1Call to Order
1.1Roll CallProcedural
2Welcome
2.1Welcome by the School Board President, Alisa MacAvoyProcedural
3Changes to the Agenda
3.1Additions, Deletions or Modifications to the agenda.Discussion
4Approval of Agenda
4.1Approval of AgendaAction
5Oral Communication
5.1If you have public comment related to a Regular Board Meeting item, please post it on the links available under Public Content prior to the Regular Board Meeting or immediately upon the meeting opening.Information
Item details
Public Comment Links: English: https://docs.google.com/forms/d/e/1FAIpQLSexN3rAtNYJrhCjKT0s9AG__Eq0-_iAUFPI6ID3Mo0Jn8yeGA/viewform?usp=sf_link Spanish: https://docs.google.com/forms/d/e/1FAIpQLScMO3Wo8kjGmJF7KNhihQqanOLfzfoyQ7IT904jU9QtFFF28Q/viewform?usp=sf_link
6School/Community Reports
6.1Review of the Technology Department's Vision and Plans for 2021-22Discussion
Item details
Rationale: It is the Administration's recommendation that the School Board review the information provided via a PowerPoint presentation. Financial Impact: None. Submission for Approval: Prepared by: Kyle Brumbaugh, Director of Technology and Innovation Approved by: John R. Baker, Ed.D., Superintendent §
7Bond Program Consent Items
7.1Approval of Consent ItemsAction
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7.2Approval of Measure T Bond Program Tracking List of Items Under $20kAction (Consent)
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Rationale: This tracking sheet provides the School Board with all recent items $20k or under in a comprehensive list. This list will be sent to the School Board regularly as the POs are compiled. Financial Impact: Total - $128,423.52. Within budget. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
7.3Approval of Window Shades Proposal for 2950 Fair Oaks Avenue with RebartsAction (Consent)
Item details
Rationale: Rebarts will be installing window shades in select rooms at 2950 Fair Oaks Avenue. Financial Impact: Total - $22,026.78. Within budget. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
7.4Approval of New Buildings, Modernization and Sitework Project Change Order #15 for Taft School with Beals MartinAction (Consent)
Item details
Taft Community School New Buildings, Modernization and Sitework Project Bid Package G Change Order #15 includes two potential change orders (PCO), as follows: PCO-053 – Additional fireproofing applied to columns and beams in duct shaft not covered by fire-rated wall – $16,497.00; PCO-054 – Provided drainage pan under Building D stair landing in lieu of waterproofing – $5,715.00. Financial Impact: $22,212.00. Within budget. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
7.5Approval of New Buildings, Modernization and Sitework Project Change Order #1 for Taft School with Marina MechanicalAction (Consent)
Item details
Taft Community School New Buildings, Modernization and Sitework Project Bid Package E Change Order #1 includes two potential change order (PCOs), as follows: PCO-001 – Installation of additional damper position feedback points – $23,690.00 PCO-003 – Provision and installation of 11 Aluminum Louvers on Building D1 – $9,966.00 Financial Impact: $33,656.00. Within budget. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
7.6Approval of New Buildings, Modernization and Sitework Project Change Order #2 for Garfield School with Rodan BuildersAction (Consent)
Item details
Garfield Community School New Buildings, Modernization & Sitework Project Bid Package G Change Order #2 includes one potential change order (PCO), as follows: PCO-008 – Re-roofing of Building A flat roof per Tremco report – $51,962.41 Financial Impact: $51,962.41. Within budget. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
8Bond Program Action Items
9Discussion Items
9.12020 Census and Trustee Area Redistricting ProcessDiscussion
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Rationale: Josh Chism, Executive Director for Cooperative Strategies will provide the School Board and Superintendent Baker with a PowerPoint presentation on the 2020 Census and trustee area redistricting process. The School Board and Superintendent Baker will follow with a discussion after the presentation. Financial Impact: None at the moment. Submission for Approval Prepared by: Josh Chism, Executive Director, Cooperative Strategies Approved by: John R. Baker, Ed.D., Superintendent §
9.2Discussion of Requiring Covid-19 Vaccination for Employees and Eligible RCSD Students and Letter to Governor Gavin Newsom Urging the Requirement of Covid-19 Vaccinations for StudentsDiscussion
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Rationale: The COVID-19 pandemic has tragically claimed the lives of more than 600,000 Americans during the last 18 months. Currently, the Delta variant is sweeping across the nation, which has caused infection rates locally and nationally to return to levels not seen since last winter. Nationwide, hospitalization rates for COVID-19 are much higher for individuals who were unvaccinated compared to those who are vaccinated, and vaccinated individuals who do get breakthrough infections with the SARS-COV-2 virus are much more likely to have only mild symptoms. The vast majority of RCSD employees have been vaccinated after vaccines were first made aware in late 2020. Many organizations, in both the public and private sectors, are now requiring vaccination. The U.S. Food and Drug Administration (FDA) has determined that the Pfizer COVID-19 vaccine is safe and effective in children 12-years of age and older. The Pfizer Vaccine is due for final approval for children ages 5-11 years old by the end of October. In response to the possibility of vaccine approval for younger children, school districts in San Mateo County and throughout the Bay Area and California are moving forward with plans on if and how to require eligible students to be vaccinated. No action is recommended for the School Board to take as this is a discussion item. I encourage the Trustees to discuss the following: Should RCSD require for employees and eligible students to be vaccinated Should RCSD join other San Mateo County school districts, which have started to advocate for the State to mandate vaccination The School Board and Superintendent Baker will also discuss a letter to Governor Gavin Newsom in an effort to urge the requirement of Covid-19 vaccinations for students. Financial Impact: None at this time. Submission for Approval Prepared by: John R. Baker, Ed.D., Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
10Consent Items
10.1Approval of Consent ItemsAction
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10.2Approval of Non-Public School (“NPS”)/Non-Public Agency (“NPA”) Master ContractsAction
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Rationale: The San Mateo County SELPA office agrees on rates and signs master contracts with Non-Public School (“NPS”)/Non-Public Agency (”NPA”) for each school year. The various districts then prepare Individual Service Agreements (“ISAs”) on individual students directed by Individualized Education Program’s (“IEPs”). The master contract (attached as Exhibit A), which covers the period July 1, 2021 through June 30, 2022. The attached contracts were received from the SELPA on or before July 1, 2021. The District expects to receive additional contracts as soon as the San Mateo SELPA approves them. These contracts will be brought for ratification to a future Board Meeting periodically. Financial Impact: Non-Public School (“NPS”) and Non- Public Agency (“NPA”) Special Education Fund. Submission for Approval Prepared by: Patricia Pelino, Director of Special Education Approved by: John R. Baker, Ed.D., Superintendent §
10.3Approval of Membership to the Citizen's Oversight Committee for Measure UAction
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Rationale: On November 8, 2016, local voters approved Measure U, an $85 million educational parcel tax to improve local elementary and middle school education for all students with funds that remain under local control. As stated in a resolution approved by the RCSD School Board on June 22, 2016, funds from Measure U are used to enhance reading, writing, math, and science skills; attract and retain qualified teachers; and support arts and music programs. The resolution approved by the Board for Measure U requires reporting and oversight, including formation of a Citizens' Oversight Committee. The committee as a whole is comprised of three (3) parents/guardians of students currently attending an RCSD school, three (3) community members who do not currently have children enrolled in the district, and one (1) local business owner. The seven-member committee meets at least two times every calendar year. The responsibilities of the committee members shall be to: 1. Ensure that all funds generated by Measure U are spent in accordance with the ballot language, and that no funds are spent on administrator salaries; 2. Review Measure U expenditures by each school and determine if they comply with the Measure U ballot language, and the school's stated intention, as approved by the School Board each year; 3. Provide a report to the Board each year that states whether all expenditures are in accordance with the Measure U ballot language and in compliance with the Board-approved intention for use by each school. There is currently one (1) vacancy on the Citizens' Oversight Committee for Measure U: one (1) for a Community member who do not currently have a child enrolled in the district. The Administration recommends the appointment of Ms. Stephanie Gibson to fill the Community Member membership vacancy for the Measure U Citizen's Oversight Committee. Financial Impact: None. Submission for Approval Prepared by: Priscilla Aquino Dichoso, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
11Action items
11.1Adoption of Resolution 12, Authorizing Electronic Meetings of the Board of Trustees During a State of Emergency Pursuant to Government Code Section 54953(e)Action
Item details
Rationale: In March 2020, the Governor issued an Executive Order suspending provisions of the Brown Act and allowing meetings of the governing board to be held telephonically or otherwise electronically. This authority had been extended to September 30, 2021. Recently, the Governor signed Assembly Bill No. 361 which amends the Brown Act to continue to allow telephonic or electronic meetings beyond September 30. In allowing electronic meetings, AB 361 also protects the rights of the public by requiring electronic means for members of the public to observe and provide comment in real time. The governing board may only hold electronic meetings under AB 361 if there is a proclaimed state of emergency and either social distancing is recommended/required or the governing board determines that as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees. The March 2020 state of emergency is still in effect, and while social distancing is not necessarily recommended or required by state or local officials at this time, it is clear that both unvaccinated and vaccinated persons remain at risk of exposure or transmission of the virus. Accordingly, the governing board may hold meetings pursuant to AB 361 after determining that as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees. The resolution would make the determination necessary to invoke AB 361 and would allow the governing board to meet electronically for the next 30 days. In order to continue to meet electronically beyond that time, the Board would need to re-affirm that the emergency continues to directly impact the ability of members to meet safely in person. Financial Impact: None at this time. Submission for Approval Prepared by: John R. Baker, Ed., Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
11.2Adoption of Resolution 13, Supporting Governor Gavin Newsom's Executive Order Requiring Covid-19 Vaccination for Students and Approval of Letter to GovernorAction
Item details
Rationale: In an effort to support Governor Gavin Newsom in requiring Covid-19 vaccinations for students, school districts throughout San Mateo County are adopting resolutions and sending letters in support of this mandate. As stated on the resolution, students in the Redwood City School District (RCSD) and other school districts across the county and state continue to contract Covid-19 or are close contacts of those with Covid-19 and as a consequence, miss days of instruction and in-person learning. Just like other school districts in San Mateo County and the State of California, RCSD has worked to implement a layered approach to public health safety measures in order to keep students and staff safe and avoid the spread of Covid-19 in schools. Although these safety measures are effective at limiting the spread of Covid-19, the California Department of Public Health (CDPH), the Centers of Disease Control and Prevention (CDC), and other public health agencies have stated that vaccinations are the most effective way to prevent the contraction and spread of Covid-19. Mandating Covid-19 vaccination for students offers the State a critical opportunity to improve public health and ensure the safety of California's students and education workforce. This resolution was presented to the School Board on October 6th for adoption; however, Superintendent Baker announced at the regular Board meeting that Governor Newsom had presented new updates regarding the vaccine requirement for students in grades 7-12 starting July 1, 2022 for which the previous resolution needed to be updated. The Superintendent pulled the previous resolution from the agenda and rescheduled it for adoption during the October 20th Board meeting. Financial Impact: None at this time. Submission for Approval Prepared by: John R. Baker, Ed.D., Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
11.3Adoption of Resolution 14, San Mateo County Office of Education Authorized SignaturesAction
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Rationale: Education Code Section 42632 requires that each order drawn on the funds of a school district shall be signed by at least a majority of the members of the governing board of the district, or by a person or persons authorized by the governing board to sign orders in its name.  No person other than an officer or employee of the district shall be authorized to sign orders. This update on the Redwood City School District authorized signatures is necessary to include the newly hired Accounting Manager, Heather Park, who joined the district effective October 18, 2021. Financial Impact: None. Submission for Approval Prepared by: Priscilla Aquino-Dichoso, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
11.4Approval of ESSER III Expenditure PlanAction
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Rationale: Redwood City School District (RCSD)'s ESSER III apportionment derives from federal funds provided to the state under American Rescue Plan Act (ARP Act), Elementary and Secondary School Emergency Relief (ESSER III) Section 2001 (Public Law 117-2). ESSER III funds are apportioned to local educational agencies (LEAs) to address the impact of COVID-19 on elementary and secondary schools. According to federal and state guidelines, a district may use ESSER III funds for any allowable expenditure incurred on or after March 13, 2020, the date the President declared the national emergency due to COVID-19. Allowable expenses include: Coordination of LEA preparedness and response efforts with state, local, tribal, and territorial public health departments, and other relevant agencies, to improve coordinated responses with other agencies to prevent, prepare for, and respond to coronavirus. Activities to address the unique needs of low-income children or students, children with disabilities, English learners, racial and ethnic minorities, students experiencing homelessness, and foster care youth, including how outreach and service delivery will meet the needs of each population. Developing and implementing procedures and systems to improve the preparedness and response efforts of LEAs. Training and professional development for LEA staff on sanitation and minimizing the spread of infectious diseases. Purchasing supplies to sanitize and clean the facilities of an LEA, including buildings operated by such agency. Planning for, coordinating, and implementing activities during long-term closures, including how to provide meals, technology for online learning, guidance on IDEA requirements, and ensuring other educational services can continue to be provided consistent with all applicable requirements. Purchasing educational technology (including hardware, software, and connectivity) for students served by the LEA that aids in regular and substantive educational interactions between students and their classroom teachers, including low-income students and children with disabilities, which may include assistive technology or adaptive equipment. Providing mental health services and supports, including through the implementation of evidence-based full-service community schools. Planning and implementing activities related to summer learning and supplemental afterschool programs, including providing classroom instruction or online learning during the summer months and addressing the needs of low-income students, students with disabilities, English learners, migrant students, students experiencing homelessness, and children in foster care. Addressing learning loss among students, including low-income students, students with disabilities, English learners, racial and ethnic minorities, students experiencing homelessness, and children in foster care, of the local educational agency, including by- Administering and using high-quality assessments that are valid and reliable, to accurately assess students' academic progress and assist educators in meeting students' academic progress and assist educators in meeting students' academic needs, including through differentiating instruction. Implementing evidence-based activities to meet the comprehensive needs of students. Providing information and assistance to parents and families on how they can effectively support students, including in a distance learning environment. Tracking student attendance and improving student engagement in distance education. School facility repairs and improvements to reduce risk of virus transmission and exposure to environmental health hazards, and to support student health needs. Inspection, testing, maintenance, repair, replacement, and upgrade projects to improve the indoor air quality in school facilities, including mechanical and non-mechanical heating, ventilation, and air conditioning systems, filtering, purification, and other air cleaning, fans, control systems, and window and door repair and replacement. Developing strategies and implementing public health protocols including, to the greatest extent practicable, policies in line with guidance from the Centers for Disease Control and Prevention for the reopening and operation of school facilities to effectively maintain the health and safety of students, educators, and other staff Other activities that are necessary to maintain operations and continuity of services and continuing to employ existing staff. Additionally, Section 2001(e)(1) of the ARP Act requires an LEA to reserve not less than 20 percent of its ESSER III allocation (Resource Code 3214) to address the academic impact of lost instructional time through the implementation of evidence-based interventions. Allowable uses of this portion of funds are: Summer learning or summer enrichment Extended day Comprehensive afterschool programs Extended school year programs Evidence-based high dosage tutoring Full-Service Community Schools Mental health services and supports Adoption or integration of social emotional learning into the core curriculum/school day Other evidence-based interventions On September 28, 2021, stakeholders representing district and site administration, certificated and classified staff, community members and advocacy groups met to discuss the allocation of ESSER III funds, and make suggestions for additional expenditures, as per the ESSER III guidelines. The attached ESSER III expenditure plan reflects the final recommendations for the allocations to be expended through September 30, 2023. Attachment: ESSER III Expenditure Plan Financial Impact: $10,194,348 Submission for Approval Prepared by: Liz Wolfe, Assistant Superintendent, Ed Services Approved by: John R. Baker, Ed.D., Superintendent §
11.5Second Reading and Approval of Board Policy 4112.2 - CertificationAction
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Rationale: This policy was discussed at the October 6, 2021 board meeting. Financial Impact: No financial impact to the School District at this time. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
11.6Second Reading and Approval of Board Policy 5132 - Dress and GroomingAction
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Rationale: This policy was discussed at the October 6, 2021 board meeting. Financial Impact: No financial impact to the School District at this time. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
11.7Second Reading and Approval of Board Policy 5142.2 - Safe Routes to School ProgramAction
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Rationale: This policy was discussed at the October 6, 2021 board meeting. Financial Impact: No financial impact to the School District at this time. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
11.8Second Reading and Approval of Board Policy 6020 - Parent InvolvementAction
Item details
Rationale: This policy was discussed at the October 6, 2021 board meeting. Financial Impact: No financial impact to the School District at this time. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
11.9Second Reading and Approval of Board Policy 4216 - Probationary Permanent StatusAction
Item details
Rationale: This policy was discussed at the October 6, 2021 board meeting. Financial Impact: No financial impact to the School District at this time. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
12Board and Superintendent Reports
12.1Report from Board Members and SuperintendentReports
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Rationale: The School Board and Superintendent Baker will report out on meetings, attended events, upcoming events, school site visits, etc. Financial Impact: None at this moment. Submission for Approval Prepared by: Eliana García, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent
13Information
13.1Redwood City School District Review of Connect Community Charter School's Unaudited Actuals for Fiscal Year 2020-21Information
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Rationale: As the authorizing agency for Connect Community Charter School, RCSD has fiscal oversight responsibilities which include the monitoring of the charter school's financial activities to ensure long-term fiscal solvency and stability. Attached is a letter from the Redwood City School District regarding the review of and findings concerning Connect Community Charter School's Unaudited Actuals for fiscal year 2020-21. Financial Impact: None. Submission for Approval Prepared by: Priscilla Aquino-Dichoso, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
13.2Redwood City School District Review of KIPP's Unaudited Actuals for Fiscal Year 2020-21Information
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Rationale: As the authorizing agency for KIPP Excelencia Community Prep Charter School, RCSD has fiscal oversight responsibilities which include the monitoring of the charter school's financial activities to ensure long-term fiscal solvency and stability. Attached is a letter from the Redwood City School District regarding the review of and findings concerning KIPP's Unaudited Actuals for fiscal year 2020-21. Financial Impact: None. Submission for Approval Prepared by: Priscilla Aquino-Dichoso, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
13.3Redwood City School District Review of Rocketship's Unaudited Actuals for Fiscal Year 2020-21Information
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Rationale: As the authorizing agency for Rocketship Redwood City Charter School, RCSD has fiscal oversight responsibilities which include the monitoring of the charter school's financial activities to ensure long-term fiscal solvency and stability. Attached is a letter from the Redwood City School District regarding the review of and findings concerning Rocketship's Unaudited Actuals for fiscal year 2020-21. Financial Impact: None. Submission for Approval Prepared by: Priscilla Aquino-Dichoso, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
13.4San Mateo County Office of Education Review RCSD Local Control Accountability Plan and Approval of RCSD Adopted Budget for Fiscal Year 2021-22Information
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Rationale: In accordance with Education Code Sections 42127 and 52070, the San Mateo County Office of Education (SMCOE) has completed its review of the Redwood City School District's (RCSD) Local Control Accountability Plan (LCAP) and RCSD's Adopted Budget for fiscal year 2021-22. The SMCOE determined that the District's Adopted Budget for fiscal year 2021-22 met the criteria and standards adopted by the State Board of Education and allows the District to meet its multi-year financial commitments. The SMCOE also acknowledged that all criteria for the LCAP for fiscal year 2021-22 have been met. Attached is the SMCOE approval letter. Financial Impact: None. Submission for Approval Prepared by: Priscilla Aquino-Dichoso, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
14Correspondence
14.1Correspondence
15Other Business/Suggested Items For Future Agenda
15.1Possible Other Business/Suggested Items for Future AgendaInformation
16Board Agenda Calendar
16.1Changes to the Board Agenda ScheduleInformation
Item details
Rationale: The following Schedule of Items for the 2021-22 School Board meetings (attached hereto) has been revised by administration. This schedule of board agenda items will be routinely updated, as needed. Changes: The Bond Program Study Session was moved from October 27th to October 25th. Financial Impact: None. Submission for Approval Prepared by: Eliana García, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
17Adjournment
17.1Adjourn the MeetingAction