1Call to Order
1.1Roll CallProcedural
2Welcome
2.1Welcome by the School Board PresidentProcedural
3Changes to the Agenda
3.1Changes to the AgendaDiscussion
4Approval of Agenda (Action Required)
4.1Approval of AgendaAction
5Oral Communication
5.1If you have public comment related to a Regular Board Meeting item, please post it on: (https://docs.google.com/forms/d/e/1FAIpQLSd3rKbPfVCTpOsK5ILqjnU2u-h-NuNx-vUq4OZxYNVR8lc4aQ/viewform?usp=sf_link) prior to the Regular Board Meeting or immediately upon the meeting opening.Information
6School/Community Reports
6.1City Trees Project at Clifford SchoolInformation
Item details
Rationale: The Redwood City School Board would like to open the board meetings by showcasing art work, music, plays, and projects from students district-wide. At the June 23rd board meeting, the School Board, Clifford School Administration, Don Dias, and Kim Freitas from City Trees will talk about the City Trees project at Clifford School. CityTrees, Rotary clubs and the Redwood City School District planted 30 native oak trees at Clifford School on Saturday, 5/22. They will be going into an area where eucalyptus was removed to reduce fire danger surrounding the upper parking area. The trees will eventually provide a shady canopy, support native wildlife, reduce the parking lot heat island effect, improve air quality and sequester greenhouse gases. Funding for the project came largely from a Rotary Club grant. CityTrees, a nonprofit urban forestry group based in Redwood City, coordinated the tree locations, species selection, planting tools and expertise. Redwood City School District championed the project, dug the holes and will be responsible for ongoing care and maintenance of the trees. Don Dias, Bond Program Director for Redwood City School District oversaw the project. saying, "It reflects our commitment to providing students, staff, and the neighborhood with attractive and nurturing green spaces along with the capital improvements in other areas of campus, including an Outdoor Learning Quad and many other modernizations". Principal Jude Noyes was also enthusiastic, "These new oaks will provide students with the opportunity to learn about water conservation, gardening, native plants, and composting. Cooler, greener school environments definitely promote learning and play among our students. We are excited to welcome all students back to campus to see and enjoy the new construction and trees". Abundant research shows that trees soften outdoor environments and make them feel more comfortable and welcoming. Access to nature has also been shown to improve children's mental and physical health, academic outcomes and well-being, by reducing students' stress levels and helping them to pay attention. CityTrees and RCSD plan to add trees to other district schools. Plans are in progress for Hoover and Taft when construction is completed. You can view a video presentation by clicking on this link: movie Financial Impact: None. Submission for Approval Prepared by: Kim Freitas, City Trees Approved by: John R. Baker, Ed.D., Superintendent §
7Bond Program Consent Items (Action Required)
7.1Approval of Measure T Bond Program Tracking List for Items Under $20KAction
Item details
Rationale: This tracking sheet provides the School Board with all recent items $20k or under in a comprehensive list. This list will be sent to the School Board every month or two as the POs are compiled. Financial Impact: Total - $87,709.46. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent §
7.2Approval of Special Testing and Inspection Project Authorization Form (PAF) #27-1 for Orion Alternative School with Ninyo and MooreAction (Consent)
Item details
Rationale: Ninyo and Moore requires additional special testing and inspection allowance to proceed with construction inspections. This estimated additional allowance should get us through the completion of the project. Financial Impact: Total - $136,174. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
7.3Approval of Parking Lot Bollard Installation Proposal for Hoover School with Casey FogliAction (Consent)
Item details
Rationale: Casey Fogli will be handling the parking lot bollard installation construction services at Hoover School. Financial Impact: Total - $44,680. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
7.4Approval of Measure T Bond Program Legal Services Agreement with DWKAction (Consent)
Item details
Rationale: This agreement will extend DWK's legal services for two additional years and provide $150,000 of additional allowance which should get us through the completion of the Bond Program. Financial Impact: Total - Not-to-exceed $150,000. Requested movement of $50,000 from Program Contingency to Program Admin project. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
7.5Approval of School District Requested Construction Services Proposal for Clifford School with CumiskeyAction (Consent)
Item details
Rationale: Cumiskey will be handling the construction services for various School District requested scope items including ceramic tile demolition in the office area, window caulking at the quad buildings, new gates and pickets, panel transfers, and asphalt adjustments. Financial Impact: Total - $51,123.04. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
7.6Approval of Additional California Environmental Quality Act (CEQA) Oversight Proposal for Orion Alternative School (Formerly John Gill School) with SCS EngineersAction (Consent)
Item details
Rationale: SCS Engineers has been handling the California Environmental Quality Act (CEQA) oversight services for Orion Alternative School (Formerly John Gill School). This proposal extends the not-to-exceed allowance by $36,600 which should take us through project completion. Financial Impact: Total - $36,600. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
7.7Approval of Network Switch Proposal for Various Sites with CDW-GAction (Consent)
Item details
Rationale: CDW-G will be providing additional network switches for Clifford, Garfield, Hoover, Kennedy, McKinley, Orion Alternative (Formerly John Gill), Adelante Selby, and Taft Schools. We are expecting partial eRate reimbursement for this purchase. Financial Impact: Total - $319,470.14. Requested movement from the Program Contingency to the IT Project. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
7.8Approval of Debris Removal Proposal for Hoover School with Galeb PavingAction (Consent)
Item details
Rationale: Galeb Paving will be removing debris, including wood chips and soil, that was stockpiled during the asphalt replacement project. Financial Impact: Total - Not-to-exceed $20,886. Requested movement from Program Contingency to Hoover School Project. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
8Public Hearing
8.1Public Hearing for the Authorization, Execution, and Delivery of an Energy Services Contract with Cupertino Electric, Inc.Information
Item details
Rationale: Public Hearing on Entering Energy Service Contract with Cupertino Electric, Inc., Under Government Code Section 4217.10, et seq. This Public Hearing is required to happen before the adoption of the resolution and award of the agreement that will directly follow this Public Hearing. Financial Impact: None. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent
11.1Public Hearing and Discussion of the Local Control Accountability Plan (LCAP) for 2021-22 and the Annual Update for the 2019-20 LCAP and the 2020-21 Learning Continuity and Attendance PlanInformation
Item details
Rationale: It is the Administration's recommendation that the School Board discuss the final drafts of the Local Control Accountability Plan (LCAP) for 2021-22 and the Annual Update for the 2019-20 LCAP and the 2020-21 Learning Continuity and Attendance Plan. The LCAP is a critical part of the Local Control Funding Formula (LCFF). Funds are expected to be principally directed toward the success of English Learners, Foster Youth, Homeless, and Low Income students, and Special Education students. The state requirements for Stakeholder Engagement in the LCAP development are: The District must consult with the following required groups for the development of its LCAP: Teachers, principals, administrators, other school personnel, local bargaining units, pupils, and parents. The School Board must: hold at least one public hearing with an opportunity for public comment and recommendations regarding the specific actions and expenditures proposed in the LCAP; adopt the LCAP and the district's budget at a separate public meeting. RCSD has engaged parents, educators, employees, union members, students and community to create the 2021-22 LCAP through a series of meetings and through an analysis of local data. The final draft of the Annual Update and LCAP were taken to the LCAP Committee and DELAC for review on June 15. Financial Impact: The total expenditures budgeted in the 2021-22 Local Control Accountability Plan is $71.8 million. The budgeted expenditures for high needs students is $58.7 million. Submission for Approval Prepared by: Liz Wolfe, Assistant Superintendent of Educational Services, Ed Services Approved by: John R. Baker, Ed.D., Superintendent §
11.2Local Control Funding Formula (LCFF) Budget Overview for ParentsInformation
Item details
Rationale: It is the Administration's recommendation that the School Board review and discuss the 2021-22 LCFF Budget Overview for Parents. Education Code (EC) Section 52064.1 requires each local educational agency (LEA) to develop the Local Control Funding Formula (LCFF) Budget Overview for Parents in conjunction with the development of the Local Control Accountability Plan (LCAP) by July 1 of each year. The Budget Overview for Parents is intended to provide fiscal transparency to parents and the community by providing a quick summary of how much the district expects to receive in revenues and how much it plans to spend to provide high-quality education, social-emotional support and nutrition to its students as described in the Local Control Accountability Plan. All LEAs are required to prominently post their Budget Overview for Parents on the homepage of their website along with the LCAP. Financial Impact: The total budgeted expenditures in the LCAP is $71.8 million and the total budgeted expenditures that are identified as contributing to the increased or improved services for high needs students is $58.7 million. Submission for Approval Prepared by: Priscilla Aquino-Dichoso, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
11.3Proposed Preliminary Budget for 2021-22 Fiscal YearInformation
Item details
Rationale: It is the Superintendent's recommendation that the School Board discuss and conduct the public hearing for the preliminary budget for the 2021-22 fiscal year. Education Code (Sections 42103, 42122, 42127) requires the Governing Board of each school district to hold a public hearing on the proposed budget prior to its adoption. The public hearing is required to be held no less than three working days following the availability of the proposed budget for public inspection. At the hearing, any resident in the district may appear and object to the proposed budget or any item in the budget. The RCSD proposed budget was made available for public inspection on June 18, 2021 through June 23, 2021 from 8:00 am to 5:00 pm. The budget must include expenditures necessary to implement the Local Control Accountability Plan (LCAP). The proposed budget show itemized statement of all estimated revenues and expenditures for the next fiscal year as well as comparison of revenue and expenditures for the current year. Beginning in the 2015-16 fiscal year, local educational agencies are required to present a statement of reasons that substantiate the need for an assigned and unassigned balance in excess of the minimum reserve level if projected ending fund balances include an assigned and unassigned balance in excess of the state-recommended minimum level. The budget shall not be finally adopted by the governing board of the district until after the public hearing has been held. The RCSD Governing Board is scheduled to take action on the 2021-22 Preliminary Budget for adoption on June 30, 2021. Financial Impact: The projected revenues and expenditures would result in the General Fund ending balance of approximately $16.7 million for the 2021-22 fiscal year. Submission for Approval Prepared by: Priscilla Aquino-Dichoso, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
11.42021-22 Statement of Reasons for Reserves in Excess of the Minimum State-Recommended LevelInformation
Item details
Rationale: It is the Administration's recommendation that the School Board review and discuss the Reasons and the Balances in Excess of Minimum Reserve Requirements reflected in the for 2021-22 Proposed Budget. Education Code Section 42127 (a)(2)(B) requires a statement of reasons that substantiates the need for Assigned and Unassigned ending fund balances in excess of the minimum reserve standard for economic uncertainties for the fiscal year identified in the budget. The Criteria and Standards established by the State Board of Education specify that the minimum reserve for local educational agencies are, as follows: The greater of 5% or $65,000 for districts with 0 to 300 average daily attendance (ADA) The greater of 4% or $65,000 for districts with 301 to 1,000 ADA 3% for districts with 1,001 to 30,000 ADA 2% for districts with 30,001 to 400,000 ADA 1% for districts with 400,001 and over ADA The minimum reserve levels are calculated based on total General Fund expenditures and other financing uses. Once the school district has calculated the total assigned and unassigned ending balances and the minimum reserve level required, the minimum is subtracted from the total and a positive difference is the amount in reserve that is above the minimum requirement. The new requirement is to provide the following at the public hearing for the budget adoption: The minimum reserve level required in each year The amount of assigned and unassigned ending fund balance that exceeds the minimum in each year Reasons for the reserve being greater than the minimum Attached are the Balances in Excess of Minimum Reserve Requirements for the 2021-22 fiscal year. Financial Impact: The 3% minimum state-recommended reserve for economic uncertainties for 2021-22 fiscal year is approximately $3.7 million. Submission for Approval Prepared by: Priscilla Aquino-Dichoso, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
9Bond Program Action Items (Action Required)
9.1Adoption of Resolution 24, Authorization, Execution, and Delivery of an Energy Services Contract with Cupertino Electric, Inc.Action
Item details
Rationale: The District wishes to install electric vehicle bus charging infrastructure at the District's yard site, in order to reduce fleet operating costs, reduce the District's carbon footprint, and improve air quality in the District's community ("Project"). Though not required to do so, the District posted a Request for Proposals ("RFP") regarding the Project on March 20, 2021. Government Code section 4217.10 et seq. allows public agencies to develop energy conservation, cogeneration, and alternate energy supply sources at the facilities of public agencies if its governing body determines the purchase is in the best interests of the public agency at a regularly scheduled public hearing. In addition, at a regularly scheduled public hearing, public notice of which is given at least two weeks in advance, the governing body must determine that the anticipated cost to the District for the energy conservation facility under the energy service contract will be less than the anticipated marginal cost to the District of electrical that would have been consumed by the District in the absence of this purchase. After evaluation of the proposal of Cupertino Electric, Inc. ("CEI") and analysis from Sage Energy Consulting, the Bond Program Team selected CEI as a qualified firm based on qualifications and overall proposed project cost and cost-savings, among other factors. The parties negotiated an energy services contract. A public hearing will be held prior to this agenda item. Financial Impact: $259,400. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent §
10Consent Items
10.1Approval of Disbursement of Measure U Funds for Connect Community Charter School for the 2021-22 School YearAction (Consent)
Item details
Rationale: Connect Community Charter School will be receiving $47,149 in Measure U funds for the 2021-2022 school year. Our school site council met to develop a proposal for use of our site's allocated funds that comply with Measure U guidelines. The council voted to fund a support staff to help with reading, math, and writing support. Please find the amounts reflecting the exact allocation to be used to fund the staff member. Financial Impact: Reduction to general and categorical funds to be determined. Submission for Approval Prepared by: Claudia Reyes, Director of Operations, Connect Community Charter School Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.2Approval of the First and Second Addendum to the Agreement between the Redwood City School District and Star Vista for Counseling ServicesAction (Consent)
Item details
Rationale: This FIRST addendum is to approve an increase in counseling services provided during the regular school year. Additional counseling hours effective September 14, 2020, were provided as follows: 5 hour/week of counseling services at HENRY FORD; and 5 hour/week of counseling services at ROY CLOUD; and 10 hours/week of counseling services at CLIFFORD. This contract is presented after services were rendered due to the shortage of counseling staff available when the original request for increased hours was made in September and the subsequent changes in location and number of counseling hours allotted to Henry Ford and Clifford, which meant that services were not finalized until spring. All other terms and conditions of the Agreement dated August 19, 2020 between DISTRICT and STAR VISTA COUNSELING shall remain in full force and effect. This SECOND addendum is to approve counseling services provided during June 1-30, 2021 as follows: 90 hours/week of summer counseling during the month of June 1-30, 2021. Summer counseling hours include services for students participating in the summer school program, as well as for students who were identified during the regular school year as needing support over the summer who may not be participating in the summer school program. Services may include in-person and remote counseling. Summer hours are being contracted in addition to the original contract to extend services beyond the original contract end date. Financial Impact: (1st Addendum): Roy Cloud - $9166.40 (PTO); Clifford and Henry Ford - $27,499.20 (District). (2nd Addendum): $20,624 (C331). Submission for Approval Prepared by: Andrea Garen, Director of Health and Wellness Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.3Approval of Agreement between the Redwood City School District and Effective School Solutions, LLC (ESS) Program for Mental Health ServicesAction (Consent)
Item details
Rationale: RCSD is looking to strengthen its internal mental health and behavioral programming, and has identified a partner, (ESS) who has specific expertise in this area. By implementing ESS in RCSD, we will be educating our students in the least restrictive environment, collaborate to deliver the best care for every student. ESS will serve students at Kennedy Middle School, Clifford School and McKinley Institute of Technology. Financial Impact: Non-Public School ("NPS") and Non- Public Agency ("NPA") Special Education Fund, D140. Services for the 2021-2022 school year = $840,500. Submission for Approval Prepared by: Patricia Pelino, Director of Special Education Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.4Approval of Agreements between the Redwood City School District and EvalGroup for Special Education ProvidersAction (Consent)
Item details
Rationale: EvalGroup will provide SDC teachers, Ian Candelaria and Samuel Cronin for assessments, IEP meetings, and class instruction during the 2021-2022 school year so students may access the core and expanded core curriculum. Financial Impact: Services for the 2021-2022 school year: Special Education Fund N130 SDC teachers -- $369,512. Submission for Approval Prepared by: Patricia Pelino, Director of Special Education Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.5Approval of Agreement between the Redwood City School District and Dr. Rebekah Will for Audiology ServicesAction (Consent)
Item details
Rationale: Dr. Rebekah Will will provide training, assessment, and consultation services during the 2021-2022 school year to students with audiology services, in order for students to access the core and expanded core curriculum. Financial Impact: Services for the 2021-2022 school year = $61,875. Submission for Approval Prepared by: Patricia Pelino, Director of Special Education Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.6Approval of Agreement between the Redwood City School District and the National Urban Alliance for the 2021-22 School YearAction (Consent)
Item details
Rationale: Please refer to the attached board memo for the full report. Financial Impact: Please refer to the board memo for the financial impact. Submission for Approval Prepared by: Linda Montes, Ed.D., Assistant Superintendent of Educational Equity Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.7Approval of Board Policy 0520.1 - Comprehensive and Targeted School ImprovementAction (Consent)
Item details
Rationale: This policy was discussed at the May 19, 2021 board meeting. Financial Impact: None. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.8Approval of Board Policy 3110 - Transfer of FundsAction (Consent)
Item details
Rationale: This policy was discussed at the May 19, 2021 board meeting. Financial Impact: None. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.9Approval of Board Policy 3452 - Student Activity FundsAction (Consent)
Item details
Rationale: This policy was discussed at the May 19, 2021 board meeting. Financial Impact: None. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.10Approval of Board Policy 3471 - Parcel TaxesAction (Consent)
Item details
Rationale: This policy was discussed at the May 19, 2021 board meeting. Financial Impact: None. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.11Approval of Board Policy 5145.3 - Nondiscrimination/HarassmentAction (Consent)
Item details
Rationale: This policy was discussed at the May 19, 2021 board meeting. Financial Impact: None. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.12Approval of Board Policy 6142.8 - Comprehensive Health EducationAction (Consent)
Item details
Rationale: This policy was discussed at the May 19, 2021 board meeting. Financial Impact: None. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.13Declaration of Obsolete TextbooksAction (Consent)
Item details
Rationale: Each year the California Department of Education adopts new instructional materials in history-social science, science, visual and performing arts, reading / language arts and mathematics. This cycle also can include minor adoptions in English language arts, physical education and other subjects. Materials that are no longer relevant to the School District's instructional programs (e.g. new State-content standards and frameworks, revised District courses of study, new State-adopted textbooks) are determined obsolete. These materials are first offered to students and community members at sites. Remaining materials are then offered to non-profit agencies and finally, remaining materials are recycled. Financial Impact: None. Submission for Approval Prepared by: Carla Malattia, IMC Project Administrator Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
11Public Hearing
8.1Public Hearing for the Authorization, Execution, and Delivery of an Energy Services Contract with Cupertino Electric, Inc.Information
Item details
Rationale: Public Hearing on Entering Energy Service Contract with Cupertino Electric, Inc., Under Government Code Section 4217.10, et seq. This Public Hearing is required to happen before the adoption of the resolution and award of the agreement that will directly follow this Public Hearing. Financial Impact: None. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent
11.1Public Hearing and Discussion of the Local Control Accountability Plan (LCAP) for 2021-22 and the Annual Update for the 2019-20 LCAP and the 2020-21 Learning Continuity and Attendance PlanInformation
Item details
Rationale: It is the Administration's recommendation that the School Board discuss the final drafts of the Local Control Accountability Plan (LCAP) for 2021-22 and the Annual Update for the 2019-20 LCAP and the 2020-21 Learning Continuity and Attendance Plan. The LCAP is a critical part of the Local Control Funding Formula (LCFF). Funds are expected to be principally directed toward the success of English Learners, Foster Youth, Homeless, and Low Income students, and Special Education students. The state requirements for Stakeholder Engagement in the LCAP development are: The District must consult with the following required groups for the development of its LCAP: Teachers, principals, administrators, other school personnel, local bargaining units, pupils, and parents. The School Board must: hold at least one public hearing with an opportunity for public comment and recommendations regarding the specific actions and expenditures proposed in the LCAP; adopt the LCAP and the district's budget at a separate public meeting. RCSD has engaged parents, educators, employees, union members, students and community to create the 2021-22 LCAP through a series of meetings and through an analysis of local data. The final draft of the Annual Update and LCAP were taken to the LCAP Committee and DELAC for review on June 15. Financial Impact: The total expenditures budgeted in the 2021-22 Local Control Accountability Plan is $71.8 million. The budgeted expenditures for high needs students is $58.7 million. Submission for Approval Prepared by: Liz Wolfe, Assistant Superintendent of Educational Services, Ed Services Approved by: John R. Baker, Ed.D., Superintendent §
11.2Local Control Funding Formula (LCFF) Budget Overview for ParentsInformation
Item details
Rationale: It is the Administration's recommendation that the School Board review and discuss the 2021-22 LCFF Budget Overview for Parents. Education Code (EC) Section 52064.1 requires each local educational agency (LEA) to develop the Local Control Funding Formula (LCFF) Budget Overview for Parents in conjunction with the development of the Local Control Accountability Plan (LCAP) by July 1 of each year. The Budget Overview for Parents is intended to provide fiscal transparency to parents and the community by providing a quick summary of how much the district expects to receive in revenues and how much it plans to spend to provide high-quality education, social-emotional support and nutrition to its students as described in the Local Control Accountability Plan. All LEAs are required to prominently post their Budget Overview for Parents on the homepage of their website along with the LCAP. Financial Impact: The total budgeted expenditures in the LCAP is $71.8 million and the total budgeted expenditures that are identified as contributing to the increased or improved services for high needs students is $58.7 million. Submission for Approval Prepared by: Priscilla Aquino-Dichoso, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
11.3Proposed Preliminary Budget for 2021-22 Fiscal YearInformation
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Rationale: It is the Superintendent's recommendation that the School Board discuss and conduct the public hearing for the preliminary budget for the 2021-22 fiscal year. Education Code (Sections 42103, 42122, 42127) requires the Governing Board of each school district to hold a public hearing on the proposed budget prior to its adoption. The public hearing is required to be held no less than three working days following the availability of the proposed budget for public inspection. At the hearing, any resident in the district may appear and object to the proposed budget or any item in the budget. The RCSD proposed budget was made available for public inspection on June 18, 2021 through June 23, 2021 from 8:00 am to 5:00 pm. The budget must include expenditures necessary to implement the Local Control Accountability Plan (LCAP). The proposed budget show itemized statement of all estimated revenues and expenditures for the next fiscal year as well as comparison of revenue and expenditures for the current year. Beginning in the 2015-16 fiscal year, local educational agencies are required to present a statement of reasons that substantiate the need for an assigned and unassigned balance in excess of the minimum reserve level if projected ending fund balances include an assigned and unassigned balance in excess of the state-recommended minimum level. The budget shall not be finally adopted by the governing board of the district until after the public hearing has been held. The RCSD Governing Board is scheduled to take action on the 2021-22 Preliminary Budget for adoption on June 30, 2021. Financial Impact: The projected revenues and expenditures would result in the General Fund ending balance of approximately $16.7 million for the 2021-22 fiscal year. Submission for Approval Prepared by: Priscilla Aquino-Dichoso, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
11.42021-22 Statement of Reasons for Reserves in Excess of the Minimum State-Recommended LevelInformation
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Rationale: It is the Administration's recommendation that the School Board review and discuss the Reasons and the Balances in Excess of Minimum Reserve Requirements reflected in the for 2021-22 Proposed Budget. Education Code Section 42127 (a)(2)(B) requires a statement of reasons that substantiates the need for Assigned and Unassigned ending fund balances in excess of the minimum reserve standard for economic uncertainties for the fiscal year identified in the budget. The Criteria and Standards established by the State Board of Education specify that the minimum reserve for local educational agencies are, as follows: The greater of 5% or $65,000 for districts with 0 to 300 average daily attendance (ADA) The greater of 4% or $65,000 for districts with 301 to 1,000 ADA 3% for districts with 1,001 to 30,000 ADA 2% for districts with 30,001 to 400,000 ADA 1% for districts with 400,001 and over ADA The minimum reserve levels are calculated based on total General Fund expenditures and other financing uses. Once the school district has calculated the total assigned and unassigned ending balances and the minimum reserve level required, the minimum is subtracted from the total and a positive difference is the amount in reserve that is above the minimum requirement. The new requirement is to provide the following at the public hearing for the budget adoption: The minimum reserve level required in each year The amount of assigned and unassigned ending fund balance that exceeds the minimum in each year Reasons for the reserve being greater than the minimum Attached are the Balances in Excess of Minimum Reserve Requirements for the 2021-22 fiscal year. Financial Impact: The 3% minimum state-recommended reserve for economic uncertainties for 2021-22 fiscal year is approximately $3.7 million. Submission for Approval Prepared by: Priscilla Aquino-Dichoso, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
12Action items
12.1Discussion and Approval of the Local Control Accountability Plan (LCAP) Federal Addendum for the 2021-22 School YearAction
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Rationale: The LCAP Federal Addendum is meant to supplement the LCAP to ensure that eligible Local Educational Agencies have the opportunity to meet the Local Educational Agency (LEA) Plan provisions under the Every Student Succeeds Act (ESSA) for alignment of federal funding to the LCAP. The LCAP Federal Addendum must be completed, approved, and submitted to the California Department of Education to apply for ESSA funding. Each provision for each program the LEA is applying for must be completed in a narrative that describes the plan for implementation. The ESSA funds are supplemental to the state funds, therefore, RCSD addresses items not specifically mentioned in the LCAP. LCAP Federal Addendum addresses the provisions for: Title I, Part A - Educator Equity - Parent and Family Engagement - School-wide programs for neglected children or delinquent children - Homeless Students - Grade Transitions for Students Title II, Part A - Professional Growth and Improvement - Consultation to Support Continuous Improvement Tile III, Part A - Professional Development - Enhanced Instructional Opportunities - English Proficiency and Academic Achievement Title IV, Part A - Student Support - Academic Enrichment Financial Impact: Federal Funds Totaling: $2,019,963. Submission for Approval Prepared by: Linda Montes, Ed.D. Assistant Superintendent of Educational Equity Approved by: John R. Baker, Ed.D., Superintendent §
12.2Adoption of Resolution 25, The Education Protection Account for Fiscal Year 2021-22Action
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Rationale: Proposition 30, the Schools and Local Public Safety Protection Act of 2012, approved by the voters on November 6, 2012, temporarily increases the states sales tax rate for all taxpayers and the personal income tax rates for upper-income taxpayers. The revenues generated from Proposition 30 are required to be deposited in an account called the Education Protection Account (EPA). Pursuant to Article XIII, Section 36 of the California Constitution, school districts, county offices of education, and community college districts are required to determine how the moneys received from the EPA are spent in the school or schools within its jurisdiction, but with the following provisions: The spending plan must be approved by the governing board during a public meeting EPA funds cannot be used for the salaries or benefits of administrators or any other administrative costs Each year, the local agency must publish on its website an accounting of how much money was received from the EPA and how the funds were expended In accordance with Proposition 30, districts are required to report annually the EPA funds received and how those funds are spent. Redwood City School District is planning to use the EPA funds for salaries and benefits of classroom teachers. Financial Impact: The calculated Education Protection Account funding for 2021-22 fiscal year is $1,373,617. Submission for Approval Prepared by: Priscilla Aquino-Dichoso, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
12.3Adoption of Resolution 26, Year-End Budget TransfersAction
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Rationale: Education Code Sections 42600 and 42601 authorize the County Superintendent of Schools (County Office of Education) to make necessary budget transfers between the designated fund balance or the unappropriated fund balance and/or any other expenditure classification or classifications to permit payment of obligations the district has incurred at the close of the fiscal year. The attached resolution is generally a routine matter and is designed to facilitate the accounting processes involved in the closing of current year accounting records. Without this type of action, any budget adjustment at the end of the year would require special action by the Board of Education. Financial Impact: There is no known financial impact at this time. However, any significant changes in the revenues, expenditures and fund balance in the 2020-21 Estimated Actuals will be reported to the school board before the final closing of the books. Submission for Approval Prepared by: Priscilla Aquino-Dichoso, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
12.4Adoption of Resolution 27, Approval of Education Code Options for Teaching AssignmentsAction
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Rationale: EC 44256(b ) expands the authorization for the holder of a Multiple Subject or a Standard Elementary Teaching Credential to teach in a departmentalized setting below grade 9. EC 44258.2 allows the holder of a Single Subject or Standard Secondary Teaching Credential to be assigned to teach classes in grades 5 through 8 in a middle school. Each teacher on the attached list has met the requirement(s) for subject matter competence and possesses the required skills and preparation to teach the proposed assignment. Their flexibility to work outside of their credential authorization allows the district to staff middle schools appropriately as the number of students at a given site fluctuates each year changing the annual site based credential requirements necessary to deliver appropriate services to students. The Deputy Superintendent is satisfied that each of the teachers on the attached list has adequate knowledge of each subject to be taught. Exhibit A - Teacher Consent Form(s) Mariana Hernandez: EC 44256 (b) Math Ariana R. Baltay: EC 44258.2 Social Science Stephanie Vance: EC 44258.2 Social Science Diane Camara: EC 44256 (b) English Melissa Vandermolen: EC 44256 (b) English Michael McAdams: EC 44256 (b) Science Irma Aguilar Figueroa: EC 44256 (b) Science Rodric Hong: EC 44256 (b) Math Montana Miller: EC 44258.2 Science Jacqueline Le: EC 44256 (b) Math Christian Baquero: EC 44256 (b) Social Studies Kathryn Marinos: EC 44256 (b) English Michelle Territo: EC 44256 (b) Science Victoria Defouw: EC 44256 (b) Math Financial Impact: None. Submission for Approval Prepared by: Erin Kekos, Director of Human Resources Approved by: John R. Baker, Ed.D., Superintendent §
12.5Approval of Personnel ReportAction
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Rationale: The attached Personnel Report includes personnel recommended for hire; personnel requesting leave of absence; and personnel leaving employment. Financial Impact: All positions are approved in the 2020-21 budget. Submission for Approval Prepared by: Erin Kekos, Director of Human Resources Approved by: John R. Baker, Ed.D., Superintendent §
13Board and Superintendent Reports
13.1Report from Board Members and SuperintendentReports
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Rationale: The School Board and Superintendent Baker will report out on meetings, attended events, upcoming events, school site visits, etc. Financial Impact: None at this moment. Submission for Approval Prepared by: Eliana García, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent
14Information
14.1Information on San Mateo County Investment Fund - May, 2021Information
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Rationale: Education Code Sections 41001 and 41002 generally provide that all money received by or apportioned to a school district shall be paid into the county treasury "to be placed to the credit of the proper fund of the district". Pursuant to California Education Code Section 41015, the District may invest all or part of funds deposited in a Special Reserve Fund or any surplus monies not required for the immediate necessities of the District in any of the investments specified in California Government Code Sections 16430 or 53601. Historically, districts in San Mateo County have been depositing all of their funds to the county treasury. The County Treasurer has made investment decisions for the school districts, which is not a unique practice statewide. School district funds on deposit with the county treasury, along with funds deposited by other agencies, are placed in a County "investment pool", and profits and losses realized from these invested funds are shared among the pool participants in proportion to the amount invested. Financial Impact: Gross earnings for the month ending May 2021 were 0.959%. Current average maturity of the portfolio is 1.80 years with an average duration of 1.76 years. The portfolio continues to hold no derivative products. Please copy and paste the link below to view the investment report for May 2021: https://treasurer.smcgov.org/sites/tax.smcgov.org/files/May_2021_Investment_Report.pdf Please copy and paste the link below to view the copies of the Investment Reports and the Compliance Reports: https://treasurer.smcgov.org/ investment-information Submission for Approval Prepared by: Priscilla Aquino-Dichoso, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
15Correspondence
15.1Correspondence
16Other Business/Suggested Items For Future Agenda
17Board Agenda Calendar
17.1Changes to the Board Agenda ScheduleInformation
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Rationale: The following changes have been made to the Schedule of Board Agenda Items: There are no new updates. Financial Impact: None. Submission for Approval Prepared by: Eliana García, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
18Adjournment
18.1Adjourn the MeetingAction