10:06Call to Order
1.1Roll CallProcedural
20:26Welcome
2.1Welcome by the School Board President, María Díaz-SlocumProcedural
30:26Changes to the Agenda
3.1Additions, Deletions or Modifications to the AgendaDiscussion
42:56Approval of Agenda
4.1Approval of AgendaAction
53:20Oral Communication
5.13:27If you have public comment related to a Regular Board Meeting item, please post it on the links available under Public Content prior to the Regular Board Meeting or immediately upon the meeting opening.Information
Item details
Public Comment Links: English: https://docs.google.com/forms/d/e/1FAIpQLSexN3rAtNYJrhCjKT0s9AG__Eq0-_iAUFPI6ID3Mo0Jn8yeGA/viewform?usp=sf_link Spanish: https://docs.google.com/forms/d/e/1FAIpQLScMO3Wo8kjGmJF7KNhihQqanOLfzfoyQ7IT904jU9QtFFF28Q/viewform?usp=sf_link
619:43Bond Program Consent Items
6.1Approval of Consent ItemsAction
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6.2Approval of Measure T Bond Program Tracking List of Items Under $20kAction (Consent)
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Rationale: This tracking sheet provides the School Board with all recent items $20k or under in a comprehensive list. This list will be sent to the Board regularly as the POs are compiled. Financial Impact: Total - $116,732.17. Within budget. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
6.3Approval of Project Inspector Agreement Project Authorization Form #2.2 for Garfield Community School with John WongAction (Consent)
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Rationale: John Wong will continue to provide project inspector services for Garfield School. Financial Impact: $120,000. Within budget. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
6.4Approval of New Garden Proposal at Kennedy Middle School with ScapesAction (Consent)
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Rationale: Scapes will be handling the construction services for the new garden at Kennedy Middle School. Financial Impact: $49,540. Within budget. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
6.5Approval of Slope Stabilization Proposal at Roosevelt School with ScapesAction (Consent)
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Rationale: Scapes will be providing the construction services for the slope stabilization at Roosevelt School. The dirt slope to the side of the staircase near the lower play structure has some wooden steps that are being removed and landscaped as a safety measure. Financial Impact: $25,764. Within budget. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
6.6Approval of Tree Replacement Proposal for Taft Community School with Davey TreeAction (Consent)
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Rationale: Davey Tree will be removing and replacing the trees along the sidewalk on Tenth Ave near the new classroom building at Taft Community School. Financial Impact: $53,400. Within budget. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
6.7Approval of Flat Screens on Motorized Carts and Redcat Enhanced Classroom Listening Systems' Proposal at Various Sites with IVSAction (Consent)
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Rationale: IVS will be providing additional flat screens on motorized carts and Redcat enhanced classroom listening systems for various sites. Financial Impact: $274,469.10. Within budget. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
6.8Approval of Electric Vehicle (EV) Charger Installation Proposal for Orion Alternative School (Formerly John Gill) with VDBAction (Consent)
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Rationale: VDB will be installing 4 total electric vehicle (EV) charging ports (2 dual units) at Orion Alternative (Formerly John Gill) School. Financial Impact: $36,319.25. Within budget. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
6.9Approval of Garfield Community School New Buildings, Modernization & Sitework Project Bid Package A with Duran & Venables, Change Order #6Action (Consent)
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Rationale: Garfield Community School New Buildings, Modernization & Sitework Project Bid Package A Change Order #6 includes one potential change order (PCO’s), as follows: PCO-014 – Extra Demo Grade and Pave Per RFI 345, 358 and ASI 081- $32,534.06 Financial Impact: $32,534.06. Within budget. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
6.10Approval of New Buildings, Modernization & Sitework Project for Garfield Community School with Rodan Builders, Change Order #7Action (Consent)
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Rationale: Garfield Community School New Buildings, Modernization & Sitework Project Bid Package G Change Order #6 includes five potential change order (PCO), as follows: PCO-019 – ASI 29/CCD 23: Procurement and shop fabrication of roof railing – $17,010.44 PCO-030 – RFI 328: Supply and install approximately 500 lineal feet of 2” aluminum soffit vent - $3,472.98 PCO-037 – ASI 73: Supply and install 3 convex mirrors at Library – $2,855.27 PCO-042 – RFI 353: Supply and install flat straps at level 2 framed walls - $3,920.49 PCO-044 – RFI 196: Added reinforcement at moment frames - $8,972.24 PCO-047 – RFI 384: Addition of shim plates at elevator columns and guide plates - $9,818.22 FINANCIAL IMPACT: $40,049.64. Within budget. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
6.11Approval of Taft Community School New Buildings, Modernization & Sitework Project Bid Package A with Duran & Venables, Change Order #4Action (Consent)
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Rationale: Taft Community School New Buildings, Modernization & Sitework Project Bid Package A Change Order #4 includes one potential change order (PCO’s), as follows: PCO-011 – Demo of additional offsite sidewalk - $32,176.13 Financial Impact: $32,176.13. Within budget. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
6.12Approval of Electric Vehicle (EV) Charger Installation Proposal for Taft Community School with AtlasAction (Consent)
Item details
Rationale: Atlas will be installing 4 total electric vehicle (EV) charging ports (2 dual units) at Taft School. Financial Impact: $21,086. Within budget. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
720:11Bond Program Action Items
820:11Consent Items
8.1Approval of Consent ItemsAction
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8.2Approval of the Amended Agreement between the Redwood City School District and the Boys and Girls Club for the Fiscal Year 2021-2022Action (Consent)
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Rationale: This amendment to the contract reflects an increase in After School Education and Safety grant (ASES) and the 21st Century grant funding for the Boys and Girls Club (BGCP) for the already approved 2021-2022 contract. The previous contract total amount was for $785,582.00. The increase is $135,095.84, which brings the amended contract total amount to $920,677.84. The agreement is made between the Redwood City School District and the BGCP to provide Expanded Day Learning programs at Garfield Community School, Hoover Community School, Kennedy Community School and Taft Community School. The term for this agreement is from July 1, 2021 through June 30, 2022. Financial Impact: Increase in funding will come directly from the After School Education and Safety grant (ASES) and the 21st Century grant, with no financial impact to district general or concentrated funds. The school district is the fiscal agent for the grant. Submission for Approval Prepared by: Michelle Griffith, Director of Community Schools and Partnerships Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
8.3Approval of Non-Public School (“NPS”)/Non-Public Agency (“NPA”) Master ContractsAction
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Rationale: The San Mateo County SELPA Office agrees on rates and signs master contracts with Non-Public School (“NPS”)/Non-Public Agency (”NPA”) for each school year. The various districts then prepare Individual Service Agreements (“ISAs”) on individual students directed by Individualized Education Program’s (“IEPs”). The master contract (attached as Exhibit A) covers the period of July 1, 2021 through June 30, 2022. The attached contracts were received from the SELPA on or before July 1, 2021. The School District expects to receive additional contracts as soon as the San Mateo County SELPA approves them. These contracts will be brought for ratification to a future Board Meeting periodically. Financial Impact: Non-Public School (“NPS”) and Non- Public Agency (“NPA”) Special Education Fund. Submission for Approval Prepared by: Patricia Pelino, Special Education Director Approved by: John R. Baker, Ed.D., Superintendent §
8.419:11Approval of Employment Contract for Chief Business OfficialAction (Consent)
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Rationale: It is the Administration's recommendation that the School Board approve the employment contract for the Chief Business Official for the period of July 1, 2022 through June 30, 2024. A copy of the contract is available upon request. Financial Impact: $220,000, per fiscal year. Submission for Approval Prepared by: John R. Baker, Ed.D., Superintendent Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
9Action items
9.121:02Reclassification of Classified EmployeesAction
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Rationale: Article 14.2.1 of the California School Employees Association (CSEA), Reclassification, means the redefinition of a position and/or classification to account for changes in the job. These changes may include technological changes, changes in duties or work that alter the nature of the job and require greater skill effort and ability. Article 14.2.2, Criteria for Reclassification, further defines the process for range changes in salary based upon wage comparability study. The attached applications outlined the specific outcome for each Reclassification request. The Reclassification Committee met to review the requests for reclassification and the following requests were approved by the panel: The position of Bus Driver - Type I was reclassified from Grade 23 to Grade 25 based on wage comparability study. The position of Food Service Assistant was reclassified from Grade 18.2 to Grade 20 based on a wage comparability study. The position of Instructional Assistant - SPED was renamed to Paraeducator - SPED. No changes to wages. Financial Impact: Bus Drivers - Type I: Financial Impact- retro to 11/1/21 $75,469 Estimated Annual Financial Impact- $113,203 Food Service Assistants: Financial Impact- retro to 11/1/21 $71,300 Estimated Annual Financial Impact- $98,000 Instructional Assistant - SPED: Estimated Annual Financial Impact: none Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
9.224:59Approval of Personnel Changes for 2021-2022Action
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Rationale: Due to changes in staffing needs within the following departments, the position changes below are requested for 2021-22. Additional positions needed : 0.125 FTE / 1 hour Mechanic Increase in the Facilities/Transportation Department. This increase is needed to support the mechanical repair and upkeep needs of the district's fleet of vehicles, buses, and heavy machinery. Financial Impact: 0.125 FTE / 1 hour Mechanic Increase in the Facilities/Transportation Department- $ $2,699.38 paid 50% out of General Fund and 50% out of Special Education Submission for Approval Prepared by: Erin Kekos, Director of Human Resources Approved by: John R. Baker, Ed.D., Superintendent §
9.326:15Approval of CBEST Waiver for Substitute Teachers for 2022-2023Action
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Rationale: The Redwood City School District is continually hiring substitute teachers throughout the school year to fill absences or when trainings are scheduled for teachers. The District strives to hire teachers who have completed all requirements. In some cases, the District has been unable to find enough substitute teachers who possess not only a Bachelor’s Degree but also have taken the California Basic Educational Skills Test (CBEST), a requirement for the 30-Day Substitute Credential. The California Commission on Teaching Credentialing allows substitutes to be hired with a waiver called the CBEST Waiver. Approval of this waiver will allow the District to employ substitute teachers who meet all requirements for the 30-Day Substitute Credential except for the CBEST in order to fill our acute need for substitute teachers during the 2022-23 school year. Financial Impact: None. Submission for Approval Prepared by: Erin Kekos, Director of Human Resources Approved by: John R. Baker, Ed.D., Superintendent §
9.427:48Approval of Declaration of Need for 2022-2023Action
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Rationale: The Declaration of Need is the annual form submitted to the Commission by county offices of education, public school districts, state-wide agencies or non-public schools or agencies that contains the employing agency's estimated number of Emergency Permits and Internships that will be requested during the school year. Employing agencies must certify recruitment practices and estimate staffing on the Declaration of Need. The Emergency Permits for 30-Day Substitute Teaching Permits, Emergency Children Center Instructional Permits, and credential waivers are not to be included in this Declaration. The District makes every reasonable effort to recruit fully qualified teachers for an assignment. If a fully qualified teacher is not available, the district recruits individuals in the following order: 1) A candidate who is scheduled to complete initial preparation requirements within six months; and 2) A candidate who is qualified to participate in an approved internship program in the region of the school district. This Declaration of Need is being presented in advance for the 2022-23 school year. The Commission must have a current Declaration of Need on file prior to processing applications for Emergency and Limited Assignment Permits. The Declaration of Need is valid for one year and will expire on June 30th following its submission to the Commission. For public school districts the Declaration of Need must be presented in its entirety to the governing board at a regularly scheduled public meeting of that board. The governing board must vote to approve the Declaration and it may not be presented as part of a consent calendar. The board and the public must have the opportunity to see the number of emergency permits that the district reasonably expects to request in each category and to understand the reasons for such requests. Financial Impact: None. Submission for Approval Prepared by: Erin Kekos, Director of Human Resources Approved by: John R. Baker, Ed.D., Superintendent §
9.528:29Approval of Expanded Learning Opportunities Program GrantAction
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Rationale: Basic requirements of the Expanded Learning Opportunities Program The Expanded Learning Opportunities Program (ELO-P) provides funding for after school and summer school enrichment programs for transitional kindergarten through sixth grade. “Expanded learning” means before school, after school, summer, or intersession learning programs that focus on developing the academic, social, emotional, and physical needs and interests of pupils through hands-on, engaging learning experiences. It is the intent of the Legislature that expanded learning programs are pupil-centered, results driven, include community partners, and complement, but do not replicate, learning activities in the regular school day and school year. Basic Requirements: Local Education Agencies (LEAs) shall offer 9 hours of instruction time and expanded learning opportunities to all unduplicated students (English Learner, low income, foster youth) in TK - 6th grade In addition to providing support during the 175 days of the instructional year, at least 30 non-school days are required (no less than 9 hours of in-person expanded learning opportunities per day Expanded Learning Opportunities Programs supporting TK and K shall maintain a staffing ratio of 10:1. Law The Expanded Learning Opportunities Program is authorized by Item 6100-110-0001 of the 2021–22 Budget Act (Senate Bill 129, Chapter 69, Statutes of 2021), and Assembly Bill (AB) 130, Chapter 44, Statutes of 2021, as amended by AB 167, Chapter 252, Statutes of 2021. (September 2021) California Education Code for the Expanded Learning Opportunities Program LEAs shall prioritize services provided at school sites in the lowest income communities, as determined by prior year percentages of pupils eligible for free and reduced-price meals, while maximizing the number of schools and neighborhoods with expanded learning opportunities across their attendance areas Starting in the 2022–23 school year, LEAs receiving ELO Program funding must meet all TK/K–6 requirements, which includes offering a minimum of no less than nine hours of combined instructional time and expanded learning opportunities per instructional day for all students in TK/K–6. Once that requirement is met, an LEA may exceed the requirements and serve additional grade spans and/or provide expanded hours of programming LEAs are encouraged to collaborate with community-based organizations and childcare providers, especially those participating in state or federally subsidized childcare programs, to maximize the number of expanded learning opportunities programs offered across their attendance areas Every pupil attending a school operating a program…is eligible to participate in the program subject to program capacity. A program established…may charge family fees for pupils. Programs that charge family fees shall waive the cost of these fees for pupils who are eligible for free or reduced-price meals, for la child that is homeless, or for a child who the program knows is in foster care. Funding The California Department of Education (CDE) has published Principal Apportionments for the ELO-P for Fiscal Year 2021–22. The purpose of these funds is for school district and charter school afterschool and summer school enrichment programs for grades kindergarten through sixth grade (TK/K-6) and as described in California Education Code Section 46120. The Principal Apportionments are available on the Principal Apportionment Section for ELO-P webpage. Program Plan Local educational agencies must operate the Expanded Learning Opportunities Program pursuant to the requirements in California Education Code Section 46120, including the development of a program plan. The program plan needs to be approved by the Local Educational Agency's (LEA) Governing Board in a public meeting and posted on the LEA's website. There is no requirement to submit the ELO-P Program plans to the CDE or COE at this time. Plan Development Liz Wolfe, Assistant Superintendent of Ed Services and Michelle Griffith, Director of Community Schools and Partnerships held extensive meetings with current after school and summer school program partners, Boys and Girls Club of the Peninsula, City of Redwood City Parks and Rec, and the Police Activities League. Attached is the ELO-P plan that has been collaboratively developed, and builds on the quality indicators that have been developed for the After School Education and Safety Program (ASES)/21st Century after school programs. Financial Impact: First apportionment: $2,146,988 Proposed 2022-23 apportionment: $6,421,159 Attachments: ELO-P plan, slide presentation Submission for Approval Prepared by: Liz Wolfe, Assistant Superintendent, Ed Services Approved by: John R. Baker, Ed.D., Superintendent §
9.658:03Adoption of Resolution 32, Authorizing the Establishment of Fund 08 - Student Activity Special Revenue FundAction
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Rationale: The Governmental Accounting Standards Board (GASB) has issued Statement No. 84 to establish guidance and criteria for identification of fiduciary activities, such as associated student body (ASB) activities, to enhance consistency and comparability for accounting and financial reporting purposes. The focus of the criteria generally is on whether a government is controlling the assets of the fiduciary activity and the beneficiaries with whom a fiduciary relationship exists. Based on this guidance, it is now mandatory to record ASB activities in the district books. The requirements of GASB 84 took effect beginning in the 2019-20 fiscal year. The Redwood City School District was not aware of the new GASB requirements as the California School Accounting Manual (CSAM), which local educational agencies use as guidance for accounting and financial reporting per EC 41010, has not been updated by the California State Board of Education to this date. In order to comply with the GASB 34 requirements, it is necessary for the District to establish a governmental fund account known as the Student Activity Special Revenue Fund (Fund 08) to record and tract ASB activities separately from other District funds. Financial Impact: No Financial Impact. Submission for Approval Prepared by: Priscilla Aquino-Dichoso, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
9.720:11Second Reading and Approval of Board Policy 3516 - Emergencies and Disaster Preparedness PlanAction
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Rationale: This policy was discussed at the April 13, 2022 board meeting. Financial Impact: No financial impact to the School District at this time. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
9.820:11Second Reading and Approval of Board Policy Board Policy 4030 - Nondiscrimination in EmploymentAction
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Rationale: This policy was discussed at the April 13, 2022 board meeting. Financial Impact: No financial impact to the School District at this time. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
9.920:11Second Reading and Approval of Board Policy 4118 - Dismissal/Suspension/Disciplinary Action - Certificated EmployeesAction
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Rationale: This policy was discussed at the April 13, 2022 board meeting. Financial Impact: No financial impact to the School District at this time. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
9.1020:11Second Reading and Approval of Board Policy Board Policy 4218 - Dismissal/Suspension/Disciplinary Action - Classified EmployeesAction
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Rationale: This policy was discussed at the April 13, 2022 board meeting. Financial Impact: No financial impact to the School District at this time. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
9.1120:11Second Reading and Approval of Board Policy 4119.11, 4219.11, 4319.11 - Sexual HarassmentAction
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Rationale: This policy was discussed at the April 13, 2022 board meeting. Financial Impact: No financial impact to the School District at this time. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
9.1220:11Second Reading and Approval of Board Policy 5145.7 - Sexual Harassment (Students)Action
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Rationale: This policy was discussed at the April 13, 2022 board meeting. Financial Impact: No financial impact to the School District at this time. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
9.1320:11Second Reading and Approval of Board Bylaw 9320 - Meetings and NoticesAction
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Rationale: This bylaw was discussed at the April 13, 2022 board meeting. Financial Impact: No financial impact to the School District at this time. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
1059:27Board and Superintendent Reports
10.1Report from Board Members and SuperintendentReports
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Rationale: The School Board and Superintendent Baker will report out on meetings, attended events, upcoming events, school site visits, etc. Financial Impact: None at this moment. Submission for Approval Prepared by: Eliana García, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent
111:12:44Information
11.1Contract Update Information and Credit Card SummaryInformation
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Rationale: Attached is a list of contracts that the Administration has signed during the period January 1, 2022-March 31, 2022 as well as the summary of the District Office credit card activities from December 16, 2021-March 15, 2022 and the Facilities Department from December 16, 2021-March 15, 2022. At the May 8, 2019, board meeting, the Board approved a revision to Board Policy 3312, which provides guidelines for contract administration. The revised policy allows the Superintendent and the Chief Business Official to enter into all contracts up to $60,000, with some exceptions. Financial Impact: Total amount of contracts signed from January 1, 2022-March 31, 2022 is $ $2,764,429.56. Total expenditures using District Office Visa credit card from December 16, 2021-March 15, 2022 is $7,318.64 and Facilities Visa credit card from December 16, 2022-March 15, 2022 is $4,750.56. Submission for Approval Prepared by: Priscilla Aquino-Dichoso, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
11.2Redwood City School District Review of Connect Community Charter School's Second Interim Financial Report for Fiscal Year 2021-22Information
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Rationale: The Redwood City School District is the chartering authority for Connect Community Charter School . In accordance with Education Code Section 47604.32, the District maintains fiscal oversight responsibility and has the duty to monitor the fiscal condition of each charter school under its authority. Attached is a letter from the Redwood City School District regarding the review of and findings concerning Connect's Second Interim Financial Report for fiscal year 2021-22. Financial Impact: None. Submission for Approval Prepared by: Priscilla Aquino-Dichoso, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
11.3Redwood City School District Review of KIPP's Second Interim Financial Report for Fiscal Year 2021-22Information
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Rationale: The Redwood City School District is the chartering authority for KIPP Excelencia Community Prep Charter School . In accordance with Education Code Section 47604.32, the District maintains fiscal oversight responsibility and has the duty to monitor the fiscal condition of each charter school under its authority. Attached is a letter from the Redwood City School District regarding the review of and findings concerning KIPP's Second Interim Financial Report for fiscal year 2021-22. Financial Impact: None. Submission for Approval Prepared by: Priscilla Aquino-Dichoso, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
11.4Redwood City School District Review of Rocketship's Second Interim Financial Report for Fiscal Year 2021-22Information
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Rationale: The Redwood City School District is the chartering authority for Rocketship Redwood City Charter School . In accordance with Education Code Section 47604.32, the District maintains fiscal oversight responsibility and has the duty to monitor the fiscal condition of each charter school under its authority. Attached is a letter from the Redwood City School District regarding the review of and findings concerning Rocketship's Second Interim Financial Report for fiscal year 2021-22. Financial Impact: None. Submission for Approval Prepared by: Priscilla Aquino-Dichoso, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
11.5Information on San Mateo County Investment Fund - March 2022Information
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Rationale: Education Code Sections 41001 and 41002 generally provide that all money received by or apportioned to a school district shall be paid into the county treasury “to be placed to the credit of the proper fund of the district”. Pursuant to California Education Code Section 41015, the District may invest all or part of funds deposited in a Special Reserve Fund or any surplus monies not required for the immediate necessities of the District in any of the investments specified in California Government Code Sections 16430 or 53601. Historically, districts in San Mateo County have been depositing all of their funds to the county treasury. The County Treasurer has made investment decisions for the school districts, which is not a unique practice statewide. School district funds on deposit with the county treasury, along with funds deposited by other agencies, are placed in a County “investment pool”, and profits and losses realized from these invested funds are shared among the pool participants in proportion to the amount invested. Financial Impact: Gross earnings for the month ending March 31, 2022 were .999%. Gross earnings for the quarter ending March 2022 were .945%. Current average maturity of the portfolio 1.52 years with an average duration of 1.46 years. The portfolio continues to hold no derivative products. Please copy and paste the link below to view the investment report for March 2022: https://treasurer.smcgov.org/sites/tax.smcgov.org/files/March_2022_Investment_Report.pdf Please copy and paste the link below to view the copies of the Investment Reports and the Compliance Reports: https://treasurer.smcgov.org/ investment-information Submission for Approval Prepared by: Priscilla Aquino-Dichoso, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
11.6Quarterly Williams Report, 3rd Quarter, January 2022 through March 2022Information
Item details
Rationale: As per Education Code 35186 and the Williams legislation, AB831, districts are required to adopt and use uniform complaint procedures to identify and resolve complaints regarding deficiencies related to instructional materials, emergency or urgent facilities conditions that pose a threat to the health and safety of students or staff, and teacher vacancy or misassignment. The Superintendent or designee shall report summarized data on the nature and resolution of all complaints to the Board and the County Superintendent of Schools on a quarterly basis. As per AB831, on October 12, 2005, the Redwood City School Board approved the revisions to Board Policy 1312.5, Williams Uniform Complaint Procedures Notice to Parents/Guardians: Complaint Rights. Submission of Quarterly Reports on Williams Uniform Complaints were required beginning April 2005. The Redwood City School District has not received any complaints and continues to remain in compliance by submitting the required reports to the Redwood City School Board and the County Superintendent of Schools on a quarterly basis. Financial Impact: None when the School District remains in compliance. Submission for Approval Prepared by: Eliana García, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
121:14:48Correspondence
12.1Correspondence
131:15:12Other Business/Suggested Items For Future Agenda
13.1Possible Other Business/Suggested Items for Future AgendaInformation
141:18:09Board Agenda Calendar
14.1Changes to the Board Agenda ScheduleInformation
Item details
Rationale: The following Schedule of Items for the 2021-22 School Board meetings (attached hereto) has been revised by administration. This schedule of board agenda items will be routinely updated, as needed. Changes: None. Financial Impact: None. Submission for Approval Prepared by: Eliana García, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
151:20:00Adjournment
15.1Adjourn the MeetingAction