10:06Call to Order
1.1Roll CallProcedural
2Oral Communication on Closed Session Items Only
2.1If you have public comment related to a Closed Board Meeting item, please post it on the links available under Public Content prior to the Closed Board Meeting or immediately upon the meeting opening.Information
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Public Comment Links: English: https://forms.gle/4VuJNcLmz97mkRAbA Spanish: https://forms.gle/y5aggAmVuyPCwJni9 §
3Closed Session - 6:00 p.m. (Not Open to the Public)
3.1Public Employee Performance Evaluation, Title: Superintendent (§ 54957)Discussion
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40:06Reconvene to Regular Session at Approximately 7:00 p.m.
4.1Roll CallProcedural
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4.2Report Out on Closed Session from December 7, 2022Information
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5Welcome
5.1Welcome by the School Board President, María Díaz-SlocumProcedural
61:52Changes to the Agenda
6.1Additions, Deletions or Modifications to the AgendaDiscussion
72:30Approval of Agenda
7.1Approval of AgendaAction
83:00Oral Communication
8.1If you have public comment related to a Regular Board Meeting item, please post it on the links available under Public Content prior to the Regular Board Meeting or immediately upon the meeting opening.Information
Item details
Public Comment Links: English: https://forms.gle/4VuJNcLmz97mkRAbA Spanish: https://forms.gle/y5aggAmVuyPCwJni9 §
93:15School/Community Reports
9.1Citizens' Measure U Oversight Committee Year Five Report for 2021-2022Reports
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Rationale: On June 22, 2016, the Governing Board of the Redwood City School District formally approved placing a parcel tax measure on the June ballot calling for a tax levy of $85 per parcel for a period of fourteen (14) years. On November 8, 2016, Measure U was approved by a majority of nearly seventy percent. The Citizens' Measure U Oversight Committee met two times since the Year Four (2020-21) Measure U Committee Report was accepted by the Board on December 8, 2021, at the Redwood City School District Office, 750 Bradford Street, in Redwood City via a virtual Board meeting. The first meeting was held on May 19, 2022, with an option to join in virtually. The committee reviewed the Year Five 2021-2022 Measure U Plans for Redwood City School District and Charter Schools. The Committee also reviewed to-date revenue, expenditures, and remaining balances as of March 31, 2022, and reviewed the 2022-2023 tentative Parcel Tax allocations. The Committee took action to approve the minutes of the November 18, 2021 meeting. The second meeting was held on November 29, 2022, with an option to join in virtually. The committee reviewed Measure U plans and addendums for Redwood City School District. The Committee reviewed Year Six (2022-23) Measure U Plans for Connect and Rocketship charter schools. The Committee also had a discussion on Measure U Parcel Tax Committee members' terms which expire on November 30, 2022, and took action to elect a new Vice-Chair. The Committee took action to approve the minutes of the May 19, 2022 meeting. Accordingly, the Committee approved Resolution #05-2022, finding that the Year Five (2021-2022) Measure U revenues were expended in a manner consistent with the ballot language approved by voters in the November 8, 2016 Election. Financial Impact: None. Submission for Approval Prepared by: Rick Edson, Chief Business Official Janet Borgens, Chair of the Citizens' Measure U Oversight Committee Approved by: John R. Baker, Ed.D., Superintendent §
103:56Bond Program Consent Items
10.1Approval of Bond Program Consent ItemsAction
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10.2Approval of Measure T Bond Program Tracking List of Items Under $20kAction (Consent)
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Rationale: This tracking sheet provides the School Board with all recent items $20k and under in a comprehensive list. This list will be sent to the School Board regularly as the POs are compiled. Financial Impact: $25,803.59. Requested movement from Board Reserve to projects. Budget Source: Fund 21 - Measure T GO Bond Submission for Approval Prepared by: Martin Cervantes, Interim Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.3Approval of Proposal for Wrought Iron Fence and Gates with Dryco for Hoover Community SchoolAction (Consent)
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Rationale: Dryco will be handling the wrought iron fence and gates at Hoover Community School. Financial Impact: $58,850.00. Requested movement from Board Reserve to project. Budget Source: Fund 21 - Measure T GO Bond Submission for Approval Prepared by: Martin Cervantes, Interim Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.4Approval of Proposal for Manual Roller Shades with Creative Window Interiors, Inc., for Roosevelt SchoolAction (Consent)
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Rationale: Creative Window Interiors, Inc., will provide and install manual roller shades at Roosevelt School. Financial Impact: $36,970.00. Requested movement from Board Reserve to project. Budget Source: Fund 21 – Measure T GO Bond Submission for Approval Prepared by: Martin Cervantes, Interim Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.5Approval of New Buildings, Modernization and Sitework, Bid Package G, Change Order #12 with Rodan Builders for Garfield Community SchoolAction (Consent)
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Rationale: Garfield Community School’s new buildings, modernization and sitework, bid package G with Rodan Builders for Change Order #12, which includes five potential change orders (PCO’s), as follows PCO-046 – Added Backing for Acoustical Baffles per RFI 385- $3,183.21; PCO-056 – Added Framing at the WF Beam Modification per CCD 04- $8,934.30; PCO-074 – Repaint Various Areas due to Site Sand Blasting- $5,962.74; PCO-077 – Install Backing for Downspout next to Rooms 102 & 202 per RFI- $2,922.65; PCO-084.1 – Labor Escalation for OTIS-$1,388.00. Financial Impact: $22,390.90. Requested movement from Board Reserve to project. Budget Source: Fund 21 – Measure T GO Bond Submission for Approval Prepared by: Martin Cervantes, Interim Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
114:13Bond Program Action Items
11.1Adoption of Futility Resolution 19, Approval of New Classroom Building, Modernization, and Sitework Landscaping Project, Bid Package F, Change Order #6 with Scapes, Inc., at Garfield Community SchoolAction
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Rationale: The new classroom building, modernization, and sitework landscaping project, Bid Package F, Change Order #6 with Scapes, Inc. at Garfield Community School includes one potential change order (PCO's), as follows: PCO-012 - Hydroseed for Field-$73,652.00. This change order, if approved, will push this contract over the allowable 10% change order contingency, and we have therefore included a futility resolution to accompany this action. The futility resolution explains that it would have cost the District more money and created scheduling and coordination issues if they would have re-bid this additional scope to a new contractor rather than proceeding with the contractor that has already mobilized and is currently on site handling the construction. Financial Impact: $73,652.00. Requested movement from Board Reserve to project. Budget Source: Fund 21 - Measure T GO Bond Submission for Approval Prepared by: Martin Cervantes, Interim Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent §
125:07Consent Items
12.1Approval of Consent ItemsAction
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12.2Approval of November 9th Board MinutesAction
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Rationale: The board minutes have been reviewed by the Clerk, the Superintendent, and Administration. Financial Impact: None. Submission for Approval Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
12.3Approval of November 16th Board MinutesAction
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Rationale: The board minutes have been reviewed by the Clerk, the Superintendent, and Administration. Financial Impact: None. Submission for Approval Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
12.4Approval of the Agreement between Redwood City School District and The City of Redwood City for the Fiscal Year 2022-2023Action (Consent)
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Rationale: The City of Redwood City wishes to enter into a 1-year agreement to reflect funding still to be transferred for the 2022-2023 school year. We acknowledge the tardiness in getting this contract approved for the current fiscal year. The contract process began in July 2022, but due to the extensive process for contract approval for the City of Redwood City, this has taken an extensive amount of time to reach the contract wording agreement. This contract does not include any services provided, only funding to support community schools. This agreement has been entered into by both parties annually and provides funding to support the coordination and operation of the Redwood City Community School model at Taft, Hoover, Kennedy, Garfield, Adelante Selby, Roosevelt, and MIT schools. It is the mission of the Redwood City Community Schools to close the opportunity gap by bridging communities and schools and the breakdown of barriers through innovative strategies and partnerships. This Agreement is part of the Tri-party Agreement between the 3 core agencies that fund community schools (the agencies are: the County of San Mateo, City of Redwood City, and Redwood City School District) in an effort to express a commitment to common goals and alignment for long-term community development in Redwood City and North Fair Oaks. Financial Impact: The contract amount to be paid to the Redwood City School District is not to exceed $100,000.00 and is included in the Community School’s adopted budget for the 2022-2023 school year. There will be no financial impact on the RCSD general or concentrated funds. Submission for Approval Prepared by: Michelle Griffith, Director of Community Schools and Partnerships Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
12.5Approval of Non-Public School (NPS)/Non-Public Agency (NPA) Master ContractsAction (Consent)
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Rationale: The San Mateo County SELPA office agrees on rates and signs master contracts with Non-Public School (“NPS”)/Non-Public Agency (”NPA”) for each school year. The various districts then prepare Individual Service Agreements (“ISAs”) on individual students directed by Individualized Education Program’s (“IEPs”). The master contract (attached as Exhibit A), covers the period from July 1, 2022, through June 30, 2023. The attached contracts were received from the SELPA on or before July 1, 2022. The District expects to receive additional contracts as soon as the San Mateo SELPA approves them. These contracts will be brought for ratification to a future Board Meeting periodically. Financial Impact: Non-Public School (“NPS”) and Non-Public Agency (“NPA”) Special Education Fund. Submission for Approval Prepared by: Maeve Mulholland, Director of Special Education Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
12.6Ratification of Warrant Registers, November 1, 2022 - November 30, 2022Action (Consent)
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Rationale: Education Code Section 42631 states that all payments from funds of a school district shall be made by written order of the governing board of the district. The attached report consists of expenditures from various funds in the amount of $3,941,455.86 for the period November 1, 2022, through November 30, 2022. Financial Impact: The total disbursement from the San Mateo County Treasurer's Office amounts to $3,941,455.86 and represents actual expenditures for all funds. Submission for Approval Prepared by: Rick Edson, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
13Action Items
13.15:21Approval of Personnel IncreaseAction (Consent)
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Rationale: Due to changes in staffing needs within the Educational Services Department , the following position changes are requested for 2022-2023. Additional positions needed : 1.0 FTE Director of Educational Services. This position is needed in order to support the Educational Services Department. Please see the job description attached. Financial Impact: 1.0 FTE Director of Educational Services, up to $162,588 plus benefits, to be paid out of N452 General Fund. Attachment: Director of Educational Services Job Description Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
13.28:27Approval of Variable Term WaiverAction
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Rationale: Hector Lopez Garcia is one of our Visiting Spain Teachers, who filled a K/1 Combo Bilingual position that was hard to fill and continues to be hard to fill for the 2022-2023 school year. Hector has met the Reading & Math for CBEST and CTEL 1 for CLAD. He plans on completing the Writing for CBEST, CTEL 2&3 for CLAD, and CSET IV&V for the BCLAD Spanish Authorization. He has a Bachelor's in Elementary Education/English Language, making him an ideal teacher for this hard-to-fill position for the Redwood City School District. Financial Impact: None Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
13.39:22Approval of First Amendment to the Agreement between Redwood City School District and National Urban AllianceAction
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Rationale: This amendment to the original agreement between the Redwood City School District and National Urban Alliance will provide two additional planning days for Adelante Selby, Orion, and Taft Schools. Financial Impact: The contract amount is increased by $7,000 which amends the total contract amount from $64,000 to $71,000. The funding will come from the Eustace Kwan Family Foundation Grant. Submission for Approval Prepared by: John R. Baker, Ed.D., Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
13.45:07Approval of Addendum to 2022-23 Measure U Application for Roosevelt SchoolAction
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Rationale: The Roosevelt School Site Council approved recommendations for changes to their 2022-23 Measure U application on October 17, 2022. There was a carryover from 2021-22 in the amount of $ 217,467 added to the Measure U budget. The total amount of funding for the 2022-23 school year is $378,843. The Site Council met and voted on the following changes for Measure U for Roosevelt School for the 2022-23 school year: Increase of $1,000 to stipends for the PBIS committee. The team has more members this year, and would like to provide each of them with an appropriate stipend; Increase of $5,500 to stipends, workshops, and materials budget for the Gender Sexuality Alliance will allow for more guest speakers and workshops; Deletion of stipend for student council advisor, as this role will be taken on by the Community School Coordinator; Decrease of $500 to grade level cluster leaders/mentors due to decrease by a grade level in middle school and less mentorship needed for the two grades; Increase by $17,000 to wellness support with the addition of staff appreciation and staff spirit wear (previously in SIP budget) and more expensive programs for staff wellness; Increase by $3,174 to ELD supplemental resources for K-8 instruction; Increase by $10,000 to classroom supplies to provide more money for each classroom and the addition of recess supplies for higher student engagement during recess and lunch; Increase of $5,000 to professional development for restorative justice and PBIS, as we would like as many staff as possible to be trained; Increase of $10,000 to technology purchase due to needs resulting from broken/damaged student chromebooks and need for new adaptors for smart TVs; Increase of $11,250 to flexible seating to allow all classes to have flexible seating to address student needs; Allocation of $5,000 for stipends for teachers and staff to coach Girls on the Run; Allocation of $4,000 to provide subs and/or stipends to required teachers to attend 504 and IEP meetings; Allocation of $35,000 for during and after-school tutoring in math and language arts; Allocation of $10,000 for equity professional development through SF-CESS; Allocation of $32,000 to purchase leveled books for elementary guided reading and to purchase supplemental writing curriculum for consistency across K-8 th grade; Allocation of $22,500 for social emotional learning and conflict resolution materials, including the creation of calming corners in every classroom; Allocation of $15,000 towards field trips, assemblies, and guest speakers; Allocation of $10,000 for the library to bring in guest authors, provide additional seating, and transfer technology for modernization; Allocation of $20,543 for 0.4 FTE reading/writing intervention teacher; and Allocation of $2,000 for stipend for teacher attendance at family engagement events. All of the members voted to approve the recommendations at the School Site Council meeting. An updated application for Measure U funds is attached for review. Financial Impact: Please see attachment for details. Submission for Approval Prepared by: Tina Mercer, Principal Approved by: John R. Baker, Ed.D., Superintendent §
13.55:07Approval of Addendum to 2022-23 Measure U Application for McKinley Institute of TechnologyAction
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Rationale: The McKinley Institute of Technology Site Council met on November 14, 2022 and made recommendations for changes to their 20 22 -2 3 Measure U application. The following changes are proposed for Measure U for MIT for the 20 22 -2 3 school year: Reduce the amount allocated for the purchase of digital applications and licenses by $15,234; Increase the amount for purchasing classroom supplies by $800; Eliminate the $5,000 allocated to purchase library books; Increase the funding for electives by $729; Eliminate the $3,000 allocated for professional development for Restorative Justice; Allocate $7,230 to the purchase of engineering enrichment curriculum and materials; Allocate $1,800 to pay for workshops on scaffolding language; Allocate $6,500 to the purchase of books to build classroom libraries; Allocate $6,175 for the purchase of PE equipment and uniforms for the students. All of the members in attendance voted to approve the recommendations at the meeting. An updated application for Measure U funds is attached for review. Financial Impact: Please see attachment for details. Submission for Approval Prepared by: Susana García Fernandez , Principal Approved by: John R. Baker, Ed.D., Superintendent §
13.65:07Second Reading and Approval of Board Policy 4118 - Dismissal/Suspension/Disciplinary Action - Certificated EmployeesAction
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Rationale: This policy was discussed at the November 16, 2022 board meeting. Financial Impact: No financial impact to the School District at this time. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
13.75:07Second Reading and Approval of Board Policy 4218 - Dismissal/Suspension/Disciplinary Action - Classified EmployeesAction
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Rationale: This policy was discussed at the November 16, 2022 board meeting. Financial Impact: No financial impact to the School District at this time. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
13.85:07Second Reading and Approval of Board Policy 4119.1, 4219.1, 4319.1 - Civil and Legal RightsAction
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Rationale: This policy was discussed at the November 16, 2022 board meeting. Financial Impact: No financial impact to the School District at this time. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
13.95:07Second Reading and Approval of Board Policy 4216 - Probationary/Permanent Status - Classified PersonnelAction
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Rationale: This policy was discussed at the November 16, 2022 board meeting. Financial Impact: No financial impact to the School District at this time. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
13.105:07Second Reading and Approval of Board Policy 4030 - Nondiscrimination in EmploymentAction
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Rationale: This policy was updated to make a minor revision by revising a note which reflects a new court decision in which the U.S. Supreme Court held that the district’s decision not to rehire a high school coach who refused to follow district direction to refrain from offering prayers openly in the presence of students after football games, violated the employee’s free exercise and free speech rights. This policy was discussed at the November 16, 2022 board meeting. Financial Impact: No financial impact to the School District at this time. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
13.1111:15Second Reading and Approval of Board Bylaw 9100 - OrganizationAction
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Rationale: This policy was discussed at the November 16, 2022 board meeting. Financial Impact: No financial impact to the School District at this time. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
1418:39Board and Superintendent Reports
14.1Report from Board Members and SuperintendentReports
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Rationale: The School Board and Superintendent Baker will report out on meetings, attended events, upcoming events, school site visits, etc. Financial Impact: None at this moment. Submission for Approval Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent
1528:28Correspondence
15.1Correspondence
1629:16Other Business/Suggested Items For Future Agenda
16.1Possible Other Business/Suggested Items for Future AgendaInformation
1729:22Board Meetings Calendar
17.1Changes to the Board Meetings CalendarInformation
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Rationale: The following Schedule of School Board Meetings for 2022-23 (attached hereto) has been revised by the administration. This schedule of board meeting dates will be routinely updated, as needed. Financial Impact: None. Submission for Approval Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
1831:44Adjournment
18.1Adjourn the MeetingAction