1Call to Order
1.1Roll CallProcedural
2Oral Communication on Closed Session Items Only
2.1If you have public comment related to a Closed Session item, please post it on the links available under Public Content prior to the Closed Session Meeting or immediately upon the meeting opening.Information
Item details
Public Comment Links: ENGLISH SPEAKER CARD: https://docs.google.com/forms/d/e/1FAIpQLSdOLdBHBmkmhl_nRK0_f7H8jHxDedXytyOz6Kx8TIA-4isGWA/viewform?usp=sf_link SPANISH SPEAKER CARD: https://docs.google.com/forms/d/e/1FAIpQLSfpa6S_Imu2faisD0_AxkWduZ9O1YlckmvJh4WkE4g_oW7gfg/viewform?usp=sf_link Submission for Approval Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
3Closed Session - 6:00 PM
3.1CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Gov. Code, § 54956.8) Property: 750 Bradford St, Redwood City, CA 94063 Agency negotiators: John Baker, Superintendent, Peter Ingram, Consultant, and Clarissa Canady, Legal Counsel, Negotiating parties: Redwood City School District and The Sobrato Organization Under negotiation: Price and terms of payment of Property Exchange AgreementDiscussion
Item details
Rationale: Conference with Real Property Negotiators. Property: 750 Bradford Street, Redwood City, CA 94063 Agency Negotiator: John R. Baker, Superintendent; Peter Ingram, Property Consultant; and Clarissa Canady, Attorney for District. Negotiating Parties: The Sobrato Organization and Redwood City School District. Under Negotiation: Price and terms of payment of Property Exchange Agreement Submission for Approval Prepared by: John R. Baker, Ed.D., Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
40:29Reconvene to Regular Session at Approximately 7:00 p.m.
4.1Roll Call
4.2Report Out on Closed Session from August 24, 2022
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5Welcome
5.1Welcome by the School Board President, María Díaz-SlocumProcedural
61:10Changes to the Agenda
6.1Additions, Deletions or Modifications to the AgendaDiscussion
73:31Approval of Agenda
7.1Approval of AgendaAction
83:55Oral Communication
8.1If you have public comment related to a Regular Board Meeting item, please post it on the links available under Public Content prior to the Regular Board Meeting or immediately upon the meeting opening.Information
Item details
Public Comment Links: ENGLISH SPEAKER CARD: https://docs.google.com/forms/d/e/1FAIpQLSdOLdBHBmkmhl_nRK0_f7H8jHxDedXytyOz6Kx8TIA-4isGWA/viewform?usp=sf_link SPANISH SPEAKER CARD: https://docs.google.com/forms/d/e/1FAIpQLSfpa6S_Imu2faisD0_AxkWduZ9O1YlckmvJh4WkE4g_oW7gfg/viewform?usp=sf_link §
94:00Bond Program Consent Items
9.1Approval of Consent ItemsAction
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9.2Approval of Measure T Bond Program Tracking List of Items Under $20kAction (Consent)
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Rationale: This tracking sheet provides the School Board with all recent items $20k and under in a comprehensive list. This list will be sent to the School Board regularly as the POs are compiled. Financial Impact: Total for Fiscal Year 2022-23 - $92,666.06. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
9.3Approval of Proposal for the Removal of Staging Area with Galeb Paving, Inc., at Garfield Community SchoolAction (Consent)
Item details
Rationale: Galeb Paving, Inc. will remove the balance base rock and fabric in the rear parking lot of Garfield Community School. Financial Impact: $40,000.00 Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
9.4Approval of Proposal for the Installation of Markerboards, Tackboards, and Hook Systems with Beals Martin at Taft Community SchoolAction (Consent)
Item details
Rationale: Beals Martin will install markerboards and tackboards, in addition to installing hook systems at four (4) classrooms, which will be a total of 30 hooks per room. Financial Impact: $20,838.00 Within budget. Budget Source: Fund 21 - Measure Y GO Bond Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
9.5Approval of Proposal for the Furnishing and Installation of an Automatic Watering System and Sod/Lawn with Scapes, Inc., at Orion Alternative School (Formerly John Gill School)Action (Consent)
Item details
Rationale: Scapes, Inc. will furnish and install an automatic watering system and sod/lawn at Orion Alternative School (Formerly John Gill School). Financial Impact: $59,741.00 Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
9.6Approval of Proposal for the Furnishing and Installation of Manual Transfer Switches for Trailer Generator with Atlas Pellizzari Electric, Inc., at MPR Buildings District-WideAction (Consent)
Item details
Rationale: Atlas Pellizzari Electric, Inc., will furnish and install manual transfer switches to all MPR buildings, district-wide. Financial Impact: $59,450.00. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
9.7Approval of Rear Parking Lot Project, Change Order #1 to the Agreement with Galeb Paving, Inc., for Garfield Community SchoolAction (Consent)
Item details
Rationale: Garfield Community School's rear parking lot project with Galeb Paving, Inc., for Change Order #1, which includes four potential change orders (PCO's), as follows: PCO-001- Dumpster and scraper for grade changes- $3,786.49; PCO-002- Removal of unforseen organics and offhaul- $12,000.00; PCO-003- Added demo per RFI 002- $5,274.04; PCO-005- 24 inch perforated storm pipe repair- $3,354.73. Financial Impact: $24, 415.26. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
9.8Approval of New Building and Modernization Project Bid Package F, Change Order #3 to the Agreement with Scapes Landscape Company, Inc., for Orion Alternative School (Formerly John Gill School)Action (Consent)
Item details
Rationale: Orion Alternative School's (Formerly John Gill School) new building and modernization bid, Package F, with Scapes Landscape Company, Inc., for Change Order #3, which includes one potential change order (PCO's), as follows: PCO-005- New 40 LF retaining wall per ASI 7 and 12 LF wall addition to the existing wall on Avenue del Ora - $22,413.81. Financial Impact: $22,413.81. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
9.9Approval of New Building and Modernization Project Bid Package E, Change Order #4 to the Agreement with Foothill Air Conditioning & Heating, Inc., for Orion Alternative School (Formerly John Gill School)Action (Consent)
Item details
Rationale: Orion Alternative School's (Formerly John Gill School) new building and modernization project with Foothill Air Conditioning & Heating, Inc., for Change Order #4, which includes three potential change orders (PCO's), as follows: PCO-006- Relocate fan coil- $7,731.00; PCO-007- Added return ductwork per RFI #458- $13,037.00; PCO-009- Added refrigerant lines in rainwater leader-$6,055.00. Financial Impact: $26,823.00. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
9.10Approval of New Building, Modernization and Sitework Project Bid Package G, Change Order #9 to the Agreement with Rodan Builders for Garfield Community SchoolAction (Consent)
Item details
Rationale: Garfield Community School's new building, modernization, and sitework project with Rodan Builders for Change Order #9, which includes twelve potential change orders (PCO's), as follows: PCO-049 - Specialty screws for lowered ceiling height per ASI 62- $3,121.90. PCO-052 - Paint accents on interior walls- $1,720.64; PCO-055 - Increase in material costs for greenscreen- $9,726.78; PCO-057 - Extending stair landing footings per RFI 403- $2,924.61; PCO-058 - Raising Christy boxes per RFI 438- $2,026.93; PCO-059 - Modify joists under ducts at library per RFI 422- $2,274.97; PCO-061 - Replacing saddles at west elevation stairs per RFI 414- $2,264.33; PCO-063 - Saddle flashing at all guardrail posts- $10,533.56; PCO-064 - 3' Ornamental fence for tree per ASI 06- $10,410.25; PCO-065 - Additional fencing and gates along west side per ASI 081- $198,141.58; PCO-066 - Frame and hang tile backer in bathroom curb per CCD 054- $757.47; PCO-070 - Paint wall bases along Level 2 corridor per RFI 456- $1,927.90. Financial Impact: $245,830.92. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
9.11Approval of New Building, Modernization and Sitework Project Bid Package G, Change Order #25 to the Agreement with Beals Martin for Taft Community SchoolAction (Consent)
Item details
Rationale: Taft Community School's new building, modernization and sitework project bid Package G, Change Order #25, which includes two potential change orders (PCO's), as follows: PCO-077- Repair added sink area per RFI 284- $2,682.00; PCO-079- Per structural steel changes for elevator per ASI 91- $32,975.00. Financial Impact: $35,657.00. Within budget. Budget Source: Fund 21 - Measure T GO Bond Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
106:20Bond Program Action Items
10.1Adoption of Futility Resolution 6, Approval of New Building, Modernization and Sitework Plumbing Project, Change Order #2 with Dinelli Plumbing at Taft Community SchoolAction
Item details
Rationale: The new building, modernization and sitework plumbing project Change Order #2 with Dinelli Plumbing at Taft Community School includes six potential change orders (PCO's), as follows: PCO-006 – Gas and irrigation joint trench reroute between Building C & E- $27,178.49; PCO-007 – Credit for overhead gas line not installed at Canopy between Buildings C & E per RFI 76- (-$2,572.69); PCO-009 – Replace 6 roof drains at existing canopy- $17,122.83; PCO-010 – Repair water service damaged by others- $1,018.18; PCO-011 – Install 3 bottle fillers per ASI 18- $7,659.42; PCO-012 – Replace DF at the kinder yard per ASI 75- $4,399.30. This change order, if approved, will push this contract over the allowable 10% change order contingency, and we have therefore included a futility resolution to accompany this action. The futility resolution explains that it would have cost the District more money and created scheduling and coordination issues if they would have re-bid this additional scope to a new contractor rather than proceeding with the contractor that has already mobilized and is currently on site handling the construction. Financial Impact: $54,805.53. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent §
10.2Adoption of Futility Resolution 7, Approval of New Classroom Building and Modernization Landscape Project, Change Order #5 with Scapes, Inc., at Garfield Community SchoolAction
Item details
Rationale: The new classroom building and modernization landscaping project Change Order #5 with Scapes, Inc., at Garfield Community School includes two potential change orders (PCO's), as follows: PCO-010 - Fill 560 SF by 3" of soil and 4"-6" of rock and credit for 560 planting area- $2,934.44; PCO-011 - Furnish and install 5 additional litter and recycling receptacles with concrete bases per ASI 92- $27,837.24. This change order, if approved, will push this contract over the allowable 10% change order contingency, and we have therefore included a futility resolution to accompany this action. The futility resolution explains that it would have cost the District more money and created scheduling and coordination issues if they would have re-bid this additional scope to a new contractor rather than proceeding with the contractor that has already mobilized and is currently on site handling the construction. Financial Impact: $30,771.68. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent §
10.3Adoption of Futility Resolution 8, Approval of New Classroom Building and Modernization Fire Protection Project, Change Order #4 with Marquee Fire Protection at Garfield Community SchoolAction
Item details
Rationale: The new classroom building and modernization fire protection project Change Order #4 with Marquee Fire Protection at Garfield Community School includes two potential change orders (PCO's), as follows: PCO-005 - Remove and extend 58 flex drops to account for new ceiling height on Level 1- $7,143.00; PCO-006 - Trim to corrugated soffits RFP- $7,897.00. This change order, if approved, will push this contract over the allowable 10% change order contingency, and we have therefore included a futility resolution to accompany this action. The futility resolution explains that it would have cost the District more money and created scheduling and coordination issues if they would have re-bid this additional scope to a new contractor rather than proceeding with the contractor that has already mobilized and is currently on site handling the construction. Financial Impact: $15,040.00. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent §
1129:37Consent Items
11.1Approval of Consent ItemsAction
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11.2Approval of August 10th Board MinutesAction
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Rationale: The board minutes have been reviewed by the Clerk, the Superintendent, and Administration. Financial Impact: None. Submission for Approval Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
11.3Approval of Non-Public School (NPS)/Non-Public Agency (NPA) Master ContractsAction (Consent)
Item details
Rationale: The San Mateo County SELPA office agrees on rates and signs master contracts with Non-Public School ("NPS")/Non-Public Agency ("NPA") for each school year. The various districts then prepare Individual Service Agreements ("ISAs") on individual students directed by Individualized Education Program's ("IEPs"). The master contract (attached as Exhibit A), which covers the period July 1, 2022 through June 30, 2023. The attached contracts were received from the SELPA on or before July 1, 2022. The District expects to receive additional contracts as soon as the San Mateo SELPA approves them. These contracts will be brought for ratification to a future Board Meeting periodically. Financial Impact: Non-Public School ("NPS") and Non- Public Agency ("NPA") Special Education Fund. Submission for Approval Prepared by: Maeve Mulholland, Director of Special Education Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
11.4Approval of Memorandum of Understanding between Menlo Park School District and RCSDAction (Consent)
Item details
Rationale: The purpose of the memorandum of understanding is to ensure that when necessary students have access to special education programs operated by other school districts when an appropriate program is not available in the pupil's district of residence. It is agreed that when a student is placed in a special education program in the district of attendance through the individualized educational plan process, then the district of residence retains all financial and legal responsibilities under the individuals with disabilities education act and related federal and California laws. Financial Impact: Non-Public School ("NPS") and Non-Public Agency ("NPA") Special Education Fund. Submission for Approval Prepared by: Maeve Mulholland, Director of Special Education Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
11.5Approval of Agreement between the Redwood City School District and Recology Peninsula ServicesAction (Consent)
Item details
Rationale: Since July 1, 2016, the District's solid waste and recyclable materials collection has been provided by Recology Peninsula Services, under a two-year agreement. The current contract with Recology will expire on August 30, 2022. Attached is a renewal agreement for another two-year term commencing on September 1, 2022, through August 30, 2024. Financial Impact: The annual cost of this agreement is estimated at $347,184.36 ($28,932.03 x 12 months) for a total cost of $694,368.72 over the two-year period. This will be paid from the unrestricted General Fund. Submission for Approval Prepared by: Rick Edson, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
11.6Approval of Agreement between United Through Education, Inc. and the Redwood City School District for Orion Alternative Mandarin Immersion SchoolAction (Consent)
Item details
Rationale: The program will include 8 weekly virtual classes . The program's objective is to help the families, provide academic and technology support for the enrolled parents and students through the United Through Education curriculum, and support with community resources due to the challenges faced by the COVID pandemic. All materials are bilingual (English and Spanish). This session will be given in Spanish. The cost of the program will cover instructor s and assistant compensation, textbooks, workbooks, books to read at home, supplies, materials for projects, and insurance. If CDC (Centers for Disease Control and Prevention) approves in-person workshops, the school will cover the cost of daycare and custodian. Otherwise, the class will be virtual. The workshops will be held September through December, 2022. Financial Impact: The total cost for this program is $15,000. It will be paid for out of District Title I funds and Orion's Starship PTO. Submission for Approval Prepared by: Katherine Rivera, Principal Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
11.7Approval of Agreement between United Through Education, Inc. and the Redwood City School DistrictAction (Consent)
Item details
Rationale: There will be 4 parent engagement workshops for Newcomer students and their families during the 2022-23 school year. Each program will include 8 weekly virtual classes . The program's objective is to help newcomer families understand the United States school system, provide academic and technology support for the enrolled parents and students through the United Through Education curriculum, and support with community resources due to the challenges faced by the COVID pandemic. All materials are bilingual (English and Spanish). This session will be given in Spanish. The cost of the program will cover instructor s and assistant compensation, textbooks, workbooks, books to read at home, supplies, materials for projects, and insurance. If CDC (Centers for Disease Control and Prevention) approves in-person workshops, the school will cover the cost of day care and custodian. Otherwise, the class will be virtual. The workshops will be held from September 2022 through June 2023. Financial Impact: Total cost for this program is $60,000. It will be paid for out of LCAP funds. Submission for Approval Prepared by: Liz Wolfe, Assistant Superintendent, Educational Services Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
11.8Approval of Renewal Between Redwood City School District and East Bayshore Investment/Beals MartinAction (Consent)
Item details
Rationale: The Facilities Department is requesting the approval from the School Board to extend the building lease at 1757 East Bayshore Road, Redwood City. This storage facility is needed to continue to store Personal Protective Equipment and other equipment purchased when the COVID pandemic began. Financial Impact: The total monthly cost is $6,020.48, for an annual total of $72,245.76, and is paid out of Covid relief funds. Submission for Approval Prepared by: Martin Cervantes, Director of Facilities Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
11.9Approval of Renewal Between Redwood City School District Instructional Materials Center and 2992 Spring Partners/Beals MartinAction (Consent)
Item details
Rationale: The Redwood City School District leases property to house the Instructional Materials Center (IMC). The Instructional Materials Center is requesting approval from the School Board to extend the building lease at 778 Second Avenue, Redwood City. This storage facility lease needs to be extended for storage and distribution of the current adopted curriculum and materials for the 12 school sites. Financial Impact: The total monthly cost is $4,624.65 monthly, for an annual total of $55,495.80, and is paid out of the general fund. Submission for Approval Prepared by: Carla Malattia, IMC Project Administrator Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
11.10Approval of Agreement between Peninsula Community Center (PCC) and Redwood City School DistrictAction (Consent)
Item details
Rationale: This contract was initiated for the August 10th board meeting that is why the start date was August 1st but not all documentation was in place. Peninsula Community Center PE+ staff do not begin working with students until after September 1st so the contract is being submitted for the August 24th meeting with the original date the contract was initiated. Peninsula Community Center PE+ program provides physical, nutrition, and health education to students in Kindergarten through fifth grade at Clifford, Henry Ford, Garfield, Orion, Hoover, Roosevelt, Adelante Selby, and Taft. Financial Impact: The financial impact of this contract is $487,075.46. Submission for Approval Prepared by: Patrinia Redd, Director of Health and Wellness Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
11.11Approval of Agreement between Procare Therapy Inc. and Redwood City School DistrictAction (Consent)
Item details
Rationale: The Local Control Accountability Plan (LCAP) approved behavioral services for the 2022-2023 school year. A Behavior Analyst is being hired through ProCare Therapy Inc. in an effort to provide staff with consultation, training, and assessment. The behavior analyst will focus on learning strategies and positive behavior intervention to support students' access to instruction to make academic progress. The services for Procare Therapy were postponed until August 25th, which differs from the original projected contract date due to incomplete paperwork. Financial Impact: The financial impact of this contract is $150,000. Submission for Approval Prepared by: Patrinia Redd, Director of Health and Wellness Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
11.12Approval of Agreement between OneLife Counseling and Redwood City School DistrictAction (Consent)
Item details
Rationale: The One Life counseling contract was submitted for the August 10th board meeting but due to incomplete information the submission of the contract was postponed until the August 24th board meeting. The start date remained the same on the contract but services from One Life will begin on August 29th because of the delay. Due to the increased need for mental health support, the Redwood City School district is contracting with OneLife counseling to provide additional mental health support to students in the form of 1:1 and group counseling district-wide. Financial Impact: The financial impact of this contract is $898,128. Submission for Approval Prepared by: Patrinia Redd, Director of Health and Wellness Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
11.13Approval of Agreement between the San Mateo County Office of Education Dept. of School Climate/Restorative Justice and Redwood City School DistrictAction (Consent)
Item details
Rationale: Clifford school plans to spend $7,500 dollars of the $63,844 site allocation (SIP) funds to be allocated for training, staff workshops, professional development, and staff coaching in Restorative Justice practices for the 2022-2023 school year. Below you will find a description of Restorative Justice Practices from the San Mateo County Office of Education Website, under the section, School Climate. "Restorative Justice Practices (RJP) is a powerful framework to help schools build community and strengthen their school climate. RJP also serves as an alternative approach to discipline that focuses on repairing harm through inclusive processes that engage all stakeholders. Implemented well, restorative justice shifts the focus of discipline from punishment to learning and from the individual to the community." This training and coaching support our goal of providing a safe and positive school climate for our students at Clifford School. Financial Impact: The total agreement cost is $7,500 and will be paid out of the site allocation (SIP) funds. Submission for Approval Prepared by: Jude Noyes, Principal Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
11.14Approval of School Assignments and School Committee Assignments for Board Members for the 2022-23 School YearAction
Item details
Rationale: The School Board will approve the school assignments and school committee assignments for board members for the 2022-23 school year. This agenda item was discussed at the August 10th board meeting. Attachments: 2022-23 School Assignments for Board Members (Final); 2022-23 School Committee Assignments for Board Members (Final). Financial Impact: None. Submission for Approval Prepared by: John R. Baker, Ed.D., Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
1229:37Action Items
12.1Adoption of Resolution 9, Conflict of Interest Code and Second Reading and Approval of Board Policy 9270 - Conflict of InterestAction
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Rationale: The Board is required biennially to review and update its Conflict of Interest Code for filing with San Mateo County. This Biennial Review is in connection with the Form 700 filings that are done every year. The District’s Conflict of Interest Code is an exhibit to Board Policy 9270 (Conflict of Interest). On August 10, 2022, the Board performed the first reading of a proposed updated Conflict of Interest Code. Upon adoption, the Conflict of Interest Code will be filed with the County of San Mateo. Financial Impact: No financial impact to the School District at this time. Submission for Approval Prepared by: John R. Baker, Ed.D., Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
12.2Adoption of Resolution 10, Approval of Teachers Gaining Tenured StatusAction
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Rationale: The teachers on the attached list have met all requirements to attain tenured status. They are all credentialed and considered highly effective in their credential area. Financial Impact: None. Submission for Approval Prepared by: Erin Kekos, Director of Human Resources Approved by: John R. Baker, Ed.D., Superintendent §
12.3Adoption of Resolution 11, Approval of Education Code Options for Teaching AssignmentsAction
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Rationale: EC 44256(b) expands the authorization for the holder of a Multiple Subject or a Standard Elementary Teaching Credential to teach in a departmentalized setting below grade 9. EC 44258.2 allows the holder of a Single Subject or Standard Secondary Teaching Credential to be assigned to teach classes in grades 5 through 8 in a middle school. Each teacher on the attached list has met the requirement(s) for subject matter competence via university units and possesses the required skills and preparation to teach the proposed assignment. Their flexibility to work outside of their credential authorization allows the district to staff middle schools appropriately as the number of students at a given site fluctuates each year changing the annual site-based credential requirements necessary to deliver appropriate services to students. The Deputy Superintendent is satisfied that each of the teachers on the attached list has adequate knowledge of each subject to be taught. Financial Impact: None. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
12.4Addendum to 2022-2023 Measure U Application for Garfield Community SchoolAction
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Rationale: Last Spring, Garfield Community School Site Council voted to dedicate their $133,382 of Measure U funding to a full-time Mental Health Counselor for the 2022-23 school year. This position is now being funded through the LCAP, freeing up the original allocation of $133,382. In addition, Garfield has approximately $66,618 in carryover for the 2022-2023 school year. Garfield's Site Council met on August 8, 2022, and made the following recommendations for changes to their Measure U application. The proposed changes for the 2022-2023 school year are as follows: Fund one Technology Resource position to support instruction around technology; Contract services with the Community School of Music and Arts to provide opportunities for students to participate in an on-campus arts and music programs; Contract services with PE+ to provide collaboration time for teachers and support the physical well-being of students; Provide tutoring both during the school day and after school in order to provide additional support for students in reading, math, and writing; Support science education by providing funds for the SMCOE Outdoor Education program for fifth graders; Provide grade level teams with release time or per diem stipends to collaborate around inclusion, best practices, and assessments; Provide additional funds for teachers to purchase materials and supplies to support student learning, engagement, and creativity; and Hire an additional instructional assistant to support student learning in the primary grades. All of the members in attendance voted to approve the recommendations at the meeting. An updated application for Measure U funds is attached for review. Financial Impact: Please see the attachment for details. Submission for Approval Prepared by: Lupe Torres-Khalil, Principal Approved by: John R. Baker, Ed.D., Superintendent §
12.5Approval of Local Assignment Options in Areas of Special Skill and Preparation Outside of Credential AuthorizationAction
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Rationale: Ed Code 44258.7 (c & d) allows a credentialed teacher with special skills and preparation outside his or her credential authorization to be assigned with his or her consent to teach an elective provided the assignment is approved by a District Committee on Assignments. Ed Code 44258.3. (a) The governing board of a school district may assign the holder of a credential, other than an emergency permit, to teach any subjects in departmentalized classes in kindergarten or any of grades 1 to 12, inclusive, provided that the governing board verifies, prior to making the assignment, that the teacher has adequate knowledge of each subject to be taught and the teacher consents to that assignment. The Committee on Assignments met on August 15-16, 2022, and reviewed course description proposals provided by teachers and/or Principals for each assignment. The Committee is satisfied that each teacher(s) listed below has consented to teach the proposed elective assignment and also that each teacher has met the requirement(s) for subject matter competence to teach the proposed elective assignment after an analysis of the background of the Teacher Candidates and review of years of experience in a specialized area. The following teachers and elective courses are recommended for Board Approval. Gregg Reinke-Yearbook Sergio Simarro Martinez -Visual Arts Brenda Robinson-Visual Arts Financial Impact: None. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
1334:43Board and Superintendent Reports
13.1Report from Board Members and SuperintendentReports
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Rationale: The School Board and Superintendent Baker will report out on meetings, attended events, upcoming events, school site visits, etc. Financial Impact: None at this moment. Submission for Approval Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent
1453:03Information
14.1Information on San Mateo County Investment Fund - July 2022Information
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Rationale: Education Code Sections 41001 and 41002 generally provide that all money received by or apportioned to a school district shall be paid into the county treasury "to be placed to the credit of the proper fund of the district". Pursuant to California Education Code Section 41015, the District may invest all or part of funds deposited in a Special Reserve Fund or any surplus monies not required for the immediate necessities of the District in any of the investments specified in California Government Code Sections 16430 or 53601. Historically, districts in San Mateo County have been depositing all of their funds to the county treasury. The County Treasurer has made investment decisions for the school districts, which is not a unique practice statewide. School district funds on deposit with the county treasury, along with funds deposited by other agencies, are placed in a County "investment pool", and profits and losses realized from these invested funds are shared among the pool participants in proportion to the amount invested. Financial Impact: Gross pool earnings for July 2022: 1.358%. The current average maturity of the portfolio is 1.47 years with an average duration of 1.41 years. The portfolio continues to hold no derivative products. Please copy and paste the link below to view the investment report for July 2022: https://www.smcgov.org/media/133181/download?inline= Please copy and paste the link below to view the copies of the Investment Reports and the Compliance Reports: https://treasurer.smcgov.org/ investment-information Submission for Approval Prepared by: Rick Edson, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
14.245-Day RevisionInformation
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Rationale: The Business Office will provide information regarding the potential impact of the enacted California State Budget on RCSD's 2022-23 Budget: LCFF COLA and the additional increase to the LCFF base grant One-Time Funding Learning Recovery Block Grant Art, Music, and Instructional Materials Discretionary Block Grant Increased Funding Home-to-School Transportation (HTST) Funding Adjustment Expanded Learning Opportunities Program (ELOP) One-Time Discretionary Block Grant removed from the State budget Financial Impact: The full impact of the above items on the General Fund Budget will be presented at 2022-23 First Interim. Submission for Approval Prepared by: Rick Edson, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
14.3Recognize Staff Who Have Reached a Longevity Milestone with the DistrictInformation
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Rationale: The Redwood City School District is fortunate to have a dedicated and hardworking staff. Many of our employees choose to continue serving our community for, in many cases, the duration of their careers. As a district, we recognize longevity milestones for every 5 years of service to the district with the effective date in August of each year. Employees who earned a longevity milestone by September 1st of this year were presented with a certificate and a pin at their site's Welcome Back staff meeting. However, would also like to formally recognize the energy, commitment, and impact these employees have had on countless students by recognizing them here tonight. We extend a heartfelt congratulations and thank you to each of them. Financial Impact: None. Submission for Approval Prepared by: Erin Kekos, Director of Human Resources Approved by: John R. Baker, Ed.D., Superintendent §
14.4Recognition of Certificated Employee(s)Information
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Rationale: The School Board and District would like to acknowledge Dr. Shanna Laney for her dedication to supporting the RCSD community during COVID 19 from January 2021-June 2023. Dr. Laney is a seasoned certificated administrator who stepped into the position of COVID Response Director in January 2021. The San Mateo County and CalOSHA provided a framework of necessary steps for testing, tracking, and tracing employees and students. This required a need to have an individual be responsible for the latest research, the contracts and arrangements for outside testing agencies to provide COVID testing services, and the need for superior communication to ensure safety and to address staff morale. Dr. Laney built relationships with our County office to support this work, attended training, arranged for testing service contracts, and built a system of databases and documents to track and trace individuals so that proper notifications and communication would be in place. She often worked on weekends and into the evening with the Director of Communication, Jorge Quintana. She also worked closely with every school administrator, the Director of Communications, the HR Department, and Student Services. The Redwood City School District would like to show our appreciation for Dr. Laney’s dedication with a certificate and this Board acknowledgment. We would also like to acknowledge the Kwan Foundation for the financial support to ensure we had dedicated personnel to assist with managing this aspect of the COVID Pandemic. In the education industry where our focus is the education of children, Dr. Laney put safety first so that the rest of the RCSD employees could feel rest assured that communication would be timely and informative and our staff could focus on the hard work of educating students returning from a Pandemic. Thank you Dr. Laney for your support! Financial Impact: None. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
14.5Recognition of Classified Employee(s)Information
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Rationale: When the COVID 19 Pandemic first surfaced and affected the departure of most staff and students in March 2020, the Facilities and transportation continued with ensuring sites were cleaned and maintained during this time of uncertainty. As the months progressed, COVID policies from the County were disseminated in June, and the Maintenance and Transportation departments began to order, store and deliver Personal Protective Equipment (PPE) and installed plexiglass, hang signage, purchased air filter systems, and MERV 13 filters, arranged furniture to meet the guidelines for CalOSHA and the California Department of Health. The grass was cut, buildings were painted and maintained and the bus drivers helped with other tasks such as delivering food and essential items to students such as technology devices. Our facility maintenance could have more time and attention to the physical improvements needed that are often scheduled for summer or winter break vacations. The managers of Facilities and Maintenance including James Ross, Thomas DeRosa, and Vidal Dura, and led by Martin Cervantes, worked together to communicate with each other and all essential employees so that employees and students who returned on staggered schedules could feel safe. The ongoing efforts of this large team of employees are appreciated all across the District and continue to do so. The District and Board would also like to acknowledge the Maintenance team and Transportation team’s efforts over this past summer in ensuring that all school sites would be ready to welcome back students and 10 & 11-month employees to clean and sparkling buildings. while providing a robust summer school program at many sites. The organization of these efforts is appreciated every year. Last week, custodians were putting finishing touches on cleaning windows and building pathways as noted in the photos below. The Redwood City School District would like to show our appreciation for the Maintenance and Operations Department's dedication to all employees and students with a certificate for each employee in these departments and this Board acknowledgment. We appreciate how our classified staff works hard to support the physical environments of our campus so our employees and students feel safe and nurtured coming to work and learning every day. Financial Impact: None. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
14.6Information Regarding the RCSD Plan for COVID Response for the 2022-2023 School YearInformation
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Rationale: It is the Administration’s recommendation that the School Board learn about COVID 19 Response updates and plans from District Staff for the 2022-23 school year. Financial Impact: None. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
151:09:46Correspondence
15.1Correspondence
161:09:46Other Business/Suggested Items For Future Agenda
16.1Possible Other Business/Suggested Items for Future AgendaInformation
171:09:46Board Agenda Calendar
17.1Changes to the Board Agenda Schedule of ItemsInformation
Item details
Rationale: The following Schedule of Items for the 2022-23 School Board meetings (attached hereto) has been revised by administration. This schedule of board agenda items will be routinely updated, as needed. Financial Impact: None. Submission for Approval Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
181:09:46Adjournment
18.1Adjourn the MeetingAction