10:06Call to Order1min
1.10:11Roll CallProcedural
20:20Welcome1min
30:20Changes to the Agenda1min
41:40Approval of the Agenda (Action Required)1min
51:51Public Comment
61:51Approval of the Bond Program Consent Items1min
6.1Approval of the Industrial Hygienist Services agreements with ProTech Consulting & Engineering for the HVAC Upgrade projects at Taft, Roosevelt, Hoover, Adelante Selby, and campuses with temporary AC units.Action (Consent)
Item details
RecommendationIt is the Bond Program Team's recommendation that the School Board approve the Industrial Hygienist Services agreements with ProTech Consulting & Engineering for the HVAC Upgrade projects at Taft, Roosevelt, Hoover, and Adelante Selby, and campuses with temporary AC units.
RationaleOn June 11, 2025, the Board of Trustees approved the Guaranteed Maximum Price (GMP) for Blach Construction to begin constructing the HVAC Upgrade Projects at Taft, Roosevelt, Hoover, and Adelante Selby. As part of the construction process, Hazardous Material Testing is required to ensure compliance with the California Building Code and the standards set by the Division of the State Architect (DSA). An Industrial Hygienist protects employee health and safety by identifying, evaluating, and controlling workplace hazards. They help prevent accidents, illnesses, and regulatory violations, ultimately leading to a safer, more productive, and cost-effective work environment. Engaging a certified Industrial Hygienist firm during construction helped maintain the construction schedule, ensured code compliance, and supported successful project delivery.
Financial ImpactSite: Cost per site: Hoover $6,645.00 Adelante Selby 18,620.00 Roosevelt 5,115.00 Taft 8,170.00 Campuses with Temporary AC Units 79,680.00 TOTAL $118,230.00 The total cost of $118,230 is to be funded through Measure S Bond proceeds.
72:18Bond Program Action Items
8Discussion Items1hr
8.12:18Discussion on the Process for a National Search for the Next Superintendent of SchoolsDiscussion
Item details
RationaleSuperintendent Dr. John Baker has announced his retirement after more than 40 years of dedicated service to Redwood City children. With this transition, the Board of Trustees will begin the process of conducting a national search to identify the next Superintendent of Schools for Redwood City School District (RCSD). The Board will hold an initial discussion on the process for selecting a superintendent search firm and will review several firms with extensive experience in supporting School Boards through executive searches. Firms under consideration include: Leadership Associates McPherson & Jacobson, LLC Hazard Young Attea & Associates The Board will consider the scope of services, experience, and approach of each firm. This conversation will help inform the next steps in designing a comprehensive, inclusive, and transparent search process that engages staff, families, and the broader community. This item is for discussion only. No action is required at this time.
Financial ImpactNone at this time
8.2First Reading and Discussion of Board Policy 1112: Media RelationsDiscussion
Item details
Quick Summary / AbstractIt is the Administration's recommendation that the School Board read and discuss Board Policy 1112: Media Relations.
SummaryThis board policy was reviewed by the Board Policy Committee. Revisions resulted from changes from the California School Boards Association (CSBA) and suggestions from Redwood City School District staff. The policy has been updated to expand the Crisis Communications Plan to include natural disasters, involve district technology staff in its development, and broaden its contents. It also encourages establishing communication priorities and key media messages, clarifies that media representatives may be required to register only if the district has a general visitor registration policy, and specifies that only district-designated student directory information, as outlined in AR 5125.1, may be released to the media.
Financial ImpactNo financial impact to the District at this time.
8.321:27First Reading and Discussion of Board Policy 1114: District-Sponsored Social MediaDiscussion
Item details
Quick Summary / AbstractIt is the Administration's recommendation that the School Board read and discuss Board Policy 1114: District-Sponsored Social Media.
SummaryThis board policy was reviewed by the Board Policy Committee. Revisions resulted from changes from the California School Boards Association (CSBA) and suggestions from Redwood City School District staff. The CSBA's update to this board policy is now aligned with current terms, language, and practices related to the use of social media. Additionally, the policy was updated to expand the Governing Board's philosophical statement to recognize the value of sharing district information with families and the community, and the requirement to ensure that content posted by the district on an official district social media account is accessible to individuals with disabilities. In addition, the policy was updated to clarify that an official district social media account does not create an open public forum or otherwise guarantee an individual's right to free speech, even if one or more features on the account permit interaction with and between members of the public. The policy was also updated to expand instances where students or staff are subject to discipline to include engaging with an official district social media account in a manner that violates board policies and administrative regulations.
Financial ImpactNo financial impact to the District at this time.
8.423:38First Reading and Discussion of Board Policy 3320: Claims And Actions Against The DistrictDiscussion
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Quick Summary / AbstractIt is the Administration's recommendation that the School Board read and discuss Board Policy 3320: Claims And Actions Against The District.
SummaryThis board policy was reviewed by the Board Policy Committee. Revisions resulted from changes from the California School Boards Association and suggestions from Redwood City School District staff. This policy has been revised to reflect new laws: AB 452 (2023), which removes time limits for claims of childhood sexual assault occurring on or after Jan. 1, 2024, and SB 558 (2023), which applies the previous statute of limitations for claims occurring on or before Dec. 31, 2023. This policy also clarifies procedures for late claims and required Board notifications, generalizes language on civil case monetary limits, updates legal terminology to “Registry of Public Agencies.”, and adds details on required filings with the Secretary of State and County Clerk. It is important to note that Government Code 915 authorizes a claim, amendment to a claim, or application for a late claim to be submitted through electronic means, if authorized by a Board resolution. A resolution will be adopted for Board Policy 3320: Claims And Actions Against The District in its second reading during the next board meeting, September 10th, 2025.
Financial ImpactNo financial impact to the District at this time.
8.526:15First Reading and Discussion of Board Policy and Administrative Regulation 5145.13: Response To Immigration EnforcementDiscussion
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Quick Summary / AbstractIt is the Administration's recommendation that the School Board read and discuss Board Policy and Administrative Regulation 5145.13: Response To Immigration Enforcement.
SummaryThis regulation and policy were reviewed by the Board Policy Committee. Revisions resulted from changes from the California School Boards Association (CSBA) and suggestions from Redwood City School District staff. The policy and regulation have been updated to reflect revised guidance from the California Attorney General regarding immigration enforcement in K–12 schools. Key changes include prohibiting the collection or use of information based solely on a student’s or family member’s citizenship or immigration status, and requiring consent before releasing immigration-related student information. The updates also clarify procedures for law enforcement access to campuses, including registration requirements, responses to claims of exigent circumstances, and use of judicial subpoenas or warrants. Language was added to prohibit the use of district resources to create registries based on protected characteristics, and the regulation was reorganized for clarity and ease of use.
Financial ImpactNo financial impact to the District at this time.
8.633:06First Reading and Discussion of Board Bylaw 9010: Public StatementsDiscussion
Item details
Quick Summary / AbstractIt is the Administration’s recommendation that the School Board read and discuss Board Bylaw 9010: Public Statements.
SummaryThis board bylaw was reviewed by the Board Policy Committee. Revisions resulted from changes from the California School Boards Association (CSBA) and suggestions from Redwood City School District staff. The bylaw has been revised to clarify when Board spokespersons or individual members may make public statements on behalf of the Board. It now permits disclosure of confidential or closed session information when legally authorized. Updates also reflect a new U.S. Supreme Court decision (Lindke v. Freed), which states that First Amendment violations related to social media occur only when an official has the authority to speak for the district and is exercising that authority. The bylaw further encourages Board members to clarify when they are speaking as individuals, such as by using disclaimers on personal social media pages.
Financial ImpactNo financial impact to the District at this time.
941:33Approval of Consent Items (Action Required)1min
9.1Approval of the August 12, 2025, Board Meeting MinutesAction (Consent)
Item details
RecommendationIt is the Administration's recommendation that the School Board approve the August 12 Minutes for the Board Workshop, as submitted.
RationaleThe board minutes have been reviewed by the Clerk, the Superintendent, and the Administration.
Financial ImpactNo financial impact.
9.243:05Approval of the School Assignments and Committee Assignments for Board Members for the 2025–26 School YearAction (Consent)
Item details
Quick Summary / AbstractThe School Board will approve the school and committee assignments for board members for the 2025-2026 school year.
SummaryThis agenda item was discussed at the August 19 Board Meeting. Attachments: 2025-26 School Assignments for Board Members (Final); 2025-26 Committee Assignments for Board Members (Final).
Financial ImpactNo financial impact to the district.
9.3Approval of Kennedy Middle School Field Trip to Yosemite – October 19 - 24, 2025Action (Consent)
Item details
Quick Summary / AbstractKennedy Middle School is requesting Board approval to conduct an educational field trip to Yosemite National Park, providing students with a hands-on learning experience.
RecommendationIt is the Administration’s recommendation that the School Board approve the proposed field trip to Yosemite National Park on October 19-24, 2025, for the Kennedy Middle School 8th-grade students.
RationaleThis field trip provides a valuable educational experience that aligns with the curriculum in science and supports student development in scientific inquiry and civic engagement. Students will have the opportunity to do scientific exploration in nature, including fire behavior experiments, and learn about local flora, fauna, and watersheds.
Financial ImpactThis activity will be funded by: - PTA/PTO contributions - Parent donations - Scholarships available for students in need
9.4Approval of the Agreement between Redwood City School District and One Life Counseling for the 2025-2026 School YearAction (Consent)
Item details
RecommendationIt is the Administration's recommendation that the School Board approve the agreement with One Life Counseling for school-based counseling through June 30, 2026.
RationaleRedwood City School District's Local Control Accountability Plan (LCAP), the Sequoia Healthcare District and school sites have dedicated funding to meet the increased mental health needs of students in our district. One Life Counseling partners with RCSD to place mental health therapists in schools to provide counseling support. Therapists empower students to use their unique abilities to utilize a dynamic toolbox of coping skills throughout the day. One Life provides individual as well as counseling services at several schools within RCSD. The boilerplate agreement for One Life Counseling submitted for August 27, 2025, was created on August 8, 2025. However, One Life Counseling services will not begin until September 2, 2025, upon board approval.
Financial ImpactThe fiscal impact of this contract is $973,170. The funding sources that will be used are Site Supplemental, Measure U, Donations, Title 1, PTO, Sequoia Grant and Unduplicated Pupil Services.
9.5Approval of the Agreement between Redwood City School District and College Advising Prep for the 2025-2026 School YearAction (Consent)
Item details
Quick Summary / AbstractThis agreement is made between the Redwood City School District and College Advising Prep to provide after-school academic tutoring services.
RecommendationIt is the Administration's recommendation that the School Board approve the agreement between the Redwood City School District and College Advising Prep for the 2025-2026 school year.
RationaleTutoring will be delivered in one-on-one or small group format to students at Garfield, Taft, Hoover, and Roosevelt. Up to 100 students across all sites combined will receive services, contingent on the start date and duration of after-school programming. Services will be carried out from September 1, 2025, through June 30, 2026, aligning with Community Schools Department grant and payment cycles.
Financial ImpactFinancial Impact: The contract amount is not to exceed $160,000.00. The funding will come directly from the Expanded Learning Opportunity Program Grant with no financial impact on RCSD general or concentrated funds. The school district is the fiscal agent for the grant.
9.6Approval of the Agreement between the Redwood City School District and One Life Counseling Center for the 2025-2026 School Year for Services during the Extended Learning ProgramsAction (Consent)
Item details
Quick Summary / AbstractThis agreement is made between the Redwood City School District and One Life Counseling Center to provide counseling services to Redwood City School District students.
RecommendationIt is the Administration's recommendation that the School Board approve the agreement betweent the Redwood City School District and One Life Counseling Center for the 2025-2026 school year.
RationaleOne Life Counseling Center will provide counseling services during the extended learning programs at Hoover, Garfield, Kennedy, McKinley Institute of Technology, Roosevelt, and Taft schools. On-site counselors will be available for a total of 56 hours across all sites, for a period of 36 weeks. Services will commence on September 2, 2025, and continue through June 6, 2026, in alignment with the Community Schools Department grant and payment cycles.
Financial ImpactFinancial Impact: The contract is not to exceed $141,120. The funding will come directly from the Expanded Learning Opportunities Program and the Sequoia Healthcare District grants with no financial impact on RCSD general or concentrated funds. The school district is the fiscal agent for the grant(s).
9.7Adoption of Resolution No. 6 to Engage a Third-Party Administrator for the District’s existing 403b and 457b Voluntary Deferred Compensation Retirement PlansAction (Consent)
Item details
Quick Summary / AbstractThe district recommends contracting with National Benefits Services (NBS) to administer its voluntary 403(b) and 457(b) employee retirement savings plans. Due to significant IRS regulation changes, a third-party administrator can more efficiently manage compliance and administrative duties. NBS was selected based on cost, resources, technology, customer service, and overall plan administration approach.
RecommendationIt is the Administration's recommendation that the School Board approve Resolution No. 6 to Engage a Third-Party Administrator for the District’s existing 403b and 457b Voluntary Deferred Compensation Retirement Plans.
RationaleBackground and Initial Setup (2009) In 2009, the IRS required all school districts sponsoring 403(b) and 457(b) Plans to administer them under rules similar to 401(k) Plans. This included maintaining IRS-compliant plan documents and meeting requirements for transaction approvals, salary deferrals, audits, notices, and employee education. RCSD met these requirements by working with a consultant through Voya (formerly ING) and utilizing their PlanwithEase.com platform. The Board formally adopted the Plans in 2009. Current Operations and Need for a Third-Party Administrator (TPA) Since implementation, RCSD’s payroll department has managed all administrative functions internally. However, IRS compliance requirements have become increasingly complex, involving frequent plan document updates, transaction monitoring, and expanded audit processes. To address these challenges, RCSD recommends engaging a Third-Party Administrator (TPA). Over 90% of California school districts currently use a TPA for retirement plan administration. Transitioning to a TPA is projected to save RCSD more than 250 staff hours annually. Services to be Outsourced to NBS Annual contribution audits Transaction approvals (distributions, rollovers, loans, etc.) Common Remitter services Consolidation and management of Salary Reduction Agreement (SRA) forms Universal employee notifications
Financial ImpactThe fees for each plan are as follows: 403b: Initial plan document charge – Waived Annual document maintenance fee - $250 (Vendor has indicated that this fee will be waived based on the size of our district) Monthly administrative fee (charged to vendors) - $2.00 per month/per participant 457b: Initial plan document charge – $450.00 (Paid by RCSD) Annual document maintenance fee - Waived Monthly administrative fee (charged to vendors) - $3.00 per month/per active contributor Participant Administrative services are collected directly from the investment providers for the 403b and 457b plans. Most investment providers cover this fee. Participants with providers who do not cover the fee will be notified of the change.
10Action Items (Action Required)25min
10.144:23Readoption of the Local Control and Accountability Plan (LCAP) for the 2025/2026 School YearAction
Item details
Quick Summary / AbstractReadopt the LCAP for the 2025–2026 school year because the required percentage for unduplicated pupils was not met in the June 26, 2025, adoption. Allocation amounts for actions remain unchanged; only the funding sources were adjusted to ensure the required contribution percentage for unduplicated pupils is met.
RecommendationIt is the Administration's recommendation that the School Board approve the readoption of the 2025-2026 SY Local Control and Accountability Plan (LCAP).
RationaleThe LCAP is a critical part of the Local Control Funding Formula (LCFF). Funds are expected to be principally directed toward the success of English Learners, Foster Youth, Homeless, Low Income students, and Special Education students. The state requirements for Stakeholder Engagement in the LCAP development are: The District must consult with the following required groups for the development of its LCAP Teachers, principals, administrators, other school personnel, local bargaining units, pupils, and parents The School Board must: Hold at least one public hearing with an opportunity for public comment and recommendations regarding the specific actions and expenditures proposed in the LCAP Adopt the LCAP and the district’s budget at a separate public meeting RCSD has engaged parents, educators, employees, union members, students, and the community to create the 2025-2026 LCAP through a series of meetings and an analysis of local data. The Local Control and Accountability Plan (LCAP) requires readoption because it did not meet the Minimum Proportionality Percentage (MPP) requirement at the time of the Board’s June 25, 2025, adoption. While the District’s system initially reflected compliance at 14.3% MPP, a calculation discrepancy occurred during the PDF generation process. This error was not identified until the County Office of Education review, prompting the need for readoption to ensure full compliance. Current changes made to the LCAP to meet the Minimum Proportionality Percentages Pg.9 CA dashboard data from 2023 was added. Pg. 31 Action 1.2 quantity was updated from $40,000 to $49,000 Pg. 33 Action 1.6 quantity decreased from $3,480,996 to $3,380,996 Pg. 42 Action 2.11 increases from $750,000 to $831,000 Pg. 43 Action 2.2 decreased from $332,000 to $272,500 Pg. 97 Use of grant funding to show support for Unduplicated Pupils is now filled out. Pg. 103 Contributing Action Table Planned Percentage to Increase or Improve Services for the Coming School Year increases from 12.751% to 13.767% (MPP requirement)
Financial ImpactThe total revenue projected for Redwood City Elementary School District is $133,733,052, of which $102,390,348 is Local Control Funding Formula (LCFF), $17,030,409 is other state funds, $10,557,501 is local funds, and $3,754,794 is federal funds. Of the $102,390,348 in LCFF Funds, $10,631,496 is generated based on the enrollment of high needs students (foster youth, English learners, and low-income students). The projected percentage to increase or improve services for the unduplicated pupils is 13.76%
10.245:35Approval of the Expanded Learning Opportunities Program Guide for 2025-2026Action
Item details
Quick Summary / AbstractThis memo serves to formally document the School Board's approval of the Expanded Learning Opportunities Program Guide for 2025-2026. This guide serves as an official document to ensure that ELOP is aligned with the district's goals and complies with CDE requirements.
RecommendationIt is the Administration's recommendation for the School Board to approve the Expanded Learning Opportunities Program Guide for 2025-2026.
RationaleThe Expanded Learning Opportunities Program (ELOP) Guide will support LEAs in developing a program plan, as required by EC Section 46120(b)(2). The ELOP plan outlines how Redwood City School District will provide students with daily after-school and summer programming. It details the structure, priorities, and partnerships that will ensure programs deliver academic support, enrichment, and Social and Emotional Learning (SEL) opportunities. This plan demonstrates how ELOP resources will be used to expand learning time, promote equity and access, and align with the district's goals for student success and family engagement.
Financial ImpactThere is no financial impact in the approval of the Expanded Learning Opportunities Program Guide for 2025-2026.
10.347:25Adoption of Resolutions 4 and 5, Approval of Sole Sourcing Resolution and Resolution to Authorize Technology Procurement under PCC 20118.2 for EV Charging Stations Across District SitesAction
Item details
RecommendationIt is the Administration's recommendation that the School Board adopt Resolutions 4 and 5, approval for the EV charging hardware and software Sole Source Resolution and to authorize the technology procurement under PCC 20118.2.
RationaleRCSD has been a pioneer in debuting electric vehicles (EVs) and EV charging. The District has installed close to 100 public-facing chargers and operates seven (7) electric buses and associated chargers. As an early adopter, RCSD is facing changes as the market fluctuates and some companies exit the market. On April 30, 2025, Shell Recharge, the company providing software services to operate the public-facing EV chargers at six (6) school sites, eliminated this service across the United States. In early 2025, RCSD explored replacement software providers that could operate on the two types of existing hardware currently installed. RCSD would like to prioritize and set a District standard for a software vendor that is well-established, has proven success with other school districts, and can operate the public-facing and school bus chargers in the future. Through this process, RCSD identified PowerFlex as an ideal software solution. PowerFlex has already been selected for Roy Cloud School and Hoover School, which will have new EV Chargers installed as part of the solar installations. Without a Sole Source resolution in place, the District could end up with varying hardware and software across the District, which would increase staff time to maintain different hardware and communicate with different vendors for updates, maintenance, and repairs. RCSD determined that few software vendors support one of the existing hardware, EVBox, and that those chargers may become challenging to maintain because they are no longer available on the market. The recommendation is to replace those chargers, which will avoid future issues and allow the District to use PowerFlex at those sites. Resolution 4 is to approve a Sole Source Resolution to set PowerFlex as the District standard software for EV Chargers and associated compatible hardware. Resolution 5 authorizes Technology Procurement under Public Contract Code 20118.2, allowing RCSD to release a Request for Proposals for PowerFlex software across the District and hardware to replace the existing EVBox chargers at three sites. If approved, RCSD would release a Request for Proposals. Then, return to the Board to demonstrate that PCC 20118.2 procedures were followed and put forward a Resolution Approving Technology Contract and Making Findings for Basis of Award.
Financial ImpactHardware replacement at three sites: $112,000.00 3-year software services at eight sites: 72,360.00 Total: $184,360.00
10.451:57Adoption of Resolution No. 7, Approval of Education Code and Title V Options for Teaching AssignmentsAction
Item details
Quick Summary / AbstractEach teacher on the attached list has met the requirement(s) for subject matter competence and possesses the required skills and preparation to teach the proposed assignment.
RecommendationIt is the Administration’s recommendation that the School Board adopt Resolution No. 7, Education Code and Title V Options for the following teaching assignments for the 2025-26 school year. This item must be approved as an Action Item.
RationaleEducation Code (EC) and Title 5 Regulations (T5) provide local educational agencies (LEAs) with educator assignment options that can be used when an LEA is unable to assign a certificated employee with the appropriate credential. These options, known as Local Assignment Options (LAOs), allow flexibility at the local level and are used solely at the discretion of the LEA. LAOs require the teacher serving on the LAO to give their consent for the assignment and LAOs pertaining to teachers are for general education assignments only and cannot be used for special programs such as Special Education, Career Technical Education, or English Learner Assignments. For LAOs that require governing board authorizations, the placement should be approved by the governing board prior to the start of the assignment. This is because educators placed in classrooms without board approval have not begun serving based on the LAO, and are in fact misassigned. These educators will remain misassigned until the board approval is in place. Misassignments should be corrected within 30 Calendar days. As well, governing board approval is required annually. This is intended to guarantee transparency in assignments, as board agendas are public and accessible to parents and stakeholder groups. Each teacher on the attached list has met the requirement(s) for subject matter competence and possesses the required skills and preparation to teach the proposed assignment. Their flexibility to work outside of their credential authorization allows the district to staff middle schools appropriately as the number of students at a given site fluctuates each year changing the annual site-based credential requirements necessary to deliver appropriate services to students. Because the middle school master schedule needs to accommodate student needs and enrollment numbers, the need for occasional Ed Code waivers applies. This is a yearly approval process and most of the teachers listed have taught these subject matters for many years. Additional requests may be presented to the Board for approval at later dates to accommodate changes in scheduling, elective classes, or new hires who may need an Ed Code Waiver. The Deputy Superintendent is satisfied that each of the teachers on the attached list has adequate knowledge of each subject to be taught. EC 44256(b) expands the authorization for the holder of a Multiple Subject or a Standard Elementary Teaching Credential to teach in a departmentalized setting below grade 9. T5 80005(b) expands the authorization for the holder of a California teaching credential to teach subject matter classes that do not fall within or are not directly related to the broad subject areas listed on their documents.
Financial ImpactNo financial impact to the District at this time.
1152:42Board and Superintendent Reports10min
1255:25Information
12.1Information on San Mateo County Investment Fund - July 2025Information
Item details
Quick Summary / AbstractIn compliance with Education Code requirements, all district funds are deposited into the County Treasury, pooled with other public agencies in the County Investment Pool. The County Treasurer manages investment decisions, and earnings or losses are distributed proportionally to participants, a standard practice among San Mateo County school districts.
RationalePursuant to Education Code Sections 41001 and 41002, all funds received by or apportioned to a school district must be deposited into the county treasury and credited to the appropriate district fund. In accordance with Education Code Section 41015, a school district may invest all or a portion of the funds held in a Special Reserve Fund, as well as any surplus monies not immediately needed for operational purposes, in authorized investments outlined in Government Code Sections 16430 and 53601. Historically, school districts in San Mateo County, including this District, have deposited all funds with the County Treasury. The County Treasurer has managed investment decisions on behalf of the districts, a practice that is common throughout California. These district funds are pooled with those of other public agencies in the County Investment Pool, with earnings and losses distributed proportionally based on each participant’s investment share.
Financial ImpactGross pool earnings for Month ending July 31, 2025: 4.021% The current average maturity of the portfolio is 2.44 years, with an average duration of 2.18 years. The portfolio continues to hold no derivative products.
1355:44Correspondence
1456:01Other Business/Suggested Items for Future Agenda
1556:59Board of Trustees Meeting Calendar1min
1657:08Adjournment (Action Required)