10:12Call to Order
1.1Roll CallProcedural
2Oral Communication on Closed Session Items Only - If you have public comment related to a Closed Session item, please post it on: (https://docs.google.com/forms/d/e/1FAIpQLSd3rKbPfVCTpOsK5ILqjnU2u-h-NuNx-vUq4OZxYNVR8lc4aQ/viewform?usp=sf_link) prior to the Closed Session Meeting or immediately upon the meeting opening.
3Closed Session 6:00-7:00pm
3.1RCAA Compensation ProposalInformation
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3.2Public Employee Appointment/Employment (Government Code section 54957) Titles: Superintendent, Deputy SuperintendentInformation
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40:30Reconvene to Regular Session at Approximately 7:00pm
4.1Roll CallProcedural
4.2Report Out on Closed Session from 6.24.20Procedural
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50:30Welcome
5.1Welcome by the School Board PresidentProcedural
62:07Changes to the Agenda
6.1Changes to the AgendaDiscussion
74:49Approval of Agenda (Action Required)
7.1Approval of AgendaAction
85:13Oral Communication - If you have public comment related to a Regular Board Meeting item, please post it on: (https://docs.google.com/forms/d/e/1FAIpQLSd3rKbPfVCTpOsK5ILqjnU2u-h-NuNx-vUq4OZxYNVR8lc4aQ/viewform?usp=sf_link) prior to the Regular Board Meeting or immediately upon the meeting opening.
95:32School/Community Reports
9.1Bond Program UpdateInformation
Item details
Rationale: Bond Program Director, Don Dias, will provide the School Board with a Bond Program update. Financial Impact: None. Submission for Approval Prepared by: Eliana García, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
1021:15Bond Program Consent Items (Action Required)
10.1Approval of Modernization Project, Change Order #3 for McKinley Institute of Technology with Cal-Pacific ConstructionAction (Consent)
Item details
Rationale: McKinley Institute of Technology Modernization Project Change Order #3 includes three potential change orders (PCOs), as follows: PCO-019 - Per District direction, contractor performs added electrical scope associated with exterior stair wall connection detail modifications - $2,410.87; PCO-026 -Per District direction, contractor provides a credit to the District as reimbursement for false alarm charges caused by contractor - Credit of ($126.00); PCO-027 - Per District direction, contractor provides a net credit for door hardware scope modifications - Credit of ($2,596.10). Financial Impact: Credit of ($311.23). Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.2Approval of New Administration and Campus Modernization Project, Change Order #1 for Adelante Selby Spanish Immersion School with ICC General ContractorsAction (Consent)
Item details
Rationale: Adelante Selby Spanish Immersion School New Administration & Campus Modernization Project Change Order #1 includes three potential change orders (PCOs), as follows: PCO-001.1 - Per District direction, contractor added 408 linear feet of temporary security fencing for site protection during construction - $1,662.00; PCO-002 - During demolition at an interior wall, unforeseen blocking was discovered which had to be modified in order to meet the required finish condition - $4,459.00; PCO-003 - Per District direction, contractor performed video inspection of a newly installed sewer line to verify its condition after an apparent break-in to the site - $1,288.00. Financial Impact: $7,409.00. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.3Approval of the Modernization and Site Work Project Bid, Package D, Change Order #1 for Taft Community School with Atlas/Pellizzari ElectricAction (Consent)
Item details
Rationale: Taft Community School New Buildings, Modernization & Sitework Project Bid Package D Change Order #1 includes one potential change order (PCO), as follows: PCO-002 - Per District direction, the electrical contractor provided eight temporary power poles to support construction power/lighting throughout the project - $11,009.00. Financial Impact: $11,009.00. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.4Approval of New Buildings, Modernization and Site Work Project Bid Package J, Change Order #1 for Taft Community School with PARC EnvironmentalAction (Consent)
Item details
Rationale: Taft Community School New Buildings, Modernization & Sitework Project Bid Package J Change Order #1 includes one potential change order (PCO), as follows: PCO-001 - The abatement contractor removed HVAC refrigeration gasses from buildings scheduled for demolition. This work was not originally in scope - $2,371.29. Financial Impact: $2,371.29. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.5Approval of Time Lapse Camera Temporary Power and Installation and San Francisco Airport Noise Tower Relocation Proposal for Orion Alternative School with Vanden BosAction (Consent)
Item details
Rationale: Vanden Bos will be installing temporary power, mounting poles, and time lapse cameras at Orion Alternative School. They will also be relocating the San Francisco Airport noise tower to the new location that is out of the way of demolition. Financial Impact: $33,562.82. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.6Approval of Construction Management Consultant Fee Reconciliation Proposal for Orion Alternative School with RGM KramerAction (Consent)
Item details
Rationale: RGM Kramer calculates their construction management (CM) fees using the Office of Public School Construction (OPSC) sliding fee scale. This means that their fees are always based off of a certain percentage of total construction contracts managed. This fee calculation method keeps the fee fair for the consultant and District. For Orion Alternative School, construction is about to start. Last year, we calculated the consultant's original fee based on an estimated construction contract amount. Now that we have bid these projects and have actual construction contract cost, consultant is requesting fee reconciliation to actuals. Financial Impact: Total - $156,200. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.7Approval of Additional Covid-19 Safety Compliance Officer Proposal for 2950 Fair Oaks Site, Henry Ford School, and Kennedy Middle School with The Safety GuysAction (Consent)
Item details
Rationale: The Safety Guys will be providing the San Mateo County mandated safety compliance officer (SCO) services for 2950 Fair Oaks Site, Henry Ford School, and Kennedy Middle School. These officers will be monitoring Covid-19 related site safety compliance, checking each individual into the site daily and checking temperature, holding daily safety meetings, checking for masks and social distancing, and other site safety compliance support. This proposal extends The Safety Guys not-to-exceed allowance by $50k with the intent to get us through summer construction. Financial Impact: $50,000. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.8Approval of Tracking List for $20k and Under Items for Measure T Bond ProgramAction (Consent)
Item details
Rationale: This tracking sheet provides the School Board with all recent items $20k or under in a comprehensive list. This list will be sent to the Board every month or two as the POs are compiled. Financial Impact: $352,831.95. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.9Approval of Active Construction Site Security Guard Services with MetroAction (Consent)
Item details
Rationale: Based on the recent vandalism and attempted theft from District active construction sites, we have security guards monitoring all active construction sites during the night. Financial Impact: $55,080. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.10Approval of the Covid-19 Safety Compliance Officer Proposal for Clifford School, Garfield School, Roy Cloud School, and Roosevelt School with The Safety GuysAction (Consent)
Item details
Rationale: The Safety Guys will be providing the San Mateo County mandated safety compliance officer (SCO) services for Clifford School, Garfield School, Roy Cloud School, and Roosevelt School. These officers will be monitoring Covid-19 related site safety compliance, checking each individual into the site daily and checking temperature, holding daily safety meetings, checking for masks and social distancing, and other site safety compliance support. Financial Impact: $40,000. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.11Approval of Construction Management Fee Amendments for Adelante Selby Spanish Immersion School, Hawes School, Roosevelt School, and Roy Cloud School with KitchellAction (Consent)
Item details
Rationale: Kitchell's fee amendment requests are based on additional staffing required during bidding, construction, and closeout phase for these construction sites. These additional staffing needs were driven by the District request to separate projects into multiple trade packages to save money and time, extended schedules, and additional requested small project adds at these sites. Financial Impact: Adelante Selby Spanish Immersion School - $74,154. Hawes School - $10,580. Roosevelt School - $50,000. Roy Cloud - $50,000. Total - $184,734. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.12Approval of Kindergarten Play Structure Proposal for Hoover School with Park PlanetAction (Consent)
Item details
Rationale: Hoover School needs a new kindergarten play structure in order to be in compliance with code requirements. The funding for this play structure will need to be moved from Program Contingency to the Hoover School Project. Our Program Team is currently investigating all sites for playground compliance and will report back if any other sites need new kindergarten or other play structures. Please click the link below to access the supporting documents: https://www.dropbox.com/sh/ ja51py5gxec8a2n/ AADTj5bJvspAd52-vyH3k7O4a?dl=0 Financial Impact: $196,571.59. Requested movement from Program Contingency to Hoover School Project. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.13Approval of Construction Management Fee Amendment #2 for Taft School with RGMKAction (Consent)
Item details
Rationale: Both of these amendments #1 and #2 amounts have been approved by the Board as separate items in the past. This amendment document ratification combines the two items on a single document so that the correct total contract amount is reported. Financial Impact: N/A. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.14Approval of Modernization Project Special Testing and Inspection Services Project Authorization Form for Adelante Selby Spanish Immersion School with Ninyo and MooreAction (Consent)
Item details
Rationale: Ninyo and Moore will be handling the construction phase special testing and inspection services for the Adelante Selby Spanish Immersion School Modernization Project. Financial Impact: $46,000. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.15Approval of Soil Mitigation Special Testing and Inspection Services Project Authorization Form for Taft School with Ninyo and MooreAction (Consent)
Item details
Rationale: Ninyo and Moore will be handling the construction phase soil mitigation special testing and inspection services for the Taft School New Two-Story Classroom Building and Modernization Project. These services are specific to the soil removal and testing before off haul to landfill. Financial Impact: $22,600. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.16Approval of New Network Operation Center (NOC) Firewall Licensing Proposal for Hoover School with AMS.netAction (Consent)
Item details
Rationale: This proposal with AMS.net covers the District's new network operation center (NOC) firewall licensing. The new NOC is being installed at Hoover School. Financial Impact: $23,490. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.17Approval of Storage Cabinet Purchase Proposal for Hoover School with SchoolsinAction (Consent)
Item details
Rationale: These storage cabinets will be placed in the modernized classrooms at Hoover School. Financial Impact: $22,290.88. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.18Approval of eRate IT Switches Purchase Proposal with CDWAction (Consent)
Item details
Rationale: This item has already been approved by the Board as an eRate project. This purchase will replace approximately half of the District's IT switches. The rest will be replaced with the next eRate project in future. The Bond Program will be pre-paying the purchase cost and eRate is expected to reimburse 80% of the total cost in the future. The Bond Program will be paying for whatever portion of this purchase that eRate does not refund. Financial Impact: $523,086.29. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.19Approval of Clifford School Modernization Construction AgreementAction (Consent)
Item details
Rationale: Cumiskey Construction Corporation will be handling the Clifford School modernization scope. Financial Impact: $2,290,000.00. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
11Bond Program Action Items (Action Required)
1221:54Discussion Items
Kathryn Stewart (2min) — Asked about the number of interactive teaching hours for Mandarin immersion students online, requested a diagram showing how 12 students would be physically distanced in a classroom, and questioned when parents would need to commit to distance-only learning so classroom numbers could be planned.
Linda Elkins (1min) — Shared that Contra Costa County's June 22 guidance allowed 4 feet between students (rather than 6) and masks strongly encouraged but not required for ages 3–11, suggesting the board look into whether San Mateo County could adopt similar guidelines.
Maria Stockton (3min) — Speaking as a CSEA representative, thanked Wendy Kelly for a productive meeting, urged the district not to lay off classified staff given temporary funding uncertainties, and described creative ideas to redeploy classified employees to support both online and on-site needs.
12.1Discussion on COVID-19Discussion
Item details
Rationale: It is the Administration's recommendation that the School Board and Superintendent Baker discuss the procedures followed by the Redwood City School District during the shelter in place order related to COVID-19. The School Board and Superintendent Baker will discuss the procedures the Redwood City School District has followed related to Child Nutrition Services, Technology, Professional Development, and Distance Learning during the shelter in place order related to COVID-19. Financial Impact: None at the moment. Submission for Approval Prepared by: John R. Baker, Ed.D., Superintendent Approved by: John R. Baker, Ed.D., Superintendent
131:01:58Consent Items (Action Required)
13.1Ratification of Warrant Register, June 1, 2020 - June 15, 2020Action (Consent)
Item details
Rationale: Education Code Section 42631 states that all payments from funds of a school district shall be made by written order of the governing board of the district. The attached report consists of expenditures from various funds in the amount of $1,655,989.50 for the period June 1, 2020 through June 15, 2020. Financial Impact: The total disbursement from the San Mateo County Treasurer's Office amounts to $1,655,989.50 and represents actual expenditures for all funds. Submission for Approval Prepared by: Priscilla Aquino-Dichoso, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
13.2Approval of 2020-21 Service Agreement between Redwood City School District Child Development Centers and Danielle Webb, Early ChildhoodAction (Consent)
Item details
Rationale: RCSD expects $445,000 for school year 2020-21 from the Silicon Valley Education Foundation (SVEF) Big Lift Grant Committee for the District State Preschools' ranking at Tier 4/5 (out of 5) in the Quality Rating & Improvement System (QRIS) assessments led by WestEd and the San Mateo County Office of Education last spring 2020. $100,000.08 of the grant award is budgeted for an Early Childhood Education Specialist credentialed in the State of California to provide the following specialized services: Create a system for the screening, assessment, and referral process of children with challenging behaviors and/or significant developmental delays. Closely monitor and follow timelines for children's assessment, referral, and individualized action plans per California Department of Education regulations. Maintain open communication with state preschool staff to monitor and gain feedback regarding implemented action plans and strategies. Build rapport with families to promote understanding of children's needs for support within the context of multiculturalism. Financial Impact: Not to exceed $100,000.00 from the Big Lift Grant. Submission for Approval Prepared by: Edna Margarita R. Carmona, Principal of Child Development Centers Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
13.3Approval of Agreement between Redwood City School District and Maria Lucila Echeverria-Bustios for Child, Family and Community Liaison ServicesAction (Consent)
Item details
Rationale: For school year 2020-21, RCSD expects $445,000 from the Silicon Valley Education Foundation (SVEF) Big Lift Grant Committee for the District State Preschools' ranking at Tier 4/5 (out of 5) in the Quality Rating & Improvement System (QRIS) assessments led by WestEd in spring 2020. $90,000 of the grant award is budgeted for a Child, Family and Community Liaison charged with the responsibility of connecting families to community resource agencies, offering individualized therapeutic supports to staff and families, and serving in an advisory capacity at Child Success Team (CST) meetings with high-risk families. Financial Impact: Not to exceed $90,000.00 from the Big Lift Grant. Submission for Approval Prepared by: Edna Margarita R. Carmona, Principal of Child Development Centers Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
14Action Items (Action Required)
14.11:02:38Approval of the COVID-19 Executive Order Operations Written ReportAction
Item details
Rationale: Due to the COVID-19 emergency, the California Department of Education released an Executive Order that requires all Local Educational Agencies (LEA) to complete a written report rather than developing a three-year LCAP. The Executive Order requires LEAs to explain the changes to program offerings that the LEA has made in response to school closures to address the COVID-19 emergency. Elements include how the LEA has addressed the major impacts of such closures on students and families, and a description of how the LEA is meeting the needs of its unduplicated students. LEAs are asked to complete the following template as per the Executive Order. The RCSD COVID-19 Written Report was developed in collaboration with input from stakeholders including Department Directors. Attached is the completed Response using the template recommended by the California Department of Education. Finally, as per Executive Order the Operations Written Report must be approved by the School Board. The enclosed Operations Written Report includes the adjustments as recommended by Board: (a) updated numbers of meal served with an average of 1,600 over the days where Breakfast, Lunch, Supper and Snack were served and (b) information that on Wednesdays families could take home three times the meals to carry them through Friday. Financial Impact: None. Submission for Approval Prepared by: Linda Montes, Ed.D., Assistant Superintendent Ed. Services, Tk-5 Approved by: John R. Baker, Ed.D., Superintendent §
14.21:03:51Approval of 2020-21 Proposed Budget for Redwood City School DistrictAction
Katie Goetz (2min) — Clarified that PTO funds raised for Mandarin immersion teacher coaches and classroom aides must run through the district as employee costs, and that the budget line items do not fully reflect total spending and donations benefiting both Orion and Mandarin immersion programs.
Sarah Rutherford (2min) — As Orion Mandarin Immersion site council member, explained that PTO fundraising is intentionally structured to avoid Title 1 dependency for personnel, noted the high cost of language immersion programs, and described why classroom aides are critical given the non-participation norm for non-Mandarin-speaking parents.
Megan O'Reilly Green (3min) — As interim co-president of Starship PTO, pushed back on social media accusations of inequitable funding between Orion and Mandarin immersion, explained that raised funds benefit the whole campus community, and asked the district to help address the optics issue.
Amy Wang (2min) — As a Mandarin immersion parent, cautioned the community against drawing conclusions from a few budget line items without understanding the full picture of funding sources, and urged people to avoid divisive, inaccurate statements online.
Sue Jorgensen (4min) — Identified herself as the author of the Facebook post in question, defended her comments as professional and factual, expressed genuine concern about funding equity across programs and schools including Taft and Northstar, and shared positive news about librarians partnering with the Redwood City Public Library for community reads.
Item details
Rationale: On June 10, the Governing Board conducted a public hearing for the budget for the 2020/21 Fiscal Year. The budget that was presented on June 10th, highlighted the assumptions used in projecting revenues and expenditures for 2020/21, as well as, multi-year projections for 2021/22 and 2022/23. Except for the increase in the projected transfer from Fund 25-RDA funds to the General Fund for fiscal year 2022-23 fiscal year, there were no other changes in revenue and expenditure projections for all district funds from the time the proposed 2020/21 budget was presented for public hearing on June 10, 2020. The change in the projected transfer from RDA funds on the 3rd year of the multi-year projections from $6.6 million to $10.1 million is due to a formula error in the calculation of "Other Assignments" in the Components of General Fund Ending Fund Balance. This amount was intended as a set aside for potential district obligations associated with pending collective bargaining negotiations; the ongoing nature of the potential costs of future salary settlements were inadvertently omitted. Attached is the Proposed Budget for 2020/21 including multi-year projections and all other state-required supplemental information. Financial Impact: The total district-wide expenditure budget for 2020-21 including all funds is $189,796,756. General Fund (Fund 01) only is $104,465,947. Submission for Approval Prepared by: Priscilla Aquino-Dichoso, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
14.31:35:58Adoption of Resolution 33, Funding for Preschool Programs for 2020-21Action
Item details
Rationale: Redwood City School District offers state preschool programs at Garfield, Hawes, Hoover, Orion, Roosevelt, Adelante-Selby Spanish Immersion, and Taft. Half-day programs are available during the school year and are closed during the summer while full-day programs are available throughout the year. The state preschool programs provide developmentally appropriate educational activities for children ages 3 years to kindergarten entry. The curriculum is focused on targeting the California Department of Education's 56 measures of kindergarten readiness as reflected in the Desired Results Developmental Profile (DRDP) assessment instrument. The half-day programs are free to families; full-day programs are available for free or for a subsidized monthly fee. Families must be certified low-income to qualify for state preschool programs; otherwise the District accepts families on a full-fee basis depending on space availability. The RCSD state preschools are generally open Monday to Friday 8:00 AM to 4:00 PM and can serve a maximum of 516 children. Financial Impact: The California Department of Education will fund Redwood City School District Preschool Program up to $4,587,840 for fiscal year 2020-21. Submission for Approval Prepared by: Edna Carmona, Director, Child Development Centers Approved by: John R. Baker, Ed.D., Superintendent §
14.41:01:58Approval of Disbursement of Measure U Funds for 2020-21 School YearAction
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Rationale: In 2020-21, each school will receive a baseline amount of $17,000, plus approximately $199 per student. Each school's Site Council, which includes the principal, teachers and elected parent representatives, met to develop a proposal for use of their site's allocated Measure U funds for 2020-21 that complies with the Measure U guidelines: Enhance Reading, Writing, Math and Science Skills, Attract and Retain Qualified Teachers, Enhance Quality Arts and Music Programs, and Update Classroom Computers and Instructional Technology. The Citizens Oversight Committee will be responsible for ensuring that the expenditures of funds all comply with the ballot language. Financial Impact: Reduction to General and Categorical funds to be determined. Submission for Approval Prepared by: John R. Baker, Ed.D., Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
14.51:01:58Approval of Addendum Disbursement of Measure U Funds for 2019-20, Rocketship Redwood City PrepAction
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Rationale: Rocketship Redwood City Prep is submitting the addendum to clarify the use of 2019-20 Measure U funds to the Redwood City School District for School Board approval. In the original plan Rocketship proposed to use the Measure U funds to fund one Spanish teacher to support reading and writing skills; fund a field trip to support science or art enrichment for students; increase the school's ability to attract and retain qualified teachers through staff training and development and stipends; and replace laptops and invest in online learning programs and other classroom software to enhance reading and math instruction. In reaction to the adjustment in total allocation, which was adjusted to align with enrollments and actual parcel tax revenues received, and to the changing environment with school closures, the initial proposal has been adjusted. The full details are available in the attached addendum, and they include reducing the number of computers being replaced. Financial Impact: Reduces the amount allocated from Measure U towards these programs. We thank the district for your assistance in securing these funds for our Redwood City students. Submission for Approval Prepared by: Karina Barboza, Principal, Rocketship Redwood City Prep Approved by: John R. Baker, Ed.D., Superintendent §
14.61:37:07Approval of School Plan for Student AchievementAction
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Rationale: The school sites, with their School Site Councils and English Language Advisory Committees must annually develop, review, update, and approve the SPSAs to ensure the outlined goals and activities are being met. The SPSA must meet the federal requirement that the local governing board annually review and approve the SPSA, and when needed recommend changes to the plan. The development of the SPSA includes the annual review of the actions and services. Each action and service is reviewed and data analyzed to determine whether the actions as planned have met Site and District Goals. Each site has reviewed the budget and has created services for the 2020-21 school year that address the academic, physical, and social emotional needs of the students as per review of multiple data sets including local and state measures as outlined in the LEA's LCAP. The SPSAs include the plan for expenditures regarding Measure U, Title I and Site Improvement Funds. Adjustments made will be made and reviewed by the School Board as needed once more information regarding future funding is provided. Financial Impact: See each site SPSA for Financial Impact. Submission for Approval Prepared by: Linda Montes, Assistant Superintendent of Educational Services Prek-5 and English Learner Services PreK-8 Approved by: John R. Baker, Ed.D., Superintendent §
14.71:37:53Reading and Approval of New Board Policy 4113.5/4213.5/4313.5 - Working RemotelyAction
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Rationale: The policy addresses issues applicable to employees who work from home or another remote location, whether due to a school closure resulting from a widespread illness, natural disaster, or other emergency condition or upon the request of an individual employee. The policy clarifies that there is no entitlement to work remotely and that employees who are granted the ability to work remotely are subject to the same compensation, benefits, or other terms and conditions of employment appropriate for the position. The policy also addresses work hours, work environment, use of district equipment, reimbursement of expenses, safeguarding of district records, evaluation of job performance, and discontinuance of the remote work arrangement at the district's discretion. This policy was discussed by the Policy Committee. Financial Impact: None. Submission for Approval Prepared by: Wendy Kelly, Assistant Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
14.81:01:58Approval of RCAA Compensation ProposalAction
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Rationale: A salary increase of four (4) percent effective July 1, 2020 and an increase in individual annual Health & Welfare compensation from $12,517 to $13,000 retroactive to January 1, 2020. Financial Impact: $509,915.00. Submission for Approval Prepared by: Patricia Perez, Coordinator of Human Resources Approved by: John R. Baker, Ed.D., Superintendent §
14.91:01:58Approval of Personnel ReportAction
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Rationale: The attached Personnel Report includes personnel recommended for hire; personnel requesting leave of absence; and personnel leaving employm Financial Impact: None. Submission for Approval Prepared by: Patricia Perez, Coordinator of Human Resources Approved by: John R. Baker, Ed.D., Superintendent §
14.101:01:58Approval of Employment Contracts for Superintendent and Deputy SuperintendentAction
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Rationale: Upon approval, the employment contracts will be amended to reflect the changes. Financial Impact: $11,200.00 funded out of General Fund. Submission for Approval Prepared by: Patricia Perez, Coordinator of Human Resources Approved by: John R. Baker, Ed.D., Superintendent §
14.111:41:22Adoption of Resolution 34, 403(b) Plan Document Amendment and RestatementAction
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Rationale: On December 10, 2009 the school board adopted Resolution #6 to authorize and direct the Superintendent and the Chief Business Official to execute the District's 403b Tax Sheltered Annuity Plan, "Plan" and any and all other documents necessary to implement the Plan in compliance with the IRS 403b Code. The Plan is still in place and active. In 2019 the IRS required all employers who sponsor a 403b Plan to amend and restate the Plan in accordance with IRS Rev. Proc. 2013-22, "the Code". The District has been in contract with Voya Retirement Insurance and Annuity Company, "Voya" since 2009 to assist in the administration of the Plan. Voya has prepared a restated plan that amends the original Plan to meet the requirements of the Code. Once executed, it will become the District's new Plan. The District is recommending that it amend and restate the Plan, as prepared by Voya, an IRS preapproved 403(b) plan document. Attached is a resolution for approval as a requirement of the IRS. Financial Impact: No fees to the District for VOYA services. Submission for Approval Prepared by: Priscilla Aquino-Dichoso, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
151:42:23Board and Superintendent Report
15.1Report from Board Members and SuperintendentReports
161:49:35Information
16.1Information on San Mateo County Investment Fund - May 2020Information
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Rationale: Education Code Sections 41001 and 41002 generally provide that all money received by or apportioned to a school district shall be paid into the county treasury "to be placed to the credit of the proper fund of the district". Education Code Section 41015 authorizes school districts to invest "special reserve" or "surplus" funds, stating that the governing board of any school district or any county office of education which has funds in a special reserve fund of the district or county office of education or any surplus moneys not required for the immediate necessities of the district or county office of education, is hereby authorized to invest all or any part of the funds in any of the investments specified in Sections 16430 or 53601 of the Government Code. Historically, districts in San Mateo County have been depositing all of their funds to the county treasury. The County Treasurer has made investment decisions for the school districts, which is not a unique practice statewide. School district funds on deposit with the county treasury, along with funds deposited by other agencies, are placed in a County "investment pool", and profits and losses realized from these invested funds are shared among the pool participants in proportion to the amount invested. Financial Impact: Gross earnings for the month ending May 31, 2020 were 1.557%. Current average maturity of the portfolio is 1.72 years with an average duration of 1.67 years. The portfolio continues to hold no derivative products. Please copy and paste the link below to view the copies of the investment report for May 2020. https://treasurer.smcgov.org/investment-reports-cy-2020 Submission for Approval Prepared by: Priscilla Aquino-Dichoso, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
16.2Contract Update Information and Credit Card SummaryInformation
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Rationale: It is the Administration's recommendation that the School Board review the attached list of contracts that the Administration has signed during the period April 1, 2020-June 15, 2020 and the summary of credit card activities from March 15, 2020-May 16, 2020. At the May 8, 2019 board meeting, the Board approved a revision to Board Policy 3312, which provides guidelines for contract administration. The revised policy allows the Superintendent and the Chief Business Official to enter into all contracts up to $60,000, with some exceptions. Financial Impact: Total amount of contracts signed from April 1, 2020-June 15, 2020 is $95,686.20. Total expenditures using RCSD Visa credit card from March 15, 2020-May 16, 2020 is $1,893.73. Submission for Approval Prepared by: Priscilla Aquino-Dichoso, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
171:49:40Correspondence
181:51:20Other Business/Suggested Items for Future Agenda
191:54:42Board Agenda Calendar
19.1Changes to the Board Agenda ScheduleInformation
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Rationale: The following changes have been made to the Schedule of Board Agenda Items: No new changes have been made since the May 6th agenda. Financial Impact: None. Submission for Approval Prepared by: Eliana García, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
201:59:41Adjournment (Action Required)