10:07Call to Order
1.1Roll CallProcedural
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20:21Oral Communication on Closed Session Items Only - If you have public comment related to a Closed Session item, please post it on: (https://docs.google.com/forms/d/e/1FAIpQLSd3rKbPfVCTpOsK5ILqjnU2u-h-NuNx-vUq4OZxYNVR8lc4aQ/viewform?usp=sf_link) prior to the Closed Session Meeting or immediately upon the meeting opening
30:21Closed Session 6:00-7:00pm
3.1Closed Session Pursuant to Government Code Section 54956.9 Conference with Legal Counsel – Anticipated Litigation. Gov. Code Section 54956.9(d)(2) – One Potential CaseInformation
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40:21Reconvene to Regular Session at Approximately 7:00pm
4.1Roll CallProcedural
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4.2Report Out on Closed Session from 4.22.20Procedural
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50:21Welcome
5.1Welcome by the School Board PresidentProcedural
5.2Pledge of AllegianceProcedural
63:35Changes to the Agenda
6.1Changes to the AgendaDiscussion
74:10Approval of Agenda (Action Required)
7.1Approval of AgendaAction
81:09:54Oral Communication - If you have public comment related to a Regular Board Meeting item, please post it on: (https://docs.google.com/forms/d/e/1FAIpQLSd3rKbPfVCTpOsK5ILqjnU2u-h-NuNx-vUq4OZxYNVR8lc4aQ/viewform?usp=sf_link) prior to the Regular Board Meeting or immediately upon the meeting opening
Kevin Sugar (2min) — As president of the Redwood City Teachers Association, he urged the board to honor the commitments made in the recently signed tentative agreement with the district.
95:32Bond Program Consent Items (Action Required)
9.1Approval of Administration Building and Parking Lot Project Change Order #7 with Beals Martin for Kennedy Middle SchoolAction (Consent)
Detalles del punto
Rationale: Kennedy Middle School Administration Building and Parking Lot Project Change Order #7 includes five potential change orders (PCOs), as follows: PCO-060 – A switch wall rack specified in the plans was not the correct dimensions and therefore a replacement was needed - $499.00; PCO-066 – An unforeseen additional sign post was required in order to meet signage code requirements - $1,904.00; PCO-067 – District directed additional work at an existing concrete masonry unit wall required new ceiling tiles - $590.00; PCO-070 – New door work shown in the plans required the modification of another existing doorway for proper access - $832.00; PCO-072 – It was determined that seven trees were not required and therefore removed from the scope of this project per District direction – credit of ($2,003.00) back to the School District. Financial Impact: $1,822.00. Within budget. Budget Source: Fund 21 – Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
9.2Approval of Parking Lot Expansion Change Order #2 with Tri Valley Excavating for Adelante SelbyAction (Consent)
Detalles del punto
Rationale: Adelante Selby Parking Lot Expansion Change Order #2 includes one potential change order (PCO), as follows: PCO-005 – Contractor did not complete conduit painting which was in contract. As a result, District opted to have a different contractor perform and back-charged the original contractor – ($1,500.00). Financial Impact: ($1,500.00). Within budget. Budget Source: Fund 21 – Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
9.3Approval of New Gymnasium and Modernization Project Package D Change Order #1 with Atlas Pellizzari for Hoover Community SchoolAction (Consent)
Detalles del punto
Rationale: Hoover Community School New Gymnasium and Modernization Project Package D Atlas Pellizzari, Inc. Change Order #1 includes one potential change orders (PCOs), as follows: PCO-001 – Furnish and install (2) wood poles, 120V power, and (2) owner furnished cameras - $8,420.00. Financial Impact: $8,420.00. Within budget. Budget Source: Fund 21 – Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
9.4Approval of Modernization Project Change Order #1 with Cal-Pacific Construction for Kennedy Middle SchoolAction (Consent)
Detalles del punto
Rationale: Kennedy School Modernization Project Change Order #1 includes eight potential change orders (PCOs), as follows: PCO-001 – During restroom demolition, an unforeseen plumbing valve was encountered and abandoned in place - $779.94; PCO-002 – Per District direction, contractor replaced hand dryers at portable restrooms - $3,432.85; PCO-003 – Unforeseen additional anchor bolts were required in lieu of fasteners at a new wall in order to meet code requirements - $512.44; PCO-004 – Unforeseen dry rot encountered at the abandoned P.E. shower required repairs at the existing wall - $2,256.77; PCO-005R1 – An unforeseen above ceiling beam was encountered which required the installation of a partition – $1,959.22; PCO-006R1 – An unforeseen soffit around existing windows required additional framing - $2,424.06; PCO-007R1 – An additional pony wall including insulation and drywall was required to accommodate an unforeseen above ceiling beam - $3,352.28; PCO-008 – Unforeseen conduit support hangers were required to facilitate above ceiling conduit replacement - $1,329.91. Financial Impact: $16,047.47. Within budget. Budget Source: Fund 21 – Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
9.5Approval of Modernization Project Change Order #1 with Cal-Pacific Construction for Henry Ford SchoolAction (Consent)
Detalles del punto
Rationale: Henry Ford Elementary School Modernization Project Cal Pacific, Inc. Change Order #1 includes six potential change orders (PCOs), as follows: PCO-001 – Removal of additional asbestos containing mastic under VCT flooring hidden under cabinets in the main office and Staff Workroom - $10,580.41; PCO-002 – Additional signage for Administrative office so the public can see where the office is located - $2,379.24; PCO-003 – Provide furred wall to conceal carriers and plumbing in the Girl’s Restroom in building A - $3,137.84; PCO-004 – Reroute existing electrical conduit at exterior wall of the Administrative building to inside of wall cavity - $1,107.34; PCO-005 – Removal of asbestos pipe insulation and lead containing ceramic tile in Boy’s and Girl’s restrooms. Existing soffit in the Boy’s restroom side needed replaced and pipe insulation was found inside - $26,227.19; PCO-007 – Provide additional duplex outlet and connect insta-hot to existing sink in the staff’s main office restroom - $959.72. Financial Impact: $44,391.74. Within budget. Budget Source: Fund 21 – Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
1010:39Bond Program Action Items (Action Required)
10.1Approval of Agreement for Abatement Construction with ATI at Hoover SchoolAction
Detalles del punto
Rationale: ATI was the lowest bidder for the Hoover School Project abatement scope. ATI will be handling the abatement scope for the project. Financial Impact: Total - $71,000. Within budget. Budget Source: Fund 21 – Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent §
10.2Approval of New Gymnasium and Modernization Project Package G Change Order #2 with Beals Martin, Inc. for Hoover Community SchoolAction
Detalles del punto
Rationale: Hoover Community School New Gymnasium and Modernization Project Package G Beals Martin, Inc. Change Order #2 includes seven potential change orders (PCOs), as follows: PCO-004 - Added rebar to connect pad on grade to grade beam and including other rebar adds due to changes from DSA approved of Drawings and Spec - $16,004.00; PCO-005 - Added metal stud framing at the New Gymnasium due to changes from DSA approved of Drawings and Spec - $37,655.00; PCO-007 - Over-excavating 2” of soil and off-haul and pour 2” of concrete at bottom of footing - $75,121.00; PCO-008 - Change decking manufacturer to Epic - $8,999.00; PCO-011 - Install stay-forms at excavated footings - $16,856.00; PCO-012 - Pump out excess water and clean at bottom of footing prior to concrete pour - $8,569.00; PCO-013 - Provide form slab on grade block-outs at building columns and add additional rebars due to change of sequence of work - $48,751.00. Financial Impact: $211,955.00. Within budget. Budget Source: Fund 21 – Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent §
10.3Adoption of Resolution 24, Approval of Energy Management System (EMS) Upgrades Sole Source Resolution and Agreements with SiemensAction
Detalles del punto
Rationale: The energy management system (EMS) upgrades are critical to District operation because the current system is outdated and has been failing. When the system components fail, a classroom wing or cluster of buildings can get taken down. When components have recently failed, it has been difficult to find replacement parts. District has had to purchase used parts off of eBay to keep the system running. This is also an energy saving system, so the upgrades could provide savings to the general fund. One of the attached agreements is for the Districtwide EMS upgrades and the other is to connect the exterior lighting to the EMS system, which will also help to reduce staff time spent on the system while saving energy/money. These agreements are accompanied by a sole source resolution because these systems are proprietary to Siemens. Please click the link below to view the resolution and corresponding documents: https://www.dropbox.com/sh/ 15tux8fktgc5for/ AAA86vaiyp9mNoDSuORzEnhJa?dl=0 Financial Impact: EMS Upgrades - $374,282.99 Exterior Lighting Connections to EMS - $175,120.55 Total - $549,403.54. Within budget. Budget Source: Fund 21 – Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent §
10.4Approval of Agreements for Energy Management System (EMS) Intrusion and Security Camera System Design with SiemensAction
Detalles del punto
Rationale: The energy management system (EMS) upgrades are critical to District operation because the current system is outdated and has been failing. When the system components fail, a classroom wing or cluster of buildings can get taken down. When components have recently failed, it has been difficult to find replacement parts. District has had to purchase used parts off of eBay to keep the system running. The intrusion component of the EMS upgrades requires a design and completed plans to identify the new conduit and wiring locations as well as the Siemen’s proprietary equipment needed for the turnkey application. The output of the design will be drawings that will allow Siemens to provide a proposal for their proprietary equipment and allow our Program Team to bid out the conduit and wiring to an electrical contractor. Intrusion is a critical component of the EMS upgrades. The security camera system requires a design and completed plans to identify the new conduit and wiring locations as well as the cameras and servers needed for the turnkey application. The output of the design will be drawings that will allow Siemens to provide proposal for the cameras, server, and other needed equipment and allow our Program Team to bid out the conduit and wiring to an electrical contractor. The security camera system will be connected to and communicate with the EMS. These designs will address all sites within the District because all sites are connected to the EMS. We have completed security camera systems at 3 sites to date, so we will just need to make adjustments to the servers at those sites so that they tie into the EMS system. Financial Impact: Total - $537,220.16. Within budget. Budget Source: Fund 21 – Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent §
10.5Approval of Construction Management Consultant Fee Reconciliation Proposals with RGM KramerAction
Detalles del punto
Rationale: RGM Kramer calculates their construction management (CM) fees using the Office of Public School Construction (OPSC) sliding fee scale. This means that their fees are always based off of a certain percentage of total construction contracts managed. This fee calculation method keeps the fee fair for the consultant and District. See attached final reconciliation letters. Construction is complete for Garfield School and Orion Alternative Elementary School Interim Housing (IH) Projects, so we are addressing final fee reconciliations for those projects. The actual construction contracts managed for Garfield School IH were less than originally estimated, so District is getting a credit back. The actual construction contracts managed for Orion Alternative Elementary School IH were higher than originally estimated, so consultant is requesting additional fee. For Hoover School and Taft School, construction is either in progress or about to start. Last year, we calculated the consultant’s original fee based on an estimated construction contract amount. Now that we have bid these projects and have actual construction contract cost, consultant is requesting fee reconciliation to actuals. Financial Impact: Garfield School IH Final Reconciliation – Credit to District of ($3,441.38) John Gill School IH Final Reconciliation – $22,284.60 Hoover School Construction Cost Reconciliation - $32,800 Taft School Construction Cost Reconciliation - $97,604 Total - $149,247.22. Within budget. Budget Source: Fund 21 – Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent §
111:18:09Discussion Items
Teresita Carlos (1min) — Expressed gratitude to Henry Ford teachers for their phenomenal daily videos and packets that made distance learning easier for her as a parent of a kindergartner and first grader.
11.1Discussion on COVID-19Information
Detalles del punto
Rationale: It is the Administration's recommendation that the School Board and Superintendent Baker discuss the procedures followed by the Redwood City School District during the shelter in place order related to COVID-19. The School Board and Superintendent Baker will discuss the procedures the Redwood City School District has followed related to Child Nutrition Services, Technology, Professional Development, and Distance Learning during the shelter in place order related to COVID-19. Financial Impact: None at the moment. Submission for Approval Prepared by: John R. Baker, Ed.D., Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
11.2Discussion of Revisions to Board Policy 5131 - ConductDiscussion
Detalles del punto
Rationale: It is the Administration’s recommendation that the Board discuss Board Policy 5131 - Conduct. Policy was updated to reflect new law (AB 272) which authorizes boards to limit or prohibit, except under specified circumstances, student use of smartphones while at school or while under the supervision and control of a district employee. This policy was discussed by the Policy Committee. Financial Impact: None. Submission for Approval Prepared by: Linda Montes, Assistant Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
11.3Discussion of Revisions to Board Policy 5145.9 - Hate Motivated BehaviorDiscussion
Detalles del punto
Rationale: It is the Administration’s recommendation that the Board discuss Board Policy 5145.9 - Hate Motivated Behavior. This policy was updated to define hate-motivated behavior and expand material related to collaboration, staff training, and enforcement of rules regarding student conduct. The policy also provides for the use of uniform complaint procedures when the behavior is determined to be based on unlawful discrimination. This policy was discussed by the Policy Committee. Financial Impact: None. Submission for Approval Prepared by: Linda Montes, Assistant Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
11.4Discussion of Revisions to Board Policy and Administrative Regulations 6143 - Courses of StudyDiscussion
Detalles del punto
Rationale: It is the Administration’s recommendation that the Board discuss Board Policy and Administrative Regulation 6143 - Courses of Study. This policy was updated to include the prohibition against providing any course separately on the basis of specified characteristics or refusing the participation of a student on any such basis. The regulation was updated to add comprehensive sexual health education as a required course of study for grades 7-8 and to add optional topics of instruction authorized by law, including instruction on violence awareness and prevention, the Bracero program, and genocide. Regulation also reflects new law (AB 2016) which encourages a course in ethnic studies based on a model curriculum to be adopted by the State Board of Education by March 31, 2020. This policy was discussed by the Policy Committee. Financial Impact: None. Submission for Approval Prepared by: Linda Montes, Assistant Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
11.5Discussion of Revisions to Board Policy and Administrative Regulations 6145.5 - Student Organization and Equal AccessDiscussion
Detalles del punto
Rationale: It is the Administration’s recommendation that the Board discuss Board Policy and Administrative Regulation 6145.5 - Student Organizations and Equal Access. There were some changes made to the Administrative Regulations. This policy was discussed by the Policy Committee. Financial Impact: None. Submission for Approval Prepared by: Linda Montes, Assistant Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
121:23:22Consent Items (Action Required)
12.1Ratification of Warrant Register, March 1, 2020-March 31, 2020Action (Consent)
Detalles del punto
Rationale: Education Code Section 42631 states that all payments from funds of a school district shall be made by written order of the governing board of the district. The attached report consists of expenditures from various funds in the amount of $8,472,969.53 for the period March 1, 2020 through March 31, 2020. Financial Impact: The total disbursement from the San Mateo County Treasurer’s Office amounts to $8,472,969.53 and represents actual expenditures for all funds. Submission for Approval Prepared by: Priscilla Aquino-Dichoso, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
12.2Measure T Citizens Bond Oversight Committee – Membership & Duration/Term of ServiceAction (Consent)
Detalles del punto
Rationale: On November 3, 2015, the community approved the issuance of general obligation bonds, Measure T, for an amount not to exceed $193 million. Applicable provisions of California Education Code require, upon certain terms and conditions, the formation and appointment of a Citizens’ Oversight Committee that shall actively review and report on the proper expenditure of bond revenues. The Committee shall be a minimum of at least seven (7) members in the following categories: (1) One member shall be active in a business organization representing the business community located within the school district. (2) One member shall be active in a senior citizens’ organization. (3) One member shall be active in a bona fide taxpayers’ organization. (4) One member shall be the parent or guardian of a child enrolled in the school district. (5) One member shall be both a parent or guardian of a child enrolled in the school district and active in a parent-teacher organization, such as the Parent Teacher Association or school site council. An employee or official of the school district shall not be appointed to the citizens’ oversight committee. Additionally, a vendor, contractor, or consultant of the school district shall not be appointed to the citizens’ oversight committee. On December 16, 2015, the Board voted to establish the Measure T Bond Citizens’ Oversight Committee. On February 10, 2016, the Board approved the appointment of the first seven (7) members of the Committee; additional three (3) members were subsequently approved on March 23, 2016. Financial Impact: None. Submission for Approval Prepared by: Priscilla Aquino-Dichoso, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
12.3Extension of the Agreement for Food Service Management between Sodexo America, LLC and Redwood City School District to Fiscal Year 2020-21Action (Consent)
Detalles del punto
Rationale: The current contract with Sodexo will end on June 30, 2020. The existing contract with Sodexo includes 1,767,000 meal units for a total cost of approximately $2.5 million. However, the actual cost of the 2019-20 contract to the district is $2,232,755 net of commodities credits. The California Department of Education (CDE) seeks to standardize school districts' contracts with food service management company (FSMC) and has recommended that RCSD changes the existing "Fixed Fee Contract with Cost-Reimbursable Provisions" to a standardized "Fixed Price" contract. The Fixed Price contract sets a cap on the cost per meal and shifts the risk of increasing costs of food and non-food supplies to the FSMC, not the district. The CDE has reviewed the terms and conditions of the RCSD & Sodexo contract extension and approved it on April 8, 2020 for another one-year term commencing on July 1, 2020 through June 30, 2021 covering 1,609,396 meal units for a total cost of $2,393,170. The reduction in meal units is due to the projected decline in student enrollment for the 2020-21 fiscal year. The most significant change in the extended contract is the meal counts for the Supper Program which is increased from 35,000 in 2019-20 to 144,000 for 2020-21 to generate additional revenues for the program. Financial Impact: Total costs of $2,393,170. Submission for Approval Prepared by: Priscilla Aquino-Dichoso, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
12.4Approval of Agreement between the County of San Mateo and Redwood City School District (Redwood City Community Schools)Action (Consent)
Detalles del punto
Rationale: Approval is requested for the agreement between the County of San Mateo and the Redwood City School District for the Redwood City Community Schools. The term of this agreement is July 1, 2019 through June 30, 2021. The County wishes to enter into a new 2-year agreement to reflect funding still to be transferred for this year and funding to be transferred for FY 2020-2021 in a timely manner. We acknowledge the tardiness in getting this contract approved for the current fiscal year, it was an oversight noticed when funds were to be transferred. This contract does not include any services provided, only funding to support community schools. This agreement has been entered into by both parties annually and provides funding to support the coordination and operation of the Redwood City Community School model at Taft, Hoover, Kennedy, Garfield, Adelante- Selby Lane schools. It is the mission of the Redwood City Community Schools to close the achievement gap by bridging communities and schools through innovative strategies and partnerships. This Agreement is part of the Tri-party Agreement between the 3 core agencies that fund community schools (the agencies are: County of San Mateo, City of Redwood City, and Redwood City School District) in an effort to express a commitment to common goals and alignment for long term community development in Redwood City and North Fair Oaks. Financial Impact: The funding for this agreement is included in the Community School’s adopted budget for the 2019-2020 fiscal year. County of San Mateo $242,352 (covers a 2-year period plus a 1-time contribution for equitable transportation funding). Submission for Approval Prepared by: Pati Ortiz, Director of Community School Partnerships Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
12.5Approval of Agreement between City of Redwood City and Redwood City School District (Redwood City Community Schools)Action (Consent)
Detalles del punto
Rationale: Approval is requested for the agreement between Redwood City and the Redwood City School District for the Redwood City Community Schools. The term of this agreement is July 1, 2019 through June 30, 2020. The City wishes to enter into a 1-year agreement to reflect funding still to be transferred for this year. We acknowledge the tardiness in getting this contract approved for the current fiscal year, it was an oversight noticed when funds were to be transferred. This contract does not include any services provided, only funding to support community schools. This agreement has been entered into by both parties annually and provides funding to support the coordination and operation of the Redwood City Community School model at Taft, Hoover, Kennedy, Garfield, Adelante-Selby Lane schools. It is the mission of the Redwood City Community Schools to close the achievement gap by bridging communities and schools through innovative strategies and partnerships. This Agreement is part of the Tri-party Agreement between the 3 core agencies that fund community schools (the agencies are: County of San Mateo, City of Redwood City, and Redwood City School District) in an effort to express a commitment to common goals and alignment for long term community development in Redwood City and North Fair Oaks. Financial Impact: The funding for this agreement is included in the Community School’s adopted budget for the 2019-2020 fiscal year. City of Redwood City: $100,000.00. Submission for Approval Prepared by: Pati Ortiz, Director of Community School Partnerships Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
12.6Approval of Renewal of Agreement between Dreambox Learning and Redwood City School DistrictAction (Consent)
Detalles del punto
Rationale: DreamBox is an online math instructional program for K–8. Dreambox combines a rigorous, standards-aligned curriculum with an engaging, game-like environment that continuously adapts to meet students at the right level of learning. It is accessible on a variety of devices. The program will be used as a supplemental component to a rigorous math program that includes the use of interventions when needed. Financial Impact: Total cost for the program will be $81,223; each school site will pay their share based on student enrollment. Submission for Approval Prepared by: Linda Montes, Assistant Superintendent Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
12.7Approval of Measure U Addendum #2 for 2019-20, Connect Community Charter SchoolAction (Consent)
Detalles del punto
Rationale: Connect Community Charter School’s Site Council, composed of teachers, parents and administrators, met on February 12, 2020 to amend a proposal for the 2019-2020 Measure U Funds. The Council voted to use Measure U funds to fund two support staff to help with reading, math, and writing support. The addition of support staff in the classrooms helps with the retention and attraction of qualified teachers, as it distributes responsibilities inside the classroom. The additional support also helps with strengthening reading, writing, math, and science skills, as it allows for students to get individualized and small group support to target specific needs. Financial Impact: Reduction to general and categorical funds to be determined. Submission for Approval Prepared by: Claudia Reyes, Director of Operations, Connect Community Charter School Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
132:08:53Action Items (Action Required)
Michelle Smith (3min) — Advocated that the name should be either Adelante Spanish Immersion or Unidos rather than Adelante Selby, which she felt was a compromise that satisfied neither community.
Rita Melton (4min) — Read a letter on behalf of Adelante teachers opposing the name Adelante Selby, arguing that 'Selby' has no connection to bilingualism and that if the name cannot be Adelante, Unidos would be an acceptable second choice.
James Carrig (2min) — Expressed disappointment that teachers were still advocating for the Adelante name and suggested a completely fresh new name, also questioning whether a board member who is a parent at the school should abstain from the vote.
13.1Approval of Permanently Renaming the 170 Selby Lane in Atherton site, currently on file with the California Department of Education as Selby Lane Elementary School, as Adelante Selby Spanish Immersion SchoolAction
Detalles del punto
Rationale: On November 28, 2018, the Redwood City School District (District) Board of Trustees voted to merge and move programs and consolidate schools as part of the district’s process called Planning for our Future to rethink how to focus on the organization’s mission: Educating Every Child for Success. The Planning for our Future process was undertaken due to an independent financial consultant’s conclusion that with declining enrollment, RCSD could not sustain 16 schools with the then 7,500 student enrollment and specifically schools operating with less than 400 students. This school year, approximately 7,100 students are enrolled in RCSD as Bay Area families continue to move out of the region. In addition, three charter schools operate within the RCSD attendance zone. While the Planning for our Future process to restructure the organization needed to take place for the mentioned reasons, it was important to the Board of Trustees and the RCSD community for the school district to maintain its unique and award-winning programs intact. One of the recommendations included the district’s Spanish Immersion program, which has been honored by the Embassy of Spain. The Board of Trustees accepted the recommendation to merge Adelante Spanish Immersion School, located at 3150 Granger Way, with the Selby Lane School Spanish Immersion strand on the Selby Lane campus. A transition team was formed in the spring of 2019, which agreed to permanently call the school Adelante Selby Spanish Immersion School. Thus, the Spanish Immersion program started the 2019-20 school year on the Atherton campus as Adelante Selby Spanish Immersion School. In order for any name of the site to become permanent, a formal vote from the Board of Trustees is needed. Following Board Policy 7310, the school district’s policy for Naming of District Facilities, a School Naming Committee was formed this past winter which included two parents, two faculty/staff members, and two community members. Here is a summary of the work by the School Naming Committee: The committee met for the first time on February 11. At this meeting, the committee set norms and discussed how to publicize for individuals to engage in the process and submit suggestions for possible names. The committee also set the following guidelines: To filter out any suggestion which did not meet the Board policy. To sort suggestions in categories by the different names suggested as there was the possibility of multiple entries with the same name suggestion. To count and add the numbers per each name suggested. To discuss all suggestions with the possibility of similar names to be grouped together. To narrow down the list and give individuals the opportunity to vote for their favorite possible names. The committee met for a second time on February 21, which was the deadline for individuals to submit their suggestions. At this meeting, the committee: Followed the guidelines that committee members had agreed upon at the first meeting. The committee discussed and reached consensus to add “Spanish Immersion School” to any name that would be suggested. The committee also discussed and reached consensus to give individuals the opportunity to vote for their top three favorite possible names in order of preference. Using the guidelines set during the first meeting, the committee narrowed down the list of 226 entries to the following nine possible names: Adelante Selby Spanish Immersion School Adelante Selby Lane Spanish Immersion School Adelante Spanish Immersion School Alcance Spanish Immersion School Atherton Spanish Immersion School César Chávez Spanish Immersion Elementary School Dominga Atherton Spanish Immersion School Selby Lane Spanish Immersion School Unidos Spanish Immersion School The committee’s third meeting took place on February 28, which was the deadline for individuals to vote for their top three favorite possible names. Before the facilitator showed the results of the voting process to the committee, the committee discussed and reached consensus that they would use the following matrix: Everyone’s first choice would be equivalent to three points Everyone’s second choice would be equivalent to two points Everyone’s third choice would be equivalent to one point Using the committee’s guidelines and matrix, here are the top three results for each of the choices for which the community voted and therefore the three final names that the School Naming Committee submitted to the Superintendent’s Office. 1st Choice Results Possible Name Votes Adelante Spanish Immersion School 303 or 38% Adelante Selby Spanish Immersion School 146 or 18% Unidos Spanish Immersion School 114 or 14% 2nd Choice Results Possible Name Votes Adelante Spanish Immersion School 182 or 23% Adelante Selby Spanish Immersion School 171 or 22% Unidos Spanish Immersion School 133 or 17% 3rd Choice Results Possible Name Votes Adelante Spanish Immersion School 161 or 20% Adelante Selby Spanish Immersion School 128 or 16% Unidos Spanish Immersion School 125 or 16% Financial Impact: None. Submission for Approval Prepared by: John R. Baker, Ed.D., Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
13.2Approval of First Amendment to Joint Use Agreement with Anna Cencioso, LLC DBA Touchstone Learning (Hawes Elementary School)Action
Detalles del punto
Rationale: In February, 2020, the Board approved a Joint Use Agreement with Anna Cencioso LLA DBA Touchstone Learning for use of the former Library/Media Center at the Hawes campus. The Joint Use Agreement included a contingency period of up to 60 days for property inspections and other due diligence to be completed. Touchstone completed its inspections and permitting process and was preparing to take occupancy as of April 1 when the shelter-in-place orders and school closures occurred. Touchstone was able to relocate some possessions into the building to commence her lease term as of April 1, 2020, but so far has been unable to open her program on the property, recruit students for the coming year, and establish the program on the site in any way. Touchstone requested rent relief as a result. Staff believes that the factual circumstances in this case may be distinguishable from other tenants and property users and present unique challenges for Touchstone. The District offered to provide the following rent relief to Touchstone: • Waiver of rent commencing April 1 and thereafter until the earlier of (a) the re-opening of the Hawes site; or (b) August 1. • Touchstone will provide the District with a security deposit in the amount of her anticipated final month’s rent to provide security to the District in the event of default by Touchstone. Financial Impact: Please refer to the attached lease agreement. Submission for Approval Prepared by: John R. Baker, Ed.D., Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
13.3Approval of Personnel ReportAction
Detalles del punto
Rationale: The attached Personnel Report includes personnel recommended for hire; personnel requesting leave of absence; and personnel leaving employment. Financial Impact: All positions are approved in the 2019-20 budget. Submission for Approval Prepared by: Patricia Perez, Coordinator of Human Resources Approved by: John R. Baker, Ed.D., Superintendent §
13.4Approval of Variable Term Waiver RequestAction
Detalles del punto
Rationale: Farah Khosravani fills a Special Day Class teacher position at Roy Cloud School that was hard to fill and continues to be in the 19-20 school year. Ms. Khosravani holds a Bachelor’s degree in Business Administration and a Master’s degree in Elementary Education. Ms Khosravani also holds a certification in Learnning Disabilities K-12 from the state of Minnesota. As an out of state credential applicant, Ms. Khosravani needs additional time to complete the following requirements for her Preliminary California teaching credential: The California Basic Education Skills Test (CBEST) and the California Teacher of English Learners Test (CTEL). Her combination of education and experience make her an ideal teacher for this hard to fill position. Financial Impact: None. Submission for Approval Prepared by: Patricia Perez, Coordinator of Human Resources Approved by: John R. Baker, Ed.D., Superintendent §
13.5Approval of Resolution 25 to Designate Authorized Agents for Redwood City School District for FEMA COVID-19 Disaster Relief and Emergency Assistance ActAction
Detalles del punto
Rationale: As school districts across the state struggle to meet the instructional demands of students and work to keep staff healthy and safe, the Federal Emergency Management Agency (FEMA) has allowed eligible emergency protective measures taken to respond to the COVID-19 to be reimbursed under FEMA’s Public Assistance program. Before agencies can submit expenses for reimbursement, agencies first need to submit an application or request for public assistance (RPA). The RCSD’s RPA application was submitted on April 9, 2020. In response to the district’s application, FEMA requested that the following forms be submitted to activate the RCSD grants portal to process future claims for reimbursement: Board approval of Cal OES 130 - Designation of Applicant’s Agent Resolution for Non-State Agencies. Cal OES 89 – Project Assurances for Federal Assistance Financial Impact: No cost. Submission for Approval Prepared by: Priscilla Aquino-Dichoso, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
142:09:32Board and Superintendent Report
14.1Report from Board Members and SuperintendentReports
152:15:05Information
15.1Contract Update Information and Credit Card SummaryInformation
Detalles del punto
Rationale: It is the Administration’s recommendation that the School Board review the attached list of contracts that the Administration has signed during the period January 1, 2020-March 31, 2020 and the summary of credit card activities from December 16, 2019-March 14, 2020. At the May 8, 2019 board meeting, the Board approved a revision to Board Policy 3312, which provides guidelines for contract administration. The revised policy allows the Superintendent and the Chief Business Official to enter into all contracts up to $60,000, with some exceptions. Financial Impact: Total amount of contracts signed from January 1, 2020-March 31, 2020 is $1,456,890.21. Total expenditures using RCSD Visa credit card from December 16, 2019-March 14, 2020 is $9,279.26. Submission for Approval Prepared by: Priscilla Aquino-Dichoso, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
15.2Information on San Mateo County Investment Fund - March 2020Information
Detalles del punto
Rationale: Education Code Sections 41001 and 41002 generally provide that all money received by or apportioned to a school district shall be paid into the county treasury “to be placed to the credit of the proper fund of the district”. Education Code Section 41015 authorizes school districts to invest “special reserve” or “surplus” funds, stating that the governing board of any school district or any county office of education which has funds in a special reserve fund of the district or county office of education or any surplus moneys not required for the immediate necessities of the district or county office of education, is hereby authorized to invest all or any part of the funds in any of the investments specified in Sections 16430 or 53601 of the Government Code. Historically, districts in San Mateo County have been depositing all of their funds to the county treasury. The County Treasurer has made investment decisions for the school districts, which is not a unique practice statewide. School district funds on deposit with the county treasury, along with funds deposited by other agencies, are placed in a County “investment pool”, and profits and losses realized from these invested funds are shared among the pool participants in proportion to the amount invested. Financial Impact: Gross earnings for the month ending March 31, 2020 were 1.762%. Gross earnings for the quarter ending March 31, 2020 were 1.86%. Current average maturity of the portfolio is 1.93 years with an average duration of 1.86 years. The portfolio continues to hold no derivative products. Please copy and paste the link below to view the copies of the investment report for March 2020. https://treasurer.smcgov.org/investment-reports-cy-2020 Submission for Approval Prepared by: Priscilla Aquino-Dichoso, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
15.3Quarterly Williams Report, 3rd Quarter, January 1, 2020 through March 31, 2020Information
Detalles del punto
Rationale: As per Education Code 35186 and the Williams legislation, AB831, districts are required to adopt and use uniform complaint procedures to identify and resolve complaints regarding deficiencies related to instructional materials, emergency or urgent facilities conditions that pose a threat to the health and safety of students or staff, and teacher vacancy or misassignment. The Superintendent or designee shall report summarized data on the nature and resolution of all complaints to the Board and the County Superintendent of Schools on a quarterly basis. As per AB831, on October 12, 2005, the Redwood City School Board approved the revisions to Board Policy 1312.5, Williams Uniform Complaint Procedures Notice to Parents/Guardians: Complaint Rights. Submission of Quarterly Reports on Williams Uniform Complaints were required beginning April 2005. The Redwood City School District has not received any complaints and continues to remain in compliance by submitting the required reports to the Redwood City School Board and the County Superintendent of Schools on a quarterly basis. One complaint was filed with the district during the quarter comprising the period of October 1, 2019 through December 31, 2019. Financial Impact: None when the School District remains in compliance. Submission for Approval Prepared by: Eliana García, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
162:15:20Correspondence
172:16:48Other Business/Suggested Items for Future Agenda
182:17:35Board Agenda Calendar
18.1Changes to the Board Agenda ScheduleInformation
Detalles del punto
Rationale: There have been no changes to the schedule of board agenda items. Financial Impact: None. Submission for Approval Prepared by: Eliana García, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
192:20:21Adjournment (Action Required)