1Call to Order
1.1Roll CallProcedural
2Oral Communication on Closed Session Items Only
2.1If you have public comment related to a Closed Session item, please post it on the links available under Public Content prior to the Closed Session Meeting or immediately upon the meeting opening.Procedural
Item details
Rationale: English: https://docs.google.com/forms/d/e/1FAIpQLSexN3rAtNYJrhCjKT0s9AG__Eq0-_iAUFPI6ID3Mo0Jn8yeGA/viewform?usp=sf_link Spanish: https://docs.google.com/forms/d/e/1FAIpQLScMO3Wo8kjGmJF7KNhihQqanOLfzfoyQ7IT904jU9QtFFF28Q/viewform?usp=sf_link Financial Impact: None at this time. Submission for Approval Prepared by: Eliana García, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent
3Closed Session - 6:00 p.m.
3.1Conference with Real Property Negotiators, Property: 750 Bradford Street, Redwood City, CA 94063, Agency Negotiator: John Baker, Superintendent; Peter Ingram, Property Consultant; and Clarissa Canady Attorney for District, Negotiating Parties: The Sobrato Organization and Redwood City School District, Under Negotiation: Price and terms of payment of property exchange/developmentDiscussion
Item details
Rationale: Conference with Real Property Negotiators. Property: 750 Bradford Street, Redwood City, CA 94063 Agency Negotiator: John Baker, Superintendent; Peter Ingram, Property Consultant; and Clarissa Canady Attorney for District. Negotiating Parties: The Sobrato Organization and Redwood City School District. Under Negotiation: Price and terms of payment of property exchange/development. §
40:06Reconvene to Regular Session at Approximately 7:00 p.m.
4.1Roll CallProcedural
4.2Report Out on Closed Session from September 22, 2021Information
Item details
§
50:44Welcome
5.1Welcome by the School Board President, Alisa MacAvoyProcedural
62:38Changes to the Agenda
6.1Additions, Deletions or Modifications to the agenda.Discussion
73:37Approval of Agenda
7.1Approval of AgendaAction
Item details
Motion & Voting Approve the agenda as submitted or amended. Motion by Maria Diaz-Slocum, second by Mike Wells. Final Resolution: Motion Approved Aye: Alisa MacAvoy, Maria Diaz-Slocum, Cecilia I Marquez, Janet Lawson, Mike Wells §
84:31Oral Communication
8.1If you have public comment related to a Regular Board Meeting item, please post it on the links available under Public Content prior to the Regular Board Meeting or immediately upon the meeting opening.Information
Item details
Public Comment Links: English: https://docs.google.com/forms/d/e/1FAIpQLSexN3rAtNYJrhCjKT0s9AG__Eq0-_iAUFPI6ID3Mo0Jn8yeGA/viewform?usp=sf_link Spanish: https://docs.google.com/forms/d/e/1FAIpQLScMO3Wo8kjGmJF7KNhihQqanOLfzfoyQ7IT904jU9QtFFF28Q/viewform?usp=sf_link
94:44School/Community Reports
9.1Recognition of Staff Who Have Reached a Longevity Milestone with the School DistrictInformation
Item details
Rationale: The Redwood City School District is fortunate to have a dedicated and hardworking staff. Many of our employees choose to continue serving our community for, in many cases, the duration of their career. Longevity milestones occur every 5 years. Typically, School Board members would present employees with a certificate and a pin at the August Welcome Back site staff meeting. However, given the current pandemic we are recognizing these employees in a different manner. This year, employees who have reached a longevity milestone will be recognized here tonight in a video. Their certificate and pin will be mailed to them as we are unable to present to them in a gathering due to the COVID-19 Pandemic. We are honored to recognize the energy, commitment, and impact these employees have had on countless students and we extend a heartfelt thank you to each of them. Financial Impact: None. Submission for Approval Prepared by: Erin Kekos, Director of Human Resources Approved by: John R. Baker, Ed.D., Superintendent §
9.2Recognition of 2021-22 Induction Program Participants and Review Data from the 2020-21 Induction ProgramInformation
Item details
Rationale: The RCSD Induction program serves two functions, it provides: the second tier of the teacher credentialing system, comprehensive support to eligible beginning teachers. The objectives of the RCSD Induction Program are to: support and guide the candidate in developing, assessing and reflecting on their professional growth goals that will be completed within 60 days of beginning the program, provide "Just in time" coaching for the candidate as they move through their school year, assist in the application of knowledge and skills acquired in the pre-service program, develop the habits of mind expected in the teaching profession, meet the learning needs of students. have teacher retention. Induction Participating Teachers: This year, RCSD employed 39 teachers who participated as Year 1, Year 2, and Early Completion (ECO) Candidates in the RCSD General Education Induction Program. Candidates meet weekly with their Mentors for guidance and support. Over the course of the year, Candidates completed an Individual Learning Plan including two inquiry cycles focused on an area of desired growth and equity related to the California Standards for the Teaching Profession. All candidates will receive certificates to honor their successes. Candidates who are participating in the 2021-22 Year 1 program: Abigail Santana - Roosevelt Allison Rhoads- Garfield Amy Wang- Garfield Ashley Hagood- Clifford Betsy Aguilar-Ortiz - Taft Carla Arcal Fanlo- Hoover Cindy Lin- Orion Desiree Johnson - Roy Cloud Edgar Murillo - Kennedy Héctor López García - Hoover Jacob Regosin-Caffery - Roosevelt John Poul Holm - Henry Ford Jorge Egido Gil - Adelante Selby Katie Machemer - North Star Kim Gray - Garfield Michele McCaffrey - Roosevelt Nicholas Eglin - Orion Paula Lim- Hoover Samantha King - Henry Ford Samantha Lavu - Garfield Scott Zinola- Kennedy Sergio Simarro Martinez - Kennedy Zachary O'Neill - Hoover Candidates who are participating in 2021-22 Year 2 of the program, making them eligible to apply for a Professional Clear Credential in the Spring: Ariandy Jiménez- Hoover Ashley Costa- Taft Candice Lunde- Roosevelt Dan Su- Orion Eryn Heon - Roosevelt Frances Mueller - Roosevelt Jamie Craft- Orion Kayla Kamlley - Roosevelt Kelly Hernández - Adelante Selby Kelsey Schene- Roosevelt Montana Miller - Roosevelt Ramón Baeza-Calderon - Hoover Roxanne Wong- Hoover Sibel Alpakin - Garfield Spencer Wright - Hoover Yesenia Castellanos-Chavero - Adelante Selby Support Providers/Mentors: This year, 26 seasoned teachers, recommended by Site Administration, served as Mentors. Mentors meet with their Candidate(s) 1-2 hours a week and formally observe their candidates in their classrooms two to three times a year. Mentors also participate in trainings, observation and feedback sessions and self-assessments that serve to provide support and professional development regarding: Coaching and mentoring Goal setting Equity Best practices in adult learning Support for individual mentoring challenges, reflection on mentoring practice, and opportunities to engage with mentoring peers in professional learning sessions Program processes designed to support candidate growth and effectiveness Induction Mentors for the 2021-2022 school year: Adriana Ruiz- Kennedy Alfredo Oropeza- Kennedy Amy Barstad- Henry Ford Anastacia Stamates- Garfield Angie Teupel- Henry Ford Daniel Rogers - Clifford Denise Gil - Taft Felicia Tse- Roosevelt Gill Guzmán- Garfield Jacob Havey - North Star John Nguyen - Garfield Jeanette Meléndez - Adelante Selby Jennifer Tanti - Clifford Karla Salamea - Garfield Kohlby Hong - Roosevelt Kristy Herrera- Hoover Lauren Tickel - Roosevelt Maureen McPeek- Worry - Roy Cloud Melissa Vandermolen- Kennedy Raquel Ftz- Hoover Sarah Coyle- MIT Sharon Tsuchiyama- Roosevelt Silvia Antonelli - Adelante Selby Stefanie Eaton - Clifford Stephanie Vance - North Star Winnie Wong- Orion RCSD Induction General Education Participant Conclusions from the 2020-2021 End of Year Survey Report. This survey is aimed at two key questions: Are mentors supporting and assessing candidates according to the Standards? To what degree are mentors skilled in the areas they need to support and assess candidates? The survey results show that: The survey itself can be considered a reliable instrument with internal consistency. Standard deviations were within the normal level for a six-point scale (under 1.0), except for the two lowest ratings. This means that respondents were generally in agreement in their responses. The two mean ratings that had elevated standard deviations show that there may be some mentors who have different needs than others. Candidates believe that their mentors were highly skilled and effective in general. All of the ratings except one were above 2.5 out of 3 ("strongly agree" on a six-point scale). The highest rating (2.85 out of 3) was for sharing effective strategies to help engage students in learning. Other relatively high ratings (above 2.80) were: used time together effectively, focusing on candidate needs and not being unduly hurried. helped candidates reflect on and assess practice and set goals. understood the requirements of this program, how I would earn a credential, and their role as my mentor. There is evidence that some mentors may benefit from support in the areas of: observation and feedback aligned to professional standards documenting shared meetings to record the work accomplished together Generally, mentors are supporting and assessing candidates according to the Standards. The mean results and standard deviations are given for the overall program in the table below. Note that the scale for 20-21 was expanded to six points (+3=strongly agree to -3=strongly disagree) to more closely examine levels of disagreement. If comparing with previous years, please add one full point to the positively weighted scale. Green highlighting indicates where the mean rating was above 2.75 out of 3 (clearly in the "strongly agree" area). Red indicates where the mean rating fell below 2.5 out of 3 (into the "moderately agree" area). Candidate Feedback re. Mentor Skill and Knowledge '20-'21 Mean Rating SD a. My mentor created an environment of trust, caring and honesty, so that I felt valued, safe to risk, learn and share. 2.79 0.48 b. My mentor used our time together effectively, focusing on my needs and not being unduly hurried. 2.82 0.46 c. My mentor used questioning strategies and guided reflection as tools to inform my practice and develop my professional goals. 2.73 0.57 d. My mentor encouraged collegial inquiry. 2.61 0.70 e. My mentor helped me reflect on and assess my own practice and set goals. 2.82 0.46 f. My mentor used the CSTP to guide my support, assess my professional practice, and plan for my professional learning. 2.70 0.64 g. My mentor holds themself and me accountable for goals and outcomes. 2.70 0.64 h. My mentor understood the requirements of this program, how I would earn a credential, and their role as my mentor. 2.82 0.53 i. Conversations with my mentor actively engaged me. 2.76 0.75 j. My mentor worked with me on my Individual Learning Plan (ILP), my plans for professional learning and helped me implement those plans. 2.76 0.75 k. My mentor documented our shared meetings to record what we did in our work together. 2.55 1.06 l. My mentor moved me toward task completion using appropriate processes. 2.64 0.90 m. My mentor used a variety of differentiated strategies to support my needs. 2.61 0.70 n. My mentor communicated positively and with optimism. 2.79 0.42 o. My mentor facilitated learning-focused discussions in a way that engaged me in reflective thinking, inquiry, analysis, and the plan-teach-reflect-apply cycle of formative assessment. 2.73 0.63 p. My mentor paraphrased what I said and asked me clarifying questions. 2.67 0.65 q. My mentor used data-driven dialog
1035:52Bond Program Consent Items
10.1Approval of Consent ItemsAction
Item details
Motion & Voting Motion to approve the Consent Items 10.2 through 10.10. Motion by Maria Diaz-Slocum, second by Cecilia I Marquez. Final Resolution: Motion Approved Aye: Alisa MacAvoy, Maria Diaz-Slocum, Cecilia I Marquez, Janet Lawson, Mike Wells §
10.2Approval of STEAM Furniture Proposal for Orion Alternative School (Formerly John Gill) with Campbell KellerAction (Consent)
Item details
Rationale: Campbell Keller will be providing the STEAM furniture for Orion Alternative School (Formerly John Gill). Financial Impact: $47,721.90. Within budget. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.3Approval of Administration Furniture Proposal for Garfield School with RDIAction (Consent)
Item details
Rationale: RDI will be providing the Administration furniture for Garfield School. Financial Impact: $95,337.68. Within budget. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.4Approval of Soil Off Haul Proposal for Kennedy Middle School with O'GradyAction (Consent)
Item details
Rationale: O'Grady will be handling the soil off haul for the parking lot expansion project at Kennedy Middle School. Financial Impact: $25,946. Within budget. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.5Approval of Fiber Investigation Proposal for All Sites with VDBAction (Consent)
Item details
Rationale: VDB will be surveying all fiber data cabling at all sites to identify any remaining fiber that needs upgrade. Financial Impact: $38,663. Within budget. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.6Approval of Interim Housing Power Payment for Orion Alternative School (Formerly John Gill) with PG&EAction (Consent)
Item details
Rationale: PG&E provided a new dedicated power source for the interim housing portables at Orion Alternative School (Formerly John Gill). This is the power bill for this dedicated service. Financial Impact: $24,433.47. Within budget. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.7Approval of Security Camera and Intrusion System Rough-in Proposals for Garfield School and Orion Alternative School (Formerly John Gill) with SiemensAction (Consent)
Item details
Rationale: Siemens will be handling the rough-in for the security camera and intrusion systems at Garfield School and Orion Alternative School (Formerly John Gill). Financial Impact: Garfield — $59,997.15 Orion Alternative (Formerly John Gill) — $59,997.15 Total — $119,994.30. Within budget. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.8Approval of Measure T Bond Program Tracking List of Items Under $20kAction (Consent)
Item details
Rationale: This tracking sheet provides the School Board with all recent items $20k or under in a comprehensive list. This list will be sent to the School Board regularly as the POs are compiled. Financial Impact: FY 20/21 – $3,755.81 FY 21/22 – $152,375.25 Total - $156,131.06. Within budget. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.9Approval of New Buildings, Modernization and Sitework Project Change Order #6 for Garfield School with Atlas/PellizzariAction (Consent)
Item details
Rationale: Garfield Community School New Buildings, Modernization & Sitework Project Bid Package D Change Order #6 includes one potential change order (PCO), as follows: PCO-009 - Furnishing and installation of additional IP Clocks and Speakers - $24,186.01. Financial Impact: $24,186.01. Within budget. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.10Approval of New Buildings, Modernization and Sitework Project Change Order #14 for Taft School with Beals MartinAction (Consent)
Item details
Rationale: Taft Community School New Buildings, Modernization & Sitework Project Bid Package G Change Order #14 includes four potential change orders (PCOs), as follows: PCO-028 - Adjustment to previously fabricated Amphitheatre steel to allow concrete to fit in place on-site - $41,172.00 PCO-036 - Additional roof soffit framing at Building D2 - $12,059.00 PCO-051 - Additional framing and shaft wall for duct work - $17,604.00 PCO-052 - Additional cost for demolition and framing of low walls - $2,886.00 Financial Impact: $73,721. Within budget. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
11Bond Program Action Items
1236:48Discussion Items
Cameron Hoffman (4min) — Expressed full support for a student vaccine requirement for all eligible students as soon as possible, urged the board to act quickly on student mandates and to improve HR processes to achieve staff vaccination rates comparable to neighboring San Mateo County districts.
12.1Discussion of Requiring COVID Vaccination for Employees and Eligible RCSD StudentsDiscussion
Item details
Rationale: The COVID-19 pandemic has tragically claimed the lives of more than 600,000 Americans during the last 18 months. Currently, the Delta variant is sweeping across the nation, which has caused infection rates locally and nationally to return to levels not seen since last winter. Nationwide, hospitalization rates for COVID-19 are much higher for individuals who were unvaccinated compared to those who are vaccinated, and vaccinated individuals who do get breakthrough infections with the SARS-COV-2 virus are much more likely to have only mild symptoms. The vast majority of RCSD employees have been vaccinated after vaccines were first made aware in late 2020. Many organizations, in both the public and private sectors, are now requiring vaccination. The U.S. Food and Drug Administration (FDA) has determined that the Pfizer COVID-19 vaccine is safe and effective in children 12-years of age and older. The Pfizer Vaccine is due for final approval for children ages 5-11 years old by the end of September. In response to the possibility of vaccine approval for younger children, school districts in San Mateo County and throughout the Bay Area and California are moving forward with plans on if and how to require eligible students to be vaccinated. No action is recommended for the School Board to take as this is a discussion item. I encourage the Trustees to discuss the following: Should RCSD require for employees and eligible students to be vaccinated Should RCSD join other San Mateo County school districts, which have started to advocate for the State to mandate vaccination Financial Impact: None at this time. Submission for Approval Prepared by: John R. Baker, Ed.D., Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
131:31:30Consent Items
13.1Approval of Consent ItemsAction
Item details
Motion & Voting Motion to approve the Consent Items 13.2 and 13.3. Motion by Maria Diaz-Slocum, second by Mike Wells. Final Resolution: Motion Approved Aye: Alisa MacAvoy, Maria Diaz-Slocum, Cecilia I Marquez, Janet Lawson, Mike Wells §
13.2Approval of Cost-of-Living Adjustment (COLA) in the 2021-22 Non-Public School (NPS)/Non-Public Agency (NPA) Master ContractsAction
Item details
Rationale: At the August 11, 2021, board meeting, the Special Education Department submitted Non-Public School ("NPS")/Non-Public Agency ("NPA") Master Contracts for approval. These Master Contracts reflected the initial rates negotiated via the San Mateo County SELPA on behalf of all districts using a Master Contract for CDE certified Non-Public Schools (NPS) and Non-Public Agency (NPA) placements and services. At the time initially negotiated, SELPA and the NPS/NPAs agreed to pass-through any Cost-Of-Living Adjustment included in the 2021-22 Budget Act, including the potential compounded COLA announced at the May Revise. As Master Contracts are signed and finalized prior to July 1, the contract used the base COLA as the amount for rates, with a notation that the COLA amount would increase or decrease depending on the final COLA amount included for special education funds in the State Budget. This is consistent with past practice at the SELPA level - our SELPA has historically agreed to pass through included COLA and has adjusted COLA upwards when appropriate as included in the final Budget for California schools. In 2021-22 Special Education, and several other categorical programs, received a Compounded COLA in the final Budget Act. As anticipated, this increased the COLA from 1.5% to 4.05%. Consistent with negotiated agreements, SELPA prepared updated rate sheets for each of the NPS/NPA partners to account for the increase to the base COLA up to 4.05% in August. Information about this change has been communicated by the SELPA. Contracts are always estimates of the projected expenditure to provide services to students with disabilities. It is common to adjust services, minutes, or dates on contracts when student needs change or are adjusted. Due to timing, our contracts were prepared using the base COLA rate. All contracts are now being adjusted to reflect the agreed upon pass through COLA as determined in the CA State Budget Act and the San Mateo County SELPA Master Agreement. That COLA is 4.05% for 2021-2022, up from 1.5% projected in May 2021. Our contracts will increase in cost to account for the impact of the compounded COLA. The District expects to receive additional contracts as soon as they are processed by the SELPA. These contracts will be brought for approval to a future Board Meeting. Financial Impact: Non-Public School ("NPS") and Non- Public Agency ("NPA") Special Education Program Funding. Submission for Approval Prepared by: Patricia Pelino, Director of Special Education Approved by: John R. Baker, Ed.D., Superintendent §
13.3Ratification of Warrant Register, August 1, 2021 - August 31, 2021Action
Item details
Rationale: Education Code Section 42631 states that all payments from funds of a school district shall be made by written order of the governing board of the district. The attached report consists of expenditures from various funds in the amount of $9,140,156.88 for the period August 1, 2021, through August 31, 2021. Financial Impact: The total disbursement from the San Mateo County Treasurer’s Office amounts to $9,140,156.88 and represents actual expenditures for all funds. Submission for Approval Prepared by: Priscilla Aquino-Dichoso, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
13.4Second Reading and Approval of Board Policy 1313 - CivilityAction
Item details
Rationale: This policy was discussed at the September 1, 2021 board meeting. Financial Impact: No financial impact to the School District at this time. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
13.5Second Reading and Approval of Board Policy 5141.4 - Child Abuse Prevention and ReportingAction
Item details
Rationale: This policy was discussed at the September 1, 2021 board meeting. Financial Impact: No financial impact to the School District at this time. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
13.6Second Reading and Approval of Board Policy 5145.9 - Hate Motivated BehaviorAction
Item details
Rationale: This policy was discussed at the September 1, 2021 board meeting. Financial Impact: No financial impact to the School District at this time. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
13.7Approval of Agreement between the Redwood City School District and United Through Education, Inc. for Newcomer Families for the 2021-22 School YearAction
Item details
Rationale: The United through Education program will serve families with newcomer students in the Redwood City School District by offering four parent engagement workshops in the 2021-22 school year. Each parent engagement workshop will include 8 weekly virtual classes. The program’s objective is to help the newcomer families understand the US school system, provide academic and technology support for the enrolled parents and students through the United Through Education curriculum, and provide support with community resources due to the challenges faced from the COVID pandemic. All materials are bilingual (English and Spanish). This session will be given in Spanish. The cost of the program will cover instructors and assistant compensation, textbooks, workbooks, and books to read at home, supplies, materials for projects, and insurance. Due to unforeseen circumstances, the date of the first program meeting is September 22, the same day the contract goes to the board for approval. We apologize for the timing and will have future sessions approved in advance. The term of this agreement is from September 22, 2021 to June 10, 2022. Financial Impact: $15,000 for each workshop for a total cost of $60,000. This will be paid for out of LCAP funds. Submission for Approval Prepared by: Liz Wolfe, Assistant Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
13.8Approval of Personnel Changes for 2021-22Action
Item details
Rationale: Due to changes in staffing needs within the following departments, the position changes below are requested for 2021-22. Additional positions needed : 1.0 FTE General Education Teacher Hoover Community School- This position is needed in order to reduce class size in second grade, therefore meeting the district goal of 25 students to 1 teacher in that grade level. 0.801 FTE Instructional Assistant Transitional Kindergarten at Hoover, Clifford, and Adelante Selby- This is needed in order to increase the support provided to Transitional Kinder classrooms from 4 hours to 6 hours per day in each of the District's 3 Transitional Kindergarten classrooms. Financial Impact: 1.0 FTE Teacher $124,000 paid out of ESSR III 0.801 FTE Instructional Assistant $45,000 paid out of Supplemental Concentration Submission for Approval Prepared by: Erin Kekos, Director of Human Resources Approved by: John R. Baker, Ed.D., Superintendent §
142:09:32Action items
14.1Approval of 2020-21 Unaudited Actuals Financial StatementAction
Item details
Rationale: Education Code Section 42100(a) states that on or before September 15, the governing board of each school district shall approve, in a format prescribed by the Superintendent of Public Instruction, an annual statement of all receipts and expenditures of the district for the preceding fiscal year and shall file the statement, along with the statement received pursuant to subdivision (b), with the county superintendent of schools. On or before October 15, the county superintendent of schools shall verify the mathematical accuracy of the statements and shall transmit a copy to the Superintendent of Public Instruction. The Administration recognizes that this recommendation is beyond the timeframe in the Education Code due to unforseen circumstances. However, San Mateo County Office of Education has been notified of this delay. Financial Impact: Please see attached 2020-21 Unaudited Actuals Report. Submission for Approval Prepared by: Priscilla Aquino-Dichoso, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent Motion & Voting It is the Administration’s recommendation that the School Board approve the attached 2020-21 Unaudited Actuals Financial Statement for the Redwood City School District and authorize the Chief Business Official to file the same with the San Mateo County Office of Education. Motion by Maria Diaz-Slocum, second by Janet Lawson. Final Resolution: Motion Approved Aye: Alisa MacAvoy, Maria Diaz-Slocum, Cecilia I Marquez, Janet Lawson, Mike Wells §
14.2Adoption of Resolution 7, Resolution to Adopt the Gann LimitAction
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Rationale: In November 1979, California voters approved Proposition 4, an initiative that added Article XIII B to the California Constitution. This constitutional amendment, known as the Gann Initiative, placed limits on the growth of expenditures for publicly funded programs. This limit on government spending, which became known as Gann Appropriation Limits or simply Gann Limits, applies not only to the State of California, but also to cities, counties, and special districts, as well as to school districts and county offices of education (ref. Article XII B of the State Constitution). By September 30 of each year, Education Code sections 1629 and 42132 specify that each year county office and district governing boards shall adopt a resolution identifying their estimated appropriations limits for the current year and their actual appropriations limit for the preceding year. The documentation supporting the adoption resolution shall be made available to the public. The easiest way to understand this calculation is to envision the dollar amount of the district’s Gann Limit as a box. For example, if a district's current year Gann Limit is $50 million, picture a box that can hold $50 million. First, put into this box local property taxes that count toward the revenue limit, as well as an appropriate portion of the district’s interest income. Next, pour all of the district’s unrestricted state aid into this box. Under state law, the amount of state aid that fills up the box counts toward the district’s Gann Limit, while the amount that overflows the box counts toward the state’s Gann Limit (ref. Government Code Section 7906). In addition, all state aid for categorical programs always counts toward the state’s Gann Limit. Through this process, as much state aid as possible counts toward school agency Gann Limits. By reducing the amount of state aid that counts toward the state’s Gann Limit in this manner, this process helped the state avoid being over its Gann Limit. It is important that school agencies do these calculations to identify how much state aid counts toward the agency’s Gann Limit, so that the state of California knows how much state aid counts toward its own Gann Limit. Form GANN has been added to the SACS software to assist LEAs in meeting their constitutional and statutory Gann obligations to calculate appropriation limits and appropriations subject to limitation. Districts should submit their completed forms to the County Superintendent of Schools with their officially exported Unaudited Actuals submission. The attached calculations and documentation of the Gann limits for the 2020-21 fiscal year and the projected Gann Limit for the 2021-22 fiscal year show no increase to the limit and are in accordance with applicable statutory laws. Financial Impact: There is no financial impact to the district relative to this recommendation. Submission for Approval Prepared by: Priscilla Aquino-Dichoso, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent Motion & Voting It is the Administration’s recommendation that the School Board adopt Resolution 7 to adopt the Gann Limit. Motion by Mike Wells, second by Cecilia I Marquez. Final Resolution: Motion Approved Aye: Alisa MacAvoy, Maria Diaz-Slocum, Cecilia I Marquez, Janet Lawson, Mike Wells §
14.3Approval to Increase the Preschool-8th Grade Teacher Substitute RateAction
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Rationale: There is a need to fill open substitute positions around the district. Recently surrounding districts have raised their substitute rates, thus to be competitive in the area, it is imperative to raise the rates. As of September 15, 2021, only 25 out of 145 substitutes in our database are securing vacant substitute jobs. After an analysis of rates of surrounding districts, the following new rates will allow RCSD to be more competitive in securing substitute teachers. $225 per day for TK-5th grade general education assignments. The current rate is $180 per day. $235 per day for 6-8th grade general education assignments and K-8th grade special education classroom assignments. The current rate is $185 per day. The long term rate for substitute teachers will be $250 per day starting on the 21st day retroactive to Day 1 of the long term assignment. The current rate is $200 per day. $180 for an 8 hour day or prorated for CSPP assigments. The current rate is $135 per day and prorated for a fraction thereof as needed. Financial Impact: Up to $250,000 included in the current Substitute budget, unrestricted general fund. Submission for Approval Prepared by: Erin Kekos, Director of Human Resources Approved by: John R. Baker, Ed.D., Superintendent Motion & Voting It is the Administration’s recommendation to increase the Preschool-8th grade teacher substitute daily rate to the rates below effective September 23, 2021. Motion by Janet Lawson, second by Cecilia I Marquez. Final Resolution: Motion Approved Aye: Alisa MacAvoy, Maria Diaz-Slocum, Cecilia I Marquez, Janet Lawson, Mike Wells §
152:10:33Board and Superintendent Reports
15.1Report from Board Members and SuperintendentReports
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Rationale: The School Board and Superintendent Baker will report out on meetings, attended events, upcoming events, school site visits, etc. Financial Impact: None at this moment. Submission for Approval Prepared by: Eliana García, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent
162:14:18Information
16.1Hiring of Retirees Prior to the 180-day Separation Period for CalSTRSAction
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Rationale: On August 16, 2021, Governor Newsom issued Executive Order N-12-21 to provide additional flexibility to hire retired teachers during the Governor's COVID-19 State of Emergency. Specifically, among other provisions, the executive order streamlines CalSTRS' exemption process to allow eligible retired CalSTRS members to return to work within 180 calendar days of their retirement. Retirees receiving a defined benefit pension from CalSTRS are subject to a 180-calendar day separation-from-service requirement, during which time they may not receive compensation for any CalSTRS-covered activities (Education Code section 24214.5) without a reduction in their benefit. An exemption exists for critically needed positions, if certain criteria are met and, under normal circumstances, if the appointment is approved by the school board. To ensure adequate staffing during the state of emergency to address the impacts from COVID-19, the 180-day break in service requirement under subdivision (f) of Government Code section 7522.56 is suspended and suspends the requirement for school board approval. The retiree must still meet all other post-retirement requirements outlined in Education Code section 24214.5 including: Meet the normal retirement age (age 60 for 2% at 60 members and age 62 for 2% at 62 members); Have not received a retirement incentive; Fill a critically needed position; and Not backfill the job from which they retired. The Redwood City School District did not offer a retirement incentive, but rather a retirement notification incentive to learn about staff who intended to retire in June 2021. Financial Impact: None, as these posted positions already budgeted for 2021-22. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
16.2Information on San Mateo County Investment Fund - August, 2021Information
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Rationale: Education Code Sections 41001 and 41002 generally provide that all money received by or apportioned to a school district shall be paid into the county treasury “to be placed to the credit of the proper fund of the district”. Pursuant to California Education Code Section 41015, the District may invest all or part of funds deposited in a Special Reserve Fund or any surplus monies not required for the immediate necessities of the District in any of the investments specified in California Government Code Sections 16430 or 53601. Historically, districts in San Mateo County have been depositing all of their funds to the county treasury. The County Treasurer has made investment decisions for the school districts, which is not a unique practice statewide. School district funds on deposit with the county treasury, along with funds deposited by other agencies, are placed in a County “investment pool”, and profits and losses realized from these invested funds are shared among the pool participants in proportion to the amount invested. Financial Impact: Gross earnings for the month ending August 2021 were 1.164%. Current average maturity of the portfolio is 1.79 years with an average duration of 1.75 years. The portfolio continues to hold no derivative products. Please copy and paste the link below to view the investment report for August 2021: https://treasurer.smcgov.org/sites/tax.smcgov.org/files/August_2021_Investment_Report.pdf Please copy and paste the link below to view the copies of the Investment Reports and the Compliance Reports: https://treasurer.smcgov.org/ investment-information Submission for Approval Prepared by: Priscilla Aquino-Dichoso, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
172:15:15Correspondence
182:15:21Other Business/Suggested Items For Future Agenda
18.1Possible Other Business/Suggested Items for Future AgendaInformation
192:19:01Board Agenda Calendar
19.1Changes to the Board Agenda ScheduleInformation
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Rationale: The following Schedule of Items for the 2021-22 School Board meetings (attached hereto) has been revised by administration. This schedule of board agenda items will be routinely updated, as needed. Changes: A Bond Program Study Session was scheduled for October 27, 2021. Financial Impact: None. Submission for Approval Prepared by: Eliana García, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
202:19:55Adjournment
20.1Adjourn the MeetingAction
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Motion & Voting Motion to adjourn the meeting. Motion by Janet Lawson, second by Mike Wells. Final Resolution: Motion Approved Aye: Alisa MacAvoy, Maria Diaz-Slocum, Cecilia I Marquez, Janet Lawson, Mike Wells §