Report from Board Members and SuperintendentReports
Item details
Rationale: The School Board and Superintendent Baker will report out on meetings, attended events, upcoming events, school site visits, etc. Financial Impact: None at this moment. Submission for Approval Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent
141:37:00Information
14.1Quarterly Williams Report, 2nd Quarter, October 2022 through December 2022Information
Item details
Rationale: As per Education Code 35186 and the Williams legislation, AB831, districts are required to adopt and use uniform complaint procedures to identify and resolve complaints regarding deficiencies related to instructional materials, emergency or urgent facilities conditions that pose a threat to the health and safety of students or staff, and teacher vacancy or misassignment. The Superintendent or designee shall report summarized data on the nature and resolution of all complaints to the Board and the County Superintendent of Schools on a quarterly basis. As per AB831, on October 12, 2005, the Redwood City School Board approved the revisions to Board Policy 1312.5, Williams Uniform Complaint Procedures Notice to Parents/Guardians: Complaint Rights. Submission of Quarterly Reports on Williams Uniform Complaints were required beginning April 2005. The Redwood City School District has not received any complaints and continues to remain in compliance by submitting the required reports to the Redwood City School Board and the County Superintendent of Schools on a quarterly basis. Financial Impact: None when the School District remains in compliance. Submission for Approval Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
14.2Contract Update Information and Credit Card SummaryInformation
Item details
Rationale: Attached is a list of contracts that the Administration has signed during the period October 1, 2022-December 31, 2022 as well as the summary of District Office and Facilities Department credit card activities from September 16, 2022-December 15, 2022. At the May 8, 2019, board meeting, the Board approved a revision to Board Policy 3312, which provides guidelines for contract administration. The revised policy allows the Superintendent and the Chief Business Official to enter into all contracts up to $60,000, with some exceptions. Financial Impact: The total amount of contracts signed from October 1, 2022-December 31, 2022 is $8,408,720.13. Total expenditures using District Office Visa credit card from September 16, 2022-December 15, 2022 is $11,341.33, and the Facilities Visa credit card from September 16, 2022-December 15, 2022 is $7,533.86. Submission for Approval Prepared by: Rick Edson, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
14.3Information on San Mateo County Investment Fund - November 2022Information
Item details
Rationale: Education Code Sections 41001 and 41002 generally provide that all money received by or apportioned to a school district shall be paid into the county treasury "to be placed to the credit of the proper fund of the district". Pursuant to California Education Code Section 41015, the District may invest all or part of funds deposited in a Special Reserve Fund or any surplus monies not required for the immediate necessities of the District in any of the investments specified in California Government Code Sections 16430 or 53601. Historically, districts in San Mateo County have been depositing all of their funds into the county treasury. The County Treasurer has made investment decisions for the school districts, which is not a unique practice statewide. School district funds on deposit with the county treasury, along with funds deposited by other agencies, are placed in a County "investment pool", and profits and losses realized from these invested funds are shared among the pool participants in proportion to the amount invested. Financial Impact: Gross pool earnings for November 2022: 1.790% The current average maturity of the portfolio is 1.31 years with an average duration of 1.23 years. The portfolio continues to hold no derivative products. Please copy and paste the link below to view the investment report for November 2022: https://www.smcgov.org/media/141526/download?inline= Please copy and paste the link below to view the copies of the Investment Reports and the Compliance Reports: https://treasurer.smcgov.org/investment-information Submission for Approval Prepared by: Rick Edson, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
151:37:35Correspondence
15.1Correspondence
161:37:35Other Business/Suggested Items For Future Agenda
16.1Possible Other Business/Suggested Items for Future AgendaInformation
171:38:19Board Meetings Calendar
17.1Changes to the Board Meetings CalendarInformation
Item details
Rationale: The following School Board Meetings Calendar for 2022-23 (attached hereto) has been revised by the administration. This calendar of board agenda meetings will be routinely updated, as needed. Financial Impact: None. Submission for Approval Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
181:38:41Adjournment
18.1Adjourn the MeetingAction