10:01Call to Order
1.1Roll CallProcedural
20:23Welcome
2.1Welcome by the School Board PresidentProcedural
32:44Changes to the Agenda
3.1Changes to the AgendaDiscussion
45:18Approval of Agenda (Action Required)
4.1Approval of AgendaAction
55:36Oral Communication
5.1If you have public comment related to a Regular Board Meeting item, please post it on: (https://docs.google.com/forms/d/e/1FAIpQLSd3rKbPfVCTpOsK5ILqjnU2u-h-NuNx-vUq4OZxYNVR8lc4aQ/viewform?usp=sf_link) prior to the Regular Board Meeting or immediately upon the meeting opening.Information
61:31:09School/Community Reports
6.1Showcase of Student Projects in the Redwood City School DistrictInformation
Item details
Rationale: The Redwood City School Board would like to open the board meetings by showcasing art work, music, plays, and projects from students district-wide. Tonight, North Star Academy will present to the School Board. https://youtu.be/ RDIlsMD78xw Financial Impact: None. Submission for Approval Prepared by: Eliana García, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
72:27:37Bond Program Consent Items (Action Required)
7.1Approval of Roy Cloud School Modernization and Barrier Removal Project, Change Order #4 with Mar Con BuildersAction
Item details
Rationale: Roy Cloud School modernization and barrier removal project, change order #4 includes two potential change orders (PCOs), as follows: PCO-015 - Contractor performed several scopes of additional work on a time and materials basis including electrical, restroom wall framing adjustments for wall tile, wall infill at former soap dispenser locations, added dust containment areas, restroom floor slope corrections, walk-in cooler ceiling access panel, and classroom wiremold - $23,230.47; PCO-016 - Additional scopes of added work performed on a time and materials basis separately from PCO-015. Work includes added dust containment areas, water line rerouting, replacement of broken plumbing cleanouts, new classroom floor tile, wall framing dry rot repair, restroom wall framing adjustments for wall tile, and wall infill at former soap dispenser locations - $35,978.37. Financial Impact: $59,208.84. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent §
7.2Approval of Orion Alternative School (Formerly John Gill Elementary School) Modernization and New Building Project Bid Package H, Change Order #1 with OC McDonaldAction (Consent)
Item details
Rationale: Orion Alternative School (Formerly John Gill Elementary School) Modernization and New Building Project Bid Package H, Change Order #1 includes two potential change orders (PCOs), as follows: PCO-001 -Per District direction, Contractor changed new plumbing fixtures to touchless models - $35,491.23; PCO-002 - Cost of installation of new domestic water connection to Building A by the Contractor after the City of Redwood City installed their water meter - $4,046.30. Financial Impact: $39,537.53. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
7.3Approval of Orion Alternative School (Formerly John Gill Elementary School) Modernization and New Building Project Bid Package G, Change Order #2 with Sausal CorporationAction (Consent)
Item details
Rationale: Orion Alternative School (Formerly John Gill Elementary School) Modernization and New Building Project Bid Package G Change Order #2 includes six potential change orders (PCOs), as follows: PCO-005.1 - Contractor provided a credit for the removal of the original playground scope which will be performed by others - Credit of ($152,250.00); PCO-009.1 - Cost for additional supervision due to oversight of adjusted concrete mix design - $4,767.28; PCO-014.1 - Additional cost incurred by rise in steel prices per pandemic market conditions - $95,126.82; PCO-015 - Additional cost for revisions made to the elevator designs - $1,278.90; PCO-016 - Contractor is directed to install new wire mesh on 2 nd floor walkway of the new classroom building - $4,886.25; PCO-020 - Contractor is directed to dig out extra footing at fire riser to make room for rebar installation - $698.31. Financial Impact: Credit of ($45,492.44). Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
7.4Approval of Measure T Bond Program Tracking List of Items Under $20KAction (Consent)
Item details
Rationale: This tracking sheet provides the School Board with all recent items $20k or under in a comprehensive list. This list will be sent to the School Board every month or two as the POs are compiled. Financial Impact: Total - $127,823.90. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
8Bond Program Action Items (Action Required)
8.1Adoption of Resolution 19, Sole Sourcing Siemens Desigo Security System and Siemens Axis and Hanwha Cameras/Resolution Designating Specific Material, Product, Thing or Service for Construction ContractAction
Item details
Rationale: Public Contract Code Section 3400 permits the District to designate a specific material, product, thing, or service (i.e. to "sole source") for any of the following reasons: · "In order that a field test or experiment may be made to determine the product's suitability for future use." (PCC section 3400(c)(1)); · "In order to match other products in use on a particular public improvement either completed or in the course of completion." (PCC section 3400(c)(2)); · "In order to obtain a necessary item that is only available from one source." (PCC section 3400(c)(3)); or · In order to respond to certain emergency situations. (PCC section 3400(c)(4)). Here, the District has already installed Siemens Desigo Security System and Siemens Axis and Hanwha cameras at the Selby Lane School, and staff recommends that the same products be installed throughout the District to match existing products, to ensure compatible security systems, promote student safety, and for efficiency and ease of maintenance, including ordering parts and interchangeability of parts. These reasons fall within Public Contract Code Section 3400, subdivision (c)(1). Financial Impact: No immediate financial impact; where applicable, security projects will identify sole sourced items as the only product that may be used. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent §
9Discussion Items
9.1Spring Expansion of School District January ReopeningDiscussion
Item details
Rationale: It is the Administration's recommendation that the School Board discuss the Spring Expansion. On Tuesday, January 19, Redwood City School District (RCSD) officially began its staggered reopening after the district's plan was approved by both the San Mateo County Office of Education and San Mateo County Health. The plan for the January reopening was approved following the district's successful operation of Learning Pods with partner organizations in August, expanding the number of Learning Pods in September as well as launching district-operated Learning Hubs, and the launch of a Pilot Program in November. These student campus opportunities ran safely and successfully thanks, in part, to the district's implementation of the Four Pillars (Health & Hygiene, Face Coverings, Physical Distancing, and Limiting Gatherings) as outlined in the San Mateo County Office of Education's Pandemic Recovery Framework for Schools as well as the testing and tracking and tracing system. On Monday, March 22, the district started to implement its Spring Expansion of the School District January Reopening, scheduled to be fully implemented on Thursday, April 8. The Board of Trustees first heard the district's plan during the public School Board meeting on February 24. The district's plan is aligned with Governor Newsom's most recent statement on March 1 to bring students back to school campuses. Financial Impact: None. Submission for Approval Prepared by: John R. Baker, Ed.D., Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
9.2First Reading and Discussion of Board Policy 0430 - Comprehensive Local Plan for Special EducationDiscussion
Item details
Rationale: It is the Administration's recommendation that the Board read and discuss board policy and administrative regulation 0430 - Comprehensive Local Plan for Special Education. This policy has been updated to reflect the requirement that the Special Education Local Plan Area (SELPA) submit its local plan to the County Office of Education and/or Superintendent of Public Instruction and the requirement, beginning July 1, 2020, to review the plan every three years. The policy also clarifies the different types of SELPA governance structures and adds an option for arrangements in which the district joins with other districts and the county office of education to form a SELPA. The updated policy deletes material related to the referral and eligibility of students for special education. The policy adds the requirement to adopt a procedure for the ongoing review of programs and a mechanism for correcting any identified problem. The administrative regulation has been updated to reflect the new template for the SELPA plan developed by the California Department of Education (CDE). The regulation also adds a requirement that each school post a notice of the public hearing that will be held by the SELPA to adopt the plan, and adds a new section on "Availability of the Plan" which includes a requirement to post the SELPA plan on the district's web site and make it available in the district office. The regulation has also been updated to reflect new law SB 98 which extends, from July 1, 2021 to July 1, 2023, the date by which the Special Education Local Plan Area (SELPA) must include in its local plan an annual assurances support plan demonstrating how the SELPA and its participating agencies are coordinating to assure effective outcomes for students with disabilities. This policy has been discussed by the Policy Committee. Financial Impact: None. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
9.3First Reading and Discussion of Board Policy 3551 - Food Service Operations/Cafeteria FundDiscussion
Item details
Rationale: It is the Administration's recommendation that the School Board read and discuss board policy and administrative regulation 3551 - Food Service Operations/Cafeteria Fund. This policy has been updated to reflect new law SB 265, which provides that students with unpaid meal fees must not be denied a reimbursable meal of their choice, eliminating the possibility that any student is required to receive an alternate meal. The policy now also reflects a waiver granted by the U.S. Department of Agriculture extending the three-year Administrative Review cycle to a five-year cycle for school years 2017-18 through 2021-22. The administrative regulation has been updated to reorganize the section on "Unpaid and Delinquent Meal Charges" to emphasize the prohibition against directing any action toward a student to collect unpaid school meal fees and reflect requirements, as amended by SB 265, to treat students with unpaid meal fees the same as other students. This policy has been discussed by the Policy Committee. Financial Impact: None. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
9.4First Reading and Discussion of Board Policy 5142 - SafetyDiscussion
Item details
Rationale: It is the Administration's recommendation that the Board read and discuss board policy and administrative regulation 5142 - Safety. This policy was updated to add the district's responsibility to provide for the proper supervision of students during before- and after-school programs, morning drop-off at school, and afternoon pick-up and to provide for appropriate student instruction in emergency procedures. The policy adds a section reflecting the requirement to print safety hotline numbers on student identification cards for students in grades 7-8, including the National Suicide Prevention Lifeline and, pursuant to new law SB316, the National Domestic Violence Hotline. The administrative regulation has been updated to add communication of school rules to students, the responsibility of individuals supervising students to remain alert for unauthorized persons, and the requirement for inspection of new playgrounds by a certified safety inspector. The regulation also updates the list of activities with safety risks in accordance with the legal definition of "hazardous recreational activity" and prohibits any such activity unless it is properly supervised, students wear protective gear as appropriate, and participants have insurance coverage. The section on "Laboratory Safety" has been expanded to include student instruction in safety procedures, proper handling of hazardous materials and blood borne pathogens, and accessibility of emergency information and first aid supplies. This policy has been discussed by the Policy Committee. Financial Impact: None. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
10Consent Items
10.1Approval of March 10th Board MinutesAction (Consent)
Item details
Rationale: The board minutes have been reviewed by the Clerk, the Superintendent, and Administration. Financial Impact: None. Submission for Approval Prepared by: Eliana García, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.2Approval of Local Interagency Agreement(s) to Provide Education and Training to Credentialed CandidatesAction (Consent)
Item details
Rationale: Attachments: Agreement between California State University East Bay and the Redwood City School District, College of San Mateo and the Redwood City School District. Financial Impact: Cost of Livescan for College of San Mateo Nursing Students: Approximately $1,000 - D630. Submission for Approval Prepared by: Erin Kekos, Director of Human Resources Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.3Approval of Addendum to 2020-21 Measure U Application for Kennedy Middle SchoolAction (Consent)
Item details
Rationale: The Kennedy Middle School Site Council met on February 25, 2021 and made recommendations for changes to their 2020-21 Measure U application. The following changes are proposed for Measure U for Kennedy Middle School for the 2020-21 school year: Add $21,665 to purchase Chromebooks during a future Chromebook refresh. Eliminate the Release Day amount of $5,000. No release days were needed due to the ability for students to work asynchronously this year occasionally if staff needed to be released. Reduce Staff Professional Development from $5,000 to $2,000. Increase Music from $16,500 to $20,000. Decrease Family Engagement from $11,000 to $5,000. Due to COVID, less family engagement activities are being held this year due to all of the restrictions. Decrease Marine Science Institute from $16,000 to $10,000. The extra $6,000 was to cover bus costs for field trips. Due to COVID there are no field trips this year. Add $10,000 to purchase new books for the library to increase reading engagement and help with research for class activities and projects. Add $8,400 to cover part of the cost for an academic counselor to support students. Add $50,000 to cover part of the cost for the Technology Coach who works with staff and students to enhance literacy, math skills, and 21st century skills. All of the members in attendance voted to approve the recommendations at the meeting. An updated application for Measure U funds is attached for review. Financial Impact: Please see attachment for details. Submission for Approval Prepared by: Sabrina Adler, Principal, Kennedy Middle School Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.4Approval of Second Addendum to 2020-21 Measure U Application for Roy Cloud SchoolAction (Consent)
Item details
Rationale: The Roy Cloud School Site Council held an online discussion on February 22, 2021 made recommendations for changes to their 2020-2021 Measure U application. The Site Council voted to reduce the amount allotted to classroom and instructional supplies and materials by $10,000 and to use that $10,000 to purchase library books. Many library books were lost or damaged due to distance learning and need to be replaced. We would also like to increase the number of books in circulation and bring the current collection up to date. Members voted to approve the recommendation in an online meeting format. An updated application for Measure U funds is attached for review. Financial Impact: Please see attachment for details. Submission for Approval Prepared by: Diane Prystas, Principal, Roy Cloud School Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.5Approval of Agreement between the Redwood City School District and The Miri Center for Mental Health ServicesAction (Consent)
Item details
Rationale: The Miri Center will provide direct mental health therapy and assessments to RCSD students so they may access the core and expanded core curriculum. This contract is coming forth after service has commenced due to the increase of mental health service needs for RCSD students this school year. Financial Impact: Services for the 2020-2021 school year = $84,630. Special Education Fund D140. Submission for Approval Prepared by: Patricia Pelino, Director of Special Education Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
11Action items
11.1Approval of Classified General Leave Request(s)Action
Item details
Rationale: Per the CSEA Master Contract, Article 11.9- "When no other leaves are available, other paid or unpaid requested leaves may be granted at the option of the Governing Board. The application for such leaves shall be given by a reasonable date and notification submitted to the human resources officer of his/her intention to return." All personnel requesting General Leaves have exhausted all other available leave options. Financial Impact: None. All positions are approved in the 2020-21 budget. Submission for Approval Prepared by: Erin Kekos, Director of Human Resources Approved by: John R. Baker, Ed.D., Superintendent §
11.2Approval of eRate Category 2 - Network Equipment - Request for ProposalsAction
Item details
Rationale: This project is the completion of the project started last year, which will replace all network switches at all RCSD open school sites. The eRate program provides funding for schools and libraries to defray the cost of providing network services and hardware to support instructional services. The items on the list will improve network security, uptime, and management / analytics for RCSD network services. 25 - Meraki MS 390 48 port switches 16 - Meraki MS 390 24 port switches Additional Fiber Optic modules, cables, and licensing for the Meraki switches for a five year term. Financial Impact: Total project cost: $440,000 ($352,000 eRate / $88,000 general fund) Budget Source: General Fund / Federal e-Rate Funding. Submission for Approval Prepared by: Kyle Brumbaugh, Director of Technology and Innovation Approved by: John R. Baker, Ed.D., Superintendent §
12Board and Superintendent Reports
12.1Report from Board Members and SuperintendentReports
Item details
Rationale: The School Board and Superintendent Baker will report out on meetings, attended events, upcoming events, school site visits, etc. Financial Impact: None at this moment. Submission for Approval Prepared by: Eliana García, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent
13Information
13.1San Mateo County Office of Education Review of RCSD First Interim Financial Report and Budget Overview for Parents for Fiscal Year 2020-21Information
Item details
Rationale: It is the Administration's recommendation that the School Board review the attached letter from the San Mateo County Office of Education ("SMCOE") regarding the First Interim Financial Report and Budget Overview for Parents for fiscal year 2020-21. Attached is a letter from the County Superintendent of Schools regarding the review of and findings concerning the First Interim Financial Report and Budget Overview for Parents for fiscal year 2020-21. The SMCOE concurs with the district's positive certification. The First Interim Financial Report meets state standards and criteria. Financial Impact: None. Submission for Approval Prepared by: Priscilla Aquino-Dichoso, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
13.2Information on San Mateo County Investment Fund - February, 2021Discussion
Item details
Rationale: Education Code Sections 41001 and 41002 generally provide that all money received by or apportioned to a school district shall be paid into the county treasury "to be placed to the credit of the proper fund of the district". Pursuant to California Education Code Section 41015, the District may invest all or part of funds deposited in a Special Reserve Fund or any surplus monies not required for the immediate necessities of the District in any of the investments specified in California Government Code Sections 16430 or 53601. Historically, districts in San Mateo County have been depositing all of their funds to the county treasury. The County Treasurer has made investment decisions for the school districts, which is not a unique practice statewide. School district funds on deposit with the county treasury, along with funds deposited by other agencies, are placed in a County "investment pool", and profits and losses realized from these invested funds are shared among the pool participants in proportion to the amount invested. Financial Impact: Gross earnings for the month ending February 2021 were 1.279%. Current average maturity of the portfolio is 1.77 years with an average duration of 1.73 years. The portfolio continues to hold no derivative products. Please copy and paste the link below to view the investment report for February 2021: https://treasurer.smcgov.org/sites/tax.smcgov.org/files/February_2021_Investment_Report.pdf Please copy and paste the link below to view the copies of the Investment Reports and the Compliance Reports: https://treasurer.smcgov.org/ investment-information Submission for Approval Prepared by: Priscilla Aquino-Dichoso, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
14Correspondence
14.1Correspondence
15Other Business/Suggested Items For Future Agenda
16Board Agenda Calendar
16.1Changes to the Board Agenda ScheduleInformation
Item details
Rationale: The following changes have been made to the Schedule of Board Agenda Items: The Classified Layoffs request for approval has been rescheduled for April 14th. Financial Impact: None. Submission for Approval Prepared by: Eliana García, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
17Adjournment
17.1Adjourn the MeetingAction