1Call to Order
1.1Roll CallProcedural
2Oral Communication on Closed Session Items Only
2.1If you have public comment related to a Closed Session item, please post it on: (https://docs.google.com/forms/d/e/1FAIpQLSd3rKbPfVCTpOsK5ILqjnU2u-h-NuNx-vUq4OZxYNVR8lc4aQ/viewform?usp=sf_link) prior to the Closed Session Meeting or immediately upon the meeting opening.
3Closed Session 6:00-7:00pm
3.1Employee Discipline/Dismissal/Release/Retention (Government Code §54957) (1 Case)Information
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3.2Closed Session Pursuant to Government Code Section 54956.9 Conference with Legal Counsel – Anticipated Litigation. Gov. Code Section 54956.9(d)(2) – One Potential CaseInformation
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4Reconvene to Regular Session at Approximately 7:00p.m.
4.1Roll CallProcedural
4.2Report Out on Closed Session from 5.19.21Information
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50:16Welcome
5.1Welcome by the School Board PresidentProcedural
62:54Changes to the Agenda
6.1Changes to the AgendaDiscussion
73:19Approval of Agenda (Action Required)
7.1Approval of AgendaAction
84:04Oral Communication
Maria Abundiz (3min) — Congratulated the 350+ classified employees of the district during Classified Employee Appreciation Week and thanked them for their dedication to students and the community.
Maria Stockton (3min) — Praised classified employees during California School Employees Week and challenged each board member to visit every school site and personally meet classified staff when returning to in-person operations.
8.1If you have public comment related to a Regular Board Meeting item, please post it on: (https://docs.google.com/forms/d/e/1FAIpQLSd3rKbPfVCTpOsK5ILqjnU2u-h-NuNx-vUq4OZxYNVR8lc4aQ/viewform?usp=sf_link) prior to the Regular Board Meeting or immediately upon the meeting opening.Information
910:44Community/Staff Recognition
9.110:44Recognition of 2020-21 Induction Program ParticipantsInformation
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Rationale: It is the Administration's recommendation that the School Board recognize the participants of the 2020-21 Induction program. The RCSD Induction program serves two functions, it provides: - The second tier of the teacher credentialing system, - Comprehensive support to eligible beginning teachers. The objectives of the RCSD Induction Program are to: - Support and guide the candidate (new teacher) in developing, assessing and reflecting on their professional growth goals that will be completed within 60 days of beginning the program, - Provide "Just in time" coaching for the candidate as they move through their school year, - Assist in the application of knowledge and skills acquired in the pre-service program, - Develop the habits of mind expected in the teaching profession, - Meet the learning needs of students. - Have teacher retention. Induction Candidates: This year, RCSD employed 34 teachers who participated as Year 1, Year 2, and Early Completion(ECO) Candidates in the RCSD General Education Induction Program. Candidates met weekly with their Mentors for guidance and support. Over the course of the year, Candidates completed an Individual Learning Plan including two inquiry cycles focused on an area of desired growth and equity related to the California Standards for the Teaching Profession. All candidates will receive certificates to honor their successes. Candidates who completed Year 1 of the program: - Sibel Alpakin - Garfield - Ramon Baeza - Hoover - Jennifer Bailey - Hoover - Yesenia Castellanos-Chavero - Garfield - Ashley Costa - Taft - Jamie Craft - Orion - Eryn Heon - Roosevelt - Kelly Hernandez - Adelante - Ariandy Jimenez - Hoover - Kayla Kamiley - Roosevelt - Derek Lee - Kennedy - Candice Lunde - Roosevelt - Montana Miller - Roosevelt - Frances Mueller - Roosevelt - Kelsey Schene - Roosevelt - Dan Su - Orion - Jindan Wang-Bodling - Orion - Roxanne Wong - Hoover - Spencer Wright - Hoover Candidates who completed Year 2 of the program, making them eligible to apply for a Professional Clear Credential: - Ignacio Leon Guillen - Adelante/Selby Lane - Emily Farrell - Roosevelt - Amber Fisk - Taft - Angela Ha - Roosevelt - Jacob Havey - North Star - Sara Martinez - Adelante/Selby Lane - Swati Solanki - Orion - Rhoda Sumbad - Taft - Manasa Suresh - North Star - Kelsey Takahasi - MIT - Abbey Wilkerson - Henry Ford Candidates who completed Early Completion (ECO) program requirements, making them eligible to apply for a Professional Clear Credential: - Endre Balogh - Kennedy - John Emig - Kennedy - Lingling Gan - Orion - Stacey Koolpe - Henry Ford Support Providers/Mentors: This year, 20 seasoned teachers, recommended by Site Administration, served as Mentors. Mentors meet with their Candidate(s) 1-2 hours a week and formally observe their candidates in their classrooms (this year virtually) two to three times a year. Mentors also participate in trainings, observation and feedback sessions and self-assessments that serve to provide support and professional development regarding: - Coaching and mentoring - Goal setting - Equity - Best practices in adult learning - Support for individual mentoring challenges, reflection on mentoring practice, and opportunities to engage with mentoring peers in professional learning sessions - Program processes designed to support candidate growth and effectiveness Induction Mentors for the 2020-2021 school year: - Patricia Alcocer - Adelante/Selby Lane - Amy Barstad - Henry Ford - Eva Beddar - Adelante/Selby Lane - Elanor Dougherty - Adelante/Selby Lane - Julia Federico-Youngs - Clifford - Denise Gil - Taft - Gilberto Guzman - Garfield - Elizabeth Hernandez - Adelante/Selby Lane - Kristy Herrera - Hoover - Kohlby Hong - Roosevelt - Olivia Hsu - Garfield - Kelly Jorgensen - Kennedy - Tiffany Mullooly - Roosevelt - Robin Raphael-Simke - Retiree - Anastacia Stamates - Garfield - Angie Teupel - Henry Ford - Felicia Tse - Roosevelt - Shari Tsuchiyama - Roosevelt - Melissa VanderMolen - Kennedy - Winnie Wong - Orion Financial Impact: None. Submission for Approval Prepared by: Michelle Griffith, Director of Induction Approved by: John R. Baker, Ed.D., Superintendent §
9.236:36Recognition of Retiree StaffInformation
Kevin Sugar (1min) — Congratulated both the induction program participants and the retirees, and offered a special personal tribute to his wife Lisa Sugar on her retirement.
Carrie Schmidt (1min) — Wished all retirees well and offered special thanks to Lisa Sugar, Jeanette Serrano, Peter Bartok, and Aura Bartok for their impact as colleagues.
Michelle Buetler (1min) — Honored the retiring Hoover staff, especially Lisa Sugar whose mentorship shaped the entire Hoover special education team, and celebrated the legacy of all retiring classified and certificated staff.
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Rationale: It is the Administration's recommendation that the School Board recognize the employees who have reached a milestone with the district. The Redwood City School District is fortunate to have a dedicated and hardworking staff. Many of our employees choose to continue serving our community for, in many cases, the duration of their career. The district would like to congratulate all of our retirees on a wonderful career. It has been a pleasure to work with you all and we offer our sincere appreciation for the contributions you have made to the Redwood City School District. All of our retirees, from our longest serving employee to our newest recruit, have contributed to the success of the Redwood City School District. Tonight, we celebrate your dedication and wish you a fond farewell. We are honored to recognize the energy, commitment, and impact these employees have had on countless students and we extend a heartfelt thank you to each of them. Financial Impact: None. Submission for Approval Prepared by: Erin Kekos, Director of Human Resources Approved by: John R. Baker, Ed.D., Superintendent §
1056:24School/Community Reports
10.156:24Orion Alternative School’s Multicultural PresentationInformation
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Rationale: Multicultural is a cornerstone of Orion's Parent Participation Program. Students embark on a rich immersive learning journey lead by teachers and parents. Students experience the depth and complexity of the different countries of study. This year, Orion Alternative pivoted a school-wide study of one country to continue the learning tradition. Financial Impact: None. Submission for Approval Prepared by: Katherine Rivera, Principal, Orion Alternative Approved by: John R. Baker, Ed.D., Superintendent §
111:34:13Bond Program Consent Items (Action Required)
11.1Approval of New Buildings, Modernization and Sitework Project Bid Package for Garfield Community School with B MK Pipelines, Change Order #1Action (Consent)
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Rationale: Garfield Community School's New Buildings, Modernization & Sitework Project Bid Package B, Change Order #1 includes four potential change order (PCO), as follows: PCO-003 - Furnishing and installation of replacement water line - $38,000.09; PCO-008 - Relocation of storm drains in conflict with CDC footings - $5,416.04; PCO-009 - Resolution of Building B sewer-grade beam conflict - $3,627.23; PCO-010 - Re-routing of utilities through planter area on the north side of Building B - $8,127.12. Financial Impact: $55,170.48. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
11.2Approval of Modernization and Barrier Removal Project for Roy Cloud School with Mar Con Builders, Change Order #5Action (Consent)
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Rationale: Roy Cloud School's Modernization and Barrier Removal Project, Change Order #5 includes four potential change orders (PCOs), as follows: PCO-017 - Cost for the addition of a new man gate, fence panels and fence post per District direction - $7,687.54; PCO-018 - Cost incurred to replace existing faucets in bathrooms and classrooms with touchless fixtures per District direction - $54,675.43; PCO-019 - Contractor performed additional scopes of work including moving of loose rock at retaining wall, removal of two bollards and grout infill, and painting of restroom door swing footprints per District direction - $7,777.47; PCO-020 - Contractor performed several scopes of additional work on a time and materials basis including restroom slope corrections, raising of drain to proper height, installation of new trim and finish on restroom doors, installation of tile and grout, installation of back door closures in restrooms and adjustment of swing, and replacement of old conduits for new electrical casework - $29,380.64. Financial Impact: $99,521.08. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
11.3Approval of Measure T Bond Program Tracking List of Items Under $20kAction (Consent)
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Rationale: This tracking sheet provides the School Board with all recent items $20k or under in a comprehensive list. This list will be sent to the School Board every month or two as the POs are compiled. Financial Impact: Total - $104,099.35. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
11.4Approval of Track Refresh Proposal with ScapesAction (Consent)
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Rationale: Scapes will be handling the track refresh scope at Kennedy Middle School. The track material is being replaced and recompacted to be like new. Financial Impact: Total - $48,860. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
11.5Approval of Sewer Line Upgrade Proposal for Garfield School with MK PipelinesAction (Consent)
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Rationale: MK Pipelines will be handling the sewer line upgrades scope at Garfield School. Financial Impact: Total - $59,857.13. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
11.6Approval of Additional Asphalt Proposal for Hoover School with GalebAction (Consent)
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Rationale: Galeb will be handling the additional asphalt scope at Hoover School. Financial Impact: Total - $47,600. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
11.7Approval of Backup Generator Purchase Proposal for Clifford, Hoover, and Roy Cloud School with BaysideAction (Consent)
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Rationale: Bayside will be providing the backup generator units and the Bay Area Air Quality Management District (BAAQMD) permitting for the Backup Generator Projects at Clifford, Hoover, and Roy Cloud Schools. Financial Impact: Clifford School - $29,844.63 Hoover School - $6,662.34 Roy Cloud School - $29,844.63 Total - $60,351.60. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
11.8Approval of Parking Lot Expansion Construction Agreement for Kennedy Middle School with O'Grady PavingAction (Consent)
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Rationale: O'Grady Paving will be handling the construction services for the Kennedy Parking Lot Expansion Project at Kennedy School. Financial Impact: Total - $410,000. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
12Bond Program Action Items (Action Required)
12.11:34:57Adoption of Resolution 22, Approval of Child Day Care (CDC) Ornamental Fencing Project Resolution and Construction Agreement for Hoover School with AAA FenceAction (Consent)
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Rationale: AAA Fence will be handling the construction services for the Child Day Care (CDC) Ornamental Fencing Project at Hoover School. Financial Impact: Total - $208,175. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
13Discussion Items
13.11:36:47Discussion on Reopening Plan for the 2021-22 School YearDiscussion
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Rationale: Administration will provide the School Board with an update and discussion on the next steps for the full in-person reopening plan for the 2021-22 school year. Financial Impact: None. Submission for Approval Prepared by: John R. Baker, Ed.D., Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
13.22:13:50First Reading and Discussion of Board Policy 0520.1 - Comprehensive and Targeted School ImprovementDiscussion
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Rationale: It is the Administration's recommendation that the School Board read and discuss board policy 0520.1 - Comprehensive and Targeted School Improvement. This is a new policy for the Redwood City School District. This policy, written by CSBA in October 2019, addresses the state's accountability system, developed in response to federal Title I requirements, to provide interventions to schools identified by CDE for CSI (Comprehensive Support and Improvement), TSI (Targeted Support and Improvement), or ATSI (Additional Targeted Support and Improvement). The policy includes criteria for the identification of schools, requirements for a school improvement plan, and actions to be taken if implementation of the school plan is unsuccessful after a specified period of years. This policy has been discussed by the Policy Committee. Financial Impact: None. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
13.32:18:01First Reading and Discussion of Board Policy 3110 - Transfer of FundsDiscussion
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Rationale: It is the Administration's recommendation that the School Board read and discuss board policy 3110 - Transfer of Funds. This is a new policy for the Redwood City School District. This policy was recently updated by CSBA to reflect new law SB 98 which authorizes, for the 2020-21 and 2021-22 fiscal years if the state defers any payments owed to districts, the temporary transfer of up to 85 percent of the maximum amount held in any fund or account for the payment of obligations. Item #4 clarifies the requirements for transfers from special reserve funds for capital outlay or other purposes into the general fund for general operating purposes of the district. This policy has been discussed by the Policy Committee. Financial Impact: None. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
13.42:19:23First Reading and Discussion of Board Policy 3452 - Student Activity FundsDiscussion
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Rationale: It is the Administration's recommendation that the School Board read and discuss board policy 3452 - Student Activity Funds. This policy has been updated to clarify that the policy does not apply to school-connected organizations that are not composed entirely of students or subject to the board's control and regulation. The section on "Fundraising" adds a reference to policy that addresses online fundraising, and addresses fundraising events that involve the sale of foods and/or beverages. The section on "Management and Reporting of Funds" was updated to reflect Governmental Accounting Standards Board (GASB) Statement 84, which provides that, if the district has administrative or direct financial involvement with the student organization's assets, as defined, the student activity fund may be considered a governmental fund subject to specific accounting and financial reporting requirements. This policy has been discussed by the Policy Committee. Financial Impact: None. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
13.52:27:09First Reading and Discussion of Board Policy 3471 - Parcel TaxesDiscussion
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Rationale: It is the Administration's recommendation that the Board read and discuss board policy 3471 - Parcel Taxes. This new policy addresses the major requirements of levying, with voter approval, a parcel tax on real property which may be used by the district for any purpose specified in the ballot statement. Policy includes, but is not limited to, the requirement for the board to hold a public hearing; board approval of a resolution for the adoption of a parcel tax; the prohibition against using district funds, services, supplies, or equipment to support the parcel tax; and persons who may be exempted by the board from paying the parcel tax. This policy has been discussed by the Policy Committee. Financial Impact: None. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
13.62:29:34First Reading and Discussion of Board Policy 5145.3 - Nondiscrimination/HarassmentDiscussion
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Rationale: It is the Administration's recommendation that the School Board read and discuss board policy and administrative regulation 5145.3 - Nondiscrimination/Harassment. Board policy and administrative regulation 5145.3 - Nondiscrimination/Harassment - have been updated to reflect law prohibiting discrimination based on medical condition and to reflect new law (AB 34) which requires the district, starting in the 2020-21 school year, to post its nondiscrimination policies, and specified state and federal laws regarding discrimination, bullying, and harassment, and a link to CDE resources in a prominent location on the district's web site in a manner that is easily accessible to parents/guardians and students. The regulation also reflects new law AB 711 which requires the district to update a former student's records upon receiving government-issued documentation or a written request for a name and/or gender change. The regulation was further updated to reflect new federal regulations (85 Fed. Reg. 30026) which require that allegations of sexual harassment that meet the federal definition be investigated through Title IX complaint procedures, as described in AR 5145.71 - Title IX Sexual Harassment Complaint Procedures, rather than the district's uniform complaint procedures. This policy has been discussed by the Policy Committee. Financial Impact: None. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
13.72:30:40First Reading and Discussion of Board Policy 6142.8 - Comprehensive Health EducationDiscussion
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Rationale: It is the Administration's recommendation that the Board read and discuss Board Policy and Administrative Regulation 6142.8 - Comprehensive Health Education. Board policy 6142.8 - Comprehensive Health Education - has been updated to reflect the 2019 state curriculum framework for health education, including emphasis on the physical, mental, and social well-being of students and integration of health education with other content areas of the district's curriculum. The policy also reflects law which authorizes districts to provide age-appropriate comprehensive sexual health education prior to grade 7, and law which authorizes instruction in grades K-12 (K-8 for RCSD) in sexual abuse and sexual assault awareness and prevention provided students are allowed to be excused from such instruction with the written request of the parent/guardian. Administrative regulation 6142.8 - Comprehensive Health Education - has been updated to more directly reflect state content standards for injury prevention and safety and for personal and community health. The regulation also adds a section on "Students Excused from Health Instruction" expanded to address excusals from (1) comprehensive sexual health education and HIV prevention education; (2) instruction in sexual abuse and/or sexual assault awareness and prevention; (3) any exam, survey, or questionnaire which contains questions about the student's or family's personal beliefs or practices in sex, family life, morality, or religion; and (4) anonymous, voluntary, and confidential tests, questionnaires, and surveys containing age-appropriate questions about students' attitudes concerning or practices relating to sex. This policy has been discussed by the Policy Committee. Financial Impact: None. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
142:31:57Consent Items
14.1Adoption of District Mission, Vision, and ValuesAction (Consent)
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Rationale: During the last three years, Redwood City School District (RCSD) has been working in partnership with the National Urban Alliance (NUA), a non-profit organization that works with urban school districts to "Build conviction, capacity and confidence in the expectation of High Intellectual Performance for all students". As part of the work to address opportunity gaps observed amongst students, schools, and community, the NUA worked with a group of 63 RCSD community members, including administrators, teachers, parents, and partners to create the district's first ever Equity Consciousness Committee at the request of the Superintendent and School Board. The committee was charged with writing the Administrative Regulations for the district's newly adopted Equity Policy, which was adopted by the RCSD Board of Trustees in November of 2020. The NUA facilitated sessions to develop understandings about racism, implicit bias, race, and how this affects students- especially those perceived as "less", misperception of students who are underachieving to their potential and how students are led to construct misperceptions about themselves from either their lived frame of reference, misjudgments about their intelligence, or the marginalizing language they encounter. This committee work inspired the RCSD Board of Trustees and Superintendent to adopt a new Vision and Mission. The Board held a special study session to draft and finalize the district's vision, mission, and values as follows: Our Mission: RCSD creates a safe and supportive, inspirational and rigorous, joyful and inclusive environment for all learners. Our Vision: RCSD will be a thriving, dynamic, innovative, and nurturing community where each student realizes their unique gifts and strengths to achieve high intellectual performances for personal and academic success. Our Values: RCSD has a collective responsibility to achieve our vision through a commitment to these values. Innovation - To analyze systemic practices, including racial biases, through an equity consciousness lens that dismantle barriers to student learning and emotional well being. Student Voice - To encourage students' bravery, voice and leadership. Equity - To instill passion in learning emphasizing student strengths and gifts for all learners: all abilities, all ethnicities and cultural identities, LGBTQ + youth, and multilingual learners. Engagement - To offer opportunities and access to joyful, rigorous, and enriching instruction and resources. Partnerships - To build family and community partnerships for student success. Financial Impact: None. Submission for Approval Prepared by: John R. Baker, Ed.D., Superintendent Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
15Action items
15.11:13:46Adoption of Resolution 21, Approval of Lease between the Redwood City School District and Wagner Schoolhouse LLC for 3150 Granger WayAction
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Rationale: The District has been working on leasing school sites since closures in 2019. To date, all available sites have been leased under various arrangements, with the exception of the former Adelante school site on 3150 Granger Way. After the termination of an initial lease with Stratford Schools prior to occupancy, the District applied for and obtained a use permit from the City of Redwood City (City) based on a Stratford Schools-type use. Thereafter, the Board approved a new Request for Proposals process to seek an appropriate tenant. The District received a strong proposal for lease of the site. On March 23, 2021, Joseph Wagner of Wagner Schoolhouse LLC proposed a lease of the site to operate a private educational institution called "Harper School" for preschool and elementary grades. While other parties expressed interest in the site (e.g. preschools, a vocational school and a high school), these uses would have required a new permit that would be quite different from that already approved by the City and may have caused unacceptable impacts on the surrounding neighborhood. The proposed school re-establishes a previously compatible use within the surrounding residential neighborhood. Operational activities such as pick-up/loading vehicular zones will be improved over current conditions on the site to reduce conflicts within the surrounding neighborhood. The proposed use is expected to be less intensive than the capacity of the original school and include improvements and traffic management programs that aim to reduce possible impacts to the neighborhood. Wagner Schoolhouse LLC offered a lease on substantially similar terms to that of Stratford Schools, with the exception that rent would start lower and pro rate based on enrollment as the school grows during the initial three years. The school is prepared to meet all terms and conditions of the City's use permit. A Lease has been negotiated between the parties, and is now brought to the Board for approval. Key terms of the lease include a 10-year term that commences July 1, renewable by the Tenant for two 5-year terms unless terminated sooner by the District in accordance with the terms of the proposed Lease. The Lease Agreement includes a contingency period of 4 months for Wagner Schoolhouse to obtain all required permits; however, a termination penalty will apply if the tenant is unable to obtain requisite clearances to operate. Once the term commences, all responsibility for routine and deferred maintenance, utilities, and systems on the site will remain with the tenant. Construction on the site will be subject to District's approval. The lease of the site is estimated to generate $12-14 million over the initial ten year term. Financial Impact: Please refer to the final lease agreement for financial impact. Submission for Approval Prepared by: John R. Baker, Ed.D., Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
15.22:33:36Approval of Expanded Learning Opportunities Grant Plan for 2021-22Action
Maria Stockton (3min) — Raised concerns that CSEA was not meaningfully consulted on how the instructional assistant funding would be spent, and proposed instead using existing trained paras for extended hours before and after school to provide tutoring rather than hiring new six-hour employees without full benefits.
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Rationale: The California Department of Education is providing one-time funds that will be released in two apportionments. In accordance with the Governor's budget, this grant is for local agencies to utilize a variety of strategies to accelerate learning and address student needs such as extended learning time, professional development, programs to address social-emotional learning, and access to school meals. School districts are not required to implement all of the recommended strategies. At least 85% of the funds must be used on activities provided in-person. Similar to a requirement in Senate Bill 86, at least 10% of the grant must be used to employ paraprofessionals who work directly with students. Funds used will be described as follows: Extended learning time: - Offer a hands-on science investigation summer program at three schools. - Provide after school tutoring (retired teachers). Accelerating progress to close learning gaps: - Lower class size (no more than 25 students) will be provided at each school, grades K-2. - Assign full time bilingual instructional assistants to priority schools to work with teacher to provide supplemental instruction in language arts and math. - Reading/Literacy teachers will be provided to work with students and teachers in grades K-2 and grades 3-8 across the district. - Assign full time teachers on special assignment (TOSAs) to Hoover, Taft, Garfield and Roosevelt to oversee implementation of a Multi-Tiered System of Support (MTSS). - Add a TOSA with a background in Special Education to work with current TOSAs to support the implementation of accommodations in a least restrictive environment. Additional academic services for students: - Purchase diagnostic assessments for academics and social emotional health. - Purchase materials that will be used for interventions and tutoring. Several opportunities for input into the contents of the ELO grant were provided through stakeholder meetings held in April and May. Specific outreach to the classified union representatives was provided in May. Financial Impact: $4,876,835. Submission for Approval Prepared by: Liz Wolfe, Assistant Superintendent, Ed Services Approved by: John R. Baker, Ed.D., Superintendent §
163:07:38Board and Superintendent Reports
16.1Report from Board Members and SuperintendentReports
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Rationale: The School Board and Superintendent Baker will report out on meetings, attended events, upcoming events, school site visits, etc. Financial Impact: None at this moment. Submission for Approval Prepared by: Eliana García, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent
173:12:56Information
17.1Information on San Mateo County Investment Fund - April, 2021Information
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Rationale: Education Code Sections 41001 and 41002 generally provide that all money received by or apportioned to a school district shall be paid into the county treasury "to be placed to the credit of the proper fund of the district". Pursuant to California Education Code Section 41015, the District may invest all or part of funds deposited in a Special Reserve Fund or any surplus monies not required for the immediate necessities of the District in any of the investments specified in California Government Code Sections 16430 or 53601. Historically, districts in San Mateo County have been depositing all of their funds to the county treasury. The County Treasurer has made investment decisions for the school districts, which is not a unique practice statewide. School district funds on deposit with the county treasury, along with funds deposited by other agencies, are placed in a County "investment pool", and profits and losses realized from these invested funds are shared among the pool participants in proportion to the amount invested. Financial Impact: Gross earnings for the month ending April 2021 were 0.974%. Current average maturity of the portfolio is 1.86 years with an average duration of 1.81 years. The portfolio continues to hold no derivative products. Please copy and paste the link below to view the investment report for April 2021: https://treasurer.smcgov.org/sites/tax.smcgov.org/files/April_2021_Investment_Report.pdf Please copy and paste the link below to view the copies of the Investment Reports and the Compliance Reports: https://treasurer.smcgov.org/ investment-information Submission for Approval Prepared by: Priscilla Aquino-Dichoso, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
17.2Information on AR 4161.8/4261.8/4361.8 - Family Care and Medical LeaveInformation
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Rationale: AR 4161.8/4261.8/4361.8 - Family Care and Medical Leave - is a new Administrative Regulation for the district. This regulation was recently updated by CSBA to reflect new law (AB 1556) which deletes gender-specific references with regard to pregnancy disability leave and clarifies that all employees are protected against pregnancy discrimination regardless of their gender identity. The regulation also reflects new law (SB 63) which extends the requirement to grant parental leave to any district that employs 20-49 employees within 75 miles of the worksite where the employee requesting the leave is employed. Financial Impact: None. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
17.3Information on Administrative Regulation and Exhibit 4119.12, 4219.12, 4319.12 - Title IX Sexual Harassment Complaint ProceduresInformation
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Rationale: Administrative regulation 4119.12, 4219.12, 4319.12 - Title IX Sexual Harassment Complaint Procedures - is a new Administrative Regulation for the district. This regulation was recently updated to add a section on "Definitions," including the federal definition of sexual harassment for purposes of applying the Title IX complaint procedures. The section on "Notifications" adds the federal requirement to disseminate the district's sexual harassment policy and procedures, along with the name and contact information of the Title IX Coordinator, by posting them in a prominent location on the district's web site and including them in any handbook provided to employees or employee organizations. A new section on "Complaint Procedures" references the applicable procedures and the responsibility of the district to take prompt action to stop the sexual harassment, prevent recurrence, and address any continuing effects. The regulation was also updated to clarify that a sexual harassment complaint that is dismissed or denied under Title IX may still be subject to review under state law pursuant to AR 4030 - Nondiscrimination in Employment and thus the two procedures should be implemented concurrently in order to meet the applicable timelines. Regulation also updated to clarify that the applicability of the Title IX sexual harassment complaint procedures is limited to conduct that allegedly occurs in an education program or activity over which the district exercises control; revise the timeframe for concluding the complaint process from 45 to 60 days; reflect the right to pursue civil law remedies; and add the requirement to maintain a record of any actions, including supportive measures, taken in response to a report or formal complaint of sexual harassment. Exhibit 4119.12, 4219.12, 4319.12 - Title IX Sexual Harassment Complaint Procedures is a new exhibit that presents a sample of the required notification to employees, job applicants, and employee organizations regarding the district's Title IX sexual harassment policy, the district's Title IX coordinator, and grievance procedures pursuant to 34 CFR 106.8. Financial Impact: None. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
183:12:56Correspondence
18.1Correspondence
19Other Business/Suggested Items For Future Agenda
203:15:39Board Agenda Calendar
20.1Changes to the Board Agenda ScheduleInformation
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Rationale: The following changes have been made to the Schedule of Board Agenda Items: No current changes have been made. Financial Impact: None. Submission for Approval Prepared by: Eliana García, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
213:19:15Adjournment
21.1Adjourn the MeetingAction