1Call to Order
1.1Roll CallProcedural
2Welcome
2.1Welcome by the School Board PresidentProcedural
3Changes to the Agenda
3.1Changes to the AgendaDiscussion
4Approval of Agenda (Action Required)
4.1Approval of AgendaAction
5Oral Communication - If you have public comment related to a Regular Board Meeting item, please post it on: (https://docs.google.com/forms/d/e/1FAIpQLSd3rKbPfVCTpOsK5ILqjnU2u-h-NuNx-vUq4OZxYNVR8lc4aQ/viewform?usp=sf_link) prior to the Regular Board Meeting or immediately upon the meeting opening.
6Bond Program Consent Items (Action Required)
6.1Approval of Roosevelt Elementary School Modernization Project with CalState Construction - Change Order #2Action (Consent)
Item details
Rationale: Roosevelt Elementary School Modernization Project Change Order #2 includes one potential change order (PCO), as follows: PCO-014.2 - Per District direction, contractor performs additional clock and speaker scope sitewide including cabling - $92,557.00. Financial Impact: $92,557.00. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
6.2Approval of Adelante Selby Spanish Immersion School Storm Drain & Bio-Retention Project with Silicon Valley Paving - Change Order #1Action (Consent)
Item details
Rationale: Adelante Selby Spanish Immersion School Storm Drain & Bio-Retention Project Change Order #1 includes three potential change orders (PCOs), as follows: PCO-001 - 60 linear feet of additional storm drain line was required in order to meet the design intent - $15,225.00; PCO-002 - Contractor provided a net credit of ($1,793.00) for reducing bio-swale size and adding decomposed granite and cobbles; PCO-003 - Per District direction, contractor performed additional seal coating striping adjacent to the kinder area - $7,020.00. Financial Impact: $20,452.00. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
6.3Approval of Taft Community School New Buildings, Modernization and Sitework Project Bid Package D with Atlas/Pellizzari Electric - Change Order #2Action (Consent)
Item details
Rationale: Taft Community School New Buildings, Modernization & Sitework Project Bid Package D Change Order #2 includes four potential change orders (PCO's), as follows: PCO-001 - Until new PG&E service energization, contractor was directed to rent a 70KW generator for office trailers and basic construction power - $3,641.46; PCO-003 - Miscellaneous electrical items were added to scope including demolition of abandoned horns, clock/speakers, backboxes, wiring and conduit - $6,835.84; PCO-004 - Contractor was directed to make unforeseen adjustments to electrical layout below grade - $7,690.00; PCO-005 - Contractor furnished and installed 21 added surface-mounted downlights not shown in electrical drawings at Building A covered walkway - $13,832.13. Financial Impact: $31,999.43. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
6.4Approval of Encroachment Permit Fee Proposal for Orion Alternative School (Formerly John Gill School) with the City of Redwood CityAction (Consent)
Item details
Rationale: The new fire water and domestic water lines at Orion Alternative School, that have some associated scope outside of the Orion Alternative School property line and in Redwood City's right of way, are driving the need for this encroachment permit. These fees were negotiated down as much as possible before being presented to the Board for action. Financial Impact: Total - $248,692.18. Requested movement from Program Contingency to Project. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
6.5Approval of New Administration Building Furniture Proposal for Adelante Selby School with RDIAction (Consent)
Item details
Rationale: RDI will be providing the furniture for the new Administration Building at Adelante Selby School. Financial Impact: Total - $37,305.64. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
6.6Approval of Play Structure Construction Agreements for Garfield School and Orion Alternative School (Formerly John Gill School) with Park PlanetAction (Consent)
Item details
Rationale: Park Planet will be providing the new classroom building play structure at Orion Alternative School and the new Child Daycare Center (CDC) play structure at Garfield School. Please click the following link to view the attachments: https://www.dropbox.com/sh/ h83xbu55asjo46k/AACpVjgr_ zJzMI8ov4oAads8a?dl=0 Financial Impact: Garfield School - $88,370.47; Orion Alternative School - $147,177.65; Total - $235,548.12. Requested movement from Program Contingency to Project. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
6.7Approval of California Environmental Air Quality (CEQA) Construction Oversight Change Order #2 Proposal for Orion Alternative School (Formerly John Gill School) with SCS EngineersAction (Consent)
Item details
Rationale: SCS Engineers will be handling the California Environmental Air Quality (CEQA) construction oversight services for the Orion Alternative School (formerly John Gill School) site. This change order extends the allowance for hours of oversight to ensure SCS is on site for any and all associated excavation or movement of soil associated with the CEQA process. Financial Impact: Total - $14,784. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
6.8Approval of Measure T Bond Program $20k and Under Items Tracking ListAction (Consent)
Item details
Rationale: This tracking sheet provides the School Board with all recent items $20k or under in a comprehensive list. This list will be sent to the Board every month or two as the POs are compiled. Financial Impact: Total - $197,997.44. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
6.9Approval of Kinder Play Structure Construction Agreement for Hoover School with Park PlanetAction (Consent)
Item details
Rationale: Park Planet will be providing the new kinder play structure at Hoover School. Please click the following link to view the attachments: https://www.dropbox.com/sh/ gjup66tex3guvoi/AAAwbhg- G77ijJ5jbYj9eTy1a?dl=0 Financial Impact: Total - $196,571.59. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
6.10Approval of Security Camera and Intrusion Turnkey System Installation for Adelante Selby School with SiemensAction (Consent)
Item details
Rationale: Siemens will be providing the security camera and intrusion turnkey system installation at Adelante Selby School. Financial Impact: Intrusion Labor and Infrastructure - $50,059.62; Intrusion Parts and Smarts - $76,646.96; Security Camera System Cameras - $48,426.62; Security Camera System Network Parts - $27,449.28; Security Camera System Parts and Smarts - $49,879.49; Total - $252,461.97. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
6.11Approval of Touchless Plumbing Fixture Replacement Construction Agreement for Kennedy Middle School with Milestone ContractorsAction (Consent)
Item details
Rationale: Milestone Contractors will be handling the plumbing fixture replacements with touchless at Kennedy Middle School. This includes sink faucets and toilet flush valves. Financial Impact: Total - $126,726. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
6.12Approval of Touchless Plumbing Fixture Replacement Construction Agreement for McKinley Institute of Technology and North Star Academy with Ciari PlumbingAction (Consent)
Item details
Rationale: Ciari Plumbing will be handling the plumbing fixture replacements with touchless at McKinley Institute of Technology and North Star Academy. This includes sink faucets and toilet flush valves. Financial Impact: Total - $141,586. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
7Bond Program Action Items (Action Required)
8Discussion Items
8.1Discussion on COVID-19Discussion
Item details
Rationale: It is the Administration's recommendation that the School Board and Superintendent Baker discuss the procedures followed by the Redwood City School District during the shelter in place order related to COVID-19. The School Board and Superintendent Baker will discuss the procedures the Redwood City School District has followed related to Child Nutrition Services, Technology, Professional Development, and Distance Learning during the shelter in place order related to COVID-19. Financial Impact: None at the moment. Submission for Approval Prepared by: John R. Baker, Ed.D., Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
8.2Discussion of Board ByLaw 9323 - Meeting ConductDiscussion
Item details
Rationale: It is the Administration's recommendation that the School Board discuss Board Bylaw 9323 - Meeting Conduct. It has been updated to be in alignment with CSBA's current board bylaw. This bylaw has been reviewed and discussed by the Policy Committee. Financial Impact: None. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
8.3Discussion of Board Policy 5141.5 - Mental HealthDiscussion
Item details
Rationale: It is the Administration's recommendation that the School Board discuss Board Policy 5141.5 - Mental Health. This is a new policy created by the California School Boards Association in May 2020. This new policy addresses strategies and services to promote students' emotional well-being and mental health, including student instruction, staff training, crisis intervention, counseling services and referrals, Section 504 evaluation, and collaboration with mental health professionals, agencies, and organizations. The policy reflects new law SB 75 (2019) which establishes the Mental Health Student Services Act for the purpose of supporting mental health partnerships among county mental health agencies and local educational agencies. This policy has been reviewed and discussed by the Policy Committee. Financial Impact: None. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
8.4Discussion of Board Policy 0415 - EquityDiscussion
Item details
Rationale: It is the Administration's recommendation that the School Board discuss Board Policy 0415 - Equity. This is a new policy for Redwood City School District. This policy addresses the district's recognition and response to the unique barriers facing historically underserved and underrepresented student populations. Policy 0415 expresses the district's intent to proactively identify class and cultural biases as well as practices that impede equal access to opportunities for all students. This policy also presents examples of strategies to promote equity in district programs and activities. This policy has been reviewed and discussed by the Policy Committee. Financial Impact: None. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
8.5Discussion of Board Policy and Administrative Regulations 5141.22 - Infectious DiseasesDiscussion
Item details
Rationale: It is the Administration's recommendation that the School Board discuss Board Policy and Administrative Regulations 5141.22 - Infectious Diseases. This policy has been updated to reflect new law AB 262 (2019) which requires local health officers to notify and update districts of an outbreak, or imminent outbreak, of a communicable disease and requires districts to comply with any orders issued by the health officers and all applicable privacy laws. This policy also clarifies that any allowable exclusions apply only to on-campus instruction and provides that the superintendent or designee will, when necessary, inform the local health official of any potential outbreak. Redwood City School District did not have administrative regulations for this board policy. The administrative regulations adopted by the California School Boards Association have been added to RCSD's policy. These regulations were recently updated to add a section on a "Prevention and Mitigation Plan" reflecting general best practices based on COVID-19 guidance. The regulation also adds recommendations from CDE's Science Safety Handbook pertaining to experiments involving human blood sampling. This policy has been reviewed and discussed by the Policy Committee. Financial Impact: None. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
9Consent Items (Action Required)
9.1Approval of June 10th Board MinutesAction (Consent)
Item details
Rationale: The board minutes have been reviewed by the Clerk, the Superintendent, and Administration. Financial Impact: None. Submission for Approval Prepared by: Eliana García, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
9.2Approval of June 17th Board MinutesAction (Consent)
Item details
Rationale: The board minutes have been reviewed by the Clerk, the Superintendent, and Administration. Financial Impact: None. Submission for Approval Prepared by: Eliana García, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
9.3Approval of June 24th Board MinutesAction (Consent)
Item details
Rationale: The board minutes have been reviewed by the Clerk, the Superintendent, and Administration. Financial Impact: None. Submission for Approval Prepared by: Eliana García, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
9.4Approval of July 15th Board MinutesAction (Consent)
Item details
Rationale: The board minutes have been reviewed by the Clerk, the Superintendent, and Administration. Financial Impact: None. Submission for Approval Prepared by: Eliana García, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
9.5Approval of July 22nd Board MinutesAction (Consent)
Item details
Rationale: The board minutes have been reviewed by the Clerk, the Superintendent, and Administration. Financial Impact: None. Submission for Approval Prepared by: Eliana García, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
9.6Approval of July 29th Board MinutesAction (Consent)
Item details
Rationale: The board minutes have been reviewed by the Clerk, the Superintendent, and Administration. Financial Impact: None. Submission for Approval Prepared by: Eliana García, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
9.7Approval of August 12th Board MinutesAction (Consent)
Item details
Rationale: The board minutes have been reviewed by the Clerk, the Superintendent, and Administration. Financial Impact: None. Submission for Approval Prepared by: Eliana García, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
9.8Approval of August 26th Board MinutesAction (Consent)
Item details
Rationale: The board minutes have been reviewed by the Clerk, the Superintendent, and Administration. Financial Impact: None. Submission for Approval Prepared by: Eliana García, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
9.9Approval of September 9th Board MinutesAction (Consent)
Item details
Rationale: The board minutes have been reviewed by the Clerk, the Superintendent, and Administration. Financial Impact: None. Submission for Approval Prepared by: Eliana García, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
9.10Approval of the Agreement between the Redwood City School District and the Boys and Girls Club of the Peninsula for the Fiscal Year 2020-21Action (Consent)
Item details
Rationale: This contract has been revised and approved by our attorney. The agreement is made between the Redwood City School District and the Boys and Girls Club of the Peninsula to provide Expanded Day Learning programs at Taft Community School, Hoover Community School, and Garfield Community School. The term for this agreement is from July 1, 2020, through June 30, 2021 to reflect and align with the ASES grant and payment cycles, however, services started on September 14, 2020. Due to COVID-19, ASES and 21CCLC grants will allow for flexible services as an exceptional year, including flexible start date, flexible service times, and flexible attendance, as well as the ability to provide both in-person and virtual services. Boys and Girls Club of the Peninsula is planning on offering both virtual and in-person support by starting a childcare pilot at Hoover in September, 2020. This agreement is presented to the School Board late for approval due to administration awaiting the Certificate of Insurance in order to complete the agreement processing with the RCSD Business Office. Financial Impact: The contract amount of $592,155. The funding will come directly from the After School Education and Safety grant (ASES), and 21 Century Learning Centers with no financial impact on district general or concentrated funds. The school district is the fiscal agent for the grant. Submission for Approval Prepared by: Antonio Perez, Director of Student Services on behalf of Pati Ortiz. Director of Community School Partnerships Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
9.11Approval of the Agreement between the Redwood City School District and PAL Redwood City (Redwood City Community Schools) for the Fiscal Year 2020-21Action (Consent)
Item details
Rationale: This Memorandum of Understanding stands as evidence that the Redwood City School District (RCSD) and Redwood City PAL will work together toward the mutual goal of providing virtual online enrichment, after school enrichment, health and wellness mental health services and sports opportunities and programs for students attending Taft, Hoover, and Garfield Schools. Both agencies believe that offering sports, education and enrichment programs will provide youth with experiences that help these students build life skills that will support long term success in school and life. The term of this agreement is to be effective during the 2020-2021 academic school year. Financial Impact: No cost. Submission for Approval Prepared by: Antonio Pérez, Director of Student Services on behalf of Pati Ortiz, Director of Community School Partnerships Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
9.12Approval of the Agreement between the Redwood City School District and the City of Redwood City (REACH) for the Fiscal Year 2020-21Action (Consent)
Item details
Rationale: This contract has been revised and approved by our attorney. The agreement is made between the Redwood City School District and the REACH to provide Expanded Day Learning programs at Henry Ford school, Kennedy Middle School, Orion Alternative Elementary School, and Adelante Selby Spanish Immersion School. The term for this agreement is from July 1, 2020, through June 30, 2021 to reflect and align with the ASES grant and payment cycles, however, services started on August 31, 2020. Due to COVID-19, ASES and 21CCLC grants will allow for flexible services as an exceptional year, including flexible start date, flexible service times, and flexible attendance, as well as the ability to provide both in-person and virtual services. REACH, with support from the city, is offering both virtual and in-person support on our campuses (Adelante Selby Spanish Immersion School and Kennedy Middle School) and city facilities (Red Morton) starting in late August, 2020. This agreement is presented to the School Board late for approval due to administration awaiting the Certificate of Insurance in order to complete the agreement processing with the RCSD Business Office. Financial Impact: The contract amount of $604,930. The funding will come directly from the After School Education and Safety grant (ASES), and 21 Century Learning Centers with no financial impact on district general or concentrated funds. The school district is the fiscal agent for the grant. Submission for Approval Prepared by: Antonio Perez, Director of Student Services on behalf of Pati Ortiz. Director of Community School Partnerships Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
9.13Approval of the Agreement between the Redwood City School District and the City of Redwood City (César Zúñiga) for the Fiscal Year 2020-21Action (Consent)
Item details
Rationale: The agreement is made between the Redwood City School District and the City of Redwood City to provide support to Adelante Selby School by assigning Cesar Zúñiga as a Community School Coordinator. The term for this agreement is the 2020-2021 academic school year. Cesar has been in this role for a number of years adding immense value to Adelante Selby goals and the community school model implemented at our district. Financial Impact: The cost of this position will be paid with funds provided by Adelante Selby's contribution to community schools. The cost of this contribution for Adelante Selby is $20,000. Submission for Approval Prepared by: Antonio Perez, Director of Student Services on behalf of Pati Ortiz, Director of Community School Partnerships Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
9.14Approval of Additional Vendors to be Included with Non-Public School ("NPS")/Non-Public Agency ("NPA") Master ContractAction (Consent)
Item details
Rationale: The San Mateo County SELPA office agrees on rates and signs master contracts with Non-Public School ("NPS")/Non-Public Agency ("NPA") for each school year. The various districts then prepare Individual Service Agreements ("ISAs") on individual students directed by Individualized Education Program's ("IEPs"). The Master Contract (attached as Exhibit A) covers the period of July 1, 2020 through June 30, 2021, was approved by the RCSD Board of Education on August 12, 2020. At that time, it was noted that the School District expected to receive additional contracts upon their being processed by the SELPA, and that such contracts would be brought for approval to a future board meeting. Financial Impact: Non-Public School ("NPS") and Non- Public Agency ("NPA") Special Education Fund, D140. Submission for Approval Prepared by: Patricia Pelino, Director of Special Education Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
9.15Ratification of Warrant Register, September 1, 2020 - September 30, 2020Action (Consent)
Item details
Rationale: Education Code Section 42631 states that all payments from funds of a school district shall be made by written order of the governing board of the district. The attached report consists of expenditures from various funds in the amount of $9,779,085.90 for the period September 1, 2020 through September 30, 2020. Financial Impact: The total disbursement from the San Mateo County Treasurer's Office amounts to $9,779,085.90 and represents actual expenditures for all funds. Submission for Approval Prepared by: Priscilla Aquino-Dichoso, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10Action Items (Action Required)
10.1Adoption of Resolution 11, Resolution for the Amended Grant from the California Energy Commission for School Bus Replacement ProgramAction
Item details
Rationale: On September 20, 2018, the Redwood City School District received a grant from the California Energy Commission ("CEC"), pursuant to which the District was awarded three (3) fully electric school buses and $60,000 for each bus for charging infrastructure, at no cost to the School District. On June 11, 2020, the California Energy Commission proposed an amendment to the Grant to award three additional fully electric school buses and $60,000 for each additional bus for charging infrastructure, at no cost to the District. By adopting the attached resolution, the School Board authorizes the School District to accept an amendment to the Grant for additional electric school buses and charging infrastructure. Financial Impact: No additional cost to the Redwood City School District. Submission for Approval Prepared by: Martín Cervantes, Facilities Department Director Approved by: John R. Baker, Ed.D., Superintendent §
10.2Adoption of Resolution 12, San Mateo County Office of Education Authorized SignaturesAction
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Rationale: The updated signatures are needed to conduct school business with San Mateo County Office of Education. This resolution updates the authorized signatures allowed to sign orders drawn on the funds of the District. Financial Impact: There is no specific financial impact relative to this recommendation. Submission for Approval Prepared by: Priscilla Aquino-Dichoso, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
10.3Approval of Cooperative Purchasing Agreement for Health Waiting Area Cubicles and Installation with VCOAction
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Rationale: Government Code section 6500 et seq. allows public agencies, including school districts, to enter into "joint powers agreements" to exercise powers common to the public agencies, including the power to procure goods, equipment, materials, supplies, and services. Per the Government Code, these joint powers agreements are not limited geographically and may include participating agencies outside of California. In order to leverage the collective buying power of public agencies, a number of cooperative purchasing entities have been formed by joint powers agreements. One of those cooperative purchasing entities is the National Intergovernmental Purchasing Alliance Company, which does business under the name of Omnia Partners Public Sector ("Omnia"). Omnia leverages its public agency members' collective purchasing power by overseeing and administering contracts for goods and services originally competitively procured by one of its members, and which are available for other members to utilize. In concept, this is similar to a "piggyback" contract or a "CMAS" contract: a public agency originally engaged in competitive public procurement and entered into a contract, which other members of the cooperative purchasing group can then utilize. Here, pursuant to Government Code section 6500 et seq ., the District wishes to avail itself of the benefits and protections of Omnia Contract #R142214 for the purchase and installation of cubicles that will serve as health waiting areas at the District's school sites as part of the District's Roadmap to Reopen. Omnia Contract #R142214 was previously competitively procured by member of the cooperative purchasing group and is available to the group's members. The District is a member of Omnia. Utilizing the cooperative purchasing approach is permitted by the Government Code, consistent with competitive procurement and transparency, and enables the District to move with due speed in preparing for school reopening. Financial Impact: $207,087.63 for 48 cubicles at 12 sites, delivery, and installation services. Budget Source: Elementary and Secondary School Emergency Relief Funds. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent §
10.4Approval of Personnel Changes for 2020-21Action (Consent)
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Rationale: Due to changes in staffing needs within the Facilities Department and School Sites the following position changes are requested for 2020-2021. Additional positions needed : · 12.0 FTE Day Custodians - For additional cleaning and sanitizing support at sites due to the COVID-19 pandemic. Financial Impact: Approximately $900,000. Submission for Approval Prepared by: Patricia Perez, Director of Human Resources Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.5Approval of Updated RCTA Contract Language and RCTA/RCSD Tentative AgreementsAction
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Rationale: The School District would like to open Learning Hubs for additional support for students during distance learning. Learning Hubs will create an in person environment where targeted students can receive practical small group support. The attached Memorandum of Understanding amends Article 6.11 Substitute Compensation in the RCTA Collective Bargaining Agreement by adding an option for the District to hire Learning Hub Facilitators for the 2020-21 school year. Learning Hub Facilitators will commit to working every day of the school year for the Redwood City School District and in exchange will receive a higher daily pay rate of $250 per day and will also receive School District paid health insurance benefits. The Memorandum of Understanding expires in full on June 30, 2021 unless extended by mutual written agreement. Financial Impact: The cost of each Learning Hub Facilitator is approximately $54,000. Submission for Approval Prepared by: Patricia Perez, Director of Human Resources Approved by: John R. Baker, Ed.D., Superintendent §
10.6Approval of First Amendment to Joint Use Agreement between the Redwood City School District and Little Budz, Inc., dba Building Kidz School at the Hawes Community School SiteAction
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Rationale: On July 15, 2020, the School District approved a Joint Use Agreement with "Little Budz Inc. dba Building Kidz School" for the lease of approximately 7,281 square feet of classroom space at the former Hawes School. Little Budz Inc. dba Building Kidz School is a franchisee of Building Kidz Worldwide LLC. Under the terms of the existing agreement, the tenant had a 90 day period (until October 15, 2020) to obtain all its occupancy, licensing and permitting approvals for the site and take occupancy of the site. The tenant has been unable to obtain all of its licenses and approvals in the 90-day period of time, at least partially as a result of the lengthy time it took for the City to confirm its use and occupancy permit exemption. The School District has been requested to (a) approve a 2-month extension of the feasibility period; and (b) consent to the assignment of the Agreement to a subsidiary of Building Kidz Worldwide, LLC, the parent corporation, called "Building Kidz Family, LLC." Building Kidz Family LLC has agreed to assume all of the obligations of the original tenant. The First Amendment proposes to extend the feasibility period on the condition that if the tenant fails to take occupancy of the site by January 1, 2021, the agreement will terminate and the Security Deposit will be released to RCSD and become nonrefundable to the tenant. The First Amendment also consents to the assignment of the agreement to Building Kidz Family LLC. Financial Impact: Please refer to the attached agreement for the financial impact. Submission for Approval Prepared by: John R. Baker, Ed.D., Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
11Board and Superintendent Report
11.1Report from Board Members and SuperintendentReports
12Information
12.1Information on San Mateo County Investment Fund - July, 2020Information
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Rationale: Education Code Sections 41001 and 41002 generally provide that all money received by or apportioned to a school district shall be paid into the county treasury "to be placed to the credit of the proper fund of the district". Education Code Section 41015 authorizes school districts to invest "special reserve" or "surplus" funds, stating that the governing board of any school district or any county office of education which has funds in a special reserve fund of the district or county office of education or any surplus moneys not required for the immediate necessities of the district or county office of education, is hereby authorized to invest all or any part of the funds in any of the investments specified in Sections 16430 or 53601 of the Government Code. Historically, districts in San Mateo County have been depositing all of their funds to the county treasury. The County Treasurer has made investment decisions for the school districts, which is not a unique practice statewide. School district funds on deposit with the county treasury, along with funds deposited by other agencies, are placed in a County "investment pool", and profits and losses realized from these invested funds are shared among the pool participants in proportion to the amount invested. Financial Impact: Gross earnings for the month ending July 31, 2020 were 1.718%. The current average maturity of the portfolio is 1.80 years with an average duration of 1.74 years. The portfolio continues to hold no derivative products. Please copy and paste the link below to view the investment report for July 2020: https://treasurer.smcgov.org/sites/tax.smcgov.org/files/July_2020_Investment_Report.pdf Please copy and paste the link below to view the copies of the Investment Reports and the Compliance Reports: https://treasurer.smcgov.org/ investment-information Submission for Approval Prepared by: Priscilla Aquino-Dichoso, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
12.2Employee Covid-19 Testing with Curative, Inc.Information
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Rationale: It is the Administration's recommendation that the School Board review information about the necessary employee COVID testing process and contract with Curative Inc, entered in with the San Mateo County Office of Education. San Mateo County Counsel has arranged a contract for school district employees to receive COVID-19 testing with Curative Inc.. County Health Officer, Dr. Scott Morrow, will be the physician ordering the tests for district employees. All employees will be tested prior to students returning to campus and every two weeks thereafter, during the work day. Curative has developed a COVID-19 testing (i.e., qualitative detections of nucleic acid from SARS-CoV-2) that provides cost-effective, confidential access to SARS-CoV-2 RNA testing (the "Services") for the sole purpose of determining who may come on-site at District campuses and offices in order to maintain a safe workplace. The Services include: a. Delivery of sample collection kits based on the number of tests ordered b. Training on how to collect samples (self-administered oral swab) c. Transportation of samples to Curative lab d. Lab processing (typically within 48 hours) e. Reporting of results through Curative's online portal in which HR can retrieve positive results as soon as they are posted. Employees also have access to their results. All employees must sign a consent and waiver form prior to receiving the Services, and the District has designated a District Representative, Erin Kekos in Human Resources, who oversees the collection process, manages the de-identification of employee samples, and serves as a primary contact point. All test results are reported back to the District Representative, and it is the District's responsibility to decide the frequency of Services and course of action based on test results. Amount and Method of Payment: Curative will bill the District's employees' insurance or other third-party payors directly for the Services rendered pursuant to this Agreement. COVID-19 testing is a medically necessary basic health plan service for essential workers, including staff in the education sector. Health care plans must cover testing for school staff even if they are asymptomatic and there is no known or suspected exposure to a person with COVID-19. All employees are covered via the District Health Insurance or private health coverage plans. There is no cost to the District for Services provided to its employees. Student Testing: If RCSD requests that Testing Services via Curative, Inc. be provided to its students via an opt in basis , Curative will make good faith efforts to bill students' insurance or other third-party payors directly for the Services. If Curative does not receive payment from third party insurance programs for the Services provided to students including, but not limited to, due to lack of required authorization, non-covered charges, lapsed patient coverage, or outdated or incorrect patient or insurance plan submitted, Curative will bill the SMCOE directly within forty-five (45) days of third-party payor denial and the SMCOE will be responsible for payment of either $30-40 per student, depending on which option below is utilized: 1. $30 per student - Swabs from five students are placed in one test tube for "pool" testing. If the pool tests positive, it would require another test of the five students from Curative, or potentially utilize an "on hand" antigen test at the school to detect the positive student. 2. $40 per student - Swabs from five students are placed in individual test tubes and the lab mixes them, which would result in a slightly lower sensitivity. If the "pool" were to test positive, Curative could then run individual tests. Financial Impact: Possible financial impact due to student testing options. Submission for Approval Prepared by: Erin Kekos, Director of Human Resources/Induction Approved by: John R. Baker, Ed.D., Superintendent §
12.3Redwood City School District Review of Connect Community Charter School's Unaudited Actuals for Fiscal Year 2019-20Information
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Rationale: It is the Administration's recommendation that the School Board review the attached letter from the Redwood City School District regarding the review of and findings concerning Connect Community Charter School's Unaudited Actuals for fiscal year 2019-20. Attached is a letter from the Redwood City City School District regarding the review of and findings concerning Connect Community Charter School's Unaudited Actuals for fiscal year 2019-20. Financial Impact: None. Submission for Approval Prepared by: Priscilla Aquino-Dichoso, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
12.4Redwood City School District Review of KIPP's Unaudited Actuals for Fiscal Year 2019-20Information
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Rationale: It is the Administration's recommendation that the School Board review the attached letter from the Redwood City School District regarding the review of and findings concerning KIPP's Unaudited Actuals for fiscal year 2019-20. Attached is a letter from the Redwood City School District regarding the review of and findings concerning KIPP's Unaudited Actuals for fiscal year 2019-20. Financial Impact: None. Submission for Approval Prepared by: Priscilla Aquino-Dichoso, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
12.5Redwood City School District Review of Rocketship's Unaudited Actuals for Fiscal Year 2019-20Information
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Rationale: It is the Administration's recommendation that the School Board review the attached letter from the Redwood City School District regarding the review of and findings concerning Rocketship's Unaudited Actuals for fiscal year 2019-20. Attached is a letter from the Redwood City School District regarding the review of and findings concerning Rocketship's Unaudited Actuals for fiscal year 2019-20. Financial Impact: None. Submission for Approval Prepared by: Priscilla Aquino-Dichoso, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
12.6Information on San Mateo County Investment Fund - September, 2020Information
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Rationale: Education Code Sections 41001 and 41002 generally provide that all money received by or apportioned to a school district shall be paid into the county treasury "to be placed to the credit of the proper fund of the district". Education Code Section 41015 authorizes school districts to invest "special reserve" or "surplus" funds, stating that the governing board of any school district or any county office of education which has funds in a special reserve fund of the district or county office of education or any surplus moneys not required for the immediate necessities of the district or county office of education, is hereby authorized to invest all or any part of the funds in any of the investments specified in Sections 16430 or 53601 of the Government Code. Historically, districts in San Mateo County have been depositing all of their funds to the county treasury. The County Treasurer has made investment decisions for the school districts, which is not a unique practice statewide. School district funds on deposit with the county treasury, along with funds deposited by other agencies, are placed in a County "investment pool", and profits and losses realized from these invested funds are shared among the pool participants in proportion to the amount invested. Financial Impact: Gross earnings for the month ending September 30, 2020 were 1.627%. Gross earnings for the quarter ending September 30, 2020 were 1.605%. Current average maturity of the portfolio 1.95 years with an average duration of 1.90 years. The portfolio continues to hold no derivative products. Please copy and paste the link below to view the investment report for September 2020: https://treasurer.smcgov.org/sites/tax.smcgov.org/files/September_2020_Investment_Report.pdf Please copy and paste the link below to view the copies of the Investment Reports and the Compliance Reports: https://treasurer.smcgov.org/ investment-information Submission for Approval Prepared by: Priscilla Aquino-Dichoso, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
12.7Quarterly Williams Report, 1st Quarter, July 2020 through September 2020Information
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Rationale: As per Education Code 35186 and the Williams legislation, AB831, districts are required to adopt and use uniform complain procedures to identify and resolve complaints regarding deficiencies related to instructional materials, emergency or urgent facilities conditions that pose a threat to the health and safety of students or staff, and teacher vacancy or misassignment. The Superintendent or designee shall report summarized data on the nature and resolution of all complaints to the Board and the County Superintendent of Schools on a quarterly basis. As per AB831, on October 12, 2005, the Redwood City School Board approved the revisions to Board Policy 1312.5, Williams Uniform Complaint Procedures Notice to Parents/Guardians: Complaint Rights. Submission of Quarterly Reports on Williams Uniform were required beginning April 2005. The Redwood City School District has not received any complaints and continues to remain in compliance by submitting the required reports to the Redwood City School Board and the County Superintendent of Schools on a quarterly basis. No complaints were filed with any school in the district during the quarter comprising the period of July 1 through September 30, 2020. Financial Impact: None when districts remain in compliance. Submission for Approval Prepared by: Eliana García, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
13Correspondence
14Other Business/Suggested Items for Future Agenda
15Board Agenda Calendar
15.1Changes to the Board Agenda ScheduleInformation
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Rationale: The following changes have been made to the Schedule of Board Agenda Items: - There have been no recent changes. Financial Impact: None. Submission for Approval Prepared by: Eliana García, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
16Adjournment (Action Required)