10:06Call to Order1min
1.10:06Roll CallProcedural
20:23Oral Communication on Closed Session Items Only
2.1If you have public comment related to a Closed Session item, please post it on the links under Public Content prior to the Closed Session Meeting or immediately upon the meeting opening.Information
Item details
Public Comment Links: English: https://forms.gle/g48oz7PLZoeK9PPaA Spanish: https://forms.gle/rhRLY7YkYBkJoUW26 §
30:23Closed Session - 6:30 p.m.
3.10:23RCTA Negotiations Update
Item details
§
40:06Reconvene to Regular Session at Approximately 7:00 p.m.2min
4.10:06Roll CallProcedural
Item details
§
4.20:23Report Out on Closed Session from March 20, 2024Information
Item details
§
50:23Welcome1min
5.1Welcome by the School Board Vice President, Mike WellsProcedural
Item details
§
64:15Changes to the Agenda1min
6.1Additions, Deletions, or Modifications to the AgendaDiscussion
74:49Approval of Agenda1min
7.1Approval of AgendaAction
Item details
§
85:26Oral Communication
Chris Robell (2min) — Urged the board not to repeat past mistakes with bond money, specifically criticizing the early floating of $90 million in Measure S bonds at 4.2% interest with funds sitting unused for nine months, and requesting that future bonds use an auction process rather than a negotiated sale.
8.1If you have public comment related to a Regular Board Meeting item, please post it on the links available under Public Content prior to the Regular Board Meeting or immediately upon the meeting opening.Information
Item details
Public Comment Links: English: https://forms.gle/BnJt1diFYgnyAUyy7 Spanish: https://forms.gle/aCVeS2vTcctxb23YA §
98:17School/Community Reports40min
9.18:17Community Schools and Expanded Learning Program Board ReportInformation
Item details
Rationale: The Community School team will present to the School Board and Superintendent Baker a presentation on Community School work including updates, Theory of Action work, the CCSPP grant, Expanded Learning programs, and next steps. Financial Impact: No financial impact to the School District at this time. Submission for Approval Prepared by: Michelle Griffith, Director of Community Schools and Partnerships, Elizabeth Calderon Garcia, District Community School Coordinator, Enrique Calderon, Expanded Learning Coordinator Approved by: John R. Baker, Ed.D., Superintendent §
101:22:02Consent Items1min
10.1Approval of Consent ItemsAction
Item details
§
10.21:22:02Approval of the February 28 Board Meeting MinutesAction (Consent)
Item details
Rationale: The board minutes have been reviewed by the Clerk, the Superintendent, and Administration. Financial Impact: None. Submission for Approval Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.31:22:02Approval of the March 6 Board Meeting MinutesAction (Consent)
Item details
Rationale: The board minutes have been reviewed by the Clerk, the Superintendent, and Administration. Financial Impact: None. Submission for Approval Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.41:22:02Approval of the Agreement between Redwood City School District and Aequor Healthcare Services for a SPED Teacher for the 2023-2024 School YearAction (Consent)
Item details
Rationale: In an effort to fill a vacant SDC teacher position, the Redwood City School District is contracting with Aequor Healthcare Services to staff this position. The contractor will provide classroom instruction, assessments, and IEP meetings, and serve our RCSD students during the remainder of the 2023-2024 school year. The term of this agreement is from February 5, 2024 through June 12, 2024. The contract is coming late to the board due to incomplete paperwork. Financial Impact: The financial impact of the contract is $68,000 which will be funded out of the SPED fund. Submission for Approval Prepared by: Maeve Mulholland, Director of Special Education Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.51:50:17Approval of E-Rate Bid Process for Redwood City School District WAN ServiceAction (Consent)
Item details
Rationale: Redwood City School District has contracted Infinity Communications and Consulting, Inc. (Infinity) to provide professional services for E-Rate Consulting and RFP Management Services for all services listed below. Per our agreement, Infinity has prepared the bidding documents necessary to solicit competitive bidding and to undertake the work, in conformity with public contract code and FCC/E-Rate funding requirements. The following statement is a recap of the process that has been instituted specifically for the above-titled project: The Wide Area Network service for the submitted responses listed below were put out to bid due to the original contracted service being set to expire June 30, 2024, which is prior to the beginning of the upcoming E-Rate Funding Year 2024 (July 1, 2024 - June 30, 2025). To ensure the district is covered during the E-Rate funding cycle, services were put out to bid to remain in compliance. Redwood City School District E-Rate FY24 (2024-2025) Eligible Telecom E-Rate discount at 80%. To meet the Federal E-Rate program filing requirements, the District must approve contracts by the 2024-2025 E-Rate filing Deadline of March 27, 2024. Crown Castle has provided WAN services to the District for the past 15 years. The competitively bid project is for a three-year initial term (July 2024-June 2027). Financial Impact: E-Rate will cover 80% of the contract. Redwood City School District will cover the remaining 20%. The financial impact, after E-Rate funding, is an estimated annual cost of $55,080; for a total cost of $165,420 for the 3-year contract. Submission for Approval Prepared by: Carlos Reyna, Director of Technology Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.61:50:17Approval of E-Rate Bid for Redwood City School District Bundled Internet AccessAction (Consent)
Item details
Rationale: Redwood City School District has contracted Infinity Communications and Consulting, Inc. (Infinity) to provide professional services for E-Rate Consulting and RFP Management Services for all services listed below. Per our agreement, Infinity has prepared the bidding documents necessary to solicit competitive bidding and to undertake the work, in conformity with public contract code and FCC/E-Rate funding requirements. The following statement is a recap of the process that has been instituted specifically for the above-titled project: The Bundled Internet service for the submitted responses listed below were put out to bid due to the original contracted service being set to expire June 30, 2024, which is prior to the beginning of the upcoming E-Rate Funding Year 2024 (July 1, 2024 - June 30, 2025). To ensure the district is covered during the E-Rate funding cycle, services were put out to bid to remain in compliance. Redwood City School District E-Rate FY24 (2024-2025) Eligible Telecom E-Rate discount at 80%. To meet the Federal E-Rate program filing requirements, the district must approve contracts by March 27, 2024, the 2024-2025 E-Rate filing Deadline. The competitively bid project is for a three-year initial term (July 2024-June 2027). RCSD has the option to extend the original agreement for two additional one-year terms. Financial Impact: E-Rate will cover 80% of the contract. Redwood City School District will cover the remaining 20%. The financial impact after E-Rate funding is an estimated annual cost of $6,428 ; for a total cost of $19,284 for the 3-year contract. Submission for Approval Prepared by: Carlos Reyna, Director of Technology Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.71:22:02Approval of the Redwood City School District Transportation Services PlanAction (Consent)
Item details
Rationale: The Redwood City School District (School District) offers transportation services to all eligible Special Education, newcomer, homeless, foster youth, and overflow students and extends services to students attending field trips and those participating in afterschool programs from Pre K- 8th grade. Students enrolled in a Special Education program receive transportation services via their Individualized Educational Plan (IEP). In special circumstances, newcomer and homeless students are provided with a SamTrans bus pass, and parents of homeless students are at times provided with mileage reimbursement when they drive their students to a school located outside of their home boundaries. The School District owns nineteen (19) school buses and two (2) vans for transportation needs; however, (13) buses and a transit van are currently in use. Per Education Code 39800.1(A)(1), all children who qualify for transportation services through an Individualized Educational Plan (IEP) shall not be charged a fee for transportation. Service is provided in the Least Restrictive Environment (LRE). When the School District provides the IEP-specified service, it is provided via District School bus, District passenger vans, contracted car service, or taxi cab. Homeless students eligible for transportation under Education Code 39800 or by bus service request are also provided transportation services via District school bus, District passenger van, mileage reimbursement, taxi cab, or SamTrans by providing bus passes to students (and parents when applicable). Currently, the Redwood City School District is transporting approximately 323 students with special needs, homeless, and overflow. Moreover, the School District currently provides no-cost transportation services to all eligible students; however, if there is more demand than space available, the School District will consider the following when prioritizing bus riders: Special needs students, pupils who are homeless, foster youth, and newcomers; Students who are in transitional kindergarten, kindergarten, and students in grades 1-8; Homeless children and youth: No-cost transportation services are provided in accordance with the federal McKinney-Vento Homeless Assistance Act (42 U.S.C. Sec. 11301 et seq.) and Board Policy. Furthermore, the School District must provide no-cost-to-school transportation and additional transportation services as needed for students who are English learners, foster youth, or those eligible for free and reduced-price meals. Financial Impact: $845,971.77 - The transportation reimbursement equals 60 percent of the home-to-school transportation expenditures. Submission for Approval Prepared by: Martin Cervantes, Director of Facilities Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.81:22:02Approval of the Agreement between Redwood City School District and PowerSchool AnalyticsAction (Consent)
Item details
Rationale: Due to challenges associated with EduClimber not meeting the analytical needs of Redwood City School District, our staff has investigated other options for displaying district data. The Ed Services team, including the Assessment and Data Coordinators, the Technology department, site administrators, and staff development coaches, were given an overview demonstration, training, and sandbox access to PowerSchool Analytics and MTSS and have determined that this platform will allow our district to easily import and visualize a wide range of student data, including academic, behavior, attendance, and intervention information. Ease of access to and use of this data will support the development of the Multi-Tiered Systems of Support framework [Goal 1 in the District’s Local Control Accountability Plan (LCAP)], identify areas of student risk more readily, and create district-wide LCAP dashboards aligned with our district’s specific goals. PowerSchool Analytics and MTSS is a data analytics and reporting platform for K-12 school districts. It collects and analyzes educational data, including performance, attendance, behavior, and demographics, to provide actionable insights to improve student outcomes and operational efficiency. Key features include data integration, visualization, predictive early warning analytics, customizable reporting, and a custom LCAP dashboarding tool. PowerSchool Analytics and MTSS empower school districts to make data-driven decisions, personalize instruction, and improve student outcomes. It will also provide Redwood City School District with the tools and capabilities to effectively monitor, assess, and stay accountable to its LCAP goals. Financial Impact: May 2024 $28,776.75 July 2024 54,386.43 TOTAL: $83,163.18 LCAP Submission for Approval Prepared by: Anna Herrera, Assistant Superintendent, Ed Services Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.91:22:02Approval of Amendment to the Interagency Agreement for Dietetics ProgramsAction (Consent)
Item details
Rationale: An original agreement with Utah State University was approved at the August 9, 2023 meeting with an effective date of April 1, 2023. This request is to change the effective date of the agreement to November 9, 2023, thereby extending the agreement. RCSD welcomes student interns into our workspaces as they work to gain their certification or license. Through this partnership, students gain valuable first-hand experience and an understanding of the depth and complexity of the District's Food Service program. RCSD and Utah State University will work together to maintain a high-quality educational environment for student internship. Financial Impact: None Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.101:22:02Approval of Amendment No. 3 for the agreement between the Redwood City School District and One Life Counseling for the 2023-2024 School YearAction (Consent)
Item details
Rationale: One Life Counseling provides contracted mental health counseling services throughout the Redwood City School District. The original contract for One Life Counseling was for twenty counselors at the cost of $924,800 at eleven school sites in the district, approved at the August 23, 2023 Board Meeting. The first amendment of that contract reduced the hours of counseling at Roy Cloud to zero and increased the hours of counseling at Garfield to ten additional hours, which changed the overall amount of the contract to $937,920, which was board-approved on September 13, 2023. The second amendment, board-approved on November 15, 2024, increased Kennedy Middle School counseling services by eight hours, which increased the contract service amount to $953,696. This third amendment is increasing Clifford’s contribution to an additional $10,000 to cover their portion of counseling services. This will increase the total contract to a total of $963,696. There was a delay in the submission of this amendment due to a change in funding allocation from Clifford. Financial Impact: The financial impact will be $10,000 paid from Clifford's Site Supplemental and PTO funding source. Submission for Approval Prepared by: Patrinia Redd, Director of Health and Wellness Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
111:22:31Action Items30min
11.11:22:31Approval of the 2023-24 Second Interim Budget Report for RCSDAction
Item details
Rationale: Education Code Section 42130 states that the superintendent of each school district shall, in addition to any other powers and duties granted to or imposed upon him/her, submit two reports to the governing board of the district during each fiscal year. The first interim report covers the financial and budgetary status of the district for the period ending October 31. The second interim report covers the period ending January 31. Both reports shall be approved by the district governing board no later than 45 days after the close of the period being reported. All reports required by this subdivision shall be in a format or on forms prescribed by the Superintendent of Public Instruction and shall be based on standards and criteria for fiscal stability adopted by the State Board of Education pursuant to Section 33127. The reports and supporting data shall be maintained and made available by the school district for public review. On January 10, 2024, the governing board approved the District’s first interim budget report for 2023-24. The attached report (Second Interim Budget Report) includes all the adjustments in the revenues, expenditures, and fund balance as of January 31, 2024. Financial Impact: In the second interim, total General Fund revenues of approximately $140 million and expenditures of $150.4 million are projected. Submission for Approval Prepared by: Rick Edson, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
121:55:37Board and Superintendent Reports10min
12.1Report from Board Members and SuperintendentReports
Item details
Rationale: The School Board and Superintendent Baker will report out on meetings, attended events, upcoming events, school site visits, etc. Financial Impact: None at this moment. Submission for Approval Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
131:58:38Correspondence
13.1Correspondence
141:59:05Other Business/Suggested Items For Future Agenda
14.1Possible Other Business/Suggested Items for Future AgendaInformation
Item details
Rationale: The following Schedule of Agenda Items for the 2023-24 School Board meetings (attached hereto) has been revised by the administration. This schedule of board agenda items will be routinely updated, as needed. Financial Impact: None. Submission for Approval Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
152:04:22Board Meetings Calendar
15.1Changes to the Board Meetings CalendarInformation
Item details
Rationale: The following School Board Meetings Calendar for 2023-24 (attached hereto) has been revised by the administration. This calendar of school board meetings will be routinely updated, as needed. Upcoming Board Meetings: - Closed Session 3/20, 6:30 - 7:00 p.m. Financial Impact: None. Submission for Approval Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
162:04:22Adjournment
16.1Adjourn the MeetingAction