1Call to Order
1.1Roll CallProcedural
2Oral Communication on Closed Session Items Only
2.1If you have public comment related to a Closed Session item, please post it on: (https://docs.google.com/forms/d/e/1FAIpQLSd3rKbPfVCTpOsK5ILqjnU2u-h-NuNx-vUq4OZxYNVR8lc4aQ/viewform?usp=sf_link) prior to the Closed Session Meeting or immediately upon the meeting opening.
3Closed Session 6:00-7:00pm
3.1CSEA Negotiations Update
4Reconvene to Regular Session at Approximately 7:00p.m.
4.1Roll CallProcedural
4.2Report Out on Closed Session from 6.16.21Information
Item details
§
5Welcome
5.1Welcome by the School Board PresidentProcedural
6Changes to the Agenda
6.1Changes to the AgendaDiscussion
7Approval of Agenda (Action Required)
7.1Approval of AgendaAction
8Oral Communication
8.1If you have public comment related to a Regular Board Meeting item, please post it on: (https://docs.google.com/forms/d/e/1FAIpQLSd3rKbPfVCTpOsK5ILqjnU2u-h-NuNx-vUq4OZxYNVR8lc4aQ/viewform?usp=sf_link) prior to the Regular Board Meeting or immediately upon the meeting opening.Information
9School/Community Reports
9.1Kennedy Middle School’s Advanced Band Performance, “The Mandalorian”Information
Item details
Rationale: The Redwood City School Board would like to open the board meetings by showcasing art work, music, plays, and projects from students district-wide. Music Teacher, Carol McNamara will present Kennedy Middle School's advanced band performance, The Mandalorian." Financial Impact: None. Submission for Approval Prepared by: Eliana García, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
10Bond Program Consent Items (Action Required)
10.1Approval of New Buildings, Modernization and Sitework Project Change Order #9 for Taft Community School with Beals MartinAction
Item details
Rationale: Taft Community School New Buildings, Modernization & Sitework Project Bid Package G Change Order #9 includes four potential change order (PCO), as follows: PCO-026 - Reinforcement and finish replacement of existing canopy structure- $8,955.00; PCO-030 - Added drywall patching to unused mechanical openings- $1,509.00; PCO-031 - Header change from individual to continuous at mechanical room openings- $3,364.00; PCO-032 - Change in header construction- $6,390.00. Financial Impact: $20,758.00. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent §
10.2Approval of Measure T Bond Program Tracking List for Items Under $20KAction (Consent)
Item details
Rationale: This tracking sheet provides the School Board with all recent items $20K or under in a comprehensive list. This list will be sent to the School Board every month or two as the POs are compiled. Financial Impact: Total - $114,800.86. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.3Approval of New Buildings, Modernization and Sitework Project Change Order #4 for Garfield School with Duran & VenablesAction (Consent)
Item details
Rationale: Garfield Community School New Buildings, Modernization & Sitework Project Bid Package A Change Order #4 includes one potential change order (PCO), as follows: PCO-005 - Over-excavation, off-haul, and replacement of saturated site material from an area of approximately 15,000ft 2 - $72,094.52. Financial Impact: $72,094.52. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.4Approval of New Gymnasium and Modernization Project Change Order #7G for Hoover School with Beals Martin, Inc.Action (Consent)
Item details
Rationale: Hoover Community School New Gymnasium and Modernization Project Package G Beals Martin, Inc. Change Order #7 includes nine potential change orders (PCOs), as follows: PCO-030 - Revision to door hardware and door schedules to align with district standards - $18,418.00; PCO-037 - Install DensGlass in lieu of Type "X" gypsum board for interior walls along grid line 2 and grid line E separating the main gym space from the supporting spaces - $2,282.00; PCO-052 - Add material and labor for installation of sheet metal flashing and trim for transition at stucco finish to fiber cement panels at the new Gym - $3,085.00; PCO-053 - Remobilization to complete installation of gypsum wall in the new Gym - $3,812.00; PCO-056 - Provide materials and labor to install stainless steel corner guards at the recessed alcoves for doorways and drinking fountains in the new Gym - $3,141.00; PCO-057 - Enlarge rainwater leader heads to offset the scupper and downspout brackets - $1,012.00; PCO-058 - Provide materials and labor to furring out wall at the base to install epoxy coved base - $2,205.00; PCO-059 - Provide labor and material to change on both sides of (3) interior window trims from painted grade wood to maple wood and stain in lieu of painting - $3,369.00; PCO-061 - Purchase access doors for mechanical and electrical trades to expedite installation of access doors - $801.00. Financial Impact: $38,125.00. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.5Approval of Final Plan and Field Review Invoice for Adelante Selby School with the Division of the State Architect (DSA)Action (Consent)
Item details
Rationale: This invoice fee is based on the reconciliation of the final construction cost of the Adelante Selby School Modernization Project. This is the final payment to the Division of the State Architect (DSA) and will enable RCSD to obtain the official certification letter for this project. Financial Impact: $28,814.81. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.6Approval of Food Storage Backup Generator Construction Agreements for Hoover School with Various Trade ContractorsAction (Consent)
Item details
Rationale: Redwood City School District has already direct purchased the generator and handled the Bay Area Air Quality Management District (BAAQMD) permits associated with running this generator. Atlas Pellizzari will be handling the electrical connections. OC McDonald will be handling the plumbing connections. Casey Fogli will be handling the concrete pad. Financial Impact: Electrical with Atlas - $40,000; Plumbing with OCM - $40,795; Concrete with Casey Fogli - $10,640; Total - $91,435. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.7Approval of Multi-Use Building (MUB) Backup Generator Construction Agreements for Clifford School with Various Trade ContractorsAction (Consent)
Item details
Rationale: Redwood City School District has already direct purchased the generator and handled the Bay Area Air Quality Management District (BAAQMD) permits associated with running this generator. Atlas Pellizzari will be handling the electrical connections. OC McDonald will be handling the plumbing connections. Casey Fogli will be handling the concrete pad. Financial Impact: Electrical with Atlas - $52,000; Plumbing with OCM - $52,810; Concrete with Casey Fogli - $11,230; Total - $116,040. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.8Approval of Multi-Use Building (MUB) Backup Generator Construction Agreements for Roy Cloud School with Various Trade ContractorsAction (Consent)
Item details
Rationale: Redwood City School District has already direct purchased the generator and handled the Bay Area Air Quality Management District (BAAQMD) permits associated with running this generator. Atlas Pellizzari will be handling the electrical connections. OC McDonald will be handling the plumbing connections. Casey Fogli will be handling the concrete pad. Financial Impact: Electrical with Atlas - $53,000; Plumbing with OCM - $57,085; Concrete with Casey Fogli - $45,295; Total - $155,380. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.9Approval of Additional California Environmental Quality Act (CEQA) Air Monitoring Project Authorization Form #31-6 for Orion Alternative School (Formerly John Gill School) with Ninyo and MooreAction (Consent)
Item details
Rationale: Ninyo and Moore is providing the California Environmental Quality Act (CEQA) air monitoring and oversight services for Orion Alternative School (Formerly John Gill School). This proposal will provide $40,000 in additional allowance as the excavation and soil movement continues. Financial Impact: $40,000. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.10Approval of Kindergarten Play Structure Asphalt Replacement Proposal for Garfield School with DaSilvaAction (Consent)
Item details
Rationale: DaSilva will be handling the kindergarten play structure asphalt replacement construction services at Garfield School. Financial Impact: $22,000. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.11Approval of Security Camera and Intrusion System Rough-in Proposal for Taft School with SiemensAction (Consent)
Item details
Rationale: Siemens will be handling the security camera and intrusion system rough-in construction services for the Taft new two-story classroom building. Financial Impact: $59,997.31. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.12Approval of Phone Server Proposal for the District Office and Hoover School with AMS.netAction (Consent)
Item details
Rationale: AMS.net will be providing new phone servers and installation services at the District Office and Hoover School. Financial Impact: $24,339.11. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
11Public Hearing
11.1Public Hearing for the Authorization, Execution, and Delivery of an Energy Services Contract with Cupertino Electric, Inc.Information
Item details
Rationale: Public Hearing on Entering Energy Service Contract with Cupertino Electric, Inc., Under Government Code Section 4217.10, et seq. This Public Hearing is required to happen before the adoption of the resolution and award of the agreement that will directly follow this Public Hearing. Financial Impact: None. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent §
12Bond Program Action Items (Action Required)
12.1Adoption of Resolution 24 for the Authorization, Execution, and Delivery of an Energy Services Contract with Cupertino Electric, Inc.Information
Item details
Rationale: The District wishes to install electric vehicle bus charging infrastructure at the District's yard site, in order to reduce fleet operating costs, reduce the District's carbon footprint, and improve air quality in the District's community ("Project"). Though not required to do so, the District posted a Request for Proposals ("RFP") regarding the Project on March 20, 2021. Government Code section 4217.10 et seq. allows public agencies to develop energy conservation, cogeneration, and alternate energy supply sources at the facilities of public agencies if its governing body determines the purchase is in the best interests of the public agency at a regularly scheduled public hearing. In addition, at a regularly scheduled public hearing, public notice of which is given at least two weeks in advance, the governing body must determine that the anticipated cost to the District for the energy conservation facility under the energy service contract will be less than the anticipated marginal cost to the District of electrical that would have been consumed by the District in the absence of this purchase. After evaluation of the proposal of Cupertino Electric, Inc. ("CEI") and analysis from Sage Energy Consulting, the Bond Program Team selected CEI as a qualified firm based on qualifications and overall proposed project cost and cost-savings, among other factors. The parties negotiated an energy services contract. A public hearing will be held prior to this agenda item. Financial Impact: $259,400. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent §
12.2Approval of Security Camera and Intrusion System Construction Agreement for Various Sites with SiemensAction (Consent)
Item details
Rationale: Siemens will be handling the turnkey security camera and intrusion system construction services at all the School District sites besides Adelante Selby, Garfield, Orion Alternative (formerly John Gill), and Taft Schools. Adelante Selby School has already been completed as a test site. Garfield, Orion Alternative (formerly John Gill), and Taft Schools are being addressed as a separate agreement that will be coming to the School Board for action in the future, based on the new construction coordination at those sites. Financial Impact: Total - $5,722,278.81. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
13Discussion Items
13.1Discussion on Reopening Plan for the 2021-22 School YearDiscussion
Item details
Rationale: Administration will provide the School Board with an update and discussion on the next steps for the full in-person reopening plan for the 2021-22 school year. Financial Impact: None. Submission for Approval Prepared by: John R. Baker, Ed.D., Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
13.2First Reading and Discussion of Board Policy 0420.42 - Charter School RenewalDiscussion
Item details
Rationale: It is the Administration's recommendation that the School Board read and discuss board policy 0420.42 - Charter School Renewal. This policy was recently updated to reflect new law SB 98, 2020 which amends the criteria for renewal when the two consecutive years immediately preceding the renewal include the 2019-20 school year (i.e., renewals submitted in 2020-21 and 2021-22). The policy adds the requirement that the determination of a charter school's academic progress be based on all the state indicators in the California School Dashboard for which it receives performance levels, provided that the charter school has schoolwide performance levels on at least two measurements of academic performance per year and for at least two student subgroups. The policy also reflects action taken by the State Board of Education (SBE) in November 2020 to approve a list of valid and reliable indicators of academic progress and postsecondary outcomes that may be used to demonstrate a charter school's academic performance. All Board policies originate from the California School Boards Association. This policy has been discussed by the Policy Committee. Financial Impact: None. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
13.3First Reading and Discussion of Board Policy 0520 - Intervention for Underperforming SchoolsDiscussion
Item details
Rationale: It is the Administration's recommendation that the School Board read and discuss board policy 0520 - Intervention for Underperforming Schools. This new policy contains material formerly in BP 0460 - Local Control and Accountability Plan regarding interventions to support the continuous improvement of student performance within the priorities identified in the district's LCAP. A paragraph was added to reference interventions that will be provided to schools identified by the California Department of Education (CDE) for comprehensive support and improvement (CSI), targeted support and improvement (TSI), and additional targeted support and improvement (ATSI). All Board policies originate from the California School Boards Association. This policy has been discussed by the Policy Committee. Financial Impact: None. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
13.4First Reading and Discussion of Board Policy 1431 - WaiversDiscussion
Item details
Rationale: It is the Administration's recommendation that the School Board read and discuss board policy 1431 - Waivers. This policy is new to the Redwood City School District. It was recently updated by CSBA to add the requirement, when submitting a general waiver request to the State Board of Education, to include a written summary of any objections to the request by school site councils or advisory committees, as applicable. The policy adds the requirement that a request pertaining to a regional occupational center or program operated by a joint powers agency be submitted as a joint waiver request with other participating districts. The policy reflects guidance in CDE's General Waiver Instructions regarding proper notice for a public hearing on a waiver request proposal. All Board policies originate from the California School Boards Association. This policy has been discussed by the Policy Committee. Financial Impact: None. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
13.5First Reading and Discussion of Board Policy 3230 - Federal Grant FundsDiscussion
Item details
Rationale: It is the Administration's recommendation that the School Board read and discuss board policy and administrative regulation 3230 - Federal Grant Funds. This policy was updated to reflect new federal regulations (85 Fed. Reg. 49506), effective November 12, 2020, which clarify and renumber requirements for the use and accounting of federal grant funds pursuant to the Office of Management and Budget's Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (commonly called the "Uniform Guidance"). The policy also reflects an amendment to the Uniform Guidance, which extends the timeframe for submitting the final performance report from 90 to 120 calendar days after the ending date of the grant. The administrative regulation was updated to reflect new federal regulations (85 Fed. Reg. 49506), effective November 12, 2020, which clarify and renumber requirements for the use and accounting of federal grant funds pursuant to the Uniform Guidance. Regulation reflects amendments to the Uniform Guidance which (1) extend the timeframe for paying all obligations of federal funds from 90 to 120 calendar days after the end of the funding period; (2) require districts to give a preference to the purchase, acquisition, or use of goods, products, or materials from the United States as practicable; and (3) increase the threshold for "micropurchases" and "small purchases" that qualify for simplified procurement procedures. The regulation also adds the requirement to provide for disciplinary actions to be applied when officers, employees, or representatives of the district violate conflict of interest standards. The section on "Personnel" was revised to (1) add the district's responsibility to check employee records and ensure that the charges are accurate, allowable, and properly allocated and (2) clarify the documentation requirements for employees whose salary is paid with state or local funds but is used to meet a cost-sharing or matching requirement of the federal grant. All Board policies originate from the California School Boards Association. This policy has been discussed by the Policy Committee. Financial Impact: None. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
14Consent Items
14.1Ratification of Warrant Register, May 1, 2021 - May 31, 2021Action (Consent)
Item details
Rationale: Education Code Section 42631 states that all payments from funds of a school district shall be made by written order of the governing board of the district. The attached report consists of expenditures from various funds in the amount of $9,129,899.15 for the period May 1, 2021 through May 31, 2021. Financial Impact: The total disbursement from the San Mateo County Treasurer's Office amounts to $9,129,899.15 and represents actual expenditures for all funds. Submission for Approval Prepared by: Priscilla Aquino-Dichoso, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
14.2Disposal of Obsolete Equipment, Child Nutrition ServicesAction (Consent)
Item details
Rationale: It has been over two years since CNS last requested approval to dispose of obsolete equipment. Much of the equipment was removed from schools that were approved by the Board for closure in the 2019-20 fiscal year. The Child Nutrition Department recommends the disposal of the following equipment: Equipment / Site Asset Tag Purchase Date Purchase Cost Reason Milk Cooler / Hoover 30013 June 2016 $ 3,447 Too costly to repair Milk Cooler / ASSI 22604 Sept 2015 $ 3,262 Too costly to repair 2 Door Freezer / Cloud 38053 August 2017 $ 4,639 Too costly to repair 1 Door Refrigerator/ ASSI 24268 Not Known Not Known Obsolete 2 Door Refrigerator/ASSI 24269 November 2011 $ 3,516 Obsolete 3 Door Freezer/Hawes at MIT 15936 Sept 2006 $ 4,200 Obsolete Milk Cooler/Hawes at MIT 16278 May 2007 $ 2,100 Obsolete 2 Door Refrigerator/Hawes at MIT 14175 June 2004 $ 2,642 Obsolete Cold Speedline/Hawes 04647 June 1993 $ 2,400 Obsolete Milk Cooler /Hawes 17763 March 2010 $ 2,391 Obsolete Hot Speed Line/Hawes 15185 Not Known Not Known Obsolete Stove Top/Hawes 14113 June 2002 Not Known Obsolete 3 Door Refrigerator/Cloud 38032 April 2017 $ 4,643 Obsolete 3 Door Refrigerator/Clifford 22704 March 2014 $ 4,420 Obsolete Financial Impact: None. Submission for Approval Prepared by: Anna Lague, Sodexo Consulting Director and Priscilla Aquino-Dichoso, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
14.3Approval of Agreement between Redwood City School District and Dannis, Woliver & KelleyAction (Consent)
Item details
Rationale: Since July 1, 2011, Dannis, Woliver & Kelley (DWK) has been the District's legal counsel representing the District and staff in labor negotiations and in all matters that pertains to labor relations. DWK is also our legal counsel for all matters related to the oversight of district-authorized charter schools and the bond modernization and construction programs. DWK proposed the following rates for their services for 2021-22: Shareholders and Of Counsel - $265-$360 per hour; Special Counsel - $245-$295 per hour; Associates - $195-$260 per hour; Paralegals and Law Clerks - $130-$180 per hour. Rates for individual attorneys may vary within the above ranges depending on the level of experience and qualifications and the nature of the legal services provided. Financial Impact: Legal services related to labor negotiations, bond programs, & other labor related matters are charged to the General Fund (Fund 01) or Bond Fund (Fund 21), as appropriate. Submission for Approval Prepared by: Priscilla Aquino-Dichoso, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
14.4Approval of Agreement to Provide Meal Services to Connect Community Charter School and KIPP Excelencia Community Prep Charter SchoolAction (Consent)
Item details
Rationale: RCSD has provided meal service to both Connect Community Charter School and KIPP Excelencia since their charters were granted. The California Department of Education (CDE) requires that agreements to provide meal services are reviewed each year and must be approved by the local school board prior to final CDE approval. Financial Impact: These agreements are estimated to provide approximately $359,000 or 7.5% of total revenue and are cost neutral. Submission for Approval Prepared by: Anna Lague, Child Nutrition Consultant and Priscilla Aquino-Dichoso, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
14.5Approval of the Third Addendum Agreement between the Redwood City School District and One Life CounselingAction (Consent)
Item details
Rationale: This third addendum is to approve an increase in counseling services provided as follows: 98 hours/week of summer counseling - June 1-30, 2021 All other terms and conditions of the agreement dated August 19, 2020 between DISTRICT and ONE LIFE COUNSELING shall remain in full force and effect. Financial Impact: $22,457 (C331-Sequoia Healthcare Grant). Submission for Approval Prepared by: Andrea Garen, Director of Health and Wellness Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
14.6Authorization to Solicit Applications for Membership for Measure U Parcel Tax Citizens' Oversight CommitteeAction (Consent)
Item details
Rationale: On November 8, 2016, the community approved Measure U to provide for the levy of an annual tax of $85 per parcel to improve local elementary and middle school education for all students with funds that cannot be taken by the State. Measure U will be used to enhance reading, writing, math, and science skills; attract and retain qualified teachers; and support arts and music programs. Measure U requires reporting of the funds collected and expended and the establishment of an independent citizens' oversight committee to ensure that moneys raised are spent only for the purposes described in the voter-approved ballot measure. On October 24, 2018, the District approved Resolution #12 which required the establishment of Measure U Citizens' Oversight Committee (COC) which shall consist of seven (7) citizens and shall include (a) three parents of current District students; (b) three community members who do not currently have a child enrolled in the District; and (c) one local business owner. The purpose of the Committee is to inform the public at least annually in a written report concerning the expenditure of the parcel tax proceeds. The Committee shall review expenditures reports to ensure that parcel tax proceeds are expended only for the purposes set forth in the ballot measure and not for any other purposes including administrator salaries. There were seven (7) members to the current Measure U COC; however, two (2) vacancies occurred due to the expiration of one member's term and the transfer of residency of another member to a location outside of the District boundaries. The current members are : Janet Borgens, Community Member, term expires November 30, 2021; Margie Carrington, Community Member, term expires November 30, 2021; Don Gibson, Business Member, term expires November 30, 2022; Gloria Torres, Parent, term expires November 30, 2021; Rhea Yauch, Parent, term expires November 30, 2022. The District seeks the Board authorization to solicit applications for two (2) new committee members: one (1) parent/guardian of current district students and one (1) community member who do not currently have a child enrolled in the District. Financial Impact: None. Submission for Approval Prepared by: Priscilla Aquino-Dichoso, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
14.7Approval of Non-Public School ("NPS")/Non-Public Agency ("NPA") Master ContractsAction (Consent)
Item details
Rationale: The San Mateo County SELPA office agrees on rates and signs master contracts with Non-Public School ("NPS")/Non-Public Agency ("NPA") for each school year. The various districts then prepare Individual Service Agreements ("ISAs") on individual students directed by Individualized Education Program's ("IEPs"). The master contract (attached as Exhibit A), which covers the period July 1, 2020 through June 30, 2021. The attached contracts were received from the SELPA on or before July 1, 2020. The District expects to receive additional contracts as soon as they are processed by the SELPA. These contracts will be brought for ratification to a future Board Meeting. **PLEASE NOTE**: The approved rate sheets for 2021-2022 will be submitted at a future Board Meeting as soon as the San Mateo County SELPA process them. Financial Impact: Non-Public School ("NPS") and Non- Public Agency ("NPA") Special Education Fund, D140. Submission for Approval Prepared by: Patricia Pelino, Director of Special Education Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
14.8Approval of Agreement between the Redwood City School District and Maria Lucila Echeverria-Bustios for Child, Family and Community Liaison ServicesAction (Consent)
Item details
Rationale: For the next two fiscal years 2021-22 and 2022-23, RCSD expects a grant award in the amount of $1,003,952 from the San Mateo County Big Lift. $91,800 of the grant award is budgeted for a bilingual Child, Family and Community Liaison charged with the responsibility of connecting families to community resource agencies, offering individualized therapeutic supports to staff and families, and serving in an advisory capacity at Child Success Team (CST) meetings dedicated to the quality, responsive service of high-risk families. Financial Impact: Not to exceed $91,800.00 from the Big Lift Grant. Submission for Approval Prepared by: Edna Margarita R. Carmona, Principal of Child Development Centers Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
14.9Approval of Agreement between the Redwood City School District Child Development Centers and Danielle Webb, Early Childhood Education SpecialistAction (Consent)
Item details
Rationale: For the next two fiscal years 2021-22 and 2022-23, RCSD expects a grant award in the amount of $1,003,952 from the San Mateo County Big Lift. $102,516 of the grant award is allocated to an Early Childhood Education Specialist credentialed in the State of California to provide the following specialized services: Create a system for the screening, assessment, and referral process of children with challenging behaviors and/or significant developmental delays. Closely monitor and follow timelines for children's assessment, referral, and individualized action plans per California Department of Education regulations. Maintain open communication with state preschool staff to monitor and gain feedback regarding implemented action plans and strategies. Build rapport with families to promote understanding of children's needs for support within the context of multiculturalism. Financial Impact: Not to exceed $102,516 from the Big Lift Grant. Submission for Approval Prepared by: Edna Margarita R. Carmona, Principal of Child Development Centers Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
14.10Approval of the Participation Agreement for the Outdoor Education Program between the Redwood City School District and the San Mateo County Office of Education for the 2021-2022 School YearAction (Consent)
Item details
Rationale: Each year fifth grade students throughout the County have an opportunity to attend a week-long educational program with classes on outdoor science, conservation, and the environment held at Camp Jones Gulch near La Honda. Science is the primary focus of the Outdoor Education program and specific California Science standards are addressed. Students learn about the land, the sea, the forest, animals, habitats and interrelationships. The week also provides students with firsthand experiences, skills, and knowledge in many subjects including social studies, mathematics, language arts, performing arts and physical education. The San Mateo Outdoor Education Program staff consists of one site director, fifteen naturalists and classroom teachers who lead educational activities. The Redwood City School District provides one teacher per thirty students and substitutes for the teachers who attend the program. The Outdoor Education coordinator, recruits high school students as cabin leaders at a ratio of one to ten and oversees the program, works with principals and arranges the transportation. Financial Impact: The term of the agreement shall be from July 1, 2021 through June 30, 2022. The cost of the program is $500.00 per student, $475.00 for students that qualify for the national school breakfast and lunch program, and $200.00 per teacher. Although teachers and students conduct numerous fundraisers to supplement the cost. If required by the county or state health requirements, an alternative program of field trips, school based outdoor and environmental education activities and live streams will be substituted with a per student fee not to exceed Four hundred dollars ($400.00). The per student fee is based on either 90% of the estimated number of students projected in May 2021 or the actual number of students in attendance, whichever is greater. Transportation and stipends for teachers and substitute teachers are not included in these fees and are the responsibility of the school or District. Submission for Approval Prepared by: John R. Baker, Ed.D., Superintendent Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
14.11Approval of Measure T Citizens' Bond Oversight Committee MembershipAction (Consent)
Item details
Rationale: On November 3, 2015, the community approved the issuance of General Obligation Bonds, Measure T, for an amount not to exceed $193 million. Applicable provisions of California Education Code require the establishment of a Citizens' Oversight Committee ("Committee") to actively review and report to the public on uses of bond proceeds to ensure that they are spent only on permissible purposes. While the Committee shall consist of at least seven (7) members, the Board shall determine the final size of the Committee. The Committee membership shall include the following categories: One member shall be active in a business organization representing the business community located within the school district. One member shall be active in a senior citizens' organization. One member shall be active in a bona fide taxpayers' organization. One member shall be the parent or guardian of a child enrolled in the school district. One member shall be both a parent or guardian of a child enrolled in the school district and active in a parent-teacher organization, such as the Parent Teacher Association or school site council. No employee or official of the school district shall be appointed to the Committee. Additionally, a vendor, contractor, or consultant of the school district shall not be appointed to the citizens' oversight committee. The current members are: 1. Michael Bolander, Parent/Guardian/PTA Member, term expires June 30, 2022 2. Lori Bluvas, Member of Business Organization, term expires June 30, 2022 3. Richard Delfs, Member at Large, term expires June 30, 2021 4. Elizabeth Flegel, Parent/Guardian, term expires June 30, 2021 5. Felix Gonzalez, Parent/Guardian, term expires June 30, 2022 6. Jeanne Panos, Senior Citizen Organization, term expires June 30, 2022 7. Rebecca Weekly, Member at Large/Taxpayer Organization, term expires June 30, 2022 Two of the current members' term will expire on June 30, 2021. Both have already served for three (3) consecutive terms, therefore ineligible for reappointment in accordance with the Committee By-laws. On April 15, 2021, the Measure T Citizens' Bond Oversight Committee recommended that the size of the Committee be increased from seven (7) to nine (9) members. Therefore, the school district solicited applications for four (4) new committee members. The District received a total of four (4) applications. Upon review of the applications, Superintendent Baker hereby recommends the acceptance and appointment of all four (4) applicants to the Committee. Financial Impact: Not at the moment. Submission for Approval Prepared by: Priscilla Aquino-Dichoso, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
15Action items
15.1Adoption of Resolution 23, Funding for Preschool Programs for 2021-22Action
Item details
Rationale: Redwood City School District offers state preschool programs at Garfield, Hawes, Hoover, Orion, Roosevelt, Adelante-Selby Spanish Immersion, and Taft. Half-day programs are available during the school year and are closed during the summer while full-day programs are available throughout the year. The state preschool programs provide developmentally appropriate educational activities for children ages 3 years to kindergarten entry. The curriculum is focused on targeting the California Department of Education's 56 measures of kindergarten readiness as reflected in the Desired Results Developmental Profile (DRDP) assessment instrument. The half-day programs are free to families; full-day programs are available for free or for a subsidized monthly fee. Families must be certified low-income to qualify for state preschool programs; otherwise the District accepts families on a full-fee basis depending on space availability. The RCSD state preschools are generally open Monday to Friday 8:00 AM to 4:00 PM and can serve a maximum of 516 children. Financial Impact: The California Department of Education will fund Redwood City School District Preschool Program up to $4,587,840 for fiscal year 2021-22. Submission for Approval Prepared by: Edna Carmona, Director, Child Development Centers Approved by: John R. Baker, Ed.D., Superintendent §
15.2Approval of the Agreement between the Redwood City School District and the City of Redwood CityAction
Item details
Rationale: Approval is requested for the agreement between the Redwood City School District and the City of Redwood for the Redwood City Community Schools. The term of this agreement is July 1, 2020 through June 30, 2021. The City wishes to enter into a 1-year agreement to reflect funding still to be transferred for this year. We acknowledge the tardiness in getting this contract approved for the current fiscal year, it was an oversight noticed when funds were to be transferred. Also, due to the change in directors, it took some time to determine the oversight. This contract does not include any services provided, only funding to support community schools. This agreement has been entered into by both parties annually and provides funding to support the coordination and operation of the Redwood City Community School model at Taft, Hoover, Kennedy, Garfield, Adelante- Selby Lane schools. It is the mission of the Redwood City Community Schools to close the achievement gap by bridging communities and schools through innovative strategies and partnerships. This Agreement is part of the Tri-party Agreement between the 3 core agencies that fund community schools (the agencies are: County of San Mateo, City of Redwood City, and Redwood City School District) in an effort to express a commitment to common goals and alignment for long term community development in Redwood City and North Fair Oaks. This agreement is presented to the School Board late for approval due to a turnover in administration. Financial Impact: The funding for this agreement is included in the Community School's adopted budget for the 2020-2021 fiscal year. City of Redwood City: $100,000. Submission for Approval Prepared by: Michelle Griffith, Director of Community School Partnerships Approved by: John R. Baker, Ed.D., Superintendent §
15.3Approval of Updated RCTA Contract Language and RCTA/RCSD Tentative AgreementAction
Item details
Rationale: 1. Salary increase: Approximately $1.9 million in salaries and statutory benefits for fiscal year 2021-22 per attached AB 1200 Public Disclosure document. 2. Potential 8.4.4 Exceptional Circumstance application remedy ($500 per application and/or substitute days). For reference purposes, the total cost for Exceptional Circumstances program in the 2019-20 school year was $1000 in stipends and 19 planning days (cost of substitute $185 per day x 19 days=$3515.00). For 2021-22, any cost incurred will be paid out of site funds. Financial Impact: None at the moment. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
15.4Approval of Preliminary Site Budgets for 2021-22 School YearAction
Item details
Rationale: Every year, each school site develops a School Plan for Student Achievement (SPSA) that is approved initially by their School Site Councils and ultimately by the RCSD School Board. The SPSA operationalizes the work of each school to align with district and board vision, mission and goals (established in the district's three year accountability plan). In the past several years, this approval process has taken place in the month of June, in preparation for the following school year. This year, due to the Local Control and Accountability Plan (LCAP) approval timeline (June 30), and the recent development of the Board's equity mission, vision and values, the decision was made to ask sites to submit their new, updated SPSAs in the fall of the 2021-22 school year to ensure that they are aligned with the new LCAP goals and the Board's vision. In preparation for the full SPSA submission, the sites have analyzed their local data, and in collaboration with their School Site Councils have developed preliminary budgets that finance their school's priorities. These site budgets are attached. Any changes made to these budgets in the fall will be highlighted. Financial Impact: Varies per school site. Submission for Approval Prepared by: School Site Administrators and Site Councils and reviewed by Liz Wolfe, Assistant Superintendent of Educational Services Approved by: John R. Baker, Ed.D., Superintendent §
15.5Approval of Science Instructional Materials for Grades 6-8Action
Item details
Rationale: Please refer to the attachment for the full report. Financial Impact: Total cost of Science adoption with 8-year implementation: $516,370.00 for 6 - 8 grade. (Student notebooks are supplied for the first year, and teachers will choose paper or digital notebooks for years two and beyond. Consumable student notebooks would cost an additional $65,000 per year.) Submission for Approval Prepared by: Liz Wolfe, Assistant Superintendent of Curriculum and Instruction, and Larissa Walder, Staff Development Coach Approved by: John R. Baker, Ed.D., Superintendent §
15.6Approval to Commence a Two-Year Process for K-5 Math Instructional MaterialsAction
Item details
Rationale: Please refer to the attachment for the full report. Financial Impact: K-5 Teachers will receive a $1,000 stipend for Year 1 (2021-22) and a $1000 for Year 2 (2022-23) of service on the pilot/adoption committee to be paid in two parts: December and April. Middle School Teachers will receive hourly stipends for committee service. Expenditure: $60,000 Submission for Approval Prepared by: Elizabeth Wolfe, Assistant Superintendent of Curriculum & Instruction Approved by: John R. Baker, Ed.D., Superintendent §
16Board and Superintendent Reports
16.1Report from Board Members and SuperintendentReports
Item details
Rationale: The School Board and Superintendent Baker will report out on meetings, attended events, upcoming events, school site visits, etc. Financial Impact: None at this moment. Submission for Approval Prepared by: Eliana García, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent
17Information
17.1San Mateo County Office of Education Review of RCSD Second Interim Financial Report for Fiscal Year 2020-21Information
Item details
Rationale: It is the Administration's recommendation that the School Board review the attached letter from the San Mateo County Office of Education ("SMCOE") regarding the Second Interim Financial Report for fiscal year 2020-21. Attached is a letter from the County Superintendent of Schools regarding the review of and findings concerning the Second Interim Financial Report for fiscal year 2020-21. The SMCOE concurs with the district's positive certification. The Second Interim Financial Report meets state standards and criteria. Financial Impact: None. Submission for Approval Prepared by: Priscilla Aquino-Dichoso, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
17.2Information Regarding an Extension for the Middle School History-Social Science (HSS) Adoption Process into the 2021-22 School YearInformation
Item details
Rationale: Please refer to the attachment for the full report. Financial Impact: $9,900.00. Submission for Approval Prepared by: Liz Wolfe, Assistant Superintendent Curriculum and Instruction Approved by: John R. Baker, Ed.D., Superintendent §
18Correspondence
18.1Correspondence
19Other Business/Suggested Items For Future Agenda
20Board Agenda Calendar
20.1Changes to the Board Agenda ScheduleInformation
Item details
Rationale: The following changes have been made to the Schedule of Board Agenda Items: There are no new updates. Financial Impact: None. Submission for Approval Prepared by: Eliana García, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
21Adjournment
21.1Adjourn the MeetingAction