1Call to Order
1.1Roll CallProcedural
2Oral Communication on Closed Session Items Only
2.1If you have public comment related to a Closed Session item, please post it on the links available under Public Content prior to the Closed Session Meeting or immediately upon the meeting opening.Information
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Public Comment Links English: https://forms.gle/8zJrFB4zrbrbXc6C9 Spanish: https://forms.gle/9pKRZNpSpDwd4bZE6 Submission for Approval Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
3Closed Session - 6:30 p.m.
3.1CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Gov. Code, § 54956.8) Property: 750 Bradford St, Redwood City, CA 94063 Agency negotiators: John Baker, Superintendent, Peter Ingram, Consultant, and Clarissa Canady, Legal Counsel, Negotiating parties: Redwood City School District and The Sobrato Organization Under negotiation: Price and terms of payment of Property Exchange AgreementDiscussion
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Rationale: Conference with Real Property Negotiators. Property: 750 Bradford Street, Redwood City, CA 94063 Agency Negotiator: John R. Baker, Superintendent; Peter Ingram, Property Consultant; and Clarissa Canady, Attorney for District. Negotiating Parties: The Sobrato Organization and Redwood City School District. Under Negotiation: Price and terms of payment of Property Exchange Agreement Submission for Approval Prepared by: John R. Baker, Ed.D., Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
40:05Reconvene to Regular Session at Approximately 7:00 p.m.
4.1Roll CallProcedural
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4.2Report Out on Closed Session from October 19th, 2022Information
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4.3Report Out on Closed Session from October 21st, 2022Information
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4.4Report Out on Closed Session from October 26th, 2022Information
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50:23Welcome
5.1Welcome by the School Board President, María Díaz-SlocumProcedural
62:12Changes to the Agenda
6.1Additions, Deletions or Modifications to the AgendaDiscussion
72:21Approval of Agenda
7.1Approval of AgendaAction
82:55Oral Communication
8.1If you have public comment related to a Regular Board Meeting item, please post it on the links available under Public Content prior to the Regular Board Meeting or immediately upon the meeting opening.Information
Item details
Public Comment Links: English: https://forms.gle/8zJrFB4zrbrbXc6C9 Spanish: https://forms.gle/9pKRZNpSpDwd4bZE6 §
9Discussion Items
9.13:09First Reading and Discussion of Board Policy 3320 - Claims and Actions Against the DistrictDiscussion
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Rationale: It is the Administration’s recommendation that the School Board read and discuss board policy and administrative regulation 3320 - Claims and Actions Against the District. This policy was updated to clarify the applicability of the Government Claims Act to certain claims for money or damages against the district, and to reflect a new court decision that upheld the district's right to require that a claim be submitted using district procedures before a lawsuit may be filed. This regulation was also updated to add introductory information explaining the procedures that may be used to file a claim for money or damages against the district depending on the cause of action. The section on "Time Limitations" was reorganized and clarified, especially with regard to the time limits for claims related to causes of actions which are excepted from the Government Claims Act, are not governed by any other claim presentation statute or regulation, and are addressed through procedures established by the district. The regulation also reflects new law SB 1473 which allows a person to submit a claim, an amendment to a claim, or application for a late claim by electronic means, if so authorized by a board resolution, in which case the subsequent notices provided by the district must be sent to the electronic address from which the claim was sent unless the claimant specifies an alternative electronic address for that purpose. All Board policies originate from the California School Boards Association. This policy has been discussed by the Policy Committee. Financial Impact: No financial impact to the School District at this time. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
9.24:08First Reading and Discussion of Board Policy 3516.5 - Emergency SchedulesDiscussion
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Rationale: It is the Administration’s recommendation that the School Board read and discuss board policy 3516.5 - Emergency Schedules. This policy was updated to reflect new law AB 130 requiring districts applying to the Superintendent of Public Instruction to obtain apportionment credit for days and minutes lost due to emergency closure after September 1, 2021. The policy has also been updated to reflect the requirement that the plan for independent study address the establishment, within a reasonable time, of independent study master agreements and require the reopening in person once allowable under direction from the city or county health officer. All Board policies originate from the California School Boards Association. This policy has been discussed by the Policy Committee. Financial Impact: No financial impact to the School District at this time. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
9.35:32First Reading and Discussion of Board Policy 5141 - Health Care and EmergenciesDiscussion
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Rationale: It is the Administration’s recommendation that the School Board read and discuss board policy and administrative regulation 5141 - Health Care and Emergencies. This policy has been updated to clarify the guidelines for appropriate action whenever an emergency threatens the safety, health, or welfare of a student at school or during school-sponsored activities including an emergency that may involve the use of an AED. All Board policies originate from the California School Boards Association. This policy has been discussed by the Policy Committee. Financial Impact: No financial impact to the School District at this time. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
106:29Consent Items (Action Required)
10.16:29Approval of Consent ItemsAction
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10.26:29Approval of October 12th Board MinutesAction
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Rationale: The board minutes have been reviewed by the Clerk, the Superintendent, and Administration. Financial Impact: None. Submission for Approval Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
10.36:29Approval of October 19th Board MinutesAction
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Rationale: The board minutes have been reviewed by the Clerk, the Superintendent, and Administration. Financial Impact: None. Submission for Approval Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
10.4Acceptance of DonationsAction (Consent)
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Rationale: During the year, the School District and schools receive donations from parents, staff, and community members to help improve student achievement throughout the School District. The Technology Department received a generous donation of 3 large boxes of Monster cable HDMI cables valued at $2,000 from Wendy Kelly. Financial Impact: None. Submission for Approval Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
11Action Items
11.17:04Adoption of Resolution 17, Authorizing Electronic Meetings of the Board of Trustees During a State of Emergency Pursuant to Government Code Section 54953(e)Action (Consent)
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Rationale: In March 2020, the Governor issued an Executive Order suspending provisions of the Brown Act and allowing meetings of the governing board to be held telephonically or otherwise electronically. This authority had been extended to September 30, 2021. Recently, the Governor signed Assembly Bill No. 361 which amends the Brown Act to continue to allow telephonic or electronic meetings beyond September 30. In allowing electronic meetings, AB 361 also protects the rights of the public by requiring electronic means for members of the public to observe and provide comments in real-time. In light of the present surge in cases due to Omicron variant, and to protect the public health and safety, it is necessary to temporarily extend the flexibilities for state bodies to conduct teleconferences under AB 361 beyond January 31, 2022, to provide state bodies the option of conducting public meetings remotely to reduce the risk of in-person exposure to members of the body, staff, and members of the public. The governing board may only hold electronic meetings under AB 361 if there is a proclaimed state of emergency and either social distancing is recommended/required or the governing board determines that as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees. The March 2020 state of emergency is still in effect, and while social distancing is not necessarily recommended or required by state or local officials at this time, it is clear that both unvaccinated and vaccinated persons remain at risk of exposure or transmission of the virus. Accordingly, the governing board may hold meetings pursuant to AB 361 after determining that as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees. The resolution would make the determination necessary to invoke AB 361 and would allow the governing board to meet electronically for the next 30 days. In order to continue to meet electronically beyond that time, the Board would need to re-affirm that the emergency continues to directly impact the ability of members to meet safely in person. Financial Impact: None at this time. Submission for Approval Prepared by: John R. Baker, Ed., Superintendent Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
11.26:29Approval of Addendum to 2022-23 Measure U Application for North Star AcademyAction
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Rationale: The North Star School Site Council met on October 4, 2022, and made recommendations for changes to their 20 22 -2 3 Measure U application. There was carryover money from post-pandemic spending, so t he Site Council voted to spend the additional funding to increase the number of release days for teachers, add additional subscription services, add money to fund our updated PBIS "Society of Scholars", increase professional development and conference attendance, and update technologies. The following changes are proposed for Measure U for North Star for the 20 22 -2 3 school year: Increase the amount for release days from $10,000 to $30,000 so that teachers will have two more planning days per person to focus on MTSS work, attend conferences and support additional prep time for PE. Increase the cost of subscription services from $2,000 to $10,000, specifically to fund Live School. Allot $15,000 for supplies to run our new PBIS initiative "Scholars Society". Allot $20,000 for teachers to attend professional development conferences to be better prepared for their field of study and specifically, to improve their skills in differentiation for advanced learners. Allot $46,175 to update technology such as new Chromebooks, Apple TVs, and other technology items as needed. All of the members in attendance voted to approve the recommendations at the meeting. An updated application for Measure U funds is attached for review. Financial Impact: Please see the attachment for details. Submission for Approval Prepared by: Sara Shackel , Principal Approved by: John R. Baker, Ed.D., Superintendent §
11.36:29Approval of Personnel Changes for 2022-2023Action
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Rationale: Due to the desire to provide intentional intervention services to students, the following position(s) are requested for the 2022-2023 school year. Additional position(s) needed : • 0.4 FTE Intervention Teacher, Roosevelt School - This new intervention position, starting in January, will provide small group literacy and writing instruction to third through fifth-grade students identified by SBAC and iReady data. Financial Impact: • 0.4 FTE Intervention Teacher, Roosevelt School - $22,204 paid out of Site Supplemental funds. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
127:50Board and Superintendent Reports
12.1Report from Board Members and SuperintendentReports
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Rationale: The School Board and Superintendent Baker will report out on meetings, attended events, upcoming events, school site visits, etc. Financial Impact: None at this moment. Submission for Approval Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent
13Information
13.116:14Empowered Digital Lead Learners Program PresentationInformation
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Rationale: Over the last few years, national and district data have surfaced prevailing trends of inequitable academic achievement across demographic subgroups. To address these evident "achievement gaps," the District is implementing a Multi-Tiered System of Supports (MTSS) as Goal 1 in the Local Control Accountability Plan (LCAP). The foundation of this model is to ensure that all students receive a strong foundation in Tier 1 instruction, which is designed to meet the variability of learners in the classroom, ensure options for engagement, and allow students to represent what they have learned in a variety of ways. To prepare District staff for this type of Universal Design for Learning (UDL), we are aligning our professional development around supporting "strong Tier 1 instruction" as defined by our RCSD Learner Framework. This framework, rooted in the RCSD vision and mission, focuses on ensuring that all students are prepared to be empowered learners, knowledge constructors, effective collaborators, and creative communicators. One aspect of our work to build teacher capacity in RCSD Tier One instruction comes in the form of Professional Development (PD) cohorts. This year's Empowered Digital Learners (EDL) has evolved from our long-standing RCSD Digital Lead Learners (DLL) program. In previous years, DLL focused on Equity, Steam, and Literacy. For the past two years, DLL (now EDL) has initiated teacher training in our RCSD Tier One Learner Framework, building Empowered Learners, Knowledge Constructors, Effective Collaborators, and Creative Communicators. Ed Services has also worked with site and district administrators to collectively construct knowledge around the learning targets, their benefits to students and staff, and methods for incorporating them into instruction. This work has expanded into additional Empowered Learner cadres that have been established in Reading, Math, and Science, and which will be presented at future Board meetings. Tonight's presentation will highlight the work of Cathy James, Bronia Whipp, and district teachers who have empowered staff and students to drive their own learning. Through making choices in learning pathways and in representations of their understanding and analysis, students (young and old) become the center of their learning. Recently this project was highlighted at the STEAM Conference in Anaheim. Cathy and Bronia presented this project, supported by Robert Pronovost, a Stanford doctoral student (and parent of a soon-to-be RCSD student). Local districts have expressed interest and enthusiasm in replicating this project. Financial Impact: None. Submission for Approval Prepared by: Liz Wolfe, Assistant Superintendent, Ed Services Approved by: John R. Baker, Ed.D., Superintendent §
13.252:25Recognition of Certificated Employee(s)Information
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Rationale: It is the Administration’s recommendation that the School Board recognize Staff Development Team members Cathy James and Bronia Whipp for their outstanding commitment to the RCSD Staff Development department. Cathy James and Bronia Whipp have been consistent teacher leaders in the area of technology integration and staff development. Cathy James joined RCSD in 2012 as a Technology Integration Teacher. She was one of the co-founders of the Digital Lead Learner Program in 2015-16 which aimed to build capacity for technology teacher leadership. In 2017 and 2018 the District held Technology Conferences for local districts and RCSD employees. Cathy James was a leader in this effort. Her desire to build capacity is evident through her day-to-day coaching efforts and ability to meet teachers where they are and build upon their interest in technology and creation for student engagement. Bronia Whipp joined the staff development team in August 2019 and since then has joined the work of increasing equity among students in the area of technology during virtual learning. Last year, Stanford approached RCSD for a possible research study. Digital Lead Learners and the RCSD Learner Framework were selected as the focus. The RCSD Learner Framework develops empowered learners, creative communicators, knowledge constructors, and effective collaborators, as aligned with the RCSD vision and mission. Recently Ms. Whipp and Ms. James presented at the STEAM Conference in Anaheim California on their newest program, the Empowered Digital Learners Program. The goal of the Empowered Digital Learner Program is to learn together, build community, define instructional challenges and create a plan for “research practice.” Within this program, the goal is to Intentionally model strategies and tools in each meeting that empower teachers to have choice, voice, and agency in their own professional development paths. Recently, an RCSD teacher stated, “the Empowered Digital Lead Learner Program is pushing me to become a better educator, to thoughtfully curate student-created evidence, to center students and empower them to teach their teachers, and to think of next steps for myself professionally and academically." This year, SMCOE and RCSD are planning to run a similar program that will focus on STEAM and include teachers from RCSD and Ravenswood. The District appreciates Ms. Whipp and Ms. James’ initiative, drive to seek better outcomes for our staff and students and to continuously be on top of the newest and latest research in educational technology and infusion of technology standards. The Redwood City School District would like to show our appreciation for Cathy James and Bronia Whipp’s dedication with a certificate and this Board acknowledgment. Financial Impact: None. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
13.357:40Recognition of Classified Employee(s)Information
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Rationale: The School Board and District would like to recognize the Child Nutrition Department staff for their hard work and dedication to supporting RCSD students through fresh, nutritious meals. The Child Nutrition Department worked through the COVID-19 pandemic, swiftly changing its procedures to ensure that RCSD students who were learning at home still had access to meals. The staff began scheduling drive-through opportunities for families to pick up several days' worth of meals at various school sites. They also collaborated with the Transportation Department to deliver food directly into communities. Since returning to on-site learning, the Child Nutrition Staff have been preparing a higher volume of food daily to meet the request of the state to provide all students the opportunity to enjoy meals at school. In doing this work, the Child Nutrition Staff are making new fast-scratch menu entrees and preparing a variety of fruits and vegetables. We thank our hardworking child nutrition staff for their dedication and commitment to our students throughout the years. We truly appreciate them every single day! Financial Impact: None Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
13.41:00:30Contract Update Information and Credit Card SummaryInformation
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Rationale: Attached is a list of contracts that the Administration has signed during the period June 10, 2022-June 30, 2022, and July 1, 2022-September 30, 2022 as well as the summary of District Office and Facilities Department credit card activities from May 16, 2022-September 15, 2022. At the May 8, 2019, board meeting, the Board approved a revision to Board Policy 3312, which provides guidelines for contract administration. The revised policy allows the Superintendent and the Chief Business Official to enter into all contracts up to $60,000, with some exceptions. Financial Impact: Total amount of contracts signed from June 10, 2022-June 30, 2022 is $78,514.00 and from July 1, 2022-September 30, 2022 is $21,432,473.59. Total expenditures from May 16, 2022-September 15, 2022 using the District Office Visa credit card is $10,714.51, and the Facilities Visa credit card is $12,764.63. Submission for Approval Prepared by: Rick Edson, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
13.51:00:39Redwood City School District Review of Connect Community Charter School's Unaudited Actuals for Fiscal Year 2021-22Information
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Rationale: As the authorizing agency for Connect Community Charter School, RCSD has fiscal oversight responsibilities which include the monitoring of the charter school's financial activities to ensure long-term fiscal solvency and stability. Attached is a letter from the Redwood City School District regarding the review of and findings concerning Connect Community Charter School's Unaudited Actuals for the fiscal year 2021-22. Financial Impact: None. Submission for Approval Prepared by: Rick Edson, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
13.61:00:51Redwood City School District Review of KIPP's Unaudited Actuals for Fiscal Year 2021-22Information
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Rationale: As the authorizing agency for KIPP Excelencia Community Prep Charter School, RCSD has fiscal oversight responsibilities which include the monitoring of the charter school's financial activities to ensure long-term fiscal solvency and stability. Attached is a letter from the Redwood City School District regarding the review of and findings concerning KIPP's Unaudited Actuals for the fiscal year 2021-22. Financial Impact: None. Submission for Approval Prepared by: Rick Edson, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
13.71:01:00Redwood City School District Review of Rocketship's Unaudited Actuals for Fiscal Year 2021-22Information
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Rationale: As the authorizing agency for Rocketship Redwood City Charter School, RCSD has fiscal oversight responsibilities which include the monitoring of the charter school's financial activities to ensure long-term fiscal solvency and stability. Attached is a letter from the Redwood City School District regarding the review of and findings concerning Rocketship's Unaudited Actuals for the fiscal year 2021-22. Financial Impact: None. Submission for Approval Prepared by: Rick Edson, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
13.81:03:00Arts, Music, and Instructional Materials Discretionary Block Grant PlanInformation
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Rationale: It is the Administration's recommendation that the School Board is informed regarding the Arts, Music, and Instructional Materials Discretionary Block Grant Plan. Arts, Music, and Instructional Materials Discretionary Block Grant Plan Description The final revision of the 2022 Budget Act provides a $3.5 billion one-time Proposition 98 General Fund for the Arts, Music, and Instructional Materials Discretionary Block Grant, that will be distributed based on ADA and using reported ADA for 2021-22. Eligible uses include, but are not limited to, arts and music programming, obtaining standards-aligned professional development, acquiring instructional materials, developing diverse book collections and obtaining culturally relevant texts, operational costs including retirement and health care cost increases, and expenses related to the COVID-19 Pandemic. Redwood City School District (RCSD)’s total expected revenue is $3,939,881, with the following yearly apportionment: Dec. 2022—50% / May 2023—50% Below is RCSD’s Arts, Music, and Instructional Materials Discretionary Block Grant plan as to how the funds will be allocated. Funds shall be available for encumbrance through the 2025-26 fiscal year. Per the Budget Act, districts must provide an expenditures plan to the school board at a regularly held board meeting for discussion and approval of the plan. No specified deadline. Arts, Music, and Instructional Materials Discretionary Block Grant The Redwood City School District is committed to high and equitable learning outcomes for all students through a commitment to continuous improvement for all teachers and staff in support of a learner-centered and meaningful educational experience for students. Our vision is to develop a team of Electives teachers to be shared between 2-3 high-priority sites who will provide twice weekly high-quality enrichment instruction to students of each grade level, providing their classroom teachers with twice weekly joint planning time. Funds will be used as described below: School-day Electives program development (this is probably too much to allocate, depending on our yearly apportionment) Music Program RCSD continues to support the ongoing needs of a music program. Additional funding will support the district's music program in the replacement, repair of instruments, and other needs determined in partnership with RCSD's music staff and district administrators: $50,000 will be directed to the music department for the purpose of replacement, repair of current aging instruments, and other needs. $120,000 will be directed to hire another music teacher to increase the number of itinerant music teachers from 3 to 4 (yearly) Art Program RCSD plans to establish a visual arts program at participating school sites. Funds will be set aside for hiring staff, purchasing supplies and materials in the amount of $360,000 (yearly) Drama and Theater Arts RCSD plans to establish a performing arts program at participating school sites. Funds will be set aside for hiring staff, purchasing supplies and materials in the amount of $360,000 (yearly) Dance RCSD plans to establish a regional dance program at participating school sites. Funds will be set aside for hiring staff, purchasing supplies and materials in the amount of $360,000 (yearly) STEAM RCSD plans to increase the number of STEAM experiences at selected school sites. Funds will be set aside for hiring staff, purchasing supplies and materials in the amount of $300,000 (yearly) In order to ensure the highest quality staffing, and coordination of schedules within and across school sites, a part-time certificated Electives Coordinator will be hired. Todd Gaviglio, former principal of the John Gill Performing Arts Magnet School and Adelante Spanish Immersion School has agreed to work part-time in this role. He is passionate about arts education, academic intervention, and multicultural enrichment. His studies in education administration were at San Francisco State University and Stanford University. He has experience as a dancer, visual artist, and sculptor. He is an ardent believer in the power of arts education for uplifting students and engaging families. While the Principal of John Gill, the school made huge gains in student achievement on standardized testing. The team of educators believes that implementing an enhanced arts education program helped the school reach a perfect ten on its statewide similar school ranking. Amount set aside for this role: $50,0000 (yearly) This school-day electives program will work in partnership with the After School Expanded Learning Opportunities Program (ELO-P). Contingency Expenditures Remaining funds set aside for any contingency expenditures, such as props needed for theatrical performances, visual arts supplies, additional musical instruments Financial Impact: $3,939,881 grant Submission for Approval Prepared by: Liz Wolfe, Assistant Superintendent, Ed Services Approved by: John R. Baker, Ed.D., Superintendent §
141:05:37Correspondence
14.1Correspondence
151:05:49Other Business/Suggested Items For Future Agenda
15.1Possible Other Business/Suggested Items for Future AgendaInformation
161:07:31Board Meetings Calendar
16.1Changes to the Board Meetings CalendarInformation
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Rationale: The following School Board Meetings Calendar for 2022-23 (attached hereto) has been revised by the administration. This calendar of board agenda meetings will be routinely updated, as needed. Financial Impact: None. Submission for Approval Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
171:07:41Adjournment
17.1Adjourn the MeetingAction