1Call to Order
1.1Roll CallProcedural
20:13Welcome
2.1Welcome by the School Board PresidentProcedural
2.2Pledge of AllegianceProcedural
33:47Changes to the Agenda
3.1Changes to the AgendaDiscussion
44:19Approval of Agenda (Action Required)
4.1Approval of AgendaAction
54:59Oral Communication - If you have public comment related to a Regular Board Meeting item, please post it on: (https://docs.google.com/forms/d/e/1FAIpQLSd3rKbPfVCTpOsK5ILqjnU2u-h-NuNx-vUq4OZxYNVR8lc4aQ/viewform?usp=sf_link) prior to the Regular Board Meeting or immediately upon the meeting opening
65:17Bond Program Consent Items (Action Required)
6.15:59Approval of Agreement for a Modernization Project with ICC at Adelante Selby SchoolAction (Consent)
Item details
Rationale: ICC was the lowest bidder for the Adelante Selby School Modernization Project and will be handling the modernization construction scope for the project. Financial Impact: $4,145,120. Within budget. Budget Source: Fund 21 – Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
6.2Approval of Additional Legacy Closeout Support Proposal with WLC Architects at Clifford SchoolAction (Consent)
Item details
Rationale: WLC Architects has been supporting the Clifford School legacy closeout efforts and currently needs additional hourly allowance for their services and their sub contracted structural engineer to get this legacy project through DSA with approval and certification. Financial Impact: $40,400. Within budget. Budget Source: Fund 21 – Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
6.3Approval of Tracking List for Measure T Bond Program Items Under $20KAction (Consent)
Item details
Rationale: This tracking sheet provides the School Board with all recent items $20k or under in a comprehensive list. This list will be sent to the Board every month or two as the POs are compiled. Financial Impact: $173,542.90. Within budget. Budget Source: Fund 21 – Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
6.4Approval of Utility Fees with the City of Redwood City for Hoover SchoolAction (Consent)
Item details
Rationale: The City of Redwood City has estimated utility fees for the project at $66,657.45. Financial Impact: $66,657.45. Within budget. Budget Source: Fund 21 – Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
6.5Approval of Motorized Gate Proposal with A&D Auto Gate for North Star AcademyAction (Consent)
Item details
Rationale: A&D Auto Gate will be installing the motorized gate function at North Star Academy. Financial Impact: $24,188. Within budget. Budget Source: Fund 21 – Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
6.6Approval of Portable Rental Agreement with Mobile Modular for Roosevelt SchoolAction (Consent)
Item details
Rationale: The School District is renting one additional portable for Roosevelt School to use as interim housing for the library administration area that is displaced from the library during construction. This rental duration will be for 2 years. Financial Impact: 24-month rental with install and removal - $52,383. Within budget. Budget Source: Fund 21 – Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
6.7Approval of Library Moving Services with Chipman for Taft SchoolAction (Consent)
Item details
Rationale: Chipman will be handling the library moving and storage services at Taft School. Financial Impact: $51,730.04. Within budget. Budget Source: Fund 21 – Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
72:04:36Bond Program Action Items (Action Required)
7.1Approval of Multi-Prime Construction Agreements with Various Contractors at Taft SchoolAction
Item details
Rationale: The contractors listed below in the financial impact were the lowest bidders for the Taft School New Two-Story Classroom Building and Modernization Project and will be handling the noted construction scope for the project. Financial Impact: Earthwork and Paving Trade Package A – Duran and Venables - $1,500,000; Underground Utilities Trade Package B – Sanco Pipelines - $497,125; Site Concrete Trade Package C – Dryco Construction - $630,000; Electrical and Low Voltage Trade Package D – Atlas Pellizzari - $2,984,000; HVAC Trade Package E – Marina Mechanical - $1,311,000; Landscaping Trade Package F – Scapes - $254,000; General Trade Package G – Beals Martin - $10,517,102; Plumbing Trade Package H – Dinelli Plumbing - $625,000; Fire Protection Trade Package I – Marquee Fire Protection - $139,450; Abatement Trade Package J – PARC Environmental - $135,000; Total - $18,592,677. Within budget. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent §
8Discussion Items
8.1Discussion on COVID-19Information
Item details
Rationale: It is the Administration's recommendation that the School Board and Superintendent Baker discuss the procedures followed by the Redwood City School District during the shelter in place order related to COVID-19. The School Board and Superintendent Baker will discuss the procedures the Redwood City School District has followed related to Child Nutrition Services, Technology, Professional Development, and Distance Learning during the shelter in place order related to COVID-19. Financial Impact: None at the moment. Submission for Approval Prepared by: John R. Baker, Ed.D., Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
9Consent Items (Action Required)
10Action Items (Action Required)
10.1Adoption of Resolution 21, Resolution of Emergency Relating to Coronavirus (COVID-19)Action
Item details
Rationale: On March 12, 2020, Governor Newsom issued an executive order directing Californians to cancel large public gatherings and to practice social distancing. On March 13, 2020, the San Mateo County Health Officer issued a School Operations Modification Order requiring all schools to dismiss students from regular attendance from March 16 through April 3, 2020 (subject to amendment) due to the COVID-19 outbreak. Throughout this public health emergency, the San Mateo County Superintendent of Schools has encouraged the San Mateo County school districts to prepare and implement plans for school closures and has circulated guidance on measures districts should take to reduce the spread of COVID-19 in their schools, ensure the continued delivery of education to their students, and generally protect the health, and welfare of their students, families, employees and communities. Pursuant to Education Code section 35161, the Board of Education (Board) of the Redwood City School District (District) has delegated to the Superintendent of the District the authority to implement and oversee those measures which, in the determination of the Board and the Superintendent, will protect the District during the COVID-19 pandemic and to spend District funds needed to execute such measures, so long as those measures are not inconsistent with the purpose of any expended funds. The adoption of Resolution 21, would grant the authority to the Superintendent to do the following: 1. The Board hereby authorizes the execution of contracts without advertising or inviting bids, and notwithstanding Section 20114, authorizes the flexibility of the Maintenance & Operations Department to respond to emergency conditions at District schools and sites as needed. Any action taken in advance of this resolution is hereby ratified and approved. 2. Delegates to the Superintendent authority to take all necessary and appropriate action, upon duly notifying the Board, to protect the District during the COVID-19 pandemic, including, but not limited to, any action: A. To ensure and protect the welfare, safety, and educational well-being of all students; B. To cancel or modify any activities, programs, or courses, up to and including the temporary closure of schools and program sites, and to regulate or modify tenancies, leases, and other uses of school property by third parties; C. To protect District property; D. To make further declarations of emergency and to take emergency action as permitted by board policy and relevant law. 3. Authorizes the Superintendent to determine, upon duly notifying the Board and in accordance with relevant state and local guidance, when schools should be reopened because emergency conditions no longer exist and to take action to reopen schools. 4. Authorizes the Superintendent, upon duly notifying the Board and in the event that emergency conditions reemerge after schools have reopened, to take such further actions as may be necessary to protect student and staff health and safety, including, but not limited to, closing District schools that have been reopened, adjusting or reducing the length of the school day without further approval, or any other such action as may be necessary and prudent to protect the health and safety of District students and staff. Financial Impact: None at the moment. Submission for Approval Prepared by: John R. Baker, Ed.D., Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
11Board and Superintendent Report
11.1Report from Board Members and SuperintendentReports
12Information
13Correspondence
14Other Business/Suggested Items for Future Agenda
15Board Agenda Calendar
15.1Changes to the Board Agenda ScheduleInformation
Item details
Rationale: There have been no changes to the schedule of board agenda items. Financial Impact: None. Submission for Approval Prepared by: Eliana García, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
16Adjournment (Action Required)