1Call to Order
1.1Roll CallProcedural
2Oral Communication on Closed Session Items Only
2.1If you have public comment related to a Closed Session item, please post it on: (https://docs.google.com/forms/d/e/1FAIpQLSd3rKbPfVCTpOsK5ILqjnU2u-h-NuNx-vUq4OZxYNVR8lc4aQ/viewform?usp=sf_link) prior to the Closed Session Meeting or immediately upon the meeting opening.
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3Closed Session 5:30-7:00 pm
3.1Conference with Real Property Negotiator Property: 750 Bradford Street, Redwood City, CA 94063 Agency Negotiator: John R. Baker, Ed.D., Superintendent Negotiating parties: RCSD and Sobrato Foundation Under negotiation: Price and terms of payment
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3.2CSEA Negotiations Update
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3.3RCTA Negotiations Update
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4Reconvene to Regular Session at Approximately 7:00p.m.
4.1Roll CallProcedural
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4.2Report Out on Closed Session from 1.27.21Information
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50:21Welcome
5.1Welcome by the School Board President, Alisa MacAvoyProcedural
65:13Changes to the Agenda
6.1Changes to the AgendaDiscussion
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75:13Approval of Agenda (Action Required)
7.1Approval of AgendaAction
85:36Oral Communication
8.1If you have public comment related to a Regular Board Meeting item, please post it on: (https://docs.google.com/forms/d/e/1FAIpQLSd3rKbPfVCTpOsK5ILqjnU2u-h-NuNx-vUq4OZxYNVR8lc4aQ/viewform?usp=sf_link) prior to the Regular Board Meeting or immediately upon the meeting opening.Information
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95:59School/Community Reports
9.1Adelante Selby Spanish Immersion School MusicalInformation
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Rationale: The Redwood City School Board would like to open the board meetings by showcasing art work, music, plays, and projects from students district-wide. This week, the School Board would like to present musicals performed by Adelante Selby Spanish Immersion School students. Please click on the following link to access the musicals: Character Matters, Too https://www.dropbox.com/s/ygy3jt8sdi78z6t/SCCT-CharacterMattersTooROUGH04.mov?dl=0 Never Give Up https://www.dropbox.com/s/8u3no5kjlw2lxhi/SCCT-NeverGiveUpROUGH02.mov?dl=0 Golden Rule SCCT-TheGoldenRuleROUGH02.mov Financial Impact: None. Submission for Approval Prepared by: Eliana García, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
1012:50Bond Program Consent Items (Action Required)
10.1Approval of Additional California Environmental Quality Act (CEQA) Air Monitoring Project Authorization Form #31-4 for Orion Alternative School (Formerly John Gill School) with Ninyo and MooreAction
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Rationale: Ninyo and Moore is providing the California Environmental Quality Act (CEQA) air monitoring and oversight services for Orion Alternative School (Formerly John Gill School). This proposal will provide $40,000 in additional allowance as the excavation and soil movement continues. Financial Impact: Total - $40,000. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent §
10.2Approval of Fire Sprinkler Piping Upsize Proposal for Orion Alternative School (Formerly John Gill School) with Marquee Fire ProtectionAction (Consent)
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Rationale: Marquee Fire Protection will be upsizing the fire sprinkler piping for the new construction at Orion Alternative School (Formerly John Gill School) per City of Redwood City request. Financial Impact: Total - $51,628. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.3Approval of Perimeter Fencing Proposal for Clifford School with DrycoAction (Consent)
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Rationale: Dryco will be installing new perimeter fencing and gates at Clifford School. Financial Impact: Total - $56,910. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.4Approval of Additional Construction Management Services Fee Proposal for Roosevelt School, Roy Cloud School, and Adelante Selby School with KitchellAction (Consent)
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Rationale: This proposal will provide Kitchell with $95,920 in additional allowance for construction management services based on extended schedules at Roosevelt School, Roy Cloud School, and Adelante Selby School. Financial Impact: Total - $95,920. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.5Approval of Roy Cloud School Modernization and Barrier Removal Project with Mar Con Builders, Change Order #2Action (Consent)
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Rationale: Roy Cloud School Modernization and Barrier Removal Project Change Order #2 includes three potential change orders (PCOs), as follows: PCO-005 - Contractor installed additional wall base, cabinet and countertop lengths per District direction - $4,049.85; PCO-006 - In order to meet door size code requirements, contractor had to install six (6) additional frames - $18,221.06; PCO-007R1 - Contractor performed miscellaneous additional scope in Building C student restrooms per District direction including containment, demolition, and repair of rotted studs - $14,251.84. Financial Impact: Debit of $36,522.75. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.6Approval of Measure T Bond Program $20K and Under Items Tracking ListAction (Consent)
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Rationale: This tracking sheet provides the School Board with all recent items $20k or under in a comprehensive list. This list will be sent to the School Board every month or two as the POs are compiled. Financial Impact: Total - $63,638.73. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.7Approval of Budget Movement from Program Contingency to Henry Ford School ProjectAction (Consent)
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Rationale: As we approach completion of construction at Henry Ford School and work through project closeout, this requested budget movement will cover the final Division of the State Architect (DSA) fees and change orders. Financial Impact: Total - $50,000. Requested movement from Program Contingency to Henry Ford Project. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.8Approval of Path of Travel Upgrades Construction Agreement for Hoover School with GuerraAction (Consent)
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Rationale: Guerra will be handling construction services for the Hoover School Path of Travel Upgrades Project. Financial Impact: Total - $147,400. Requested movement from Program Contingency to Hoover Project. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
1113:34Bond Program Action Items (Action Required)
11.1Adoption of Resolution 15, Approval of Hoover Community School New Gymnasium and Modernization Project Package D with Atlas Pellizzari, Inc., Change Order #3Action (Consent)
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Rationale: Hoover Community School New Gymnasium and Modernization Project Package D Atlas Pellizzari, Inc. Change Order #3 includes five potential change orders (PCOs), as follows: PCO-007 - Credit back to the district for conduit installation for security scope - -$7,962.72; PCO-009 - Provide power to water filling stations in the new gymnasium - $3,312.48; PCO-010 - Provide power to hand dryers in the restrooms in the new gymnasium - $4,553.69; PCO-011 - Provide power to the basketball backstops in the new gymnasium - $15,990.48; PCO-013 - Partial conduit rough-in for the security system - $5,916.08. This change order, if approved, will push this contract over the allowable 10% change order contingency and we have therefore included a futility resolution to accompany this action. The futility resolution explains that it would have cost the District more money and created scheduling and coordination issues if they would have re-bid this additional scope to a new contractor rather than proceeding with the contractor that has already mobilized and is currently on-site handling the construction. Financial Impact: $21,810.01. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
12Discussion Items
12.115:35Discussion on COVID-19Discussion
Cameron Hoffman (3min) — Thanked principals for their work, requested real data on distance learning impacts, urged accurate district communications distinguishing in-person instruction from facilitated distance learning hubs/pods, and called for more strategic incentives to encourage voluntary teacher return.
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Rationale: It is the Administration's recommendation that the School Board and Superintendent Baker discuss the procedures followed by the Redwood City School District during the shelter in place order related to COVID-19. The School Board and Superintendent Baker will discuss the procedures the Redwood City School District has followed related to Child Nutrition Services, Technology, Professional Development, and Distance Learning during the shelter in place order related to COVID-19. Financial Impact: None at the moment. Submission for Approval Prepared by: John R. Baker, Ed.D., Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
12.21:35:25First Reading of Board ByLaw 9100 - OrganizationDiscussion
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Rationale: It is the Administration's recommendation that the Board read and discuss board bylaw 9100 - Organization. This bylaw was updated to clarify the time periods during which the annual organizational meeting must be held pursuant to law and to expand items to be addressed during the meeting to include a review of resources on board governance and leadership roles and responsibilities. This policy has been reviewed and discussed by the Policy Committee. Financial Impact: None. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
12.31:40:07First Reading of Board Policy 3530 - Risk Management/InsuranceDiscussion
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Rationale: It is the Administration's recommendation that the Board read and discuss board policy and administrative regulations 3530 - Risk Management/Insurance. This policy was updated to address the basis upon which insurance decisions should be made and the provision of safety-related training and protective equipment for staff. The policy was also updated to delete material regarding the removal of an insurance agent as being implicit in a governing board's authority and explicit in insurance contracts. The timeline for reporting to the board on risk management activities revised from twice a year to periodically to give boards flexibility based on district need. The administrative regulations were updated to provide more detail in the list of risk management procedures, including examples of methods for identifying risks in district operations, the prioritization of risks based on frequency and potential impact, and examples of strategies to prevent loss. The administrative regulations also add optional language regarding the documentation of safety incidents. This policy has been reviewed and discussed by the Policy Committee. Financial Impact: None. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
12.41:42:18First Reading of Board Policy 4040 - Employee Use of TechnologyDiscussion
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Rationale: It is the Administration's recommendation that the Board read and discuss board policy 4040 - Employee Use of Technology and the accompanying new Exhibit. This policy has been updated to delete the outdated section on use of cell phone or mobile communications device, clarify that use of a password does not give an employee a reasonable expectation of privacy, and add material formerly in the Administrative Regulations, specifically accessing/posting harmful matter and employees' responsibility to report security problems or misuse of district technology. The Administrative Regulations were deleted and replaced by a new Exhibit presenting the Acceptable Use Agreement. This policy has been reviewed and discussed by the Policy Committee. Financial Impact: None. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
131:44:29Consent Items
13.1Approval of January 13th Board MinutesAction (Consent)
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Rationale: The board minutes have been reviewed by the Clerk, the Superintendent, and Administration. Financial Impact: None. Submission for Approval Prepared by: Eliana García, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
13.2Approval of Additional Vendor to be Included with Non-Public School ("NPS")/Non-Public Agency ("NPA") Master ContractAction (Consent)
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Rationale: The San Mateo County SELPA office agrees on rates and signs master contracts with Non-Public School ("NPS")/Non-Public Agency ("NPA") for each school year. The various districts then prepare Individual Service Agreements ("ISAs") on individual students directed by Individualized Education Program's ("IEPs"). The Master Contract (attached as Exhibit A) covers the period of July 1, 2020 through June 30, 2021, was approved by the RCSD Board of Education on August 12, 2020. At that time, it was noted that the School District expected to receive additional contracts upon their being processed by the SELPA, and that such contracts would be brought for approval to a future board meeting. Financial Impact: Non-Public School ("NPS") and Non- Public Agency ("NPA") Special Education Fund, D140. Submission for Approval Prepared by: Patricia Pelino, Director of Special Education Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
13.3Approval of Swing Education Platform and Services Agreement to Provide Access to Substitute ServicesAction (Consent)
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Rationale: SWING Education provides Redwood City School District with access to their SwingSub Platform for the purposes of filling substitute teacher vacancies when a district substitute teacher is not available. In recent years the District has experienced a severe shortage of credentialed substitute teachers forcing the Human Resources department to look for alternate ways to fill substitute teacher requests. SWING Education provides RCSD with access to a pool of privately employed substitute teachers who are available to work. Requests are only sent to SWING Education if substitute requests to our current employee substitute pool have been exhausted without success. Non credentialed (Instructional Assistant) employees are also available through the SwingSub Platform should the need arise. Financial Impact: Daily rates as needed: Substitute teacher short term daily rate (up to and including 21 days): $245; Substitute teacher long term daily rate (exceeds 21 days): $280; Instructional Assistant short term daily rate (up to and including 21 days): $210; Instructional Assistant long term daily rate (exceeds 21 days): $240. Submission for Approval Prepared by: Patricia Perez, Director of Human Resources Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
14Action items
14.11:45:01Acceptance of Redwood City Teachers Association Sunshine ProposalAction
Brian Cagle (1min) — Introduced himself as RCTA negotiations chair, noted Wendy Kelly had already described the sunshine proposal accurately, and expressed looking forward to collaborative bargaining beginning February 5th.
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Financial Impact: None at this time. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
14.21:52:21Governing Board's Initial Proposal for Negotiations with Redwood City Teachers Association for 2021-22Action
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Rationale: The District recognizes that it has worked collaboratively with RCTA during the pandemic. The District chooses to reopen negotiations on Article 6 (Compensation) and Article 11.4 (Criteria for Assignment). The District reserves the right to open one additional article during negotiations, if needed, and will follow legal sunshining requirement. Financial Impact: None at this time. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
151:53:56Board and Superintendent Reports
15.1Report from Board Members and SuperintendentReports
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Rationale: The School Board and Superintendent Baker will report out on meetings, attended events, upcoming events, school site visits, etc. Financial Impact: None at this moment. Submission for Approval Prepared by: Eliana García, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent
162:07:13Information
16.1Information on San Mateo County Investment Fund - December, 2020Information
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Rationale: Education Code Sections 41001 and 41002 generally provide that all money received by or apportioned to a school district shall be paid into the county treasury "to be placed to the credit of the proper fund of the district". Pursuant to California Education Code Section 41015, the District may invest all or part of funds deposited in a Special Reserve Fund or any surplus monies not required for the immediate necessities of the District in any of the investments specified in California Government Code Sections 16430 or 53601. Historically, districts in San Mateo County have been depositing all of their funds to the county treasury. The County Treasurer has made investment decisions for the school districts, which is not a unique practice statewide. School district funds on deposit with the county treasury, along with funds deposited by other agencies, are placed in a County "investment pool", and profits and losses realized from these invested funds are shared among the pool participants in proportion to the amount invested. Financial Impact: Gross earnings for the month ending December 31, 2020 were 1.093%. Gross earnings for the quarter ending December 31, 2020 were 1.256%. Current average maturity of the portfolio 1.73 years with an average duration of 1.69 years. The portfolio continues to hold no derivative products. Please copy and paste the link below to view the investment report for December 2020: https://treasurer.smcgov.org/sites/tax.smcgov.org/files/Dec_2020_Portfolio_Report.pdf Please copy and paste the link below to view the copies of the Investment Reports and the Compliance Reports: https://treasurer.smcgov.org/ investment-information Submission for Approval Prepared by: Priscilla Aquino-Dichoso, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
16.2Quarterly Williams Report, 2nd Quarter, October 1, 2020 through December 31, 2020Information
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Rationale: As per Education Code 35186 and the Williams legislation, AB831, districts are required to adopt and use uniform complain procedures to identify and resolve complaints regarding deficiencies related to instructional materials, emergency or urgent facilities conditions that pose a threat to the health and safety of students or staff, and teacher vacancy or misassignment. The Superintendent or designee shall report summarized data on the nature and resolution of all complaints to the Board and the County Superintendent of Schools on a quarterly basis. As per AB831, on October 12, 2005, the Redwood City School Board approved the revisions to Board Policy 1312.5, Williams Uniform Complaint Procedures Notice to Parents/Guardians: Complaint Rights. Submission of Quarterly Reports on Williams Uniform were required beginning April 2005. The Redwood City School District has not received any complaints and continues to remain in compliance by submitting the required reports to the Redwood City School Board and the County Superintendent of Schools on a quarterly basis. No complaints were filed with any school in the district during the quarter comprising the period of October 1 through December 31, 2020. Financial Impact: None when districts remain in compliance. Submission for Approval Prepared by: Eliana García, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
172:07:23Correspondence
17.1Correspondence
182:07:28Other Business/Suggested Items For Future Agenda
192:07:59Board Agenda Calendar
19.1Changes to the Board Agenda ScheduleInformation
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Rationale: The following changes have been made to the Schedule of Board Agenda Items: -A School Board Retreat has been scheduled for February 12th, 2021 at 8:30am. Financial Impact: None. Submission for Approval Prepared by: Eliana García, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
202:09:45Adjournment
20.1Adjourn the MeetingAction