1Call to Order
1.1Roll CallProcedural
2Oral Communication on Closed Session Items Only
2.1If you have public comment related to a Closed Session item, please post it on: (https://docs.google.com/forms/d/e/1FAIpQLSd3rKbPfVCTpOsK5ILqjnU2u-h-NuNx-vUq4OZxYNVR8lc4aQ/viewform?usp=sf_link) prior to the Closed Session Meeting or immediately upon the meeting opening.
3Closed Session 6:00-7:00pm
3.1CSEA Negotiations Update
3.2RCTA Negotiations Update
40:01Reconvene to Regular Session at Approximately 7:00p.m.
4.1Roll CallProcedural
4.2Report Out on Closed Session from 5.5.21Information
Item details
§
50:14Welcome
5.1Welcome by the School Board PresidentProcedural
63:04Changes to the Agenda
6.1Changes to the AgendaDiscussion
73:58Approval of Agenda (Action Required)
7.1Approval of AgendaAction
84:43Oral Communication
Erin Washburn (3min) — As RCTA president, expressed gratitude to RCSD administration for their remarkable work throughout the pandemic, from distance learning technology to safely reopening campuses.
Indra Hernandez (3min) — Thanked the tech department and board for their support during the pandemic, and advocated for renewal of the Math Shelf program subscription for preschool students.
Jennifer Tanti (1min) — A 7th and 8th grade social studies teacher at Clifford, she expressed gratitude to the board and district administration for exceptional organizational support and resources throughout the pandemic.
8.1If you have public comment related to a Regular Board Meeting item, please post it on: (https://docs.google.com/forms/d/e/1FAIpQLSd3rKbPfVCTpOsK5ILqjnU2u-h-NuNx-vUq4OZxYNVR8lc4aQ/viewform?usp=sf_link) prior to the Regular Board Meeting or immediately upon the meeting opening.Information
914:26Community/Staff Recognition
9.1Recognition of Mildred "Millie" ColeInformation
Item details
Rationale: It is the Redwood City School District's privilege to honor Mildred "Millie" Cole for her outstanding lifelong dedication to education and the Redwood City community. Millie will be turning 100 years old on May 22, 2021. Millie, as she is best known, was born on May 22, 1921 in Salt Lake City, Utah and moved to Redwood City in the 1940s. She married Ted Cole on May 22, 1942, right on her 21 st birthday! Together, they have 5 children, 12 grandchildren, 14 great grandchildren and 1 great great grandchild. Millie graduated from San Jose State University in January of 1970 and began teaching at Selby Lane in September of the same year. She taught for 11 years, officially retiring in 1981. While at Selby Lane, she taught regular 1 st grade for 2 years, then taught a bilingual 1 st grade class for 9 years with her colleague, Teacher Eddie Trujillo. After teaching at Selby Lane, she retired to travel the world with her husband; however, her love for children and the school setting kept her very close to the district. After her retirement, she returned to serve as a tutor at Taft School for several more years. While Deputy Superintendent Wendy Kelly was a principal at North Star Academy, Millie helped then Principal Kelly start the school's Junior Optimist Club. Millie's love for her community has allowed her to be a long-time member of the Redwood City Optimist Club, as well as the Woodside Terrace Optimist Club. While living at Woodside Terrace, Millie participated in their annual Christmas celebration at Fair Oaks, which consisted of visiting students in each classroom to give them candy and cookies. She coordinated the Woodside High School Octagon Club for many years. Many students continue to stay in touch with Millie after the profound impact she has had in their lives. 10 years ago, Millie was awarded a Sequoia Award which recognized her as a super volunteer and an active member of the Redwood City community! Millie continues to be extremely active at her local church. Millie lives on her own and enjoys going to her local supermarket in her mobile scooter. The Redwood City School Board, Superintendent Baker, and administration would like to honor Millie for her dedication to students in the Redwood City School District and the Redwood City community. We're honored and pleased to celebrate Millie and her lifelong accomplishments in serving the Redwood City community. On behalf of the Redwood City School District community, happy 100 th birthday, Millie, and thank you for your outstanding service as an educator and active member of the Redwood City community! Financial Impact: None. Submission for Approval Prepared by: Eliana García, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
1021:52Bond Program Consent Items (Action Required)
10.1Approval of Measure T Bond Program Tracking List of Items Under $20KAction (Consent)
Item details
Rationale: This tracking sheet provides the School Board with all recent items $20K or under in a comprehensive list. This list will be sent to the School Board every month or two as the POs are compiled. Financial Impact: Total - $98,967.80. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.2Approval of Modernization Project for Clifford School with Cumiskey Construction, Change Order #2Action (Consent)
Item details
Rationale: Clifford Elementary School Modernization Project Cumiskey Construction Change Order #2 includes eight potential change orders (PCOs), as follows: PCO-020 - Additional miscellaneous site work to include fixes of existing concrete, replace water valve, install cleanouts, install in ground water access shutoff access for 11 water lines, and water line tie-ins - $16,695.99; PCO-021 - Substituted AC with concrete in the middle section of the Garden Area between building A and B to provide ADA path of travel - $4,167.76; PCO-022 - Revision to door hardware to comply with RCSD standard for door hardware - $20,643.70; PCO-023 - Modification of the handrail to guardrail by adding extension to the handrail and additional horizontal supporting rail - $15,767.40; PCO-024 - Credit back for the removal of the wood beam retrofit at the building C fascia - -$1,263.60; PCO-025 - Credit back to the district for the removal of wall framing the existing window at the walk-in cooler. Heat reduction filmed was also added as part of the change in scope - -$363.33; PCO-028 - A carbon monoxide ceiling mounted detector was added in the office at the library building - $6,675.93; PCO-033 - Provide material and labor to install (9) door shoes at building B and two door pulls in the restrooms in building D - $1,369.00. Please click on the following link to view the attachment: https://www.dropbox.com/sh/ yp62f0ean2k88ox/ AAAT0vM9hB8wVX1ymdznYdoUa?dl=0 Financial Impact: $63,692.85. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.3Approval of New Buildings Modernization and Sitework Project Bid Package C for Garfield Community School with Casey-Fogli, Change Order #1Action (Consent)
Item details
Rationale: Garfield Community School new buildings, modernization and sitework project bid package C, change order #1 includes six potential change order (PCO), as follows: PCO-001 - Credit back for the removal of significant sitework scope under Enviroplex at CDC buildings - ($141,770.00); PCO-002 - Design alterations made at the curb and seat bench wall - $11,260.00; PCO-005 - Installation of additional 24' of 6" concrete curb - $1,644.00; PCO-006 - Additional 25ft 2 of 4" concrete paving and 8' of curb - $2,300.00; PCO-010 - Forming and pouring of additional 310ft 2 of pedestrian concrete paving - $12,758.00; PCO-011 - Installation of concrete footing at the drinking fountain guard rails for ADA compliance - $7,330.00. Financial Impact: Credit of ($106,478.00). Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.4Approval of Domestic Water Line Replacement Proposal for Garfield Community School with MK PipelinesAction (Consent)
Item details
Rationale: MK Pipelines will be handling the domestic water line replacement at Garfield Community School. Financial Impact: Total - $27,274.48. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
11Bond Program Action Items (Action Required)
12Discussion Items
12.122:35Update on the 2020-21 Spring Reopening Plan and Discussion on Reopening Plan for the 2021-22 School YearDiscussion
Item details
Rationale: Administration will provide the School Board with an update on the 2020-21 spring reopening plan and will discuss the next steps for the full in-person reopening plan for the 2021-22 school year. Please click the link below to access the PowerPoint presentation: https://docs.google.com/presentation/d/1M9BWFYo8N3JTKp5tWNXqFBohmLs6JHbRP6YNp2cYm2I/edit?usp=sharing Financial Impact: None. Submission for Approval Prepared by: John R. Baker, Ed.D., Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
12.21:01:24Recommendation for Science Curriculum, Grades 6-8Discussion
Item details
Rationale: Please refer to the attachment for full report. Financial Impact: Please refer to the attachment for financial impact. Submission for Approval Prepared by: Liz Wolfe, Assistant Superintendent of Educational Services 6-8 and Larissa Walder, Science Staff Development Coach Approved by: John R. Baker, Ed.D., Superintendent §
12.31:11:082021 Plan for Educational Services for Expelled StudentsDiscussion
Item details
Rationale: Please refer to the attachment for the full report. Financial Impact: None. Submission for Approval Prepared by: Antonio Pérez, Director of Student Services Approved by: John R. Baker, Ed.D., Superintendent §
131:06:33Consent Items
13.1Approval of April 14th Board Minutes (Study Session)Action (Consent)
Item details
Rationale: The board minutes have been reviewed by the Clerk, the Superintendent, and Administration. Financial Impact: None. Submission for Approval Prepared by: Eliana García, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
13.2Approval of April 14th Board Minutes (Regular Meeting)Action (Consent)
Item details
Rationale: The board minutes have been reviewed by the Clerk, the Superintendent, and Administration. Financial Impact: None. Submission for Approval Prepared by: Eliana García, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
13.3Approval of April 21st Board MinutesAction (Consent)
Item details
Rationale: The board minutes have been reviewed by the Clerk, the Superintendent, and Administration. Financial Impact: None. Submission for Approval Prepared by: Eliana García, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
13.4Approval of Agreement for Additional Mental Health Therapist at Kennedy Middle School with Effective School Solutions (ESS) ProgramAction (Consent)
Item details
Rationale: RCSD is looking to strengthen its internal mental health and behavioral programming, and has identified a partner, (ESS) who has specific expertise in this area. By implementing ESS in RCSD, we will be educating our students in the least restrictive environment, collaborate to deliver the best care for every student. ESS will serve students at Kennedy Middle School and provide an additional mental health professional. Financial Impact: Non-Public School ("NPS") and Non- Public Agency ("NPA") Special Education Fund, D140. Services for the 2020-2021 school year = $532,985 & $31,770 for the additional mental health therapist at Kennedy Middle School. Submission for Approval Prepared by: Patricia Pelino, Director of Special Education Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
13.5Approval of Declaration of Obsolete TextbooksAction (Consent)
Item details
Rationale: FOSS has provided updated Next Generation Science Standards curriculum that includes Student Resource materials. RCSD provides resource materials that are grade level and standards based. Materials that are no longer relevant to the District's instructional programs are determined obsolete. These materials are first offered to students and community members at sites. Remaining materials are then offered to non-profit agencies and finally, remaining materials are recycled. Financial Impact: None. Submission for Approval Prepared by: Carla Malattia, IMC Project Administrator Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
13.6Ratification of Warrant Register, April 1, 2021 - April 30, 2021Action (Consent)
Item details
Rationale: Education Code Section 42631 states that all payments from funds of a school district shall be made by written order of the governing board of the district. The attached report consists of expenditures from various funds in the amount of $7,837,231.61 for the period April 1, 2021 through April 30, 2021. Financial Impact: The total disbursement from the San Mateo County Treasurer's Office amounts to $7,837,231.61 and represents actual expenditures for all funds. Submission for Approval Prepared by: Priscilla Aquino-Dichoso, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
14Action items
14.11:07:14Measure T Citizens Bond Oversight Committee - Membership and Duration/Term of ServiceAction
Item details
Rationale: On November 3, 2015, the community approved the issuance of general obligation bonds, Measure T, for an amount not to exceed $193 million. Applicable provisions of California Education Code require, upon certain terms and conditions, the formation and appointment of a Citizens' Oversight Committee that shall actively review and report on the proper expenditure of bond revenues. The Committee shall be a minimum of at least seven (7) members in the following categories: (1) One member shall be active in a business organization representing the business community located within the school district. (2) One member shall be active in a senior citizens' organization. (3) One member shall be active in a bona fide taxpayers' organization. (4) One member shall be the parent or guardian of a child enrolled in the school district. (5) One member shall be both a parent or guardian of a child enrolled in the school district and active in a parent-teacher organization, such as the Parent Teacher Association or school site council. An employee or official of the school district shall not be appointed to the citizens' oversight committee. Additionally, a vendor, contractor, or consultant of the school district shall not be appointed to the citizens' oversight committee. On December 16, 2015, the Board voted to establish the Measure T Bond Citizens' Oversight Committee. On February 10, 2016, the Board approved the appointment of the first seven (7) members of the Committee; additional three (3) members were subsequently approved on March 23, 2016. Financial Impact: None. Submission for Approval Prepared by: Priscilla Aquino-Dichoso, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
14.2Approval of Classified General Leave Request(s)Action
Item details
Rationale: Per the CSEA Master Contract, Article 11.9- "When no other leaves are available, other paid or unpaid requested leaves may be granted at the option of the Governing Board. The application for such leaves shall be given by a reasonable date and notification submitted to the human resources officer of his/her intention to return." All personnel requesting General Leaves have exhausted all other available leave options. Financial Impact: None. All positions are approved in the 2020-21 budget. Submission for Approval Prepared by: Erin Kekos, Director of Human Resources Approved by: John R. Baker, Ed.D., Superintendent §
14.3Approval of Reclassification of Classified EmployeeAction
Item details
Rationale: Article 14.2.1 of the California School Employees Association (CSEA), Reclassification, means the redefinition of a position and/or classification to account for changes in the job. These changes may include technological changes, changes in duties or work that alter the nature of the job and require greater skill effort and ability. The Reclassification Committee met to review the requests for reclassification and the following request was approved by the panel: The position of Office Assistant III (Human Resources Department) Grade 20 was reclassified to Personnel Specialist Grade 24. The Office Assistant III in the Human Resources Department has worked as a Personnel Specialist since July 1, 2020. This position has taken on specific duties of the Personnel Specialist such as processing all subpoenas, all unemployment requests, all leave of absence requests for both classified and certificated, and has also taken over the monitoring, calling, and scheduling of substitute requests. The Office Assistant III has also taken on the task of recording all emergency leaves related to COVID-19 and works with the Business Department to coordinate leave information for payroll recording. This position also updates AESOP and tracks substitute credential expiration dates. The Office Assistant III also assists district employees with various other personnel tasks and the responsibilities have increased significantly. In the first week of December 2020 the District notified CSEA of a reclassification request which was outside of the procedural timeline established in Article 14 of the Collective Bargaining Agreement (CBA). Pursuant to section 14.1.2 of the CBA, the District and CSEA have agreed, due to the unique nature of the request, to engage in the reclassification procedure. The reclassification team met on December 15, 2020 and reviewed this request. The committee discussed this request for reclassification and the increased responsibilities added to this position and determined that there has been a significant change in duties for this position. There have also been significant changes in the type of service and support needed in the Human Resources Department. Based on this information, the committee felt the reclassification was warranted. For purposes of this reclassification request only, the California School Employees Association (Chapter 5) and the Redwood City School District have agreed to modify the effective date of the reclassification, to January 1, 2021. Therefore, based on significant changes to this position, we are requesting that the position of Office Assistant III (Human Resources Department) Grade 20 be reclassified to Personnel Specialist Grade 24, retroactive to January 1, 2021. Financial Impact: The increase to General Fund will be approximately $7,260 for the current school year. Submission for Approval Prepared by: Patricia Perez, Director of Human Resources and Erin Kekos, Director of Human Resources Approved by: John R. Baker, Ed.D., Superintendent §
151:14:06Board and Superintendent Reports
15.1Report from Board Members and SuperintendentReports
Item details
Rationale: The School Board and Superintendent Baker will report out on meetings, attended events, upcoming events, school site visits, etc. Financial Impact: None at this moment. Submission for Approval Prepared by: Eliana García, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent
161:23:35Information
16.1Redwood City School District review of Connect Community Charter School's Second Interim Financial Report for Fiscal Year 2020-21Information
Item details
Rationale: It is the Administration's recommendation that the School Board review the attached letter from the Redwood City School District regarding the review of and findings concerning Connect Community Charter School's Second Interim Financial Report for fiscal year 2020-21. In accordance with Education Code Section 47604.33, each charter school shall prepare and submit to its chartering authority and to the county superintendent of schools a Second Interim Financial Report which reflects the financial and budgetary status of a local educational agency through January 31. Attached is a letter from the Redwood City City School District regarding the review of and findings concerning Connect Community Charter School's Second Interim Financial Report for fiscal year 2020-21. Also attached is Connect's Second Interim Financial Report for fiscal year 2020-21, prepared and shared by Connect Community Charter School. Financial Impact: None. Submission for Approval Prepared by: Priscilla Aquino-Dichoso, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
16.2Redwood City School District review of KIPP's Second Interim Financial Report for Fiscal Year 2020-21Information
Item details
Rationale: It is the Administration's recommendation that the School Board review the attached letter from the Redwood City School District regarding the review of and findings concerning KIPP's Second Interim Financial Report for fiscal year 2020-21. In accordance with Education Code Section 47604.33, each charter school shall prepare and submit to its chartering authority and to the county superintendent of schools a Second Interim Financial Report which reflects the financial and budgetary status of a local educational agency through January 31. Attached is a letter from the Redwood City School District regarding the review of and findings concerning KIPP's Second Interim Financial Report for fiscal year 2020-21. Also attached is KIPP's Second Interim Financial Report for fiscal year 2020-21, prepared and shared by KIPP. Financial Impact: None. Submission for Approval Prepared by: Priscilla Aquino-Dichoso, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
16.3Redwood City School District review of Rocketship's Second Interim Financial Report for Fiscal Year 2020-21Information
Item details
Rationale: It is the Administration's recommendation that the School Board review the attached letter from the Redwood City School District regarding the review of and findings concerning Rocketship's Second Interim Financial Report for fiscal year 2020-21. In accordance with Education Code Section 47604.33, each charter school shall prepare and submit to its chartering authority and to the county superintendent of schools a Second Interim Financial Report which reflects the financial and budgetary status of a local educational agency through January 31. Attached is a letter from the Redwood City School District regarding the review of and findings concerning Rocketship's Second Interim Financial Report for fiscal year 2020-21. Also attached is Rocketship's Second Interim Financial Report for fiscal year 2020-21, prepared and shared by Rocketship. Financial Impact: None. Submission for Approval Prepared by: Priscilla Aquino-Dichoso, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
16.4Contract Update Information and Credit Card SummaryInformation
Item details
Rationale: It is the Administration's recommendation that the School Board review the attached list of contracts that the Administration has signed during the period January 1, 2021-March 31, 2021 as well as the summary of District Office credit card activities from December 15, 2020-March 14, 2021 and Facilities Department from December 15, 2020-March 14, 2021. At the May 8, 2019 board meeting, the Board approved a revision to Board Policy 3312, which provides guidelines for contract administration. The revised policy allows the Superintendent and the Chief Business Official to enter into all contracts up to $60,000, with some exceptions. Financial Impact: Total amount of contracts signed from January 1, 2021-March 31, 2021 is $4,476,846.01. Total expenditures using District Office Visa credit card from December 15, 2020-March 14, 2021 is $2,451.51 and Facilities Visa credit card from December 15, 2020-March 14, 2021 is $828.23. Submission for Approval Prepared by: Priscilla Aquino-Dichoso, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
171:23:55Correspondence
17.1Correspondence
181:23:58Other Business/Suggested Items For Future Agenda
191:24:01Board Agenda Calendar
19.1Changes to the Board Agenda ScheduleInformation
Item details
Rationale: The following changes have been made to the Schedule of Board Agenda Items: No current changes have been made. Financial Impact: None. Submission for Approval Prepared by: Eliana García, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
201:25:55Adjournment
20.1Adjourn the MeetingAction