10:05Call to Order
1.1Roll CallProcedural
20:35Welcome
2.1Welcome by the School Board President, Cecilia MárquezProcedural
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31:37Changes to the Agenda
3.1Additions, Deletions, or Modifications to the AgendaDiscussion
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41:58Approval of Agenda
4.1Approval of AgendaAction
52:09Oral Communication
5.1If you have a public comment related to a Regular Board Meeting item, please post it on the links available under Public Content prior to the Regular Board Meeting or immediately upon the meeting opening.Information
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Public Comment Links: English: https://forms.gle/4w76zMWC362jX2LF9 Spanish: https://forms.gle/KS8Fs7VEzrEq3ykk7 §
62:15Bond Program Consent Items
6.1Approval of Bond Program Consent ItemsAction
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6.2Approval of Measure T Bond Program Tracking List of Items Under $20kAction (Consent)
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Rationale: This tracking sheet provides the School Board with all recent items $20k and under in a comprehensive list. This list will be sent to the School Board regularly as the POs are compiled. Financial Impact: $43,573.56. Requested movement from Board Reserve to Project, as needed. Budget Source: Fund 21 – Measure T GO Bond. Submission for Approval Prepared by: Martin Cervantes, Interim Bond Program Director; Will Robertson, Bond Program Manager Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
6.3Approval of New Buildings, Modernization and Sitework, Bid Package G, Change Order #14 to the Agreement with Rodan Builders for Garfield Community SchoolAction (Consent)
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Rationale: Garfield Community School’s new buildings, modernization and sitework, bid package G with Rodan Builders, for Change Order #14, which includes four potential change orders (PCO’s), as follows: PCO-062 – Demo, reframe & patch shaft-wall system in elevator (HDI) per ASI 90- $8,181.71; PCO-083 – Housing plates for conduits/lights on exterior columns per ASI 36- $14,146.00; PCO-089 – Elevator guide tube relocation (O’Brian, Golden Gate Steel’s sub) per CCD 48- $1,342.31; PCO-094 – Additional HAWS sensor-transformers for water fountains- $10,282.61. Financial Impact: $33,952.63. Requested movement from Board Reserve to Project, as needed. Budget Source: Fund 21 – Measure T GO Bond. Submission for Approval Prepared by: Martin Cervantes, Interim Bond Program Director; Will Robertson, Bond Program Manager Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
6.4Approval of Proposal for Asphalt Replacement with Dryco for Orion Alternative School (Formerly John Gill School)Action (Consent)
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Rationale: Dryco will be handling the asphalt replacement for Orion Alternative School (Formerly John Gill School). Financial Impact: $55,950.00. Requested movement from Board Reserve to Project, as needed. Budget Source: Fund 21 – Measure T GO Bond. Submission for Approval Prepared by: Martin Cervantes, Interim Bond Program Director; Will Robertson, Bond Program Manager Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
6.5Approval of Proposal for New Asphalt and Storage Container Replacement with Dryco for Adelante Selby Spanish Immersion SchoolAction (Consent)
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Rationale: Dryco will be handling the new asphalt and storage container replacement for Adelante Selby Spanish Immersion School. Financial Impact: $59,245.00. Requested movement from Board Reserve to Project, as needed. Budget Source: Fund 21 – Measure T GO Bond. Submission for Approval Prepared by: Martin Cervantes, Interim Bond Program Director; Will Robertson, Bond Program Manager Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
7Discussion Items
7.12:37Data UpdateDiscussion
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Rationale: The School Board will receive and discuss information regarding a variety of recent data results: California School Dashboard, Panorama Climate Survey, iReady growth (September through December) in Math and English Language Arts (ELA), and the Mini Mira (math assessment given to 5th and 8th-grade students) California School Dashboard: After a two-year hiatus, the California School Dashboard, an integral component of the California accountability system, has again been published. For the past two years, many state and federal accountability requirements were waived or adjusted due to the impact of the COVID-19 pandemic on LEAs, schools, and students. Beginning with the 2021-22 school year, the requirements to hold schools and districts accountable for student outcomes has returned with the release of the 2022 California School Dashboard (Dashboard). The Every Student Succeeds Act is requiring all states to determine schools eligible for support. Similarly, under state law, Assembly Bill (AB) 130, which was signed into law in 2021, mandates the return of the Dashboard using only current-year performance data to determine LEAs for support. Therefore, to meet this state requirement, only the 2021-22 school year data will be reported on the 2022 Dashboard for state indicators. (Data for Change [or the difference from the prior year] and performance colors will not be reported.) Tonight's presentation will provide the district scores on the state indicators required by the Dashboard (Academic, English Learner Progress, Chronic Absenteeism, and Suspensions) iReady growth (September through December) in Math and English Language Arts: Teachers in the Redwood City School District have been using i-Ready since the fall of 2020. This presentation will compare the results of the fall 2022 assessment to the winter 2022 assessment in reading and mathematics by grade levels and student groups. Panorama Climate Survey The Panorama Climate Survey has been administered yearly in the Redwood City School District to ascertain the perception of students (grades 3 - 8), families (all families), and school staff in regard to school climate and culture, positive relationships, and school safety. Items in the school climate and culture section measure the social and learning climate of the school environment, including rules and norms, behaviors, student engagement and physical facilities. In the positive relationships section of questions, social connectedness and interpersonal relationships between students and teachers (like the sense of belonging and valuing of school) are measured. School safety questions relate to the physical and psychological climate and safety at school, including questions about bullying, violence and availability of support for students. The fall administration of the Panorama climate survey is considered a beginning of the year, baseline assessment, and these results will be compared with the results of the spring administration after it has been given in April/May, 2023. Mini Mira The Mini Mira is an asset-based math assessment that will be administered across several elementary districts that feed into Sequoia Union High School District. The RCSD has decided to offer the use of this assessment to 5th and 8th-grade teachers as a pre-assessment that will provide evidence about student thinking and math problem solving that will help guide instructional planning. Attachments: slides Financial impact: California Dashboard/SBAC scores: none iReady contract:$439,944 (2 year expense started in 21-22) Panorama contract: $20,000 Mini-Mira contract: $5,858 Submission for Approval Prepared by Liz Wolfe, Assistant Superintendent, Ed Services Approved by John Baker, Superintendent §
7.22:14:11First Reading and Discussion of Board Policy 6158 - Independent StudyDiscussion
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Rationale: It is the Administration’s recommendation that the School Board read and discuss board policy and administrative regulation 6158 - Independent Study. This policy has been updated to reflect new law AB181 which: (1) encourages districts to consider offering more than one independent study model for short- and long-term placements when adopting policy, (2) changes the threshold for when tiered reengagement strategies are required to be implemented, (3) adds that tiered reengagement strategies procedures include local programs intended to address chronic absenteeism, (4) includes that the requirement to develop a plan to transition students whose families wish to return to in-person instruction, as specified, applies to students who participate in independent study for at least 15 school days, (5) creates an exemption from the live interaction and/or synchronous instruction, tiered reengagement strategies, and transition back to in-person instruction requirements for any student who is enrolled in classroom-based instruction and is participating in independent study due to necessary medical treatment or inpatient treatment for mental health or substance abuse under the care of appropriately licensed professionals, (6) specifies that a signed written/learning agreement be obtained before the student begins independent study for students participating in independent study for 15 school days or more, and within ten school days of the first day of the student’s enrollment for student participation of less than 15 school days, (for both traditional and course-based independent study), (7) adds that for students with disabilities, the certificated employee designated as having responsibility for the special education programming of the student is required to sign the written/learning agreement (for both traditional and course-based independent study), and (8) includes that a student with disabilities may participate in a course-based independent study program if the student’s individualized education program specifically provides for such participation. The policy has also been updated to (1) move and expand material regarding the requirement for Governing Boards to hold a public hearing when setting policy, as specified, (2) emphasize that no student may be required to participate in independent study, (3) clarify that for course-based independent study procedures tiered re-engagement strategies are not required to include notification to parents/guardians of lack of participation within one school day of the absence or lack of participation, and (4) delete material applicable only to the 2021-22 school year. The regulation has been updated to reflect the new law AB181 which (1) no longer includes individualized alternative education designed to teach the knowledge and skills of the core curriculum in the list of educational opportunities that may be provided through independent study, (2) includes that a student with disabilities may participate in independent study if the student’s individualized education program specifically provides for such participation, (3) specifies that if a parent/guardian of a student with disabilities requests independent study because the student’s health would be put at risk by in-person instruction, the student’s individualized education program (IEP) team is required to make an individualized determination as to whether the student can receive a free appropriate public education (FAPE) in an independent study placement, (4) provides that a student’s inability to work independently, need for adult support, or need for special education or related services does not preclude the IEP team from determining that the student can receive FAPE in an independent study placement, (5) clarifies that, until July 1, 2024, any student who receives services from a nonpublic, nonsectarian school through a virtual program may be permitted to participate in independent study if the student’s IEP team determines that FAPE can be provided by means of the virtual program, as specified, and (6) creates an exception to the limitation on the percentage of students enrolled in a continuation high school or opportunity school or program who are eligible for apportionment credit for independent study for students participating in independent study due to an emergency, as specified. The regulation has also been updated to clarify that if a student transfers to another public school in California, a written record of findings from any evaluation conducted because a student has failed to make satisfactory educational progress be forwarded to that school. All Board policies originate from the California School Boards Association. This policy has been discussed by the Policy Committee. Financial Impact: No financial impact to the School District at this time. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
82:17:54Consent Items
8.1Approval of Consent ItemsAction
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8.2Approval of December 7th Board MinutesAction (Consent)
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Rationale: The board minutes have been reviewed by the Clerk, the Superintendent, and Administration. Financial Impact: None. Submission for Approval Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
8.3Approval of December 14th Board MinutesAction
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Rationale: The board minutes have been reviewed by the Clerk, the Superintendent, and Administration. Financial Impact: None. Submission for Approval Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
8.4Approval of December 15th Board MinutesAction
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Rationale: The board minutes have been reviewed by the Clerk, the Superintendent, and Administration. Financial Impact: None. Submission for Approval Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
8.5Approval of School Assignments and School Committee Assignments for Board Members for the remainder of the 2022-23 School YearAction
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Rationale: The School Board will approve the updated school assignments and school committee assignments for board members for the 2022-23 school year. This agenda item was discussed at the December 14th board meeting. Attachments: 2022-23 School Assignments for Board Members (Final); 2022-23 School Committee Assignments for Board Members (Final). Financial Impact: None. Submission for Approval Prepared by: John R. Baker, Ed.D., Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
8.6Ratification of Warrant Registers, December 1, 2022 - December 31, 2022Action (Consent)
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Rationale: Education Code Section 42631 states that all payments from funds of a school district shall be made by written order of the governing board of the district. The attached report consists of expenditures from various funds in the amount of $3,864,245.18 for the period December 1, 2022, through December 31, 2022. Financial Impact: The total disbursement from the San Mateo County Treasurer’s Office amounts to $3,864,245.18 and represents actual expenditures for all funds. Submission for Approval Prepared by: Rick Edson, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
9Action Items
9.12:17:54Approval of Addendum to 2022-23 Measure U Application for Adelante Selby Spanish ImmersionAction
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Rationale: For Measure U, Adelante Selby Spanish Immersion was given an allotment for 2022-2023 of $145,285 and a carryover from 2021-22 of $102,214 for a total of $247,499. Adelante Selby's Site Council met on December 7, 2022, and approved their Measure U addendum. The following are amendments proposed for Measure U for Adelante Selby Spanish Immersion for the 2022-23 school year: Fund a .5 FTE teacher for the Maker Space/STEAM Lab in the amount of $51,700. Fund the Acknowledge Alliance Counselor in the amount of $10,712 to provide Resiliency support to teachers and staff and also Social Emotional Learning (SEL) classes for the 3 rd -5 th grades. Fund the 5 th Grade Outdoor Education Science field trip in the amount of $25,000 to help provide a real-life, hands-on experience and an unforgettable overnight field trip experience for our students. Fund the 4 th Grade Columbia (Gold Country) Social Studies/Science field trip in the amount of $10,000 to help provide real-life, hands-on experience and an unforgettable overnight field trip experience for our students. Fund the cost of substitutes for National Urban Alliance (NUA) and Sobrato Early Language Acquisition (SEAL) to release teachers for planning and professional development to improve instruction in the amount of $4,802. All of the members in attendance at the December 7, 2022 School Site Council meeting voted to approve the recommendations at the meeting. Financial Impact: Please see the attachment for details. Submission for Approval Prepared by: Warren Sedar, Principal Approved by: John R. Baker, Ed.D., Superintendent §
9.22:18:11Approval of Governing Board's Initial Proposal for Negotiations with The California School Employees Association, Chapter V, for 2022-2023Action
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Rationale: The District chooses to reopen negotiations on the following: Article 1: Term and Calendar Article 6: Salary Article 14: Reclassification Financial Impact: None at this time. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
9.32:19:57Third Reading and Final Approval of Board Bylaw 9100 - OrganizationAction
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Rationale: This policy was last discussed at the December 7, 2022 board meeting. The Board Policy Committee met on December 13, 2022, and made some revisions. It is now being submitted for final approval. Financial Impact: No financial impact to the School District at this time. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
9.42:21:07Acceptance of California School Employees Association Chapter V Sunshine Proposal for 2022-2023Action
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Rationale: California School Employees Association (CSEA), Chapter V has submitted the attached letter regarding their Sunshine Proposal for 2022-2023. Financial Impact: None at this time Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
9.52:22:09Approval of Retirement Notification IncentiveAction (Consent)
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Rationale: In an effort to streamline staffing planning for the 2023-2024 school year and to circumvent the probability of possible staffing reductions, it is the Administration’s recommendation to offer an early retirement notification incentive. The incentive will be available as outlined below for those employees who notify Wendy Kelly, Deputy Superintendent in writing via the RCSD Retirement/Notice of Separation form, by the deadlines below. $2,000 (Two thousand dollars) to employees with 1-34 years of service completed as of June 2023; $5000 for employees with 35+ years of service completed as of June 2023 All Certificated Employees: notification deadline by 02/15/2023 / retirement deadline by 06/30/2023 All Classified Employees: notification deadline by 02/15/2023 / retirement deadline by 08/15/2023 For reference purposes: Notification Date Management Employees CSEA Employees RCTA Employees Received by 1/31/22 for the 2021-22 school year 5 10 6 Received by 1/31/21 for the 2020-21 school year 1 9 8 Received by 1/31/20 for the 2019-20 school year 0 8 6 Received by 1/31/19 for the 2018-19 school year 1 3 2 Financial Impact: Up to $50,000 in the Unrestricted General Fund ending balance, depending on the number of notifications received by the deadline. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
9.62:26:20Approval of Personnel Changes for 2022-2023Action
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Rationale: Due to changes in staffing needs within the Special Educational Department , the following position changes are requested for 2022-2023. Additional Positions Needed: 0.75 FTE Van Driver - Transportation Department- Upon an audit, it was determined that spontaneous and timely transportation services are needed as soon as an Inividualized Education Plan is signed. Our current system of Bus Drivers cannot accommodate the transportation needs of Redwood CIty School District students to Non-Public Schools outside our existing routes. 3.2 FTE (four 6-hour employees) Paraeducator SPED - These additional positions are needed in order to provide services to students needing immediate support within the least restrictive environment as well as to provide coverage for daily absences and leaves. Financial Impact: 0.75 FTE Van Driver : $23,432 paid out of the Special Education budget 3.2 FTE (four 6-hour employees) Paraeducator SPED : $101,715 paid out of the Special Education budget Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
9.72:28:06Approval of Local Interagency Agreement(s) to Provide Education and Training to Credential CandidatesAction (Consent)
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Rationale: RCSD welcomes credential candidates into our classrooms as they work to gain their certification as California teachers. Through this partnership, credential candidates gain valuable first-hand experience and RCSD is able to recruit teachers new to the profession. Seasoned mentor teachers are paired with new teachers and guide these new teachers through lesson design, implementation, parent-teacher conferences, interactions with stakeholders, and assessments. Student teachers gain an understanding of the depth and complexity of the teaching profession. This intern agreement with the University of Massachusetts Global will allow one of our current Special Education teachers to pursue her interest in obtaining a Moderate/Severe Education Specialist credential, which will allow her to teach in this historically hard-to-fill teaching position. Financial Impact: None Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
9.82:29:04Approval of Update on planned expenditures for the Effective Educator GrantAction (Consent)
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Rationale: The Effective Educator Grant (EEG) funds are allocated on the basis of an equal amount per certificated and classified full-time equivalent as reported in the California Longitudinal Pupil Achievement Data System (CALPADS) and the California Basic Educational Data System (CBEDS) for the 2020–21 fiscal year. Funds may be expended during the 2021–22, 2022–23, 2023–24, 2024–25, and 2025–26 fiscal years. An annual data and expenditure report will be due each year on or before September 30. A final data and expenditure report will be due on or before September 30, 2026. Any funds not expended by June 30, 2026, must be returned to the California Department of Education (CDE). The EEF Grant funds are subject to the annual audits required by California Education Code (EC) Section 41020. The following updated plans for the 2022-2023 school year are a reflection of the careful consideration of the changing needs of the Redwood City staff members. It is recommended that the following changes be made to the initial plan submitted and approved by the Board on 12/15/21: The elimination of the following positions that remain unfilled: Writing Across the Curriculum TOSA (1.0): $420,000 Positive Behavior Intervention and Supports (PBIS) TOSA (1.0): $280,000 The adjustment and/or addition of the following supports: Increase the total STEAM TOSA FTE from 1.0 to 1.2 for the 2022-23 and 23-24 school year due to the responsibilities of this position being shared between two staff members: $325,200 Increase the total PreK-TK-K Program Development, Training, and Alignment TOSA from .5 to 1.0 due to an increase in need and responsibility for the 2022-23, 23-24, 24-25 school years: $540,000 The addition of a .4 Diagnostic Reading TOSA to support the coaching and training of district staff in reading assessments of young students and appropriate instructional steps to avoid the need for increasing interventions for the remainder of the 2022-23 school year and the entirety of the 23-24 school year: $87,000 The Equitable Practices: Universal Design for Learning (UDL)/Inclusive Practices TOSA (1.0) to change in title to Equity TOSA. This position will assist in coordinating the successful implementation of equity initiatives, programs, and curriculum as aligned with RCSD goals for the 2023-24 school year: $150,000 Four additional part-time retired staff members to support the onboarding of new staff for the 2022-23 and 23-24 school year: $188,800 Financial support for various on and off-site staff development opportunities and conferences aligned with the goals of the Educator Effectiveness Block Grant for the 2022-23, 23-24, and 24-25 school years: $219,000 These positions will be needed for the implementation of LCAP and Board goals. Financial Impact: $810,000 (Total Grant Amount: $1,657,528.00) Submission for Approval: Prepared by: Liz Wolfe, Assistant Superintendent of Educational Services, Ed Services Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
102:29:59Board and Superintendent Reports
10.1Report from Board Members and SuperintendentReports
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Rationale: The School Board and Superintendent Baker will report out on meetings, attended events, upcoming events, school site visits, etc. Financial Impact: None at this moment. Submission for Approval Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent
112:38:39Correspondence
11.1Correspondence
122:39:19Other Business/Suggested Items For Future Agenda
12.1Possible Other Business/Suggested Items for Future AgendaInformation
132:39:31Board Meetings Calendar
13.1Changes to the Board Meetings CalendarInformation
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Rationale: The following School Board Meetings Calendar for 2022-23 (attached hereto) has been revised by the administration. This calendar of board agenda meetings will be routinely updated, as needed. The following changes have been made: - Added Special Board Meeting scheduled for January 20th, 9:30 am - 3:30 pm. Financial Impact: None. Submission for Approval Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
142:40:56Adjournment
14.1Adjourn the MeetingAction