10:08Call to Order
1.1Roll CallProcedural
20:47Welcome
2.1Welcome by the School Board President, María Díaz-SlocumProcedural
31:36Changes to the Agenda
3.1Additions, Deletions or Modifications to the AgendaDiscussion
42:30Approval of Agenda
4.1Approval of AgendaAction
535:14Oral Communication
Katherine Campbell (4min) — Read a letter from Henry Ford staff expressing concern about the creation of a fourth second grade class at Roy Cloud School, arguing it creates inequality, divides the community, undermines neighborhood schools, and negatively impacts staff morale.
5.1If you have public comment related to a Regular Board Meeting item, please post it on the links available under Public Content prior to the Regular Board Meeting or immediately upon the meeting opening.Information
Item details
Public Comment Links: English: https://docs.google.com/forms/d/e/1FAIpQLSexN3rAtNYJrhCjKT0s9AG__Eq0-_iAUFPI6ID3Mo0Jn8yeGA/viewform?usp=sf_link Spanish: https://docs.google.com/forms/d/e/1FAIpQLScMO3Wo8kjGmJF7KNhihQqanOLfzfoyQ7IT904jU9QtFFF28Q/viewform?usp=sf_link
635:33Bond Program Consent Items
6.1Approval of Consent ItemsAction
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6.2Approval of Measure T Bond Program Tracking List of Items Under $20kAction (Consent)
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Rationale: This tracking sheet provides the School Board with all recent items $20k or under in a comprehensive list. This list will be sent to the School Board regularly as the POs are compiled. Financial Impact: Total - $127,314.83. Within budget. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
6.3Approval of Interim Housing Asphalt Removal and Replacement Proposal for Garfield Community School with Duran and VenablesAction (Consent)
Item details
Rationale: Duran and Venables will be handling the construction services for the removal and replacement of the asphalt associated with the interim housing portable removals this summer. Financial Impact: $39,862.24. Within budget. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
6.4Approval of New Buildings, Modernization and Site-work Project Bid Package B, Change Order #4 for Garfield Community School with MK PipelinesAction (Consent)
Item details
Rationale: Garfield Community School's new buildings, modernization and site-work project bid Package B, Change Order #4 includes two potential change orders (PCO), as follows: PCO-018 - Furnish and install roughly 100 linear feet of 4" perf pipe wrapped in 2' x 1' drain rock and fabric. Connect to existing storm drainpipe - $18,175.72; PCO-019 - Furnish and install two (2) additional area drains and approx. 100 linear feet of storm drains at play area to connect to existing storm drain - $15,112.53. Financial Impact: $33,288.25. Within budget. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
6.5Approval of Interim Housing, Classroom, and Library Moving Services Proposal for Garfield Community School with RentacrateAction (Consent)
Item details
Rationale: Rentacrate will be handling the moving services for the interim housing portable removals, new classrooms, and new library at Garfield Community School. Financial Impact: $31,337.83. Within budget. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
6.6Approval of New Buildings, Modernization and Site-work Project Bid Package C, Change Order #4 for Taft Community School with DrycoAction (Consent)
Item details
Rationale: Taft Community School's new buildings, modernization and site-work project, Bid Package C, Change Order #4 includes two potential change order (PCO), as follows: PCO-007 - DRYCO rented trailer pump for parking lot concrete pour due to lack of access from other trades sited equipment - $3,840.00; PCO-008 - Conversion of existing utility vault in the new approach to be traffic graded - $485.00; PCO-009 - Additional offsite sidewalk & pavers scope: - $149,450.00; PCO-010 - RFI #280 Additional Scope, from full depth curb install with install reinforcing steels - $12,965.00. Financial Impact: $166,740.00 Within budget. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
735:44Bond Program Action Items
7.1Approval of Structural Upgrade Project Construction, Change Order #2 for 3150 Granger Way Site with EE Gilbert and Adoption of Futility Resolution #34Action (Consent)
Item details
Rationale: 3150 Granger Way site structural upgrade project, Change Order #2 includes one potential change order (PCO), as follows: PCO-002 – Unforeseen additional epoxy injection at wall repair locations was required in order to fill voids - $15,065.82; This change order, if approved, will push this contract over the allowable 10% change order contingency, and we have therefore included a futility resolution to accompany this action. The futility resolution explains that it would have cost the District more money and created scheduling and coordination issues if they would have re-bid this additional scope to a new contractor rather than proceeding with the contractor that has already mobilized and is currently on site handling the construction. Financial Impact: $15,065.82. Within budget. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
8Discussion Items
8.12:56Update on the Workforce Housing Project
Item details
Rationale: At tonight's Board meeting, the School Board will hear an update and will have the opportunity to discuss on what has occurred regarding the Workforce Housing Project. Financial Impact: None. Submission for Approval Prepared by: John R. Baker, Ed.D., Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
937:31Consent Items
9.1Approval of Consent ItemsAction
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9.2Approval of March 9th Board MinutesAction
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Rationale: The board minutes have been reviewed by the Clerk, the Superintendent, and Administration. Financial Impact: None. Submission for Approval Prepared by: Eliana García, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
9.3Approval of March 23rd Board MinutesAction
Item details
Rationale: The board minutes have been reviewed by the Clerk, the Superintendent, and Administration. Financial Impact: None. Submission for Approval Prepared by: Eliana García, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
9.4Approval of Additional Vision Evaluations and Services for 2021-2022Action (Consent)
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Rationale: Adrian Amandi will provide trainings, assessments, and consultation services during the 2021-2022 school year to students with visual impairments so that they may access the core and expanded core curriculum. Adrian Amandi will provide additional vision evaluations and services for RCSD students for the 2021-2022 school year. Financial Impact: The original services contract for the 2021-22 school year is for $238,630, which will be paid for by the Special Education Fund. The first amendment for the additional vision evaluations and services will be paid for by the Special Education Fund for the amount of $10,278.95. The new total amount for the services agreement is $248,908.95. Submission for Approval Prepared by: Patricia Pelino, Director of Special Education Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
9.5Ratification of Warrant Register, April 1, 2022 to April 30, 2022Action (Consent)
Item details
Rationale: Education Code Section 42631 states that all payments from funds of a school district shall be made by written order of the governing board of the district. The attached report consists of expenditures from various funds in the amount of $8,536,670.70 for the period April 1, 2022 through April 30, 2022. Financial Impact: The total disbursement from the San Mateo County Treasurer’s Office amounts to $8,536,670.70 and represents actual expenditures for all funds. Submission for Approval Prepared by: Priscilla Aquino-Dichoso, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
1038:01Action items
10.1Adoption of Resolution 33, Authorizing Electronic Meetings of the Board of Trustees During a State of Emergency Pursuant to Government Code Section 54953(e)Action
Item details
Rationale: In March 2020, the Governor issued an Executive Order suspending provisions of the Brown Act and allowing meetings of the governing board to be held telephonically or otherwise electronically. This authority had been extended to September 30, 2021. Recently, the Governor signed Assembly Bill No. 361 which amends the Brown Act to continue to allow telephonic or electronic meetings beyond September 30. In allowing electronic meetings, AB 361 also protects the rights of the public by requiring electronic means for members of the public to observe and provide comment in real time. In light of the present surge in cases due to Omicron variant, and to protect the public health and safety, it is necessary to temporarily extend the flexibilities for state bodies to conduct teleconferences under AB 361 beyond January 31, 2022, to provide state bodies the option of conducting public meetings remotely to reduce the risk of in-person exposure to members of the body, staff, and members of the public. The governing board may only hold electronic meetings under AB 361 if there is a proclaimed state of emergency and either social distancing is recommended/required or the governing board determines that as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees. The March 2020 state of emergency is still in effect, and while social distancing is not necessarily recommended or required by state or local officials at this time, it is clear that both unvaccinated and vaccinated persons remain at risk of exposure or transmission of the virus. Accordingly, the governing board may hold meetings pursuant to AB 361 after determining that as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees. The resolution would make the determination necessary to invoke AB 361 and would allow the governing board to meet electronically for the next 30 days. In order to continue to meet electronically beyond that time, the Board would need to re-affirm that the emergency continues to directly impact the ability of members to meet safely in person. Financial Impact: None at this time. Submission for Approval Prepared by: John R. Baker, Ed., Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
1138:50Board and Superintendent Reports
11.1Report from Board Members and SuperintendentReports
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Rationale: The School Board and Superintendent Baker will report out on meetings, attended events, upcoming events, school site visits, etc. Financial Impact: None at this moment. Submission for Approval Prepared by: Eliana García, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent
1245:54Correspondence
12.1Correspondence
1346:08Other Business/Suggested Items For Future Agenda
13.1Possible Other Business/Suggested Items for Future AgendaInformation
1446:27Board Agenda Calendar
14.1Changes to the Board Agenda ScheduleInformation
Item details
Rationale: The following Schedule of Items for the 2021-22 School Board meetings (attached hereto) has been revised by administration. This schedule of board agenda items will be routinely updated, as needed. Changes: None. Financial Impact: None. Submission for Approval Prepared by: Eliana García, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
1548:18Adjournment
15.1Adjourn the MeetingAction