10:06Call to Order
1.1Roll CallProcedural
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20:30Welcome
2.1Welcome by the School Board President, María Díaz-SlocumProcedural
30:55Changes to the Agenda
3.1Additions, Deletions or Modifications to the AgendaDiscussion
42:40Approval of Agenda
4.1Approval of AgendaAction
52:40Oral Communication
Shagupta Mansoor (1min) — Expressed concern about extreme heat in her special-needs son's classroom at Roosevelt School and requested a portable air conditioner for his medical safety.
Katie Goetz (2min) — On behalf of herself and her daughter Evelyn, expressed frustration about the mid-year teacher reassignment at Orion Alternative School and urged the district to minimize classroom disruptions in the future.
5.1If you have public comment related to a Regular Board Meeting item, please post it on the links available under Public Content prior to the Regular Board Meeting or immediately upon the meeting opening.Information
Item details
Public Comment Links: English: https://forms.gle/3mJCXNLxXJKo5iAg6 Spanish: https://forms.gle/dnyfpak7YnKYA7sZ6 §
610:43Bond Program Consent Items
6.1Approval of Consent ItemsAction
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6.2Approval of Measure T Bond Program Tracking List of Items Under $20kAction (Consent)
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Rationale: This tracking sheet provides the School Board with all recent items $20k and under in a comprehensive list. This list will be sent to the School Board regularly as the POs are compiled. Financial Impact: Total for Fiscal Year 2022-23 - $33,950.49. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
6.3Approval of Proposal for Demolition of Asphalt Concrete Around Old Portable Buildings Scheduled for Removal with Duran and Venables at Orion Alternative School (Formerly John Gill School)Action (Consent)
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Rationale: Duran and Venables will remove old baserock, regrade and pave back to the original settings at Orion Alternative School (Formerly John Gill School). Financial Impact: $59,728.84 Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
6.4Approval of Project Inspector Agreement Amendment #12 with Inspectacon at Kennedy Middle School's Maker Space Project, Orion Alternative School (Formerly John Gill School), and McKinley Institute of Technology's Theater Projection ScreenAction (Consent)
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Rationale: Inspectacon will continue to provide inspection services at Kennedy Middle School's Maker Space Project, Orion Alternative School (Formerly John Gill School), and McKinley Institute of Technology's Theater Projection Screen. Financial Impact: Kennedy Middle School's Maker Space Project, project fee not to exceed $10,000.00; Orion Alternative School (Formerly John Gill School), project fee not to exceed $50,000.00; McKinley Institute of Technology's Theater Projection Screen, project fee not to exceed $15,000.00. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
711:52Consent Items
7.1Approval of Consent ItemsAction
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7.2Approval of August 24th Board MinutesAction
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Rationale: The board minutes have been reviewed by the Clerk, the Superintendent, and Administration. Financial Impact: None. Submission for Approval Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
7.3Approval of Non-Public School (“NPS”)/Non-Public Agency (“NPA”) Master ContractsAction (Consent)
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Rationale: The San Mateo County SELPA office agrees on rates and signs master contracts with Non-Public School ("NPS")/Non-Public Agency ("NPA") for each school year. The various districts then prepare Individual Service Agreements ("ISAs") on individual students directed by Individualized Education Programs ("IEPs"). The attached master contract covers the period July 1, 2022, through June 30, 2023. The attached contracts were received from the SELPA on or before July 1, 2022. The District expects to receive additional contracts as soon as they are processed by the SELPA. These contracts will be brought for approval at a future Board Meeting. **PLEASE NOTE**: The approved rate sheets for the 2022-2023 school year will be submitted at a future Board Meeting as soon as the San Mateo County SELPA approves them. Financial Impact: Non-Public School ("NPS") and Non-Public Agency ("NPA") Special Education Fund. Submission for Approval Prepared by: Maeve Mulholland, Director of Special Education Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
7.4Approval of Agreement between the Redwood City School District and the Santa Clara County Office of EducationAction (Consent)
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Rationale: Positive Behavioral Interventions and Supports (PBIS) are defined as a systems approach for establishing the social culture and individual behavior supports needed for schools to achieve both social and academic success for all students while preventing problem behaviors. The SCCOE will work in partnership with the Redwood City School District (RCSD) to develop and support the PBIS framework to improve access to inclusive, equitable, and high-quality education for all students. SCCOE will provide PBIS Tier 1 trainings and PBIS coaching support to the District PBIS Coach/Coordinator and school sites participating in PBIS trainings and implementation. The participating school sites are McKinley Institute of Technology, Hoover, and Taft. Activities related to training include Tier 1 – Universal Systems School-wide PBIS Team Training; 3-5 school-wide core values and behavioral expectations for universal school settings; lesson plans for teaching expectations; classroom systems; acknowledgment and consequence systems; and data-based decision making. SCCOE will also conduct a series of networking sessions throughout the year to build local capacity within the district for successful PBIS implementation. PBIS Coaches/Coordinators will collaborate on strategies and solutions to ongoing implementation needs, and share resources and the latest PBIS tools. Discussions will vary in topics, including: Coaching, Training, and Coordination ; Monitoring the district action plan ; Providing ongoing PBIS professional development ; and Calibration of PBIS evaluation and assessment tools. The term of this contract is for the 2022-2023 school year. Financial Impact: The cost to RCSD is $12,750 paid for out of LCAP funds. Submission for Approval Prepared by: Liz Wolfe, Assistant Superintendent of Educational Services Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
7.5Approval of Agreement between Redwood City School District and Maxim Healthcare Staffing, Inc. to Fill a Vacant LVN District Nurse PositionAction
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Rationale: In an effort to fill a vacant LVN district nurse position, the Redwood City School District is contracting with Maxim Healthcare Staffing, Inc. to staff this position. The contractor will provide care to meet the health needs of students, documents, and maintain students’ health information required by federal/state/local agencies. Financial Impact: The financial impact of this contract is $70,200, which will be funded out of the General Fund. Submission for Approval Prepared by: Patrinia Redd, Director of Health and Wellness Approved by: John R. Baker, Ed.D., Superintendent §
7.6Approval of First Amendment to the Agreement Between Redwood City School District and One Life CounselingAction
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Rationale: This is the first amendment to the One Life Counseling contract. One Life will be providing an additional counselor for Orion Elementary for 20 hours. The original contract for counseling at Orion was signed for a different agency to provide the clinician, however, that agency was unable to fill the vacancy. Due to this, that contract was terminated and the funds are being reallocated to the One Life contract that received approval at the August 24th board meeting. Financial Impact: The financial impact of this contract is an increase of $45,630 which will be funded through the Health and Wellness budget. This will increase the total contract amount to $943,488 which is multi-funded through LCAP, Health and Wellness, and School Sites. Submission for Approval Prepared by: Patrinia Redd, Director of Health and Wellness Approved by: John R. Baker, Ed.D., Superintendent §
7.7Approval of Agreement between the Redwood City School District and Ed Theory for the 2022-23 School YearAction
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Rationale: The Local Control Accountability Plan (LCAP) approved behavioral services for the 2022-2023 school year. A Behavior Analyst is being hired through Ed Theory in an effort to provide staff with consultation, training, and assessment. The behavior analyst will focus on learning strategies and positive behavior intervention to support students' access to instruction to make academic progress. Financial Impact: The financial impact of this contract is $71,000, which will be funded through LCAP. Submission for Approval Prepared by: Patrinia Redd, Director of Health and Wellness Approved by: John R. Baker, Ed.D., Superintendent §
7.8Ratification of Warrant Registers, August 1, 2022 - August 31, 2022Action (Consent)
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Rationale: Education Code Section 42631 states that all payments from funds of a school district shall be made by written order of the governing board of the district. The attached report consists of expenditures from various funds in the amount of $8,822,319.33 for the period August 1, 2022, through August 31, 2022. Financial Impact: The total disbursement from the San Mateo County Treasurer's Office amounts to $8,822,319.33 and represents actual expenditures for all funds. Submission for Approval Prepared by: Rick Edson, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
8Action Items
8.112:14Adoption of Resolution 12, Authorizing Electronic Meetings of the Board of Trustees During a State of Emergency Pursuant to Government Code Section 54953(e)Action (Consent)
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Rationale: In March 2020, the Governor issued an Executive Order suspending provisions of the Brown Act and allowing meetings of the governing board to be held telephonically or otherwise electronically. This authority had been extended to September 30, 2021. Recently, the Governor signed Assembly Bill No. 361 which amends the Brown Act to continue to allow telephonic or electronic meetings beyond September 30. In allowing electronic meetings, AB 361 also protects the rights of the public by requiring electronic means for members of the public to observe and provide comments in real-time. In light of the present surge in cases due to Omicron variant, and to protect the public health and safety, it is necessary to temporarily extend the flexibilities for state bodies to conduct teleconferences under AB 361 beyond January 31, 2022, to provide state bodies the option of conducting public meetings remotely to reduce the risk of in-person exposure to members of the body, staff, and members of the public. The governing board may only hold electronic meetings under AB 361 if there is a proclaimed state of emergency and either social distancing is recommended/required or the governing board determines that as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees. The March 2020 state of emergency is still in effect, and while social distancing is not necessarily recommended or required by state or local officials at this time, it is clear that both unvaccinated and vaccinated persons remain at risk of exposure or transmission of the virus. Accordingly, the governing board may hold meetings pursuant to AB 361 after determining that as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees. The resolution would make the determination necessary to invoke AB 361 and would allow the governing board to meet electronically for the next 30 days. In order to continue to meet electronically beyond that time, the Board would need to re-affirm that the emergency continues to directly impact the ability of members to meet safely in person. Financial Impact: None. Submission for Approval Prepared by: John R. Baker, Ed., Superintendent Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
8.22:01Approval of Local Interagency Agreement to Provide Education and Training to Credential CandidatesAction (Consent)
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Rationale: RCSD welcomes credential candidates into our classrooms as they work to gain their certification as California teachers. Through this partnership, credential candidates gain valuable first-hand experience and RCSD is able to recruit teachers new to the profession. Seasoned mentor teachers are paired with new teachers and guide these new teachers through lesson design, implementation, parent-teacher conferences, interactions with stakeholders, and assessments. Student teachers gain an understanding of the depth and complexity of the teaching profession. California State University, East Bay - Speech Language Pathologist Intern Financial Impact: None. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
8.313:43Modifications to Educator Effectiveness Block Grant of 2021Action (Consent)
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Rationale: On December 15, 2021, The RCSD Governing Board approved the expenditures listed in the attached Educator Effectiveness Block Grant (EEBG). The purpose of these funds is to provide professional learning and to promote educator equity, quality, and effectiveness. The following positions, funded by the EEBG, have been filled: 1. .5 Teacher on Special Assignment (TOSA) to support the onboarding of new staff: Meg Grulich 2. 1.0 TOSA to support Science, Technology, Engineering, Arts, and Math (STEAM) electives: Suba Marti 3. PreK - TK - K program development, training, and alignment: Ann Teeporten Berljafa The following planned positions have not been filled, due to a lack of qualified candidates: 1. Writing Across the Curriculum TOSA ($420,000 planned expenditure) 2. Positive Behavior Intervention and Supports (PBIS) TOSA ($280,000 planned expenditure) 3. Equitable Practices: Universal Design for Learning (UDL)/Inclusive Practices TOSA ($280,000 planned expenditure) It is the recommendation of the Ed Services department, in collaboration with the Staff Development TOSAs and District administration, that $300,000 of the total $1,650,000 grant funding be repurposed from the unfilled positions in order to provide: 1. Four additional .5 TOSAs to support the onboarding of new staff by hiring part-time retired teachers (2022-23 school year only) ($70,000 x 4 = $280,000) 2. To provide stipends for teachers currently recognized as exemplary writing teachers across the district to form a task force that develops guidelines for the teaching of writing across the grade levels, common writing prompts, and scoring rubrics. ($2,000 x 10 = $20,000) (2022-23 school year, may continue into 2023-24 school year) To fund this amount, the TOSA Writing position will be closed (planned at $140,000 x 3 years = $420,000). The remaining 2 positions will stay open at this time, with renewed efforts for hiring, due to the alignment of these positions with the current MTSS work. Financial Impact: $300,00 of the $1,657,528 Educator Effectiveness Block Grant 2021 grant funding Submission for Approval Prepared by: Liz Wolfe, Assistant Superintendent, Ed Services Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
8.42:01Approval of Increase of the TK-8th Grade Teacher Substitute RateAction (Consent)
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Rationale: There is a need to fill open substitute positions around the district. Recently surrounding districts have raised their substitute rates, thus to be competitive in the area, it is imperative to raise the rates. As of September 1, 2022, only 17 out of 66 active substitutes in our database are securing vacant substitute jobs. After an analysis of rates of surrounding districts, the following new rates will allow RCSD to be more competitive in securing substitute teachers. $250 per day for TK-5 th grade general education assignments. The current rate is $225 per day. $260 per day for 6-8 th general education grade assignments and K-8 th grade special education classroom assignments. The current rate is $235 per day. The long-term rate for substitute teachers will be $275 per day starting on the 21st day retroactive to Day 1 of the long-term assignment. The current rate is $250 per day. Financial Impact: Up to $100,000 included in the current Substitute budget N108. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
8.52:01Approval of Personnel Changes for 2022-2023Action
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Rationale: Due to changes in staffing needs in the Maintenance and Transportation Departments, the following position changes are requested for 2022-2023. The Transportation department is continuing to transport special education students, students/siblings from school sites closed or merged during the 2018-19 school year, students who are being transported from one site to another due to the District's need to move students, and Newcomer students. This new Electrician position is needed in order to provide training and experience regarding district electrical infrastructure for the 22-23 school year. Additional positions needed : • 1.0 FTE Electrician – Maintenance Department • 1.0 Bus Driver Type I- Transportation Department Due to changes in staffing needs at Orion Alternative, the following position changes are requested for 2022-2023. An additional 6-hour Instructional Assistant is being requested to support the desire for a 25:1 student-teacher ratio in Kindergarten through second grade, Additional positions needed : • 0.8 Instructional Assistant - Orion Financial Impact: • 1.0 FTE Electrician – Maintenance Department: $102,025 paid out of General Fund • 1.0 Bus Driver Type I- Transportation Department: $72,035 paid out of General Fund • 0.8 Instructional Assistant - Orion: $41,107 paid out of General Fund Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
915:08Board and Superintendent Reports
9.1Report from Board Members and SuperintendentReports
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Rationale: The School Board and Superintendent Baker will report out on meetings, attended events, upcoming events, school site visits, etc. Financial Impact: None at this moment. Submission for Approval Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent
1020:31Information
10.120:312022-23 Adopted Budget & LCAP for KIPP Excelencia Charter School and RCSD's Fiscal Oversight Review LetterInformation
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Rationale: As a sponsoring district to KIPP Excelencia Community Prep Charter School (KIPP), Redwood City School District is responsible for the fiscal oversight of the charter school. The charter school has the same budget reporting requirements as a regular school district (Adopted Budget, First Interim, Second Interim, and Unaudited Actual). The charter school is required to submit its Local Control Accountability Plans (LCAP) and Local Control Funding Formula (LCFF) Budget Overview for Parents along with the 2022-23 Adopted Budget. Attached is a letter from the Redwood City School District regarding the review of and findings concerning KIPP's Adopted budget for the fiscal year 2022-23. Financial Impact: The total proposed General Fund budget for KIPP for the 2022-23 fiscal year is approximately $13.7 million. Submission for Approval Provided by: KIPP and shared by Rick Edson, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
10.220:482022-23 Adopted Budget & LCAP for Connect Community Charter School and RCSD's Fiscal Oversight Review LetterInformation
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Rationale: As a sponsoring district to Connect Community Charter School, Redwood City School District is responsible for the fiscal oversight of the charter school. The charter school has the same budget reporting requirements as a regular school district (Adopted Budget, First Interim, Second Interim, and Unaudited Actual). The charter school is required to submit its Local Control Accountability Plans (LCAP) and Local Control Funding Formula (LCFF) Budget Overview for Parents along with the 2022-23 Adopted Budget. Attached is a letter from the Redwood City School District regarding the review of and findings concerning Connect's Adopted budget for the fiscal year 2022-23. Financial Impact: The total proposed General Fund budget for Connect for the 2022-23 fiscal year is approximately $3.2 million. Submission for Approval Provided by: Connect Community Charter School and shared by Rick Edson, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
10.320:482022-23 Adopted Budget & LCAP for Rocketship Redwood City and RCSD's Fiscal Oversight Review Letter
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Rationale: As a sponsoring district to Rocketship Redwood City, Redwood City School District is responsible for the fiscal oversight of the charter school. The charter school has the same budget reporting requirements as a regular school district (Adopted Budget, First Interim, Second Interim, and Unaudited Actual). The charter school is required to submit its Local Control Accountability Plans (LCAP) and Local Control Funding Formula (LCFF) Budget Overview for Parents along with the 2022-23 Adopted Budget. Attached is a letter from the Redwood City School District regarding the review of and findings concerning Rocketship's Adopted budget for the fiscal year 2022-23. Financial Impact: The total proposed General Fund budget for Rocketship for the 2022-23 fiscal year is approximately $4.5 million. Submission for Approval Provided by: Rocketship Redwood City and shared by Rick Edson, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
10.423:09Review the Human Resource Department's Vision and Plans for 2022-2023Information
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Rationale: Information will be provided to the Board of Trustees regarding staffing, goals, and updates from the Human Resources Department. Financial Impact: None. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent, and Erin Kekos, Director of Human Resources Approved by: John R. Baker, Ed.D., Superintendent §
1117:14Correspondence
11.1Correspondence
121:01:21Other Business/Suggested Items For Future Agenda
12.1Possible Other Business/Suggested Items for Future AgendaInformation
131:01:31Board Agenda Calendar
13.1Changes to the Board Agenda Schedule of ItemsInformation
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Rationale: The following Schedule of Items for the 2022-23 School Board meetings (attached hereto) has been revised by administration. This schedule of board agenda items will be routinely updated, as needed. Financial Impact: None. Submission for Approval Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
141:03:07Adjournment
14.1Adjourn the MeetingAction