15:15Call to Order
1.1Roll CallProcedural
25:33Welcome
2.1Welcome by the School Board President, María Díaz-SlocumProcedural
35:33Changes to the Agenda
3.1Additions, Deletions or Modifications to the AgendaDiscussion
47:04Approval of Agenda
4.1Approval of AgendaAction
57:22Oral Communication
Sue Jorgensen (3min) — Expressed concern about the lack of communication following the board's vote to close the district librarian position, recounted the history of library administration changes over 15 years, and urged the board to provide continuity by establishing a district librarian position.
5.1If you have public comment related to a Regular Board Meeting item, please post it on the links available under Public Content prior to the Regular Board Meeting or immediately upon the meeting opening.Information
Item details
Public Comment Links: English: https://docs.google.com/forms/d/e/1FAIpQLSexN3rAtNYJrhCjKT0s9AG__Eq0-_iAUFPI6ID3Mo0Jn8yeGA/viewform?usp=sf_link Spanish: https://docs.google.com/forms/d/e/1FAIpQLScMO3Wo8kjGmJF7KNhihQqanOLfzfoyQ7IT904jU9QtFFF28Q/viewform?usp=sf_link
611:09Bond Program Consent Items
6.1Approval of Consent ItemsAction
Item details
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6.2Approval of Measure T Bond Program Tracking List of Items Under $20kAction (Consent)
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Rationale: This tracking sheet provides the School Board with all recent items $20k or under in a comprehensive list. This list will be sent to the School Board regularly as the POs are compiled. Financial Impact: Total - $43,169.01. Within budget. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
6.3Approval of Project Inspector Agreement Amendment #11 for Orion Alternative (Formerly John Gill) and Taft Community School with InspectaconAction (Consent)
Item details
Rationale: Inspectacon will continue to provide project inspection services at Orion Alternative (Formerly John Gill) and Taft Community School. Financial Impact: Not-to-exceed $180,000 allowance. Requested movement from Board Reserve, as needed. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
7Bond Program Action Items
8Discussion Items
8.111:34First Reading and Discussion of Board Policy 3516 - Emergencies and Disaster Preparedness PlanDiscussion
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Rationale: It is the Administration’s recommendation that the School Board read and discuss Board Policy and Administrative Regulation 3516 - Emergencies and Disaster Preparedness Plan. The policy expands the paragraph on the involvement of staff and community groups in plan development, consistent with U.S. Department of Education recommendation. The policy also adds training on staff responsibilities in an emergency or disaster, clarifies staff's legal obligation to serve as disaster service workers, and clarifies that board members are not considered disaster service workers. The regulation expands prevention strategies to include measures to increase the security of school facilities, expands crisis communications methods to include social media and electronic communications, and adds assembly of key information into a "crisis response box" that can be easily accessed in an emergency. All Board policies originate from the California School Boards Association. This policy has been discussed by the Policy Committee. Financial Impact: No financial impact to the School District at this time. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
8.212:51First Reading and Discussion of Board Policy 4030 - Nondiscrimination in EmploymentDiscussion
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Rationale: It is the Administration's recommendation that the School Board read and discuss Board Policy and Administrative Regulation 4030 - Nondiscrimination in Employment. The board policy was updated to reflect new law SB 331 which makes unlawful a district's use of an agreement or other document that would deny an employee the right to disclose information about unlawful acts in the workplace, in exchange for a raise or bonus, with respect to any complaint or claim that involves workplace harassment or discrimination, not just those relating to sexual harassment or sexual assault. The policy has also been updated to reflect new law SB 807 that makes it an unlawful employment practice for an employer to fail to maintain certain records in accordance with law, particularly when a workplace discrimination or harassment complaint has been filed with the California Department of Fair Employment and Housing. The administrative regulation has been updated to reflect new federal regulations (85 Fed. Reg. 30026) which require that allegations of sexual harassment that meet the federal definition be investigated through Title IX complaint procedures, as described in AR 4119.12/4219.12/4319.12 - Title IX Sexual Harassment Complaint Procedures, rather than the complaint procedures detailed in this regulation. All Board policies originate from the California School Boards Association. This policy has been discussed by the Policy Committee. Financial Impact: No financial impact to the School District at this time. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
8.313:47First Reading and Discussion of Board Policy 4118 - Dismissal/Suspension/Disciplinary Action - Certificated EmployeesDiscussion
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Rationale: It is the Administration’s recommendation that the School Board read and discuss Board Policy and Administrative Regulation 4118 - Dismissal/Suspension/Disciplinary Action for Certificated Employees. The policy and regulation were updated to reflect procedural rights that must be granted to permanent district employees based on the court decision in Skelly v. State Personnel Board , including notification of the materials upon which the proposed action is based and the employee's right to respond to a designated district official ("Skelly officer") who will decide whether the recommended discipline should be imposed. The policy contains new material for certificated employees. The policy also reflects law AB 2234 which requires the board to delegate its authority to an administrative law judge in cases involving allegations of egregious misconduct with a minor. All Board policies originate from the California School Boards Association. This policy has been discussed by the Policy Committee. Financial Impact: No financial impact to the School District at this time. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
8.414:10First Reading and Discussion of Board Policy 4218 - Dismissal/Suspension/Disciplinary Action - Classified EmployeesDiscussion
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Rationale: It is the Administration's recommendation that the School Board read and discuss Board Policy and Administrative Regulation 4218 - Dismissal/Suspension/Disciplinary Action for Classified Employees. This policy is new to Redwood City School District. The policy and regulation were updated to reflect procedural rights that must be granted to permanent district employees based on the court decision in Skelly v. State Personnel Board , including notification of the materials upon which the proposed action is based and the employee's right to respond to a designated district official ("Skelly officer") who will decide whether the recommended discipline should be imposed. The policy contains material pertaining to board actions in disciplinary hearings for classified. The policy also reflects law AB 2234 which requires the board to delegate its authority to an administrative law judge in cases involving allegations of egregious misconduct with a minor. The regulation updates and consolidates the causes for disciplinary action. The regulation also adds the requirement to set a timeline by which the employee may request a hearing, which must be not less than five days after serving notice upon the employee. The section on "Compulsory Leave of Absence" has been expanded to define "mandatory" and "optional" leave of absence offenses and reflect requirements pertaining to extension of the leave and compensation during the leave. All Board policies originate from the California School Boards Association. This policy has been discussed by the Policy Committee. Financial Impact: No financial impact to the School District at this time. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
8.514:54First Reading and Discussion of Board Policy 4119.11_4219.11_4319.11 - Sexual HarassmentDiscussion
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Rationale: It is the Administration’s recommendation that the School Board read and discuss Board Policy and Administrative Regulation 4119.11/4219.11/4319.11 - Sexual Harassment. This board policy was updated to clarify that, in some instances, it may be necessary to concurrently review a sexual harassment complaint under both the Title IX sexual harassment complaint procedures and the district's procedure reflecting state law, as described in AR 4030 - Nondiscrimination in Employment, in order to meet the applicable timelines. The policy also adds the requirement to provide supportive measures to the respondent as well as the complainant. The administrative regulation was updated to add a section on "Definitions," including the federal definition of sexual harassment for purposes of applying the Title IX complaint procedures. The section identifying the Title IX Coordinator was moved and revised to reference CSBA's AR 4119.12/4219.12/4319.12 - Title IX Sexual Harassment Complaint Procedures. The section on "Notifications" adds the federal requirement to disseminate the district's sexual harassment policy and procedures, along with the name and contact information of the Title IX Coordinator, by posting them in a prominent location on the district's web site and including them in any handbook provided to employees or employee organizations. A new section on "Complaint Procedures" references the applicable procedures and the responsibility of the district to take prompt action to stop the sexual harassment, prevent recurrence, and address any continuing effects. All Board policies originate from the California School Boards Association. This policy has been discussed by the Policy Committee. Financial Impact: No financial impact to the School District at this time. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
8.615:44First Reading and Discussion of Board Policy 5145.7 - Sexual HarassmentDiscussion
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Rationale: It is the Administration’s recommendation that the School Board read and discuss Board Policy and Administrative Regulation 5145.7 - Sexual Harassment. This policy has been updated to clarify that, in some instances, it may be necessary to concurrently review a sexual harassment complaint under both the Title IX sexual harassment complaint procedures and the district's uniform complaint procedures (UCP) in order to meet the applicable timelines. The policy now also adds the requirement to provide supportive measures to the respondent as well as the complainant. The regulation has been updated to add a section on "Definitions", including the federal definition of sexual harassment for purposes of applying the Title IX complaint procedures. The section identifying the Title IX Coordinator was moved and revised to reference CSBA's AR 5145.71 - Title IX Sexual Harassment Complaint Procedures. The section on "Notifications" adds the requirement to notify students and parents/guardians that the district does not discriminate on the basis of sex and that inquiries about the application of Title IX may be referred to the Title IX Coordinator or the U.S. Department of Education; it deletes the requirement to provide contact information of the Title IX Coordinator to employees, bargaining units, and job applicants which is addressed in AR 4119.11/4219.11/4319.11 - Sexual Harassment; and reflects the new law AB34 which requires districts to post the definition of sex discrimination and harassment in a prominent location on the district's web site. All Board policies originate from the California School Boards Association. This policy has been discussed by the Policy Committee. Financial Impact: No financial impact to the School District at this time. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
8.717:09First Reading and Discussion of Board Bylaw 9320 - Meetings and NoticesDiscussion
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Rationale: It is the Administration’s recommendation that the Board read and discuss Board Bylaw 9320 - Meetings and Notices. This bylaw has been updated to clarify that it is discussion among themselves, via technology, of a majority of the governing board regarding an item within the subject matter jurisdiction of the board that can result in a violation of the Brown Act, and that agenda materials are required to be made available for public inspection at the time the materials are distributed to all or a majority of the board when agenda materials relating to an open session of a regular meeting are distributed to the board less than 72 hours before the meeting. The bylaw has also been updated to add a new section "Teleconferencing During a Proclaimed State of Emergency" which reflects new law AB 361 that: (1) authorizes boards, until January 1, 2024, to conduct board meetings by teleconference, as specified, without meeting certain requirements otherwise required of teleconference meetings when holding a board meeting during a proclaimed state of emergency when state or local officials have imposed or recommend measures to promote social distancing; to determine whether, as a result of an emergency, meeting in person would present imminent risks to the health or safety of attendees; or when it has been determined, as a result of an emergency, that meeting in person would present imminent risks to the health or safety of attendees, (2) includes that the district may, in its discretion, provide a physical location from which the public may attend or comment and, (3) provides that the board may continue to conduct meetings by teleconference during proclaimed states of emergency by a majority vote finding within 30 days after teleconferencing for the first time and every 30 days thereafter that either the state of emergency continues to directly impact the ability of the board to meet safely in person or that state or local officials continue to impose or recommend measures to promote social distancing. All Board policies originate from the California School Boards Association. This policy has been discussed by the Policy Committee. Financial Impact: No financial impact to the School District at this time. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
919:29Consent Items
9.1Approval of Consent ItemsAction
9.219:41Approval of Extension of the Agreement for Food Service Management between Sodexo America, LLC and Redwood City School District for Fiscal Year 2022-23Action (Consent)
Jessica Shade (3min) — Urged the board to update the Sodexo contract to reflect district wellness policy priorities including local foods, fresh fruit, student surveys, and to reinstate transparency around existing contract obligations such as parent/student advisory boards and input processes.
Item details
Rationale: The current fixed price contract with Sodexo covers food and supply costs plus Sodexo labor and benefit cost of 2 FTE Sodexo onsite managers. The contract price also include oversight, support and assistance by Sodexo Area Manager, Anna Lague. Credits from the utilization of USDA commodity foods are returned to the district. The 2021-22 contract will end on June 30, 2022. For 2022-23 SY the contract extension projects 1,627,111 meal units for a total cost of approximately $2.6 million. This reflects a fixed fee per meal increase of 5.7 % over the prior year contract, which is consistent with the San Francisco area February 2022 consumer price index report. The United States Department of Agricultures (USDA) procurement regulations and the California Department of Education guidelines allow for the contract to be extended annually for a maximum of four (4) extensions. This 2022-23 renewal will be the third (3rd) contract extension for RCSD. Financial Impact: Total costs of $2,604,070. Submission for Approval Prepared by: Priscilla Aquino-Dichoso, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
9.3Ratification of Warrant Register, March 1, 2022 - March 31, 2022Action (Consent)
Item details
Rationale: Education Code Section 42631 states that all payments from funds of a school district shall be made by written order of the governing board of the district. The attached report consists of expenditures from various funds in the amount of $8,973,537.13 for the period March 1, 2022 through March 31, 2022. Financial Impact: The total disbursement from the San Mateo County Treasurer’s Office amounts to $8,973,537.13 and represents actual expenditures for all funds. Submission for Approval Prepared by: Priscilla Aquino-Dichoso, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10Action items
10.119:29Approval of Adoption of Mandarin Immersion Language Arts MaterialsAction
Item details
Rationale: Board action is requested to approve the district adoption of the following Language Arts materials for the Mandarin Immersion Program: Level Learning ©2021 Students enrolled in the Mandarin Immersion Program in grades TK-8, need access to high quality Language Arts materials written in Mandarin. The current district adopted Language Arts materials, Benchmark Advance, are not available in Mandarin. Teachers in the Mandarin Immersion Program reviewed the Level Learning Language Arts program during the 2021-22 school year. There was unanimous agreement that these materials met the needs of the program, including the digital components for Reading and Writing development. Level Learning supports and provides program alignment in grades TK-grade 8. As with the adopted English Language Arts curriculum, Level Learning supports the use of growth targets, progress monitoring and provides tools for staff to track student growth based on standards. Financial Impact: $20,000 (9 grades) Submission for Approval Prepared by: Liz Wolfe, Assistant Superintendent, Ed Services Approved by: John R. Baker, Ed.D., Superintendent §
10.219:29Approval of Addendum to Measure U Application for 2021-22 School Year for Roy Cloud SchoolAction
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Rationale: The Roy Cloud School Site Council met on March 21, 2022, and made recommendations for changes to their 2021-22 Measure U application. There was a great deal of rollover money from funds not spent during the pandemic as well as from a reading support position that we were unable to fill this year. Site Council voted to spend the additional funding on some one-time purchases as well as to increase the FTE percentage of the reading support position in order to attract more applicants for the position. The following changes are proposed for Measure U for Roy Cloud for the 2021-22 school year: Increase the 4-8 Reading Intervention position to .57 FTE, increasing the cost from $37,100 to $75,859. Allot $4,000 to the 6th grade Outdoor Education trip for transportation. These students missed this trip in 5th grade due to the pandemic. Allot $1,000 to our Diversity Equity Inclusion, & Belonging Subcommittee for materials used for school-wide lessons and activities. Allot $5,000 to the purchase of library books that support our work with diversity, equity, inclusion, belonging, and social-emotional learning. All of the members in attendance voted to approve the recommendations at the meeting. Financial Impact: Please see Measure U Addendum Submission for Approval Prepared by: Kristy Jackson, Principal Approved by: John R. Baker, Ed.D., Superintendent §
10.358:18Approval of Personnel Changes for 2021-22Action
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Rationale: Due to changes in staffing needs within the following departments, the position changes below are requested for 2021-22. Additional positions needed : 1.07 FTE Testing Specialist ELD- Education Services Department. This increase (one 7.5 hour/1.0 FTE new position and a 0.5 hour/0.07 FTE increase to an existing position) is needed to support the Education Services- ELD Department in the testing of new and current students in the district. 0.5 FTE Floater Teacher - California State Preschool (CSPS) This position increase is needed to provide break and absence coverage across the CSPS program. Financial Impact: 1.07 Testing Specialist ELD- Education Services Department- $20,700 LCAP Supplemental/Concentration funds 0.5 FTE Floater Teacher - California State Preschool (CSPS)- $11,002 from the CSPS budget Submission for Approval Prepared by: Erin Kekos, Director of Human Resources Approved by: John R. Baker, Ed.D., Superintendent §
10.459:28Adoption of Resolution 31, Authorizing Electronic Meetings of the Board of Trustees During a State of Emergency Pursuant to Government Code Section 54953(e)Action
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Rationale: In March 2020, the Governor issued an Executive Order suspending provisions of the Brown Act and allowing meetings of the governing board to be held telephonically or otherwise electronically. This authority had been extended to September 30, 2021. Recently, the Governor signed Assembly Bill No. 361 which amends the Brown Act to continue to allow telephonic or electronic meetings beyond September 30. In allowing electronic meetings, AB 361 also protects the rights of the public by requiring electronic means for members of the public to observe and provide comment in real time. In light of the present surge in cases due to Omicron variant, and to protect the public health and safety, it is necessary to temporarily extend the flexibilities for state bodies to conduct teleconferences under AB 361 beyond January 31, 2022, to provide state bodies the option of conducting public meetings remotely to reduce the risk of in-person exposure to members of the body, staff, and members of the public. The governing board may only hold electronic meetings under AB 361 if there is a proclaimed state of emergency and either social distancing is recommended/required or the governing board determines that as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees. The March 2020 state of emergency is still in effect, and while social distancing is not necessarily recommended or required by state or local officials at this time, it is clear that both unvaccinated and vaccinated persons remain at risk of exposure or transmission of the virus. Accordingly, the governing board may hold meetings pursuant to AB 361 after determining that as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees. The resolution would make the determination necessary to invoke AB 361 and would allow the governing board to meet electronically for the next 30 days. In order to continue to meet electronically beyond that time, the Board would need to re-affirm that the emergency continues to directly impact the ability of members to meet safely in person. Financial Impact: None at this time. Submission for Approval Prepared by: John R. Baker, Ed., Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
111:01:03Board and Superintendent Reports
11.1Report from Board Members and SuperintendentReports
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Rationale: The School Board and Superintendent Baker will report out on meetings, attended events, upcoming events, school site visits, etc. Financial Impact: None at this moment. Submission for Approval Prepared by: Eliana García, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent
121:20:11Information
131:20:11Correspondence
13.1Correspondence
141:20:55Other Business/Suggested Items For Future Agenda
14.1Possible Other Business/Suggested Items for Future AgendaInformation
151:21:25Board Agenda Calendar
15.1Changes to the Board Agenda ScheduleInformation
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Rationale: The following Schedule of Items for the 2021-22 School Board meetings (attached hereto) has been revised by administration. This schedule of board agenda items will be routinely updated, as needed. Changes: None. Financial Impact: None. Submission for Approval Prepared by: Eliana García, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
161:23:02Adjournment
16.1Adjourn the MeetingAction