1Call to Order
1.1Roll CallProcedural
20:14Welcome
2.1Welcome by the School Board President, Alisa MacAvoyProcedural
30:50Board Officers' Rotation
3.1President
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3.2Vice-President
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3.3Clerk
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3.4Secretary (Superintendent of Schools)
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3.5Trustee Representative to San Mateo County Committee on School District Organization
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3.6Legislative Network
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411:26Changes to the Agenda
4.1Additions, Deletions or Modifications to the AgendaDiscussion
512:31Approval of Agenda
5.1Approval of AgendaAction
613:19Oral Communication
6.1If you have public comment related to a Regular Board Meeting item, please post it on the links available under Public Content prior to the Regular Board Meeting or immediately upon the meeting opening.Information
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Public Comment Links: English: https://docs.google.com/forms/d/e/1FAIpQLSexN3rAtNYJrhCjKT0s9AG__Eq0-_iAUFPI6ID3Mo0Jn8yeGA/viewform?usp=sf_link Spanish: https://docs.google.com/forms/d/e/1FAIpQLScMO3Wo8kjGmJF7KNhihQqanOLfzfoyQ7IT904jU9QtFFF28Q/viewform?usp=sf_link
713:32School/Community Reports
7.1Bond Program UpdateInformation
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Rationale: N/A Financial Impact: N/A Submission for Approval Prepared by: Will Robertson, Bond Program Manager Approved by: John R. Baker, Ed.D., Superintendent §
821:39Bond Program Consent Items
8.1Approval of Consent ItemsAction
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8.2Approval of Architect Additional Services Proposals for Garfield, Kennedy, and Taft Schools with HEDAction (Consent)
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Rationale: HED has provided additional services as follows: Garfield School - off-site civil work and coordination with County + extended construction administration Kennedy School - Maker Space miscellaneous services Taft School - extended construction administration Financial Impact: Garfield School - $10,350 + $22,160 = $32,510 Kennedy School - $10,000 Taft School - $14,170 Total - $56,680. Within budget. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
8.3Approval of Security Project Switch Licensing and Trenching Change Orders with SiemensAction (Consent)
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Rationale: Siemens will be providing additional IT switch licensing associated with the Security Camera and Intrusion System Project at all sites. Siemens also had to handle some additional trenching at Fair Oaks School. Financial Impact: Switch Licensing - $39,698.95 Fair Oaks Trenching - $29,351.50 Total - $69,050.45. Within budget. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
8.4Approval of Architect Additional Services Proposals for Orion Alternative School (Formerly John Gill) with CAWAction (Consent)
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Rationale: CAW provided additional services for water main and irrigation design adjustments and extended construction administration at Orion Alternative (Formerly John Gill) School. Financial Impact: Water main and irrigation - $10,818 Extended construction administration - $110,651 Total - $121,469. Within budget. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
8.5Approval of Kinder/TK Play Structure Construction Agreements for Clifford and Adelante Selby Schools with Park PlanetAction (Consent)
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Rationale: Park Planet will be providing and installing the kinder/TK play structures at Clifford and Adelante Selby Schools. Financial Impact: Clifford School - $237,082.40 Adelante Selby School - $313,947.39 Total - $551,029.79. Requested movement from the Program Contingency and/or Board Reserve, as needed. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
9Bond Program Action Items
101:03:08Discussion Items
10.1Presentation Regarding Potential Trustee Area RevisionsDiscussion
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Rationale: Starting with the November 2018 election, the District moved from an “at-large” trustee election system to a “by-trustee area” election system. Voters now elect District trustees based on the specific area in which the voter lives. When the District made this switch it adopted a boundary map for these trustee areas that was based on the census data available at that time. For school districts using by-trustee area elections, the release of the 2020 Census data triggered the need to examine, and potentially re-draw, the trustee areas based on population changes. On October 20, 2021, the Board received information from its demographer, Cooperative Strategies, giving an overview of the results of the 2020 Census data, as it pertains to the District’s demographics, and the need for the District to consider revisions to trustee area boundaries. On November 17, 2021, the Board received a further presentation from Cooperative Strategies regarding potential revisions to the trustee areas to reduce the variance in population between the areas given the 2020 Census data. Tonight, the Board will receive a further presentation from Cooperative Strategies regarding potential revisions to the trustee areas, including several map scenarios, based on the 2020 Census data and Board and public input. The Board will have an opportunity to discuss these potential revisions and direct District staff regarding next steps. Financial Impact: None. Submission for Approval Prepared by: Josh Chism, Executive Director, Cooperative Strategies and William Tunick, Attorney at Dannis Woliver and Kelley Approved by: John R. Baker, Ed.D., Superintendent §
1124:33Consent Items
11.1Approval of Consent ItemsAction
11.2Approval of November 17th Board Minutes (Study Session on CNS)Action
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Rationale: The board minutes have been reviewed by the Clerk, the Superintendent, and Administration. Financial Impact: None. Submission for Approval Prepared by: Eliana García, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
11.3Approval of November 17th Board Minutes (Regular Board Meeting)Action
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Rationale: The board minutes have been reviewed by the Clerk, the Superintendent, and Administration. Financial Impact: None. Submission for Approval Prepared by: Eliana García, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
11.4Discard Obsolete and Damaged Library BooksAction
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Rationale: The books listed are either obsolete or damaged and are no longer usable in an educational setting. Financial Impact: None. Submission for Approval Prepared by: Kyle Brumbaugh, Director of Technology and Innovation Approved by: John R. Baker, Ed.D., Superintendent §
12Action items
12.111:26Approval of Amended Agreement between the Redwood City School District and One Life Counseling and Star Vista for Fiscal Year 2021-22Action
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Rationale: Student and Staff counseling support was originally contracted with STAR VISTA, but STAR VISTA was unable to secure services at Adelante Selby Lane, Roosevelt and Henry Ford Schools. Therefore, counseling hours will be moved from STAR VISTA to One Life Counseling within the already established budget. Each school site will be adding a One Life Counseling contract in the future with site based funds and Sequoia Healthcare District funds. Due to the late start in the school year, there will be an overall cost savings of approximately $32,091 between all three schools and budgets. Attachments: Amendment #1 to increase the One Life Counseling contract for: 40 hours for Roosevelt School. 15 hours for Henry Ford School. 5 hours for Adelante Selby Spanish Immersion School. Amendment #1 to decrease the STAR VISTA Counseling contract for: 40 hours for Roosevelt School. 15 hours for Henry Ford School. 15 hours for Adelante Selby Spanish Immersion School. Financial Impact: None, as counseling funds have already been appropriated in these budgets. However, due to the late start in the school year, there will be an overall cost savings of approximately $32,091 between all three schools and budgets. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
12.225:08Approval of the 2021-22 First Interim Budget Report for RCSDAction
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Rationale: Education Code Section 42130 states that the Superintendent of each school district shall, in addition to any other powers and duties granted to or imposed upon him, submit two reports to the governing board of the district during each fiscal year. The first report shall cover the financial and budgetary status of the district for the period ending October 31. The second report shall cover the period ending January 31. Both reports shall be approved by the district governing board no later than 45 days after the close of the period being reported. All reports required by this subdivision shall be in a format or on forms prescribed by the Superintendent of Public Instruction, and shall be based on standards and criteria for fiscal stability adopted by the State Board of Education pursuant to Section 33127. The reports and supporting data shall be maintained and made available by the school district for public review. This report reflects the budget as of a cut-off date of October 31, 2021. On June 30, 2021, the governing board adopted the District's budget for 2021/22. The attached report (First Interim Report) includes all the adjustment in the revenues, expenditures, and fund balance from the adopted budget through October 31, 2021. Financial Impact: The District's General Fund revenues are projected to increase by $3.3 million and expenditures are projected to increase by $9.5 million from budget adoption to the First Interim reporting period. Submission for Approval Prepared by: Priscilla Aquino-Dichoso, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
12.311:26Retirement Notification IncentiveAction (Consent)
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Rationale: In an effort to streamline staffing planning for the 2022-2023 school year and to circumvent the probability of possible staffing reductions, it is the Administration’s recommendation to offer an early retirement notification incentive. The incentive will be available as outlined below for those employees who notify Wendy Kelly, Deputy Superintendent in writing via letter or email by the deadlines below. $2,000 (Two thousand dollars) to employees with 1-34 years of service completed as of June 2021; $5000 for employees with 35+ years of service completed as of June 2021 All Certificated Employees: Notification deadline 02/15/2022 / retirement deadline 06/30/2021 All Classified Employees: Notification deadline 02/15/2021 / retirement deadline 08/15/2021 For reference purposes: Notifications received by 1/31/21 for the 2020-21 school year: 1 Management employees, 9 RCTA employees & 8 CSEA employees Notifications received by 1/31/20 for the 2019-20 school year: 0 Management employees, 8 RCTA employees & 6 CSEA employees Notifications received by 1/31/19 for the 2018-19 school year: 1 Management employee, 3 RCTA employees & 2 CSEA employees Financial Impact: Up to $50,000 in the Unrestricted General Fund ending balance, depending on the number of notifications received by the deadline. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
12.411:26Adoption of 2021 Educator Effectiveness Block Grant PlanAction
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Rationale: Educator Effectiveness Grant funds are allocated on the basis of an equal amount per certificated and classified full-time equivalent as reported in the California Longitudinal Pupil Achievement Data System (CALPADS) and the California Basic Educational Data System (CBEDS) for the 2020–21 fiscal year. The local plan for the Educator Effectiveness funds (EEF) was heard in a public meeting of the governing board of the school district on December 8, 2021. The plan must be adopted in a subsequent public meeting. This must take place on or before December 30, 2021. Funds may be expended during the 2021–22, 2022–23, 2023–24, 2024–25 and 2025–26 fiscal years. An annual data and expenditure report will be due each year on or before September 30. A final data and expenditure report will be due on or before September 30, 2026. Any funds not expended by June 30, 2026, must be returned to the California Department of Education (CDE). The EEF are subject to the annual audits required by California Education Code (EC) Section 41020. It is recommended that the funds be used to support additional Teachers on Special Assignment (TOSAs) to provide: Onboarding of new staff (teachers, interns, classified) Writing across the curriculum STEAM (Science, Technology, Engineering, Art and Math) electives Positive Behavior Interventions and Supports Equitable Practices in Universal Design for Learning (UDL) and Inclusive Practices PreK - K - TK development, training and alignment These positions will be needed for the implementation of LCAP and Board goals. Financial Impact: $1,657,528.00 Submission for Approval Prepared by: Liz Wolfe, Assistant Superintendent, Ed Services Approved by: John R. Baker, Ed.D., Superintendent §
131:28:40Board and Superintendent Reports
13.1Report from Board Members and SuperintendentReports
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Rationale: The School Board and Superintendent Baker will report out on meetings, attended events, upcoming events, school site visits, etc. Financial Impact: None at this moment. Submission for Approval Prepared by: Eliana García, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent
141:34:18Information
14.1Information on San Mateo County Investment Fund - November, 2021Information
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Rationale: Education Code Sections 41001 and 41002 generally provide that all money received by or apportioned to a school district shall be paid into the county treasury “to be placed to the credit of the proper fund of the district”. Pursuant to California Education Code Section 41015, the District may invest all or part of funds deposited in a Special Reserve Fund or any surplus monies not required for the immediate necessities of the District in any of the investments specified in California Government Code Sections 16430 or 53601. Historically, districts in San Mateo County have been depositing all of their funds to the county treasury. The County Treasurer has made investment decisions for the school districts, which is not a unique practice statewide. School district funds on deposit with the county treasury, along with funds deposited by other agencies, are placed in a County “investment pool”, and profits and losses realized from these invested funds are shared among the pool participants in proportion to the amount invested. Financial Impact: Gross earnings for the month ending November 2021 were .962%. Current average maturity of the portfolio is 1.69 years with an average duration of 1.65 years. The portfolio continues to hold no derivative products. Please click on the link below to view the investment report for November 2021: November 2021 Investment Report Please copy and paste the link below to view the copies of the Investment Reports and the Compliance Reports: https://treasurer.smcgov.org/ investment-information Submission for Approval Prepared by: Priscilla Aquino-Dichoso, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
151:34:25Correspondence
15.1Correspondence
161:34:47Other Business/Suggested Items For Future Agenda
16.1Possible Other Business/Suggested Items for Future AgendaInformation
171:34:56Board Agenda Calendar
17.1Changes to the Board Agenda ScheduleInformation
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Rationale: The following Schedule of Items for the 2021-22 School Board meetings (attached hereto) has been revised by administration. This schedule of board agenda items will be routinely updated, as needed. Changes: None. Financial Impact: None. Submission for Approval Prepared by: Eliana García, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
181:35:43Adjournment
18.1Adjourn the MeetingAction