10:04Call to Order1min
1.10:04Roll CallProcedural
20:21Welcome1min
2.1Welcome by the School Board President, Janet LawsonProcedural
31:39Changes to the Agenda1min
3.1Additions, Deletions, or Modifications to the AgendaDiscussion
41:39Approval of Agenda1min
4.1Approval of AgendaAction
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51:54Oral Communication
5.1If you have public comment related to a Regular Board Meeting item, please post it on the links available under Public Content prior to the Regular Board Meeting or immediately upon the meeting opening.Information
Item details
Public Comment Links: English: https://forms.gle/WVvHA59uiKZdbtrR9 Spanish: https://forms.gle/NJjVvrUPJcumnoSu5 §
61:59Bond Program Action Items30min
6.1Measure S Bond Program Update and Approval of Key Analytics Financial System for the Bond ProgramAction
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Rationale: Staff will provide an overview of the progress in implementing the Measure S Bond Program. This update will encompass developments from November 2023 to the present and outline the forthcoming steps for the remainder of the fiscal year. As an initial step in the Measure S bond program, staff recommends the implementation of a Financial System tailored to the program's needs. The proposed agreement outlines a five-year commitment, incorporating safeguards beneficial to the district. Additionally, it includes various cost-saving measures to enhance staff access to project financial information throughout the program's duration, surpassing the limitations of fiscal year boundaries. Outlined below are the discounted services offered within the agreement: Monthly Fee: The monthly fee of $5,500 covers a comprehensive range of services, including Keystone Project Tracking, Reporting, and Compliance Services at the Standard Plus Level, along with Proposition 39 State and Local Compliance Services. This fee also encompasses 10 hours of System Consulting Oversight Services per month, providing crucial support for reconciling financial data and generating reports for district staff, auditors, and the CBOC as required. Notably, this fee excludes CFD Trustee accounts tracking and statement entry. Additional consulting services can be availed at the district's request for $250 per hour. One-Time Setup Fee: The initial setup fee, initially $10,000, is discounted to $7,500. This reduction of $2,500 accounts for the customization of the software system to align with the district's chart of accounts and projects and the seamless transfer of data from existing accounting records into the Keystone Reporting Platform. Furthermore, optional data uploads for past fiscal years (2015/2016 to 2022/2023) can be performed and reconciled at a fee of $10,000 per year, capped at $52,500, providing a discount of $17,500. Optional Prepayment of Fees: A significant discount of $20,000 is offered if the district opts to prepay all fees due for the term of the agreement within 90 days of execution. KeyDocs/KeyReqs Access: The district will gain access to the consultant's KeyDocs and KeyReqs Purchase Order and Payment Request Modules, facilitating the electronic processing of transactions. This includes document routing, e-signature capabilities, and storage in a web-based electronic repository, the Data Vault, essential for permanently storing key School Facility Program documents. Typically priced at $2,500 per year, this service will be reduced to $1,250 annually upon contract approval, representing a discount of $6,250. The proposed agreement offers a total reduction of $46,250, ensuring cost-effective access to essential financial services and tools tailored to the district's requirements. Financial Impact: The total for Fiscal Years 2023-24 through 2028-29 is $376,250 and will be paid from Fund 21 - Measure S GO Bond. 5-Year Contract Cost Summary with Discounts: Fees Cost to RCSD Description One-time Setup Fees $7,500 $10,000 less discount of $2,500 One-time Prior Year Upload Fees $52,500 2015/16 to 2022/23 – 7 years ($70,000 less discount of $17,500) Monthly Fees $330,000 $5,500 per month for five years KeyDocs/KeyReqs $6,250 $2,500 per year less discount of 50% per year Prepayment Discount -$20,000 Discount if paid in advance Total Contract Cost $376,250 Submission for Approval Prepared by: Rick Edson, Chief Business Official; Martin Cervantes, Interim Bond Director; VPCS Approved by: John R. Baker, Ed.D., Superintendent §
727:23School/Community Reports1hr
7.1Special Education Study Report Presentation and Study Report Implementation PresentationInformation
Item details
Rationale: Anjanette Pelletier, Director of Management Consulting Services, School Services of California, will present the Special Education Study report. Maeve Mulholland, Director of Special Education, and Jude Noyes, Associate Director of Education, will present the Special Education Study Implementation report. Financial Impact: None Submission for Approval Prepared by: Maeve Mulholland, Ed.D., Director of Special Education Approved by: John R. Baker, Ed.D., Superintendent §
8Discussion Items10min
8.12:03:36Board of Trustees Graduation/Promotions Assignments for the 2023-24 SYDiscussion
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Rationale: The School Board will discuss the 8th-grade graduation and 5th-grade promotion assignments for the 2023-24 School Year (SY). Financial Impact: None. Submission for Approval Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
92:05:37Consent Items1min
9.1Approval of Consent ItemsAction
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9.2Approval of the April 3 Board Meeting MinutesAction (Consent)
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Rationale: The board minutes have been reviewed by the Clerk, the Superintendent, and Administration. Financial Impact: None. Submission for Approval Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
9.3Approval of the Addendum to McKinley Institute of Technology (MIT) 2023-24 Measure U ApplicationAction (Consent)
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Rationale: For Measure U, MIT was given an allotment for 2023-2024 of $91,131 and a carryover from 2022-23 of $14,111 for a total of $105,242. MIT's Site Council met on February 29, 2024, to discuss and approve the Measure U addendum. The following are amendments proposed for Measure U for MIT for the 2023-24 school year: Increase the amount for computer purchases and replacements from $5,000 to $19,111 so that students can access their curriculum and therefore, their learning. All of the members in attendance voted to approve the recommendations at the meeting. An updated application for Measure U funds is attached for review. Financial Impact: Please see the attachment for details. Submission for Approval Prepared by: Susana Garcia Fernandez, Principal Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
9.4Approval of the Addendum to Taft's 2023-24 Measure U ApplicationAction (Consent)
Item details
Rationale: For Measure U, Taft was given an allotment for 2023-2024 of $96,283 and a carryover from 2022-23 of $52,693 for a total of $148,976. Taft's Site Council met on March 26, 2024, to discuss and approve the Measure U addendum. The following are amendments proposed for Measure U for Taft for the 2023-24 school year: Decrease the amount used for after-school tutoring from $2000 to $0; Decrease the amount used for Outdoor Education from $10,000 to $2780; Increase the amount for technology devices purchased from $17,367 to $32,000; Increase the amount of library books and materials from $5,000 to $15,000 Allocate $25,000 to contribute to the cost of services that the Community School Resource Center provides to families Allocate $12,279 to help fund the salary of the full-time STEAM teacher All of the members in attendance at the March 26, 2024, School Site Council meeting voted to approve the recommendations at the meeting (the principal abstained as directed). An updated application for Measure U funds is attached for review. Financial Impact: Please see the attachment for details. Submission for Approval Prepared by: David Camarena, Principal Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
9.5Approval of the Addendum to Clifford's 2023-24 Measure U ApplicationAction (Consent)
Item details
Rationale: For Measure U, Clifford was given an allotment for 2023-2024 of $169,742 and a carryover from 2022-23 of $59,746 for a total of $229,488. Clifford's Site Council met on March 26, 2024, to discuss and approve the Measure U addendum. The following are amendments proposed for Measure U for Clifford for the 2023-24 school year: Decrease the allocated amount for the Part-Time K-5 Literacy & ELD Specialist from $65,000 to $40,000 Allot $25,000 for our site contribution towards our Community School Coordinator position. All of the members in attendance at the March 26, 2024, School Site Council meeting voted to approve the recommendations at the meeting (the principal abstained as directed). An updated application for Measure U funds is attached for review. Financial Impact: Please see the attachment for details. Submission for Approval Prepared by: Kristy Jackson, Principal Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
9.6Approval of 2023-24 Measure U Application for KIPP Excelencia Community Prep Charter SchoolAction (Consent)
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Rationale: KIPP Excelencia Community Prep is submitting the 2023-24 application for use of Measure U funds to the Redwood City School District Board for approval. The school’s plan for Measure U funds, made available through a Redwood City voter-passed parcel tax, has been outlined in the attached application and is in accordance with the priorities listed in the local measure. KIPP Excelencia will be using Measure U funds to enhance quality arts programs by funding two Art Teacher positions for students. The allocation of these funds towards these teaching positions meets the voter-approved priorities. The plan has been approved by a majority vote by the school’s School Site Council. We thank the district for their assistance in securing these important funds for students in Redwood City. Financial Impact: The estimated Measure U funding for KIPP Excelencia is $154,289. This funding supports 2.0 FTE art program teaching positions and contributes to sustaining enrichment opportunities at KIPP Excelencia Community Prep. Submission for Approval Prepared by: Sarah Sanchez, Director of Public Accountability and Compliance at KIPP NorCal Public Schools Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
9.7Approval of Agreement between The San Mateo County Superintendent of Schools and Redwood City School District for the SMCOE/ALDER GSE Teacher Residency Program for the 24-25 School YearAction
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Rationale: The purpose of this Agreement is to establish a formal working relationship between the Parties and to set forth the operative conditions that will govern this partnership: to recruit a diverse cohort of teachers, to develop excellent teachers through a residency model, to increase teacher retention, to create a pipeline for people interested in becoming teachers and for expert teachers interested in learning to mentor new teachers. By working together with Alder GSE, SMCOE and District will create a strong new teacher pipeline. The term of this agreement is from July 1, 2024 - June 30, 2025, upon school board approval. Financial Impact: Depends on the number of teachers noted in the MOU. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
9.8Approval of Declaration of Need for 2024-2025Action
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Rationale: The Declaration of Need is the annual form submitted to the Commission by county offices of education, public school districts, state-wide agencies, or non-public schools or agencies that contains the employing agency's estimated number of Emergency Permits and Internships that will be requested during the school year. Employing agencies must certify recruitment practices and estimate staffing on the Declaration of Need. The Emergency Permits for 30-day Substitute Teaching Permits, Emergency Children Center Instructional Permits, and credential waivers are not to be included in this Declaration. The District makes every reasonable effort to recruit fully qualified teachers for an assignment. If a fully qualified teacher is not available, the district recruits individuals in the following order: 1) A candidate who is scheduled to complete initial preparation requirements within six months; and 2) A candidate who is qualified to participate in an approved internship program in the region of the school district. The Commission must have a current Declaration of Need on file prior to processing applications for Emergency and Limited Assignment Permits. The Declaration of Need is valid for one year and will expire on June 30th following its submission to the Commission. For public school districts the Declaration of Need must be presented in its entirety to the governing board at a regularly scheduled public meeting of that board. The governing board must vote to approve the Declaration and it may not be presented as part of a consent calendar. The board and the public must have the opportunity to see the number of emergency permits that the district reasonably expects to request in each category and to understand the reasons for such requests. Financial Impact: None. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
9.9Ratification of Warrant Registers, March 1, 2024 - March 31, 2024Action (Consent)
Item details
Rationale: Education Code Section 42631 states that all payments from a school district's funds shall be made by written order of the district's governing board. The attached report consists of expenditures from various funds in the amount of $6,487,223.86 for March 1, 2024, through March 31, 2024. Financial Impact: The total disbursement from the San Mateo County Treasurer's Office amounts to $6,487,223.86 and represents actual expenditures for all funds. Submission for Approval Prepared by: Rick Edson, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
9.10Approval of Personnel ReportAction (Consent)
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Rationale: The attached Personnel Report includes personnel recommended for hire; personnel requesting leave of absence; and personnel leaving employment. Financial Impact: All positions are approved in the 2023-2024 budget. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10Action Items10min
10.12:05:46Adoption of Resolution #10, Resolution to Approve Standards for Local Certification of Universal Transitional Kindergarten TeachersAction
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Rationale: Effective August 1, 2023, The California Department of Education requires additional qualifications beyond traditionally required Multiple Subject Teaching Credential for teachers assigned to Universal Transitional Kindergarten (TK) classrooms if they began teaching TK after July 1, 2015. This Resolution will allow for an exception to the current requirements and allow teachers who have one year of teaching 3-4 year olds or 12 units of Early Childhood Education to work in the TK program. To review the current requirements for Transitional Kindergarten, please see link below. https://www.ctc.ca.gov/credentials/assignment-resources/transitional-kindergarten Financial Impact: None Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
112:08:11Board and Superintendent Reports10min
11.1Report from Board Members and SuperintendentReports
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Rationale: The School Board and Superintendent Baker will report out on meetings, attended events, upcoming events, school site visits, etc. Financial Impact: None at this moment. Submission for Approval Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent
12Information10min
12.12:13:37Contract Update Information and Credit Card SummaryInformation
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Rationale: Attached is a list of contracts that the Administration signed from January 1, 2024, to March 31, 2024, as well as a summary of District Office and Facilities Department credit card activities from December 16, 2023, to March 17, 2024. At the May 8, 2019, board meeting, the Board approved a revision to Board Policy 3312, which provides guidelines for contract administration. The revised policy allows the Superintendent and the Chief Business Official to enter into all contracts up to $60,000, with some exceptions. Financial Impact: The total contract amount signed from January 1, 2024-March 31, 2024 is $2,729,575.35. The total expenditures using the District Office Visa credit card from December 16, 2023, to March 17, 2024, are $5,501.11, and the Facilities Visa credit card from December 16, 2023, to March 17, 2024, is $9,719.31. Submission for Approval Prepared by: Rick Edson, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
12.22:13:56Quarterly Williams Report, 3rd Quarter, January 2024 through March 2024Information
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Rationale: As per Education Code 35186 and the Williams legislation, AB831, districts are required to adopt and use uniform complaint procedures to identify and resolve complaints regarding deficiencies related to instructional materials, emergency or urgent facilities conditions that pose a threat to the health and safety of students or staff, and teacher vacancy or misassignment. The Superintendent or designee shall report summarized data on the nature and resolution of all complaints to the Board and the County Superintendent of Schools on a quarterly basis. As per AB831, on October 12, 2005, the Redwood City School Board approved the revisions to Board Policy 1312.5, Williams Uniform Complaint Procedures Notice to Parents/Guardians: Complaint Rights. Submission of Quarterly Reports on Williams Uniform Complaints were required beginning April 2005. The Redwood City School District has not received any complaints and continues to remain in compliance by submitting the required reports to the Redwood City School Board and the County Superintendent of Schools on a quarterly basis. Financial Impact: None when the School District remains in compliance. Submission for Approval Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
132:13:59Correspondence
13.1Correspondence
142:14:55Other Business/Suggested Items For Future Agenda
Mike Swire (3min) — Called on the board to immediately agendize the removal of Henry Ford's name from the district school, citing Ford's well-documented antisemitism and Nazi collaboration as incompatible with the district's stated mission of inclusivity and safety.
14.1Possible Other Business/Suggested Items for Future AgendaInformation
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Rationale: The following Schedule of Agenda Items for the 2023-24 School Board meetings (attached hereto) has been revised by the administration. This schedule of board agenda items will be routinely updated, as needed. Financial Impact: None. Submission for Approval Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
152:18:28Board Meetings Calendar
15.1Changes to the Board Meetings CalendarInformation
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Rationale: The following School Board Meetings Calendar for 2023-24 (attached hereto) has been revised by the administration. This calendar of school board meetings will be routinely updated, as needed. Financial Impact: None. Submission for Approval Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
162:18:38Adjournment
16.1Adjourn the MeetingAction