10:06Call to Order
1.1Roll CallProcedural
22:11Welcome
2.1Welcome by the School Board President, María Díaz-SlocumProcedural
32:11Changes to the Agenda
3.1Additions, Deletions or Modifications to the AgendaDiscussion
42:34Approval of Agenda
4.1Approval of AgendaAction
53:01Oral Communication
Chris Robel (3min) — Raised concerns about the district using public assets (website banner and superintendent newsletter) to share information about Measure S bond measure, arguing it may violate California Education Code sections 7054 and 7058, and requested the board direct Dr. Baker to remove bond-related content from district communications.
Barbara Arena (1min) — Introduced herself as a new third-grade teacher at Hoover School, expressed excitement about joining the district, and shared her philosophy of teaching with love.
5.1If you have public comment related to a Regular Board Meeting item, please post it on the links available under Public Content prior to the Regular Board Meeting or immediately upon the meeting opening.Information
Item details
Public Comment Links: English: https://docs.google.com/forms/d/e/1FAIpQLSdOLdBHBmkmhl_nRK0_f7H8jHxDedXytyOz6Kx8TIA-4isGWA/viewform?usp=sf_link Spanish: https://docs.google.com/forms/d/e/1FAIpQLSfpa6S_Imu2faisD0_AxkWduZ9O1YlckmvJh4WkE4g_oW7gfg/viewform?usp=sf_link §
68:12Bond Program Consent Items
6.1Approval of Consent ItemsAction
Item details
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6.2Approval of Measure T Bond Program Tracking List of Items Under $20kAction (Consent)
Item details
Rationale: This tracking sheet provides the School Board with all recent items $20k and under in a comprehensive list. This list will be sent to the School Board regularly as the POs are compiled. Financial Impact: Total for Fiscal Year 2022-23 - $97,248.74. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Martin Cervantes, Interim Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
6.3Approval of Proposal for the Purchase of 13 High Powered Laptops for Security Camera Viewing with CDW-G for All School SitesAction (Consent)
Item details
Rationale: CDW-G will issue 13 high powered laptops for security camera viewing for school site principals at all sites. Financial Impact: $34,188.88. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Martin Cervantes, Interim Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
6.4Approval of Additional Covid-19 Safety Compliance Officer (SCO) Services Amendment #4 for All Active Construction Sites with The Safety GuysAction (Consent)
Item details
Rationale: The Safety Guys will continue to provide the required Covid-19 safety compliance officer (SCO) services for all active construction sites. These services help to keep our active construction sites safe and open during the pandemic. Financial Impact: $250,000.00. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Martin Cervantes, Interim Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
6.5Approval of Project Inspector Agreement Project Authorization Form #2.3 for Garfield Community School's CDC, Modernization, and Rear Parking Lot with John WongAction (Consent)
Item details
Rationale: John Wong will continue to provide project inspector services for Garfield Community School's CDC, modernization, and rear parking lot. Financial Impact: $50,000.00. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Martin Cervantes, Interim Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
6.6Approval of New Buildings, Modernization and Sitework Project Bid, Package G, Change Order #10 to the Agreement with Rodan Builders for Garfield Community SchoolAction (Consent)
Item details
Rationale: Garfield Community School's new buildings, modernization and sitework project bid, Package G with Rodan Builders for Change Order #10, which includes eight potential change orders (PCO's), as follows: PCO-054 - Building G window roller shades- $30,917.41; PCO-060 - Adding column and removing beam per ASI 90- $10,594.30; PCO-067 - Relocating cabinet in Room 201- $2,557.80; PCO-068 - Additional WAUSAU seat pads at Amphitheater per RFI 455- $4,344.46; PCO-069 - Tremco Puma at stairs per RFI 448- $5,581.33; PCO-071 - Remobilization for Amphitheater metal deck infill- $7,842.00; PCO-073 - Additional room identification signage at CDC- $1,539.78; PCO-075 - Building a water fountain furred out walls- $11,399.53. Financial Impact: $74,776.61. Within budget. Budget Source: Fund 21 - Measure T GO Bond Submission for Approval Prepared by: Martin Cervantes, Interim Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
6.7Approval of New Buildings, Modernization and Sitework Project Bid, Package G, Change Order #17 to the Agreement with Sausal Corporation for Orion Alternative School (Formerly John Gill School)Action (Consent)
Item details
Rationale: Orion Alternative School's (Formerly John Gill School) new buildings, modernization and sitework project bid, Package G with Sausal Coportation, for Change Order #17, which includes twelve potential change orders (PCO's), as follows: PCO-083 – Detail internal gutter- $-769.37; PCO-104 – Vapor mitigation membrane for waterproofing- $7,010.50; PCO-107 – Delete loose insultation at metal roof decks- $-6,616.00; PCO-112 – Paint screen framing and gates- $3,224.53; PCO-114 – Corian repairs for plumber- $3,895.32; PCO-115 – Reinforce gate framer per RFI 524- $9,188.90; PCO-117 – Fence frame revisions due to trench drains per RFI 214.2- $6,461.64; PCO-118 – Concrete demo at lower level elevator opening- $2,664.38; PCO-120 – Gate changes per RFI 525.1- $1,415.32; PCO-121 – Add closure and gate under deck by “A”- $3,804.73; PCO-122 – Revised gate framing per RFI 510- $4,143.64; PCO-123 – Door stop-holders per RFI 529- $1,065.22. Financial Impact: $35,488.81. Within budget. Budget Source: Fund 21 - Measure T GO Bond Submission for Approval Prepared by: Martin Cervantes, Interim Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
78:45Consent Items
7.1Approval of Consent ItemsAction
Item details
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7.2Approval of September 7th Board MinutesAction
Item details
Rationale: The board minutes have been reviewed by the Clerk, the Superintendent, and Administration. Financial Impact: None. Submission for Approval Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
7.3Approval of Agreement between Redwood City School District and Invo Healthcare for a Speech Pathologist for the 2022-2023 School YearAction (Consent)
Item details
Rationale: Invo Healthcare will provide a speech pathologist that will conduct evaluations and provide direct speech therapy to RCSD students so they may access the core and expanded core curriculum for the 2022-2023 school year. Please note: Invo Healthcare is a Non-Public Agency that will be approved by the San Mateo County Office of Education. As soon as the master contract is approved, the rate sheets will be submitted for board approval. Financial Impact: The 2022-23 contract is for $145,842.88, which will be paid for by the Special Education Fund. Submission for Approval Prepared by: Maeve Mulholland, Director of Special Education Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
7.4Approval of Agreement between Redwood City School District and One Life Counseling Center - Una Vida for the Fiscal Year 2022-2023Action (Consent)
Item details
Rationale: This agreement is made between the Redwood City School District and One Life Counseling Center - Una Vida to provide mental health counseling services to students attending the Expanded Learning and Enrichment programs at Garfield Community School, Hoover Community School, and Taft Community School. The term of this agreement was originally from September 1, 2022, to June 30, 2023. Due to the delay in processing paperwork, the services will start on September 22, 2022, to reflect and align with the Expanded Learning Opportunity Program (ELO-P) grant and payment cycle. Financial Impact: The contract amount is not to exceed $68,040.00. The funding will come directly from the Expanded Learning Opportunity Program (ELO-P) grant with no financial impact on the Redwood City School District general or concentrated funds. The Redwood City School District is the fiscal agent for the grant. Submission for Approval Prepared by: Michelle Griffith, Director of Community Schools and Partnerships, and Enrique Calderon, Expanded Learning Opportunity Program Manager Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
7.5Approval of Agreement between Redwood City School District and College Advising Prep for the Fiscal Year 2022-2023Action (Consent)
Item details
Rationale: This agreement is made between the Redwood City School District and College Advising Prep to provide mentoring and tutoring to 100 students attending the Expanded Learning and Enrichment programs at Garfield Community School, Hoover Community School, Roosevelt Community School, and Taft Community School. 25 students each from grades K-8th, will receive tutoring and mentoring. The term of this agreement is from September 22, 2022, through June 30, 2023, to reflect and align with the Expanded Learning Opportunity Program (ELO-P) grant and payment cycle. Financial Impact: The contract amount is not to exceed $160,000.00. The funding will come directly from the Expanded Learning Opportunity Program (ELO-P) grant without financial impact on the Redwood City School District general or concentrated funds. The Redwood City School District is the fiscal agent for the grant. Submission for Approval Prepared by: Michelle Griffith, Director of Community Schools and Partnerships, and Enrique Calderon, Expanded Learning Opportunity Program Manager Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
7.6Approval of Agreement between Redwood City School District and Maxim Healthcare Staffing, Inc for a Behavior Analyst for the 2022-23 School YearAction
Item details
Rationale: The Local Control Accountability Plan (LCAP) approved behavioral services for the 2022-2023 school year. A Behavior Analyst is being hired through Maxim Healthcare Staffing Services Inc. in an effort to provide staff with consultation, training, and assessment. The behavior analyst will focus on learning strategies and positive behavior intervention to support students' access to instruction to make academic progress. Financial Impact: The Financial Impact is $150,000, which will be funded through LCAP. Submission for Approval Prepared by: Patrinia Redd, Director of Health and Wellness Approved by: John R. Baker, Ed.D., Superintendent §
8Action Items
8.19:17Adoption of Resolution 13, Authorizing Electronic Meetings of the Board of Trustees During a State of Emergency Pursuant to Government Code Section 54953(e)Action (Consent)
Item details
Rationale: In March 2020, the Governor issued an Executive Order suspending provisions of the Brown Act and allowing meetings of the governing board to be held telephonically or otherwise electronically. This authority had been extended to September 30, 2021. Recently, the Governor signed Assembly Bill No. 361 which amends the Brown Act to continue to allow telephonic or electronic meetings beyond September 30. In allowing electronic meetings, AB 361 also protects the rights of the public by requiring electronic means for members of the public to observe and provide comments in real-time. In light of the present surge in cases due to Omicron variant, and to protect the public health and safety, it is necessary to temporarily extend the flexibilities for state bodies to conduct teleconferences under AB 361 beyond January 31, 2022, to provide state bodies the option of conducting public meetings remotely to reduce the risk of in-person exposure to members of the body, staff, and members of the public. The governing board may only hold electronic meetings under AB 361 if there is a proclaimed state of emergency and either social distancing is recommended/required or the governing board determines that as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees. The March 2020 state of emergency is still in effect, and while social distancing is not necessarily recommended or required by state or local officials at this time, it is clear that both unvaccinated and vaccinated persons remain at risk of exposure or transmission of the virus. Accordingly, the governing board may hold meetings pursuant to AB 361 after determining that as a result of the emergency, meeting in person would present imminent risks to the health or safety of attendees. The resolution would make the determination necessary to invoke AB 361 and would allow the governing board to meet electronically for the next 30 days. In order to continue to meet electronically beyond that time, the Board would need to re-affirm that the emergency continues to directly impact the ability of members to meet safely in person. Financial Impact: None. Submission for Approval Prepared by: John R. Baker, Ed., Superintendent Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
8.29:59Adoption of Resolution 14, Resolution to Adopt the Gann LimitAction
Item details
Rationale: In November of 1979, California voters approved Proposition 4, an initiative that added Article XIII B to the California Constitution. This constitutional amendment, known as the Gann Initiative, placed limits on the growth of expenditures for publicly funded programs. This limit on government spending, which became known as Gann Appropriation Limits or simply Gann Limits, applies not only to the State of California, but also to cities, counties, and special districts, as well as to school districts and county offices of education (ref. Article XII B of the State Constitution). By September 30 of each year, Education Code sections 1629 and 42132 specify that each year county office and district governing boards shall adopt a resolution identifying their estimated appropriations limits for the current year and their actual appropriations limit for the preceding year. The documentation supporting the adoption resolution shall be made available to the public. It is not necessary to submit a copy of the board resolution adopting your appropriations limit to the CDE. However, if you find your District is in need of increasing its limitation, Section 7902.1 states that the school district shall notify the Director of Finance. The easiest way to understand this calculation is to envision the dollar amount of the district’s Gann Limit as a box. For example, if your current year Gann Limit is $50 million, picture a box that can hold $50 million. First, put into this box local property taxes that count toward the revenue limit, as well as an appropriate portion of the district’s interest income. Next, pour all of the district’s unrestricted state aid into this box. Under state law, the amount of state aid that fills up the box counts toward the district’s Gann Limit, while the amount that overflows the box counts toward the state’s Gann Limit (ref. Government Code Section 7906). In addition, all state aid for categorical programs always counts toward the state’s Gann Limit. Through this process, as much state aid as possible counts toward school agency Gann Limits. By reducing the amount of state aid that counts toward the state’s Gann Limit in this manner, this process helped the state avoid being over its Gann Limit. It is important that school agencies do these calculations to identify how much state aid counts toward the agency’s Gann Limit, so that the state of California knows how much state aid counts toward its own Gann Limit. Form GANN has been added to the SACS software to assist LEAs in meeting their constitutional and statutory Gann obligations to calculate appropriation limits and appropriations subject to limitation. Districts should submit their completed forms to the County Superintendent of Schools with their officially exported Unaudited Actuals submission. The attached calculations and documentation of the Gann limits for the 2021-22 fiscal year and the projected Gann Limit for the 2022-23 fiscal year show an increase to the 2021-22 Gann limit of $1,880,833.81 and are in accordance with applicable statutory laws. Financial Impact: There is no financial impact to the district relative to this recommendation. Submission for Approval Prepared by: Rick Edson, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
8.311:23Approval of 2021-22 Unaudited Actuals Financial StatementAction
Item details
Rationale: Education Code Section 42100(a) states that on or before September 15, the governing board of each school district shall approve, in a format prescribed by the Superintendent of Public Instruction, an annual statement of all receipts and expenditures of the district for the preceding fiscal year and shall file the statement, along with the statement received pursuant to subdivision (b), with the county superintendent of schools. On or before October 15, the county superintendent of schools shall verify the mathematical accuracy of the statements and shall transmit a copy to the Superintendent of Public Instruction. The Administration recognizes that this recommendation is beyond the timeframe in the Education Code due to unforeseen circumstances. However, the San Mateo County Office of Education has been notified of this delay. Financial Impact: Please see the attached 2021-22 Unaudited Actuals Report. Submission for Approval Prepared by: Rick Edson, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
8.48:45Approval of Personnel Changes for 2022-2023Action (Consent)
Item details
Rationale: Due to changes in staffing needs in the Special Education Department and the California State Preschool Department, the following position changes are requested for 2022-2023. Additional positions needed : • 1.0 FTE TOSA – Special Education Preschool- This position is needed to support the Special Education preschool program with case management, assessment planning, meeting preparation, teacher coaching, and other duties as outlined in the job description. Financial Impact: $140,000 paid out of the Special Education Fund. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
8.526:43Approval of Classified Fact Finding MOUAction (Consent)
Item details
Rationale: The Redwood City School District provided health and safety protocols to all employees including CSEA members, per the Pandemic Recovery Framework during the COVID Pandemic. In order to recognize the personal difficulty of this time period, the District is offering compensation to CSEA employees as outlined in the MOU attached, to implement the terms of the Fact-Finding Panel's recommendation. This compensation package is only available to employees who worked during the 2020-2021 school year and were also in paid status on June 1, 2022. Financial Impact: Up to $546,850 paid out of General Fund Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
927:44Board and Superintendent Reports
9.1Report from Board Members and SuperintendentReports
Item details
Rationale: The School Board and Superintendent Baker will report out on meetings, attended events, upcoming events, school site visits, etc. Financial Impact: None at this moment. Submission for Approval Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent
1033:14Information
10.1Review the Health and Wellness Department's Vision and Plans for 2022-23Information
Item details
Rationale: Information will be provided to the Board of Trustees regarding goals and updates from the Health and Wellness Department. Financial Impact: None. Submission for Approval Prepared by: Patrinia Redd, Director of Health and Wellness Approved by: John R. Baker, Ed.D., Superintendent §
1154:49Correspondence
11.1Correspondence
1255:19Other Business/Suggested Items For Future Agenda
12.1Possible Other Business/Suggested Items for Future AgendaInformation
1355:23Board Agenda Calendar
13.1Changes to the Board Agenda Schedule of ItemsInformation
Item details
Rationale: The following Schedule of Items for the 2022-23 School Board meetings (attached hereto) has been revised by administration. This schedule of board agenda items will be routinely updated, as needed. Financial Impact: None. Submission for Approval Prepared by: Evelyn Campos, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
1455:27Adjournment
14.1Adjourn the MeetingAction