10:05Call to Order
1.1Roll CallProcedural
20:27Welcome
2.1Welcome by the School Board President, Alisa MacAvoyProcedural
32:30Changes to the Agenda
3.1Additions, Deletions or Modifications to the AgendaDiscussion
43:08Approval of Agenda
4.1Approval of AgendaAction
53:41Oral Communication
5.1If you have public comment related to a Regular Board Meeting item, please post it on the links available under Public Content prior to the Regular Board Meeting or immediately upon the meeting opening.Information
Item details
Public Comment Links: English: https://docs.google.com/forms/d/e/1FAIpQLSexN3rAtNYJrhCjKT0s9AG__Eq0-_iAUFPI6ID3Mo0Jn8yeGA/viewform?usp=sf_link Spanish: https://docs.google.com/forms/d/e/1FAIpQLScMO3Wo8kjGmJF7KNhihQqanOLfzfoyQ7IT904jU9QtFFF28Q/viewform?usp=sf_link
63:52School/Community Reports
6.1Citizens' Measure U Oversight Committee Year Four Report for 2020-21Reports
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Rationale: On June 22, 2016, the Governing Board of the Redwood City School District formally approved placing a parcel tax measure on the June ballot calling for a tax levy of $85 per parcel for a period of fourteen (14) years. On November 8, 2016, Measure U was approved by a majority of nearly seventy percent. In accordance with the resolution passed by the Board at its October 24, 2018 regular meeting, the Board appointed a seven-member independent Measure U Citizens' Oversight Committee. The Committee has fulfilled its oversight responsibilities to the taxpayers of San Mateo County by holding meetings open to the general public to confirm that Measure U dollars are being expended in a manner consistent with the original ballot language. The Committee report being presented today is for the 2020-21 fiscal year. The report contains the unanimous resolution of the Committee finding that all of the Year Four (2020-21) Measure U proceeds were appropriated and expended in accordance with the authorized uses of parcel tax revenues as approved by voters on November 8, 2016. The Citizens' Measure U Oversight Committee met two times during the 2020-21 fiscal year. The first meeting was held on May 13, 2021 and the second meeting was held on November 18, 2021. A summary of the Committee proceedings and activities for the 2020-21 fiscal year is shown on page 27 of this report. The Committee reviewed in details the final expenditures shown in the Year Four (2020-21) Measure U Committee Report and approved Resolution #04-2021, finding that the Year Four (2020-21) Measure U revenues were expended in a manner consistent with the purposes of the voter-approved Measure U ballot language. Financial Impact: The total parcel tax revenues available for the 2020-21 fiscal year including prior year balances and adjustments is $2,402,135. Total actual expenditures are $1,479,025. Unspent balances are carried over into the 2021-22 budget. Submission for Approval Prepared by: Janet Borgens, Chair of the Citizens' Measure U Oversight Committee & Priscilla Aquino-Dichoso, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
711:27Bond Program Consent Items
7.1Approval of Consent ItemsAction
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7.2Approval of Hoover Community School New Gymnasium and Modernization Project Package A with Galeb Paving, Inc., Change Order #6Action (Consent)
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Rationale: Hoover Community School's new gymnasium and modernization project Package A with Galeb Paving, Inc., Change Order #6 includes two potential change orders (PCOs), as follows: PCO-001 - Credit returned to the District for asphalt scope overage -$28,004.08 Financial Impact: Credit back to District of $28,004.08. Within budget. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
7.3Approval of Measure T Bond Program Tracking List of Items Under $20kAction (Consent)
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Rationale: This tracking sheet provides the School Board with all recent items $20k or under in a comprehensive list. This list will be sent to the School Board regularly as the POs are compiled. Financial Impact: Total - $87,310.21. Within budget. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
7.4Approval of Covered Walkway Construction Agreement with Park Planet for Clifford SchoolAction (Consent)
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Rationale: Park Planet will be providing the turnkey installation of the covered walkway at Clifford School. Financial Impact: $125,554.36. Within budget. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
7.5Approval of Maker Space Construction Agreement with Castillo Plumbing for Kennedy Middle SchoolAction (Consent)
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Rationale: Castillo Plumbing will be providing the construction services for the Maker Space at Kennedy Middle School. Financial Impact: $97,380. Within budget. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
8Bond Program Action Items
8.111:59Adoption of Resolution 18, Approval of New Gym and Modernization Project Change Order #5 with Atlas Pellizzari for Hoover SchoolAction (Consent)
Item details
Rationale: Hoover Community School's new gymnasium and modernization project Package D with Atlas Pellizzari, Inc., Change Order #5 includes five potential change orders (PCOs), as follows: PCO-015 - Furnish and install new/additional smoke detectors in AC units 1 & 2 in the new gymnasium - $4382.31 PCO-016 - Furnish and install protective cages for FA devices and A/V control pad - $1,887.16 PCO-017 - Furnish and install A/V system additions to new Gymnasium - $68,207.12 This change order, if approved, will push this contract over the allowable 10% change order contingency, and we have therefore included a futility resolution to accompany this action. The futility resolution explains that it would have cost the District more money and created scheduling and coordination issues if they would have re-bid this additional scope to a new contractor rather than proceeding with the contractor that has already mobilized and is currently on site handling the construction. Financial Impact: $74,476.59. Within budget. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
8.211:27Approval of Architect Additional Service Amendments #6, #8, and #9 for Orion Alternative School (Formerly John Gill) with CAWAction (Consent)
Item details
Rationale: CAW will be providing additional requested architect services for off-site permits, Building A foundation design changes, and additional contractor coordination for Orion Alternative (Formerly John Gill) School. Financial Impact: Amendment #6 - $52,538 Amendment #8 - $45,063 Amendment #9 - $61,506 Total - $159,107. Within budget. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
9Discussion Items
9.112:59Discussion on District Transfer Students for the Mandarin Immersion ProgramDiscussion
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Rationale: The Mandarin Immersion parent group would like to present material critical to understanding their program and what it needs to stabilize and become a program that is inclusive. The Mandarin Immersion parent group would also like for the School Board to consider the admission of out of district transfer students to fill spots not currently being taken by Redwood City School District students, in addition to the consideration of 8 grandfathered siblings. Financial Impact: None. Submission for Approval Prepared by: John R. Baker, Ed.D., Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
9.21:31:38Educator Effectiveness Block GrantDiscussion
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Rationale: Funds are allocated on the basis of an equal amount per certificated and classified full-time equivalent as reported in the California Longitudinal Pupil Achievement Data System (CALPADS) and the California Basic Educational Data System (CBEDS) for the 2020-21 fiscal year. The local plan for the Educator Effectiveness funds (EEF) needs to be heard in a public meeting of the governing board of the school district, the county board of education, or governing body of the charter school, before its adoption in a subsequent public meeting. This must take place on or before December 30, 2021. Funds may be expended during the 2021-22, 2022-23, 2023-24, 2024-25 and 2025-26 fiscal years. An annual data and expenditure report will be due each year on or before September 30. A final data and expenditure report will be due on or before September 30, 2026. Any funds not expended by June 30, 2026, must be returned to the California Department of Education (CDE). The EEF are subject to the annual audits required by California Education Code (EC) Section 41020. Allowable Uses of Funds EEF may be used to support professional learning for certificated teachers, administrators, paraprofessional educators, and certificated staff. Funds can be expended for any of the following purposes: Coaching and mentoring of staff serving in an instructional setting and beginning teacher or administrator induction, including, but not limited to, coaching and mentoring solutions that address a local need for teachers that can serve all pupil populations with a focus on retaining teachers, and offering structured feedback and coaching systems organized around social-emotional learning, including, but not limited to, promoting teacher self-awareness, self-management, social awareness, relationships, and responsible decision making skills, improving teacher attitudes and beliefs about one's self and others, and supporting learning communities for educators to engage in a meaningful classroom teaching experience. Programs that lead to effective, standards-aligned instruction and improve instruction in literacy across all subject areas, including English language arts, history-social science, science, technology, engineering, mathematics, and computer science. Practices and strategies that reengage pupils and lead to accelerated learning. Strategies to implement social-emotional learning, trauma-informed practices, suicide prevention, access to mental health services, and other approaches that improve pupil well-being. Practices to create a positive school climate, including, but not limited to, restorative justice, training around implicit bias, providing positive behavioral supports, multitiered systems of support, transforming a school site's culture to one that values diverse cultural and ethnic backgrounds, and preventing discrimination, harassment, bullying, and intimidation based on actual or perceived characteristics, including disability, gender, gender identity, gender expression, language, nationality, race or ethnicity, religion, or sexual orientation. Strategies to improve inclusive practices, including, but not limited to, universal design for learning, best practices for early identification, and development of individualized education programs for individuals with exceptional needs. Instruction and education to support implementing effective language acquisition programs for English learners, which may include integrated language development within and across content areas, and building and strengthening capacity to increase bilingual and biliterate proficiency. New professional learning networks for educators not already engaged in an education-related professional learning network to support the requirements of subdivision (c). Instruction, education, and strategies to incorporate ethnic studies curricula adopted pursuant to EC Section 51226.7 into pupil instruction for grades 7 to 12, inclusive. Instruction, education, and strategies for certificated and classified educators in early childhood education, or childhood development. It is recommended that the funds be used to support additional Teachers on Special Assignment (TOSAs) to support: Onboarding of new staff (teachers, interns, classified); Writing across the curriculum; STEAM (Science, Technology, Engineering, Art and Math) electives; Positive Behavior Interventions and Supports; Equitable Practices in Universal Design for Learning (UDL) and Inclusive Practices; PreK - K - TK development, training and alignment. These positions will be needed for the implementation of LCAP and Board goals. Financial Impact: $1,657,528.00 Submission for Approval: Prepared by: Liz Wolfe, Assistant Superintendent of Educational Services, Ed Services Approved by: John R. Baker, Ed.D., Superintendent §
101:50:35Consent Items
10.1Approval of Consent ItemsAction
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10.2Approval of November 10th Board MinutesAction
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Rationale: The board minutes have been reviewed by the Clerk, the Superintendent, and Administration. Financial Impact: None. Submission for Approval Prepared by: Eliana García, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
10.3Disposal of Obsolete EquipmentAction (Consent)
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Rationale: The Technology and Innovation Services Department requests that the attached list of equipment be declared as surplus. The devices on this list have reached the end of their useful life in an educational setting. Financial Impact: None. Submission for Approval Prepared by: Kyle Brumbaugh, Director of Technology and Innovation Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.4Ratification of Warrant Register, November 1, 2021 - November 30, 2021Action (Consent)
Item details
Rationale: Education Code Section 42631 states that all payments from funds of a school district shall be made by written order of the governing board of the district. The attached report consists of expenditures from various funds in the amount of $6,706,152.66 for the period November 1, 2021 through November 30, 2021. Financial Impact: The total disbursement from the San Mateo County Treasurer’s Office amounts to $6,706,152.66 and represents actual expenditures for all funds. Submission for Approval Prepared by: Priscilla Aquino-Dichoso, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
11Action items
11.11:51:49Adoption of Resolution 19, Approval of 2022-23 CDE Funding for RCSD California State Preschool ProgramsAction
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Rationale: Redwood City School District offers state preschool programs at the Adelante Selby, Garfield, Hawes, Hoover, Orion, Roosevelt, and Taft schools. Half-day AM/PM programs are available during the school year and are closed during the summer while full-day programs are available year-round. The state preschool programs provide developmentally appropriate educational activities for children 3 years to kindergarten entry. The curriculum is focused on targeting the California Department of Education's 56 measures of kindergarten readiness as reflected in the Desired Results Developmental Profile (DRDP) assessment instrument. The half-day AM/PM state preschool programs are free to families; full-day programs are available for free or for a subsidized monthly fee. Families must be certified low-income to qualify for state preschool programs and services; otherwise, the District accepts families on a full-fee basis depending on space availability. The RCSD state preschools are generally open Monday to Friday 8:00 AM to 4:00 PM and can serve a maximum of 516 children. In order to be considered for continued funding for the 2022-23 fiscal year, the district needs to submit an application to the California Department of Education on or before Friday, December 17, 2021. Financial Impact: None. Submission for Approval Prepared by: Edna Margarita R. Carmona, Principal of Child Development Centers Approved by: John R. Baker, Ed.D., Superintendent §
11.21:50:35Approval of Addendum to 2021-22 Measure U Application for North Star AcademyAction
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Rationale: The North Star School Site Council met on November 2, 2021 and made recommendations for changes to their 2021-22 Measure U application. There was a great deal of rollover money from funds not spent during the pandemic, so the Site Council voted to spend the additional funding on one-time purchases that can help our school rebuild after the pandemic, keeping in mind the social emotional needs of our community, as well as the technological changes that have happened in the last two years. The following changes are proposed for Measure U for North Star for the 2021-22 school year: ● Increase the spending for release days for teacher planning and collaboration to $20,000 to help support teacher workload ● Increase the amount spent on books and supplies to $20,000, so teachers can provide more opportunities for hands-on projects, and we can update classroom libraries ● Allot $22,000 to purchase new chromebooks, so we can renew the damaged and out of date Chromebook supplies ● Allot $4,000 to purchase a new smart board for the Algebra classroom ● Allot $2,000 to hire a professional videographer to film the “Dance Like Your Hair's on Fire” Showcase at the end of the year ● Allot $33,865 to create a “Counseling Center”. This will fund both furniture and materials that will support the emotional health and wellness of our community ● Allot $50,000 to purchase flexible furniture for various classrooms, the main office, and conference rooms All of the members in attendance voted to approve the recommendations at the meeting. An updated application for Measure U funds is attached for review. Financial Impact: Please see attached application for details. Submission for Approval Prepared by: Sara Shackel, Principal, North Star Academy Approved by: John R. Baker, Ed.D., Superintendent §
11.31:50:35Second Reading and Approval of Board Policy 1312.3 - Uniform Complaint ProceduresAction
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Rationale: This policy was discussed at the November 17, 2021 board meeting. Financial Impact: No financial impact to the School District at this time. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
11.41:50:35Second Reading and Approval of Board Policy 4131 - Staff DevelopmentAction
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Rationale: This policy was discussed at the November 17, 2021 board meeting. Financial Impact: No financial impact to the School District at this time. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
11.51:50:35Second Reading and Approval of Board Policy 5144.1 - Suspension and Expulsion/Due ProcessAction
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Rationale: This policy was discussed at the November 17, 2021 board meeting. Financial Impact: No financial impact to the School District at this time. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
11.61:50:35Second Reading and Approval of Board Policy 6164.4 - Identification and Evaluation of Individuals for Special EducationAction
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Rationale: This policy was discussed at the November 17, 2021 board meeting. Financial Impact: No financial impact to the School District at this time. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
11.71:50:35Second Reading and Approval of Board Policy 6164.41 - Children with Disabilities Enrolled by their Parents in Private SchoolAction
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Rationale: This policy was discussed at the November 17, 2021 board meeting. Financial Impact: No financial impact to the School District at this time. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
11.81:52:52Approval of Personnel Changes for 2021-22Action
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Rationale: Due to changes in staffing needs within the following departments, the position changes below are requested for 2021-22. Additional positions needed: 1.0 FTE California State Preschool (CSPS) Floater Teacher (0.5 FTE increase to current employee, 0.5 FTE additional position)- This increase and addition is needed to meet the staffing ratio requirements of the CSPS program. The CSPS Floater Teachers are used to cover absences for CSPS classroom teachers and ensure the required ratio is met. Financial Impact: 1.0 FTE California State Preschool Floater Teacher- $50,000 to be paid from Fund 12 Submission for Approval Prepared by: Erin Kekos, Director of Human Resources Approved by: John R. Baker, Ed.D., Superintendent §
11.91:53:39Approval of Provisional Internship PermitAction
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Rationale: English Teacher - Kennedy Middle School We are requesting a Provisional Internship Permit for Alexis Salgona Fernando, an English teacher at Kennedy School. Ms. Salgona Fernando has a Bachelor of Science degree in English Creative Writing; and will begin her Single Subject English credentialing program in December 2021 at National University. Ms. Salgona Fernando started working for the Redwood City School District during the 2020-2021 school year as one of our Guest Learning Hub Teachers. Ms. Salgona Fernando’s professionalism and passion for working with our students combined with her education makes her an ideal candidate for this position. All teachers need to complete coursework to finish their credential programs. A diligent search has been conducted for suitable credentialed teachers or suitable qualified internship teachers to fill this position. The Provisional Internship Permit (PIP) was created in response to the phasing out of emergency permits and became effective on July 1, 2005. It allows an employing agency to fill an immediate staffing need by hiring an individual who has not yet met the subject matter competency requirement needed to enter an internship program. The PIP is only available at the request of an employing agency. Holders of the PIP are restricted to service with the employing agency requesting the permit. The District will provide orientation, guidance and assistance to these teachers and will help them seek and enroll in subject matter training, such as workshops or seminars and site-based courses along with training in test-taking strategies to assist in meeting subject matter competence related to the permit. Public school districts must present this notice to the governing board in a public meeting. This must be an action item on the agenda and not part of the consent agenda. The PIP will be issued for one year and is renewable only once upon completion of renewal requirements. Financial Impact: None Submission for Approval Prepared by: Erin Kekos, Director of Human Resources Approved by: John R. Baker, Ed.D., Superintendent §
11.101:54:53Approval of Annual Developer Fee Report - Fiscal Year 2020-21Action
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Rationale: A school district collecting developer fees is required to make available to the public information on the status of developer fee collections and expenditures and to make periodic findings with respect to that portion of the account or fund remaining unexpended, whether committed or uncommitted, in accordance with Sections 66006(b)(1) and 66001(d)(1) of the Government Code. The notice of meeting and the availability of Developer Fee Report for public review was posted on November 19, 2021 at the Redwood City School District, 750 Bradford St., Redwood City, CA 94063 and in the District website in accordance with Government Code requirements. Financial Impact: The total developer fees expended in fiscal year 2020-21 was $5,673,073.81. The developer fees ending balance in Fund 25-Capital Facilities Fund as of June 30, 2021 was $1,534,346.98. Submission for Approval Prepared by: Priscilla Aquino-Dichoso, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
121:56:22Board and Superintendent Reports
12.1Report from Board Members and SuperintendentReports
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Rationale: The School Board and Superintendent Baker will report out on meetings, attended events, upcoming events, school site visits, etc. Financial Impact: None at this moment. Submission for Approval Prepared by: Eliana García, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent
13Information
142:04:14Correspondence
14.1Correspondence
152:04:41Other Business/Suggested Items For Future Agenda
15.1Possible Other Business/Suggested Items for Future AgendaInformation
162:08:14Board Agenda Calendar
16.1Changes to the Board Agenda ScheduleInformation
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Rationale: The following Schedule of Items for the 2021-22 School Board meetings (attached hereto) has been revised by administration. This schedule of board agenda items will be routinely updated, as needed. Changes: None. Financial Impact: None. Submission for Approval Prepared by: Eliana García, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
172:08:31Adjournment
17.1Adjourn the MeetingAction