10:10Call to Order
1.1Roll CallProcedural
2Oral Communication on Closed Session Items Only - If you have public comment related to a Closed Session item, please post it on: (https://docs.google.com/forms/d/e/1FAIpQLSd3rKbPfVCTpOsK5ILqjnU2u-h-NuNx-vUq4OZxYNVR8lc4aQ/viewform?usp=sf_link) prior to the Closed Session Meeting or immediately upon the meeting opening
3Closed Session 6:00-7:00pm
3.1Conference with Legal Counsel – Existing Litigation (Government Code § 54956.9(d)(1)) Case Name Unspecified: Disclosure Would Jeopardize Existing Settlement NegotiationsInformation
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3.2CSEA Negotiations UpdateInformation
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3.3RCTA Negotiations UpdateInformation
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40:10Reconvene to Regular Session at Approximately 7:00pm
4.1Roll CallProcedural
4.2Report Out on Closed Session from 11.18.20Procedural
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50:28Welcome
5.1Welcome by the School Board PresidentProcedural
61:35Changes to the Agenda
6.1Changes to the AgendaDiscussion
72:16Approval of Agenda (Action Required)
7.1Approval of AgendaAction
83:00Oral Communication - If you have public comment related to a Regular Board Meeting item, please post it on: (https://docs.google.com/forms/d/e/1FAIpQLSd3rKbPfVCTpOsK5ILqjnU2u-h-NuNx-vUq4OZxYNVR8lc4aQ/viewform?usp=sf_link) prior to the Regular Board Meeting or immediately upon the meeting opening
93:00School/Community Reports
9.1Bond Program UpdateInformation
Item details
Rationale: Bond Program Director, Don Dias, will provide the School Board with a Bond Program update. Financial Impact: None. Submission for Approval Prepared by: Eliana García, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
1017:34Bond Program Consent Items (Action Required)
10.1Approval of Touchless Plumbing Fixture Replacement Construction Agreement for Adelante Selby Spanish Immersion School with NV Heathorn and Roosevelt School with Kearny PlumbingAction (Consent)
Item details
Rationale: NV Heathorn will be handling the plumbing fixture replacements with touchless at Adelante Selby Spanish Immersion School. Kearny Plumbing will be handling the plumbing fixture replacements with touchless at Roosevelt School. This includes sink faucets and toilet flush valves. Financial Impact: Adelante Selby - $103,240; Roosevelt - $98,000; Total = $201,240 (Within budget). Budget Source: Fund 21 - Measure T GO Bond Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.2Approval of Henry Ford Elementary School Modernization Project with Cal Pacific, Inc., Changer Order #5Action (Consent)
Item details
Rationale: Henry Ford Elementary School Modernization Project Cal Pacific, Inc. Change Order #5 includes fourteen potential change orders (PCOs), as follows: PCO-042 - Credit back to the district for part of the casework scope removed by the district - -$3,221.63; PCO-047 - Provide and installation of a new Fire Alarm Control Panel - $14,945.05; PCO-050 - Accessibility path of travel work to include grinding down of asphalt, new asphalt and guardrail - $4,521.69; PCO-052 - Credit back to the district for wax and buffing of new floors at building A, C and D - -$6,064.72; PCO-053 - Remove AC paving, enlarge planter area, provide planter boxes, wood chips and 2x4 redwood planter edging at area between building F and MUB building and in front of Admin Building - $13,674.75; PCO-054 - Back play yard striping after seal coat - $4,332.42; PCO-055 - Cutting and modified existing FRP door, add door shoe and thresholds. Add floor mount at room D-5 behind drinking fountain and wall stops at Admin Office Doors - $1,317.06; PCO-056 - Paint walls at student restrooms A1 and A2- $2,066.10; PCO-057 - Relocate fire alarm pull station, FA strobe and 2 power outlets, out of the proposed Walk-In-Cooler room - $2,013.07; PCO-058 - Replace burned contactors due to power surge and interruption power over the power shutdown during the weekend - $681.00; PCO-059 - Add 2 CAT 6A cables from the speed line of the kitchen area and the kitchen pantry to the IDF rack in the MUB building - $1,973.98; PCO-060 - Punchlist items added per district request; add spacers in rooms C4, C5 and Resource 1, new door lock in lieu of exit device at Door D2, add rubber stop at D1, add door sweeps at rooms D1, D2 and D3, install aluminum threshold at WIC (Walk-in-Cooler) and kick down at exterior door and WIC Gate and install "Vacant/Occupied" lock at Administration - $1,751.54; PCO-061 - Add concrete slab at pedestrian gate next to Fire access gate - $3,788.66; PCO-062 - Apply seal coat at the front parking lot - $6,041.43. Financial Impact: $47,820.40. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.3Approval of Clifford Elementary School Modernization Project with Cumiskey Construction, Change Order #1Action (Consent)
Item details
Rationale: Clifford Elementary School Modernization Project Cumiskey Construction Change Order #1 includes fifteen potential change orders (PCOs), as follows: PCO-001 - Additional concrete walk path in front of the administrative building - $15,077.00; PCO-002 - Remove and replaced dry rot fascia at building A and building B - $5,573.00; PCO-003 - Rebars added at the concrete steps between building A and building B - $10,202.00; PCO-004 - Replace existing damaged cast iron main sewer line between building A and building B - $27,767.00; PCO-005 - Provide and install additional conduits and wiring between building D east and building D west - $12,178.34; PCO-006 - Replaced existing damaged main water line between building A and building B - $31,675.00; PCO-009 - Modification to door hardware group - $1,174.34; PCO-010 - Modification to existing roof framing for rooftop HVAC unit - $3,554.00; PCO-011 - Relocate existing exterior light at building E due to it being in conflict with the new exterior fan - $2,862.00; PCO-012 - Relocate existing electrical outlet to accommodate new walk-in-cooler - $1,353.00; PCO-013 - Provide and install an upgraded fire alarm panel in the Administration building - $11,451.81; PCO-015 - Provide and install a 24" catch basin in the garden area - $2,838.00; PCO-017 - Modification to the ornamental and chainlink fencing by the kindergarten play structure - $8,462.67; PCO-018 - Additional concrete walkway in front of building B - $27,376.00; PCO-019 - Additional roof framing for the new rooftop unit in building A - $1,868.28. Please click the link below to access Change Order #1 (attachment): https://www.dropbox.com/sh/ 5l6ofxr2zo0nr3j/AACIf8_ 0PXlvYcQVnt41lYrIa?dl=0 Financial Impact: $163,412.44. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.4Approval of Hoover Community School New Gymnasium and Modernization Project Package G with Beals Martin, Inc., Changer Order #5Action (Consent)
Item details
Rationale: Hoover Community School New Gymnasium and Modernization Project Package G Beals Martin, Inc. Change Order #4 includes thirteen potential change orders (PCOs), as follows: PCO-028 - Add additional fencing, gates and gate hardware - $123,592.00; PCO-029 - Additional structural support for the new gym - $ 12,891.00; PCO-031 - Add additional metal studs at foldable bleacher walls - $3,379.00; PCO-032 - Additional welding required at backing bar - $6,368.00; PCO-033 - Additional welding of HSS bracing landing at continuity plate - $3,751.00; PCO-034 - Credit back to the district for deletion of painting of interior side of doors at building b - $-949.00; PCO-038 - Relocate installed baseplates at parapet wall - $13,653.00; PCO-040 - Welding at double stud walls - $4,473.00; PCO-041 - Added padding to lower support tubes of wall curtains - $414.00; PCO-043 - Rerouting of fire sprinkler line around the scoreboard - $3,861.00; PCO-044 - Add electric height adjuster for the basketball backstops - $4,061.00; PCO-045 - Supply two badminton nets - $177.00; PCO-046 - Provide engineered and stamped retractable stage plans - $959.00. Financial Impact: $176,630. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.5Approval of McKinley Institute of Technology Modernization Project with Cal-Pacific Construction Deductive, Change Order #4Action (Consent)
Item details
Rationale: McKinley Institute of Technology Modernization Project Deductive Change Order #4 includes two potential change orders (PCOs), as follows: PCO-030 - Contractor failed to install an exhaust fan and thermostat in an IDF room per contract. Credit has been provided and work was done by another contractor - Credit of ($1,449.28); PCO-031 - Contractor failed to install a fiber reinforced plastic door per contract. Credit has been provided and work was done by another contractor - Credit of ($5,903.72). Financial Impact: Credit of ($7,353.00). Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.6Approval of Orion Alternative School (Formerly John Gill Elementary School) Modernization and New Building Project Bid Package B with MK Pipelines, Change Order #2Action (Consent)
Item details
Rationale: Orion Alternative School (Formerly John Gill Elementary School) Modernization and New Building Project Bid Package B Change Order #2 includes one potential change order (PCO), as follows: PCO-002 - As part of coordinating offsite work with the City of Redwood City, SFPUC and PG&E, it was determined that the removal of an abandoned gas line on Avenue Del Ora would be added to contractor's scope - $21,903.45. Financial Impact: $21,903.45. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.7Approval of Taft Community School New Buildings, Modernization and Sitework Project Bid Package D with Atlas/Pellizzari Electric, Change Order #3Action (Consent)
Item details
Rationale: Taft Community School New Buildings, Modernization & Sitework Project Bid Package D Change Order #3 includes four potential change orders (PCO's), as follows: PCO-006R1 - Relocate main distribution frame (MDF) and reroute data drop for Marquee sign - $12,576.04; PCO-007 - Per District request, install new data drop in kitchen pantry/office - $1,731.81; PCO-008 - Credit for the Intrusion Alarm and Security cameras from project scope - ($70,773.88); PCO-009 - Provide data fiber between Intermediate Distribution Frame (IDF) at Bldg. I to IDF at bldg. G - $6,581.75. Financial Impact: ($49,884.28). Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.8Approval of Taft Community School New Buildings, Modernization and Sitework Project Bid Package G with Beals Martin, Change Order #3Action (Consent)
Item details
Rationale: Taft Community School New Buildings, Modernization & Sitework Project Bid Package G Change Order #1 includes three potential change order (PCO's), as follows: PCO-006 - Addition of steel beam penetrations for sprinkler lines at second floor roof framing - $8,601.00; PCO-007 - Removal, replacement and installation of existing damaged tables and benches at play area - $1,425.00; PCO-010 - Missed concrete scope at Amphitheater wall during by Dryco. Substantial deduct expected from Dryco - $457,028.00. Financial Impact: $467,054.00. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.9Approval of 2950 Fair Oaks Avenue Site Modernization Project with FE Controls Corporation, Change Order #3Action (Consent)
Item details
Rationale: 2950 Fair Oaks Avenue Site Modernization Project Change Order #3 includes four potential change orders (PCOs), as follows: PCO-003R3 - Per District, additional fire alarm conduits/wires scope added to include Connect office building - $19,550.57; PCO-005R3 - Asphalt added to ramp per ADA requirements - $5,736.43; PCO-006 - Add metal plates at chain link gates to deter unauthorized access - $682.16; PCO-007R1 - Per District, direction, install new data line in kitchen pantry/office - $3,809.05. Financial Impact: $29,782.21. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.10Approval of 2950 Fair Oaks Avenue Site Maintenance Project with FE Controls Corporation Change Order #2Action (Consent)
Item details
Rationale: 2950 Fair Oaks Avenue Site Maintenance Project Change Order #2 includes two potential change orders (PCOs), as follows: PCO-001 - Per District, removal of the Intrusion Alarm and Security camera scope form the project - ($121,099.58); PCO-002 - Removal of new flooring scope at classrooms with recently installed flooring - ($16,249.75). Financial Impact: ($137,349.33). Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.11Approval of Kennedy Middle School Modernization Project with Cal-Pacific Construction, Change Order #5Action (Consent)
Item details
Rationale: Kennedy Middle School Modernization Project Change Order #5 includes ten potential change orders (PCOs), as follows: PCO-030R1 - Credit due to removal of concrete slab moisture treatment due to test result - ($3,484.68); PCO-031 - Provision of new low wall at new casework to hide plumbing - $6,388.94; PCO-038 - Dry Rot repair at beam in bldg. I - $41,115.39; PCO-044 - Provide and install four ceiling strobes at Music (practice) room - $3,268.06; PCO-045 - Per District request, install new data line at Kitchen pantry/office - $3,750.37; PCO-046 - Addition of one layer of paint at bldg. B accent wall - $972.35; PCO-047 - Furnish and install new handrails/guardrails per DSA ADA requirements - $32,205.62; PCO-048R1 - Per DSA request, install additional signage at bldg. K - $693.06; PCO-049 - Furnish and install voltage monitor at walk-in-cooler, for notifications during voltage fluctuations - $820.09; PCO-050R - Per District direction and safety concern, furnish and install smoke detector outside PG&E transformer room - $11,523.61. Financial Impact: $97,252.81. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.12Approval of Roy Cloud School Modernization and Barrier Removal Project with Mar Con Builders, Change Order #1Action (Consent)
Item details
Rationale: Roy Cloud School Modernization and Barrier Removal Project Change Order #1 includes three potential change orders (PCOs), as follows: PCO-002 - Contractor provided a credit for security camera scope which will be performed by Siemens - Credit of ($222,807.00); PCO-003 - Per District direction, contractor installed additional isolation valves to shut off water to specific buildings without shutting off service to the whole site - $1,416.00; PCO-004 - Extension of contractor general conditions and contract time due to revised project phasing issued per District direction - $53,880.26. Financial Impact: Credit of ($167,510.74). Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.13Approval of Orion Alternative School (Formerly John Gill Elementary School) Modernization and New Building Project Bid Package D with Vanden Bos Electric, Change Order #1Action (Consent)
Item details
Rationale: Orion Alternative School (Formerly John Gill Elementary School) Modernization and New Building Project Bid Package D Change Order #1 includes two potential change orders (PCO's), as follows: PCO-001 - Contractor installed temporary power to serve the site until permanent power is installed later in the project - $40,064.98; PCO-003 - Contractor provided a credit for conduit locating work being done by another contractor instead - Credit of ($836.28). Financial Impact: $39,228.70. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.14Approval of Measure T Bond Program $20K and Under Items Tracking ListAction (Consent)
Item details
Rationale: This tracking sheet provides the School Board with all recent items $20k or under in a comprehensive list. This list will be sent to the School Board every month or two as the POs are compiled. Financial Impact: Total - $164,644.05. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.15Approval of California Environmental Air Quality (CEQA) Construction Oversight Add Service Proposal for Orion Alternative School (Formerly John Gill School) with SCS EngineersAction (Consent)
Item details
Rationale: SCS Engineers will be handling the California Environmental Air Quality (CEQA) construction oversight services for the Orion Alternative School (formerly John Gill School) site. This add service extends the allowance for hours of oversight to ensure SCS is on site for any and all associated excavation or movement of soil associated with the CEQA process. Financial Impact: Total - $72,200. Requested movement from Program Contingency to Project. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.16Approval of Asphalt Replacement Design Project Authorization Form for Clifford School with Kier and WrightAction (Consent)
Item details
Rationale: Kier and Wright will be providing the surveying and design services for the Clifford School asphalt replacement that will happen once the modernization contractor has completed all scope at the site. Financial Impact: Total - $47,900. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.17Approval of Plumbing Fixture Replacement Architect Construction Administration Services Proposal for Various Sites with HEDAction (Consent)
Item details
Rationale: HED will be providing the construction administration services for the plumbing replacement projects at Adelante Selby, Garfield, Kennedy, and Taft Schools. This $25,000 allowance will cover these four sites. Financial Impact: Total - Not-to-exceed $25,000. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.18Approval of Interim Housing Electrical Disconnect Proposal for Kennedy Middle School with Fusion ElectricAction (Consent)
Item details
Rationale: Fusion Electric will be disconnecting the electrical for the Kennedy Middle School portables so that they can be removed. Financial Impact: Total - $20,212.50. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.19Approval of New Gymnasium Furniture Proposals for Hoover School with Virco and RDIAction (Consent)
Item details
Rationale: Virco and RDI will be providing all of the furniture for the new Hoover School gymnasium. This will include chairs for large presentations, as well as banquet style tables and training style tables. Financial Impact: Virco - $83,436.30; RDI - $66,494.37; Total - $149,930.67. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.20Approval of Backup Power Design Agreement for Multi-Use Buildings (MUB) at Clifford and Roy Cloud Schools and Food Storage at Hoover School with HEDAction (Consent)
Item details
Rationale: HED will be providing the design services for the permanent generator backup power for the multi-use buildings (MUB) at Clifford and Roy Cloud Schools as well as the food storage at Hoover School. These generators will turn on automatically when power is lost, keeping the stored food in tact and providing a safe space with lighting and air control in the MUB in the case of an emergency. Financial Impact: Total - $102,400. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.21Approval of Touchless Plumbing Fixture Replacement Construction Agreement for Clifford and Henry Ford School with NV HeathornAction (Consent)
Item details
Financial Impact: Total - $178,571. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
11Bond Program Action Items (Action Required)
12Discussion Items
12.118:02Discussion on COVID-19Information
Maria Stockton (3min) — Advocated on behalf of classified staff (CSEA members), expressing that their contributions and health risks during the pandemic have been overlooked and asked the board to negotiate fairly with them.
Katherine Stewart (1min) — Thanked the board for their patience over many months and stated her family would remain in full distance learning until a vaccine is available while offering to support those returning in person.
Item details
Rationale: It is the Administration's recommendation that the School Board and Superintendent Baker discuss the procedures followed by the Redwood City School District during the shelter in place order related to COVID-19. The School Board and Superintendent Baker will discuss the procedures the Redwood City School District has followed related to Child Nutrition Services, Technology, Professional Development, and Distance Learning during the shelter in place order related to COVID-19. Financial Impact: None at the moment. Submission for Approval Prepared by: John R. Baker, Ed.D., Superintendent Approved by: John R. Baker, Ed.D., Superintendent
12.21:12:48Presentation from Stanford University on Research and Mental Health SupportDiscussion
Item details
Rationale: In an effort to pursue new and expanded areas of partnership with local schools, Stanford University held a series of exploratory meetings with both the Redwood City Elementary District and the Sequoia Union High School Districts to discuss ways the university can support K-12 education in Redwood City. In September, Stanford reflected these joint discussions with the districts by proposing a new Clinical Collaborative and Research Support Partnership Program. This program aims to launch a three-year collaboration through which Stanford University proposes to deploy programmatic, clinical mental health capacity-building support and related research resources to help meet critical needs of Redwood City schools, educators, students, and families. This effort will focus on strategies to deepen the work of the Stanford Psychiatry Center for Youth Mental Health and Wellbeing (CYMHW) and the Graduate School of Education's John W. Gardner Center for Youth and Their Communities (JGC) in support of Redwood City schools and community. Program leadership from both Stanford Centers looks forward to partnering with the school districts on the development of a Core Leadership Team to lead the work with the community and families to provide both mental health and research support. The two foundational components of this effort will be: Mental Health Capacity, Service and Collaborative Expansion: Extend school and community professional development and collaborative services into Redwood City schools and the surrounding community. The models, strategies and resources currently utilized by the Stanford CYMHW team with other school districts and community partners in Santa Clara and San Mateo Counties will be used to expand school and community mental health delivery. Rapid Research: The engagement of a Graduate School of Education JGC research team will work to address immediate data needs and answer research questions on the tail of the COVID-19 pandemic. This will involve blending multiple data sets to deliver a rapid cycle of research/analysis that supports school improvement and innovations. Financial Impact: None at the moment. Submission for Approval Prepared by: John R. Baker, Ed.D., Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
12.31:47:30Discussion of Board Policy 4116 - Probationary/Permanent StatusDiscussion
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Rationale: It is the Administration's recommendation that the Board discuss board policy 4116 - Probationary/Permanent Status. This policy has been updated to reflect court decisions clarifying the distinction between probationary employees and temporary employees. The policy also adds material regarding the notification of non-reelection of a probationary employee. The Administrative Regulations have been updated to add material regarding the computation of the length of service required for classification as a permanent employee, including types of service excluded from that computation. This policy has been reviewed and discussed by the Policy Committee. Financial Impact: None. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
131:51:48Consent Items (Action Required)
13.1Approval of October 7th Board MinutesAction (Consent)
Item details
Rationale: The board minutes have been reviewed by the Clerk, the Superintendent, and Administration. Financial Impact: None. Submission for Approval Prepared by: Eliana García, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
13.2Approval of October 21st Board MinutesAction (Consent)
Item details
Rationale: The board minutes have been reviewed by the Clerk, the Superintendent, and Administration. Financial Impact: None. Submission for Approval Prepared by: Eliana García, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
13.3Approval of November 4th Board MinutesAction (Consent)
Item details
Rationale: The board minutes have been reviewed by the Clerk, the Superintendent, and Administration. Financial Impact: None. Submission for Approval Prepared by: Eliana García, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
13.4Ratification of Warrant Register, October 1, 2020 - October 31, 2020Action (Consent)
Item details
Rationale: Education Code Section 42631 states that all payments from funds of a school district shall be made by written order of the governing board of the district. The attached report consists of expenditures from various funds in the amount of $9,330,018.03 for the period October 1, 2020 through October 31, 2020. Financial Impact: The total disbursement from the San Mateo County Treasurer's Office amounts to $9,330,018.03 and represents actual expenditures for all funds. Submission for Approval Prepared by: Priscilla Aquino-Dichoso, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
13.5Approval of Extension of Effective School Solutions (ESS) Program Contract for Clifford School and McKinley Institute of TechnologyAction (Consent)
Item details
Rationale: RCSD is looking to strengthen its internal mental health and behavioral programming, and has identified a partner, (ESS) who has specific expertise in this area. By implementing ESS in RCSD, we will be educating our students in the least restrictive environment, collaborate to deliver the best care for every student. ESS will serve 20 students at Kennedy Middle School and provide 2 additional mental health professionals to provide the services for up to an additional ten (10) students at the McKinley Institute of Technology and the Clifford School. Financial Impact: Non-Public School ("NPS") and Non- Public Agency ("NPA") Special Education Fund, D140. Services for the 2019-2020 school year = $375,485 & $157,500 for the extension at Clifford School and McKinley Institute of Technology. Submission for Approval Prepared by: Patricia Pelino, Director of Special Education Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
13.6Approval of Air Purifier Purchase Agreement for Districtwide Schools with GraingerAction (Consent)
Item details
Rationale: Grainger will be providing air purifiers for all classrooms across the School District. Financial Impact: Total - $459,206.87. Budget Source: General Fund (Fund 01) - Federal CARES Act Funding. Submission for Approval Prepared by: Martin Cervantes, Director of Facilities Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
14Action Items (Action Required)
14.11:52:15Annual Developer Fee Report - Fiscal Year 2019-20Action
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Rationale: A school district collecting developer fees is required to make available to the public information on the status of developer fee collections and expenditures and to make periodic findings with respect to that portion of the account or fund remaining unexpended, whether committed or uncommitted, in accordance with Sections 66006(b)(1) and 66001(d)(1) of the Government Code. The notice of meeting and the availability of Developer Fee Report for public review was posted on November 4, 2020 at the Redwood City School District, 750 Bradford St., Redwood City, CA 94063 and in the District website in accordance with Government Code requirements. Financial Impact: The total developer fees expended in fiscal year 2019-20 was $3,705,313.25. The developer fees ending balance in Fund 25-Capital Facilities Fund as of June 30, 2020 was $6,571,471.43. Submission for Approval Prepared by: Priscilla Aquino-Dichoso, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
14.21:54:17Second Reading and Approval of Board Policy 0415 - EquityAction
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Rationale: A committee will be formed to create Administrative Regulations for this board policy on Equity. Financial Impact: None. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
152:01:54Board and Superintendent Report
15.1Report from Board Members and SuperintendentReports
162:17:09Information
16.1Information on San Mateo County Investment Fund - October, 2020Information
Item details
Rationale: Education Code Sections 41001 and 41002 generally provide that all money received by or apportioned to a school district shall be paid into the county treasury "to be placed to the credit of the proper fund of the district". Pursuant to California Education Code Section 41015, the District may invest all or part of funds deposited in a Special Reserve Fund or any surplus monies not required for the immediate necessities of the District in any of the investments specified in California Government Code Sections 16430 or 53601. Historically, districts in San Mateo County have been depositing all of their funds to the county treasury. The County Treasurer has made investment decisions for the school districts, which is not a unique practice statewide. School district funds on deposit with the county treasury, along with funds deposited by other agencies, are placed in a County "investment pool", and profits and losses realized from these invested funds are shared among the pool participants in proportion to the amount invested. Financial Impact: Gross earnings for the month ending October 31, 2020 were 1.37%. Current average maturity of the portfolio is 1.96 years with an average duration of 1.91 years. The portfolio continues to hold no derivative products. Please copy and paste the link below to view the investment report for October 2020: https://treasurer.smcgov.org/sites/tax.smcgov.org/files/October_2020_Portfolio_Report.pdf Please copy and paste the link below to view the copies of the Investment Reports and the Compliance Reports: https://treasurer.smcgov.org/ investment-information Submission for Approval Prepared by: Priscilla Aquino-Dichoso, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
172:17:20Correspondence
182:17:22Other Business/Suggested Items for Future Agenda
192:17:24Board Agenda Calendar
19.1Changes to the Board Agenda ScheduleInformation
Item details
Rationale: The following changes have been made to the Schedule of Board Agenda Items: - There have been no recent changes. Financial Impact: None. Submission for Approval Prepared by: Eliana García, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
202:20:06Adjournment (Action Required)