1Call to Order
1.1Roll CallProcedural
2Oral Communication on Closed Session Items Only - If you have public comment related to a Closed Session item, please post it on: (https://docs.google.com/forms/d/e/1FAIpQLSd3rKbPfVCTpOsK5ILqjnU2u-h-NuNx-vUq4OZxYNVR8lc4aQ/viewform?usp=sf_link) prior to the Closed Session Meeting or immediately upon the meeting opening.
3Closed Session 6:00-7:00pm
3.1Conference with Legal Counsel – Anticipated Litigation Significant exposure to litigation pursuant to paragraph (4) of subdivision (d) of Section 54956.9: One Case.Information
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40:01Reconvene to Regular Session at Approximately 7:00pm
4.1Roll CallProcedural
4.2Report Out on Closed Session from 9.23.20Procedural
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50:01Welcome
5.1Welcome by the School Board PresidentProcedural
60:01Changes to the Agenda
6.1Changes to the AgendaDiscussion
73:16Approval of Agenda (Action Required)
7.1Approval of AgendaAction
83:55Oral Communication - If you have public comment related to a Regular Board Meeting item, please post it on: (https://docs.google.com/forms/d/e/1FAIpQLSd3rKbPfVCTpOsK5ILqjnU2u-h-NuNx-vUq4OZxYNVR8lc4aQ/viewform?usp=sf_link) prior to the Regular Board Meeting or immediately upon the meeting opening.
957:28Public Hearing
Ben Packer (0min) — A Roy Cloud parent expressing strong support for the Learning Continuity Plan, particularly praising that schools and students with higher needs were being prioritized.
9.1Public Hearing on Learning Continuity and Attendance for 2020-21Information
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Rationale: The School Board will receive information regarding the development and content of the Learning Continuity and Attendance Plan (LCP) for the 2020-21 school year. Senate Bill 98 (SB 98) established the Learning Continuity and Attendance Plan (LCP), which is intended to balance the needs of all stakeholders, including educators, parents, students and community members, while streamlining meaningful stakeholder engagement and condensing several pre-existing plans. In particular, the state legislature felt it was important to combine (1) the intent behind Executive Order N-56-20, which required a written report and envisioned an off-cycle Local Control and Accountability Plan (LCAP) due December 15, and (2) the ongoing need for local education agencies (LEAs) to formally plan for the 2020-21 school year in the midst of the uncertainty caused by the COVID-19 pandemic. The LCP replaces the LCAP for the 2020-21 school year and supersedes the requirements in Executive Order N-56-20. This plan is intended to memorialize the planning process that is already underway for the 2020-21 school year. All LEAs are required to complete the Learning Continuity Plan, hold a public hearing and approve the LCP on or before September 30. At that time, the approved LCP will be submitted to the San Mateo County Office of Education for feedback (not approval). Items to be addressed in the 2020-21 LCP are: - General information (a description of the impact the COVID-19 pandemic has has on the RCSD community. - An overview of the stakeholder engagement process, including outreach to specific stakeholder groups. - An explanation of any in-person instructional offerings, current or planned. - An explanation of numerous facets pertaining to the district's distance learning program: - Continuity of instruction; - Ensuring adequate devices and connectivity; - Assessment of student participation and progress; - Professional development that supports successful distance learning; - A description of changing roles and responsibilities of staff members due to COVID-19; - A description of the supports for pupils with unique needs (English Learners, pupils with exceptional needs, foster and homeless youth); - Actions that RCSD will take to address learning loss; - A description of how RCSD will monitor and support mental health and social and emotional well-being of pupils and staff during the school year; - An overview of the procedures for tiered reengagement strategies for students who are absent from distance learning and how RCSD will provide outreach to students and their parents or guardians; - A description of how RCSD will provide nutritionally adequate meals for all pupils. Several opportunities for input into the contents of these various elements of the 2020-21 LCP have been provided to district staff and community. In addition to subcommittee meetings, staff and parent webinars, and board meetings, a representative stakeholder team was brought together for two focused opportunities for specific inputs on August 31 and September 7. DELAC members reviewed the draft LCP and provided input on September 14. Financial Impact: $73,827,622 from the General Fund (Fund 01). $2,496,000 from the Cafeteria Fund (Fund 13). Submission for Approval Prepared by: Liz Wolfe, Assistant Superintendent, Educational Services Approved by: John R. Baker, Ed.D., Superintendent §
9.2Public Hearing Pursuant to Public Contract Code Section 4110 Regarding Sausal Corporation’s Use of Unlisted SubcontractorInformation
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Rationale: In California, subcontractor listing laws, commonly referred to as the Subletting and Subcontracting Fair Practices Act, are in place to promote fairness and prevent "bid shopping" on public works projects. Generally, any subcontractor whose subcontract is more than 0.5% of a general contractor's bid needs to be identified (i.e., listed) at the time of bidding. In connection with the District's Orion Alternative School (formerly John Gill School) Modernization and New Building Project, the District awarded a contract to general contractor Sausal Corporation, which had bid $10,628,000. At the time of bidding, Sausal did not list a subcontractor for glazing work on the Project. Following the contract award, Sausal represented to District staff that it would self-perform the glazing work. However, Sausal subsequently entered into a subcontract with an unlisted glazing subcontractor, National Glass, in the amount of $401,606. Per Public Contract Code Section 4107 of the Subletting and Subcontracting Fair Practices Act, subcontracting with an unlisted subcontractor in excess of 0.5% of the general contractor's bid is not permitted. Here, 0.5% of Sausal's bid is $53,140. The $401,606 National Glass subcontract exceeds that 0.5% limit. Because Sausal entered into a subcontract with an unlisted subcontractor for more than 0.5% of Sausal Corporation's bid to the District, the Subletting and Subcontracting Fair Practices Act permits the District to, following a public hearing on the matter, consider: 1) Canceling its contract with Sausal for the above-referenced project; or 2) Assessing a penalty against Sausal in an amount of not more than 10% of Sausal's subcontract with National Glass. Financial Impact: The financial impact will be discussed during the presentation. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent §
101:17:20Bond Program Consent Items (Action Required)
10.1Approval of Measure T Bond Program $20K and Under Items Tracking ListAction (Consent)
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Rationale: This tracking sheet provides the School Board with all recent items $20k or under in a comprehensive list. This list will be sent to the Board every month or two as the POs are compiled. Financial Impact: FY 19/20 - $1,979.40; FY 20/21 - $149,051.41; Total - $151,030.81. Within budget. Budget Source: Fund 21 - Measure T GO Bond Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.2Approval of Kennedy Middle School Modernization Project Cal-Pacific Construction Change Order #4Action (Consent)
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Rationale: Kennedy Middle School Modernization Project Change Order #4 includes thirteen potential change orders (PCOs), as follows: PCO-026R3 - Flooring abatement uncovered an unforeseen raceway cover. Contractor was directed to install new flooring and casework so as to keep the cover accessible - $8,750.97; PCO-028R3 - A louver reroute to the roof, new gravity hood and roof cut to install a new tie off pole required unforeseen concrete wall demo and roof patching - $16,257.55; PCO-032R1 - Contractor is directed to repair existing damaged cabinets, ceiling tiles, and furs out wall to meet ADA clearance requirements - $1,447.17; PCO-033R2 - Unforeseen relocation and extension of existing underground water and gas lines was required to accommodate pony wall at teacher workstation - $2,299.43; PCO-034R1 - Contractor is directed to perform additional miscellaneous upgrades including exit signage and flat work - $8,703.33; PCO-035R2 - Unforeseen shift of Building A drinking fountain and extension of associated plumbing in order to meet clearance requirements - $3,890.60; PCO-036R3 - Per District direction, contractor provides a credit for waxing floors in eight rooms - Credit of ($4,024.76); PCO-037R2 - Per District direction, contractor adds an anti-graffiti coating to existing murals - $1,447.34; PCO-039R2 - Contractor places an asphalt overlay at portables in order to meet ADA path of travel requirements including raising a manhole and valve box - $17,490.39; PCO-040 - Per District direction, contractor reconnects the existing library sink to the main water line - $5,875.85; PCO-041 - Contractor repairs the multipurpose building exterior south wall and prepares it for new finish to match existing - $3,972.04; PCO-042 - Contractor is directed to repair the existing door frame and threshold at the Building F mechanical room - $2,188.12; PCO-043 - Contractor infills gap between new 4" rubber base and existing 3" cementitious base - $748.15. Financial Impact: $69,046.18. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.3Approval of Roosevelt Elementary School Modernization Project CalState Construction Change Order #1Action (Consent)
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Rationale: Roosevelt Elementary School Modernization Project Change Order #1 includes six potential change orders (PCOs), as follows: PCO-001 - An unforeseen storm drain clean out encountered under existing concrete required relocation - $2,125.00; PCO-002 - In relocating one storm drain line, another existing storm drain line was encountered and required the unforeseen installation of a new clean out to tie in - $2,996.00; PCO-003 - During review of the casework submittal, drawers were added per District request - $8,640.00; PCO-005 - The new layout of Building E student restrooms required the unforeseen reroute of waste and water to a new location and included the installation of a new drinking fountain - $10,269.00; PCO-008 - Data equipment was relocated from Building B to Building C and required the contractor to run a new condensate line to that location - $1,305.86; PCO-011.1 - Per District request, contractor relocated data equipment from Building B to Building C because the specified location in Building B was no longer available - $4,385.00. Financial Impact: $29,720.86. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.4Approval of $240,000 Movements from Site Projects to Program Administration Project for Covid-19 Safety Compliance Officers (SCO)Action (Consent)
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Rationale: The Covid-19 Safety Compliance Officer (SCO) agreement is tracked in the Program Administration Project in our Account-Ability accounting software. We need to move $60,000 from each of the following Site Projects to the Program Administration Project: Clifford School, Hoover School, Roosevelt School, and Roy Cloud School. Financial Impact: Total - $240,000 total movement from Site Projects to Program Administration Project. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.5Approval of Touchless Plumbing Fixture Replacement Proposals for Orion Alternative School (Formerly John Gill School) and Roy Cloud School with CAWAction (Consent)
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Rationale: CAW Architects will be providing bid ready touchless plumbing fixture replacement product specifications for these sites. We will then proceed with bidding this work to get all fixtures replaced with touchless as soon as possible. Financial Impact: Orion Alternative School - $21,745; Roy Cloud School - $23,790; Total - $45,535. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.6Approval of Touchless Plumbing Fixture Replacement Proposals for Various Sites with KitchellAction (Consent)
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Rationale: Kitchell will be handling the construction management services, including bidding and construction oversight, for the touchless plumbing fixture replacements at McKinley School, North Star School, Roosevelt School, Roy Cloud School, and Adelante/Selby School. Financial Impact: Total - $43,050. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
111:17:31Bond Program Action Items (Action Required)
11.1Consideration of 1) Canceling Contract with Sausal Corporation for the Orion Alternative School (Formerly John Gill Elementary School) Modernization and New Building Project, or 2) Assessing a Penalty against Sausal Corporation No More than 10% of Sausal Corporation’s Subcontract with National GlassAction
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Rationale: As noted above, in California, subcontractor listing laws, commonly referred to as the Subletting and Subcontracting Fair Practices Act, are in place to promote fairness and prevent "bid shopping" on public works projects. Generally, any subcontractor whose subcontract is more than 0.5% of a general contractor's bid needs to be identified (i.e., listed) at the time of bidding. Here, Sausal Corporation represented to the School District it would self-perform the work, but then entered into a subcontract more than 0.5% of Sausal's bid to the School District with unlisted subcontractor National Glass. Per Public Contract Code Section 4017, this is not permitted. Per Public Contract Code Section 40110, the District may elect to cancel its agreement with Sausal, or assess a penalty against Sausal not more than 10% of the subcontract amount, or $40,160.60. Financial Impact: Up to 10% of Sausal's subcontractor contract value ($40,160.60) as penalty against Sausal Corporation to be deposited in the fund from which the prime contract with Sausal Corporation was awarded. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent §
123:57Community/Staff Recognition
Maria Stockton (0min) — As CSEA president, she congratulated and thanked all honored employees for their dedication and service to the district during difficult times.
12.1Recognition of Staff Who Have Reached a Longevity Milestone with the Redwood City School DistrictInformation
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Rationale: It is the Administration's recommendation that the School Board recognize the employees who have reached a longevity milestone with the district. The Redwood City School District is fortunate to have a dedicated and hardworking staff. Many of our employees choose to continue serving our community for, in many cases, the duration of their career. Longevity milestones occur every 5 years. Typically, School Board members would present employees with a certificate and a pin at the August Welcome Back site staff meeting. However, given the current pandemic we are recognizing these employees in a different manner. This year, employees who have reached a longevity milestone will be recognized here tonight in a video. Their certificate and pin will be mailed to them as we are unable to present to them in a gathering due to the COVID-19 Pandemic. We are honored to recognize the energy, commitment, and impact these employees have had on countless students and we extend a heartfelt thank you to each of them. Financial Impact: None. Submission for Approval Prepared by: Patricia Perez, Director of Human Resources Approved by: John R. Baker, Ed.D., Superintendent §
131:28:18School/Community Reports
13.16-8 Science Curriculum Pilot ProcessInformation
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Rationale: It is the Administration's recommendation that the School Board receive information on the plan to continue the Next Generation Science Standards (NGSS) curriculum pilot program for grades 6-8. Please refer to the attachment for full report. Financial Impact: $8,190 paid out of Title II funds. Submission for Approval Prepared by: Larissa Walder, Science Staff Development Coach & Liz Wolfe, Assistant Superintendent of Educational Services 6-8 Approved by: John R. Baker, Ed.D., Superintendent §
141:30:44Discussion Items
Whitney Glockner Black (3min) — A Roosevelt parent raised concerns about students accessing inappropriate and addictive content on school-issued devices via YouTube, and urged the district to implement stronger content restrictions promptly.
Katherine Stewart (1min) — A parent stated she does not want her child to return to school until a vaccine is available, preferring the inconvenience of distance learning over the risk of death or serious illness.
Michelle Gagliardi (1min) — A parent of a kindergartner in an SDC class argued that children with disabilities often cannot wear masks or social distance, making in-person return unsafe and not worth the risk.
Mercedes Kwiatkowski (1min) — A community psychiatrist expressed support for a cautious, phased return to school, noting children are struggling mentally and emotionally, while emphasizing teacher involvement and safety in any reopening plan.
Christy Herrera (3min) — A district teacher expressed feeling blindsided by the reopening discussion, warned about health risks of returning during flu season and with community spread, and urged the board to reconsider any return to campus.
Sandy Hoover (2min) — A TK teacher in a high-risk health category described the physical realities of working with young children and bodily fluids, expressed fear of contracting COVID and transmitting it to her newborn grandson, and criticized the inadequacy of PPE provided.
Keri Yen (2min) — A parent of three, including a kindergartner with an IEP for speech, expressed strong support for returning younger students to in-person learning as soon as possible, noting that distance learning is driving inequity and some families have already left the district.
Cameron Hoffman (3min) — A parent of two district students supported in-person learning for the neediest children, urged the district to learn from neighboring schools already reopening, and emphasized that the risks of staying home outweigh the risks of returning for the most vulnerable students.
Allison Oldford (2min) — A parent of a fourth grader and two first graders stated that supporting teacher safety and returning students to in-person learning are not mutually exclusive, and shared that her children have been safely attending childcare in-person since June.
Brian Crawford (1min) — A father of three described his son's emotional deterioration under distance learning, including a disturbing comment about wishing to be dead, and urged the board not to wait to return students to campus.
Janelle Allen (1min) — An immunocompromised parent of a Roy Cloud kindergartner strongly opposed returning to school in October, urging the board to wait until after flu season and warning that young children cannot reliably wear masks or social distance.
Jennifer Wenzel (2min) — A district teacher of 13 years expressed deep concern about returning to school given Redwood City's high COVID infection rate, citing data on children's higher viral loads and the risk of transmission to families and staff.
Jeanette Serrano (2min) — A 34-year kindergarten teacher expressed alarm at the proposal to return TK–1 students, noting that young children cannot reliably wear masks, that teachers in these grades face high exposure risk, and that Redwood City schools have particularly vulnerable populations.
Sarah Latora (2min) — A parent expressed preference for the AM/PM cohort option over the two-day-a-week model, raised concerns about funding for cleaning between sessions, and requested a clear trigger plan for switching back to distance learning if cases surge.
Susan Forker (2min) — An Adelante Selby parent strongly opposed removing students from dual language immersion programs as part of any reopening plan, and urged the district to survey immersion families separately with full information about potential program disruption.
Eric Sutton (3min) — A first-grade parent expressed that while he was not opposing reopening outright, disrupting students' current distance learning classrooms and teacher relationships mid-semester would be harmful and deeply unfair to children who are thriving in their current setting.
14.1Discussion on COVID-19Discussion
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Rationale: It is the Administration's recommendation that the School Board and Superintendent Baker discuss the procedures followed by the Redwood City School District during the shelter in place order related to COVID-19. The School Board and Superintendent Baker will discuss the procedures the Redwood City School District has followed related to Child Nutrition Services, Technology, Professional Development, and Distance Learning during the shelter in place order related to COVID-19. Financial Impact: None at the moment. Submission for Approval Prepared by: John R. Baker, Ed.D., Superintendent Approved by: John R. Baker, Ed.D., Superintendent
153:20:36Consent Items (Action Required)
15.1Approval of the Agreement between the Redwood City School District and Citizen Schools for the Fiscal Year 2020-21Action (Consent)
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Rationale: This contract has been revised and approved by our attorney. The agreement is made between the Redwood City School District and the Citizen Schools to provide Expanded Day Learning programs at McKinley Institute of Technology. The term for this agreement is from July 1, 2020, through June 30, 2021 to reflect and align with the ASES grant and payment cycles, however, services started in September. Due to COVID-19, ASES grants will allow for flexible services as an exceptional year, including flexible start date, flexible service times, and flexible attendance, as well as the ability to provide both in-person and virtual services. Citizen Schools, with support from the city, is offering virtual support at McKinley Institute of Technology starting in September. Financial Impact: The contract amount of $150,000. The funding will come directly from the After School Education and Safety grant (ASES), with no financial impact on district general or concentrated funds. The school district is the fiscal agent for the grant. Submission for Approval Prepared by: Patricia Ortiz, Community Schools Partnerships Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
15.2Approval of the Agreement between the Redwood City School District and the YMCA of Silicon Valley for the Fiscal Year 2020-21Action (Consent)
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Rationale: This contract has been revised and approved by our attorney. The agreement is made between the Redwood City School District and the YMCA to provide Expanded Day Learning programs at Roosevelt School. The term for this agreement is from July 1, 2020, through June 30, 2021 to reflect and align with the ASES grant and payment cycles, however, services will start in October. Due to COVID-19, ASES will allow for flexible services as an exceptional year, including flexible start date, flexible service times, and flexible attendance, as well as the ability to provide both in-person and virtual services. YMCA is planning on offering both virtual and in-person support by starting a childcare pod on campus in October. Financial Impact: The contract amount of $125,945. The funding will come directly from the After School Education and Safety grant (ASES), with no financial impact on district general or concentrated funds. The school district is the fiscal agent for the grant. Submission for Approval Prepared by: Patricia Ortiz, Community Schools Partnerships Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
15.3Approval of Additional Vendors to be Included with Non-Public School ("NPS")/Non-Public Agency ("NPA") Master ContractAction (Consent)
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Rationale: The San Mateo County SELPA office agrees on rates and signs master contracts with Non-Public School ("NPS")/Non-Public Agency ("NPA") for each school year. The various districts then prepare Individual Service Agreements ("ISAs") on individual students directed by Individualized Education Program's ("IEPs"). The Master Contract (attached as Exhibit A) covers the period of July 1, 2020 through June 30, 2021, was approved by the RCSD Board of Education on August 12, 2020. At that time, it was noted that the District expected to receive additional contracts upon their being processed by the SELPA, and that such contracts would be brought for approval to a future board meeting. Financial Impact: Non-Public School ("NPS") and Non- Public Agency ("NPA") Special Education Fund, D140. Submission for Approval Prepared by: Patricia Pelino, Director of Special Education Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
163:20:55Action Items (Action Required)
16.1Approval of Personnel Changes for 2020-21Action
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Rationale: Due to changes in staffing needs within the following departments, the positions changes below are requested for 2020-2021. Additional positions needed : · Effective September 16, 2020 - 0.4 FTE Translator/Interpreter - Special Education Department District Office. Needed for translating and interpreting during parent IEP meetings. · Effective October 1, 2020 - 0.933 FTE Administrative Secretary II - Family Center, 3.5 hrs @ Taft & 3.5 hrs @ Hoover Schools. Needed for additional administrative support to assist families in our District. Financial Impact: Translator/Interpreter - Approximately $17,300 - $22,000 depending on step placement. Administrative Secretary II - Approximately $24,664 - $25,200 for each position depending on step placement. Total cost: Approximately $66,628 - $72,400 Submission for Approval Prepared by: Patricia Perez, Director of Human Resources Approved by: John R. Baker, Ed.D., Superintendent §
16.2Approval of Management ReclassificationAction
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Rationale: Due to additional job responsibilities, a reclassification from Administrative Assistant to Coordinator of the Special Education Department has been requested. Additional Job Responsibilities: Coordinate mental health services for students with IEPs in Redwood City School District; Manage the mental health budget of half a million dollars; Manage office staff while Director and Assistant Director are out of the office; - Acting office supervisor while director and assistant director are not available; - Manage conflict resolution meetings with office staff when needed; - Oversee that all job duties and deadlines are being met in the office; - Conduct weekly office meetings with directors and program specialists to review that free and appropriate public education (FAPE) implementation of IEPs are being met. Manage hiring of all contractor providers through Non Public Agencies (NPAs), including but not limited to therapists, teachers, mental health providers among others. - Coordinate interviews for contractors; - Work closely with Human Resources to onboard new contractors: fingerprints/live scan/contractor K12 informed forms; - Conduct interviews with SPED administrators; - Conduct reference checks for potential contractor providers. Manage over 100 contracts for students services and Special Education providers; - Create the contracts; work directly with district's counsel when needed for unique contract procedures; - Create all requisitions for contracts; - Manage all purchase orders. Manage cost breakdown service agreements for special education students attending RCSD through an IEP placement and inter-district transfer; - Prepare proper IEP documentation to the business department to bill districts for transfers. Manage budget for all contractors for regular school year and summer school; Coordinate new staff providers directly with Practi-Cal and SMAA liaisons for Redwood City School District to receive reimbursement for IEP services; Manage all settlement agreement paperwork, process reimbursement claims with the business department, work directly with parents to obtain proper documentation for reimbursement claims. Financial Impact: Approximately: $6,200.00. Submission for Approval Prepared by: Erin Kekos, Director of Human Resources Approved by: John R. Baker, Ed.D., Superintendent §
16.3Approval of Personnel ReportAction
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Rationale: The attached Personnel Report includes personnel recommended for hire; personnel requesting leave of absence; and personnel leaving employment. Financial Impact: None. Submission for Approval Prepared by: Patricia Perez, Director of Human Resources Approved by: John R. Baker, Ed.D., Superintendent §
16.4Discussion and Approval of Board Policy 6157 - Distance Teaching and LearningAction
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Rationale: Board policy 6157 - Distance Teaching and Learning - addresses the provision of distance learning opportunities for students; whether for all students due to a school closure or for individual students or classes as an alternative instructional method for academic purposes. This policy was new for the 2020-21 school year and was first approved on July 29, 2020. A section has been added to the policy to address the issue of recording or filming during synchronous instruction. The changes are in bold font. This policy was reviewed and discussed by the Policy Committee. Financial Impact: None. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
173:24:50Board and Superintendent Report
17.1Report from Board Members and SuperintendentReports
183:31:20Information
18.1Information on San Mateo County Investment Fund - August, 2020Information
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Rationale: Education Code Sections 41001 and 41002 generally provide that all money received by or apportioned to a school district shall be paid into the county treasury "to be placed to the credit of the proper fund of the district". Education Code Section 41015 authorizes school districts to invest "special reserve" or "surplus" funds, stating that the governing board of any school district or any county office of education which has funds in a special reserve fund of the district or county office of education or any surplus moneys not required for the immediate necessities of the district or county office of education, is hereby authorized to invest all or any part of the funds in any of the investments specified in Sections 16430 or 53601 of the Government Code. Historically, districts in San Mateo County have been depositing all of their funds to the county treasury. The County Treasurer has made investment decisions for the school districts, which is not a unique practice statewide. School district funds on deposit with the county treasury, along with funds deposited by other agencies, are placed in a County "investment pool", and profits and losses realized from these invested funds are shared among the pool participants in proportion to the amount invested. Financial Impact: Gross earnings for the month ending August 30, 2020 were 1.467%. Current average maturity of the portfolio is 1.87 years with an average duration of 1.82 years. The portfolio continues to hold no derivative products. Please copy and paste the link below to view the investment report for August 2020: https://treasurer.smcgov.org/sites/tax.smcgov.org/files/August_2020_Investment_Report.pdf Please copy and paste the link below to view the copies of the Investment Reports and the Compliance Reports: https://treasurer.smcgov.org/ investment-information Submission for Approval Prepared by: Priscilla Aquino-Dichoso, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
193:31:37Correspondence
203:31:50Other Business/Suggested Items for Future Agenda
213:33:15Board Agenda Calendar
21.1Changes to the Board Agenda ScheduleInformation
Item details
Rationale: The following changes have been made to the Schedule of Board Agenda Items: The Beginning Teacher Support and Assessment Program (BTSA)/Induction Presentation has been rescheduled to the October 7th Board meeting. The Teacher Professional Development item has been rescheduled to the October 7th Board meeting. Financial Impact: None. Submission for Approval Prepared by: Eliana García, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
223:34:20Adjournment (Action Required)