10:20Call to Order
1.1Roll CallProcedural
20:34Oral Communication on Closed Session Items Only
2.1If you have public comment related to a Closed Session item, please post it on: (https://docs.google.com/forms/d/e/1FAIpQLSd3rKbPfVCTpOsK5ILqjnU2u-h-NuNx-vUq4OZxYNVR8lc4aQ/viewform?usp=sf_link) prior to the Closed Session Meeting or immediately upon the meeting opening.
30:34Closed Session 6:00-7:00 pm
3.1Consideration of Employee Request for Unpaid Leave of Absence (4 cases)Information
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3.2CSEA Negotiations Update
3.3RCTA Negotiations Update
40:20Reconvene to Regular Session at Approximately 7:00p.m.
4.1Roll CallProcedural
4.2Report Out on Closed Session from 2.10.21Information
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50:34Welcome
5.1Welcome by the School Board PresidentProcedural
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66:23Changes to the Agenda
6.1Changes to the AgendaDiscussion
77:14Approval of Agenda (Action Required)
7.1Approval of AgendaAction
87:53Oral Communication
Sue Jorgensen (4min) — A school librarian urged the board to establish a dedicated budget line item for school libraries, noting that current funding has been inconsistent, insufficient, and in some cases zero, leaving libraries unable to replace lost books or purchase basic supplies.
8.1If you have public comment related to a Regular Board Meeting item, please post it on: (https://docs.google.com/forms/d/e/1FAIpQLSd3rKbPfVCTpOsK5ILqjnU2u-h-NuNx-vUq4OZxYNVR8lc4aQ/viewform?usp=sf_link) prior to the Regular Board Meeting or immediately upon the meeting opening.Information
913:46School/Community Reports
9.1Virtual Winter Concert (Clifford School, McKinley Institute of Technology and North Star Academy)Information
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Rationale: The Redwood City School Board would like to open the board meetings by showcasing art work, music, plays, and projects from students district-wide. This week, the School Board would like to present recordings from songs played by 7th grade and 8th grade students. Please click on the following links to access the recordings: 7th grade students from Clifford School and North Star Academy : Gypsy Dance https://drive.google.com/file/ d/1HXl_yVSzY8uJ2plQ_FcHs-Z0_ 7h0Dagc/view?usp=sharing 8th grade students from Clifford School, MIT, North Star Academy, : Telemann Sinfonia https://drive.google.com/file/ d/ 1AGj9pXRa93bL1xKH02HfW9bheKSkC ldI/view?usp=sharing Financial Impact: None. Submission for Approval Prepared by: Eliana García, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
1022:11Bond Program Consent Items (Action Required)
10.1Approval of Measure T Bond Program $20K and Under Tracking ListAction
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Rationale: This tracking sheet provides the School Board with all recent items $20K or under in a comprehensive list. This list will be sent to the School Board every month or two as the POs are compiled. Financial Impact: Total - $88,672.54. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent §
10.2Approval of Adelante Spanish Immersion School New Administration and Campus Modernization Project ICC General Contractors, Change Order #4Action (Consent)
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Rationale: Adelante Selby Spanish Immersion School New Administration & Campus Modernization Project Change Order #4 includes five potential change orders (PCOs), as follows: PCO-007 - The roof drainage and overflow system had to be redesigned to comply with design intent making the new Admin space water tight - $13,422.00; PCO-019 - Addition of nineteen (19) ceiling-mounted Wireless Access Points were installed in the classrooms - $12,336.00; PCO-031 - Relocated the condenser power unit for new walk-in cooler to the roof -$2,135.00; PCO-033 - Install of Fire Alarm interlock in new Administration building - $2,918.00; PCO-034 - Added texts to the original building exterior sign per Principal's request - $2,620.00. Financial Impact: $33,431.00. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.3Approval of Electric Vehicle (EV) Bus Charging Infrastructure Design and Oversight California Energy Commission (CEC) Grant Add Service Proposal for Maintenance Yard at 601 James Avenue Site with Sage RenewablesAction (Consent)
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Rationale: This additional services proposal will cover increased scope of work for additional Electric Vehicle (EV) bus fleet, added California Energy Commission (CEC) grant management support, and an extended schedule. These additional services reflect work already performed and planned by increasing the RCSD electric bus fleet from 3 to 7 buses, adding Center for Transportation and the Environment (CTE) planning and reporting services, and extending the overall project schedule by two years. Note, Sage removed the additional service task that would not be eligible for CEC grant funding from the original task order in this proposal. Now, everything in this additional service proposal's scope should be eligible for the CEC grant funding to cover. Financial Impact: Total - $83,000. Requested movement from Program Contingency to McKinley Project. Budget Source: Fund 21 - Measure T GO Bond with California Energy Commission (CEC) grant funding to potentially reimburse in full. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.4Approval of Picnic Table Purchase and Installation Proposal for Clifford School with Park PlanetAction (Consent)
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Rationale: Park Planet will be providing and installing 10 picnic tables for the new outdoor learning area at Clifford School. Financial Impact: Total - $27,266.38. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.5Approval of Program Advisor Consultant Agreement with Group GarrettAction (Consent)
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Rationale: This new agreement establishes Sarah Garrett's continued Program Advisor consultant services under a new company name. Sarah will still be offering the same services focused on high level program oversight, including revenue and budget update process. Financial Impact: Total - Not-to-exceed (NTE) $81,900. Requested movement from Program Contingency to Program Admin Project. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10.6Approval of Project Inspector Agreement Amendment #7 for Various Sites with InspectaconAction (Consent)
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Rationale: Inspectacon will continue to provide project inspection services for assigned projects. This amendment increases the not-to-exceed allowances for projects with construction currently in progress. Financial Impact: Clifford School - $20,000; Hoover School - $70,000; Orion Alt School (Formerly John Gill School) - $180,000; Roy Cloud School - $15,000; Taft School - $180,000; Total - Not-to-exceed (NTE) $465,000. All within budget except requested movement of $70,000 from Program Contingency to Hoover Project. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
1123:04Bond Program Action Items (Action Required)
122:39:57Discussion Items
Marisol Mendoza (2min) — An instructional assistant at Henry Ford expressed disappointment that the district rejected CSEA's request for extra compensation for classified staff working on-site during the pandemic, arguing that their workload and health risks have increased just as teachers' have.
Michael Hofer (1min) — A Roy Cloud parent asked what the plan B would be if the current vaccine-dependent reopening plan does not materialize, and when parents would know whether children would return in person by April or by August.
Maria Stockton (3min) — A classified staff representative challenged the board to visit school sites and witness the increased workloads of bus drivers, office staff, food service, tech, and instructional assistants, and requested that classified employees be given an opportunity to present to the board about how their jobs have changed during the pandemic.
12.1Discussion on COVID-19Discussion
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Rationale: It is the Administration's recommendation that the School Board and Superintendent Baker discuss the procedures followed by the Redwood City School District during the shelter in place order related to COVID-19. The School Board and Superintendent Baker will discuss the procedures the Redwood City School District has followed related to Child Nutrition Services, Technology, Professional Development, and Distance Learning during the shelter in place order related to COVID-19. Financial Impact: None at the moment. Submission for Approval Prepared by: John R. Baker, Ed.D., Superintendent Approved by: John R. Baker, Ed.D., Superintendent
12.2Information and Discussion on 3150 Granger WayDiscussion
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Rationale: Superintendent Baker will address the School Board, administration, and members of the public with updated information and an open discussion on 3150 Granger Way. Financial Impact: None. Submission for Approval Prepared by: Eliana García, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
132:42:23Consent Items
13.1Approval of January 27th Board MinutesAction (Consent)
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Rationale: The board minutes have been reviewed by the Clerk, the Superintendent, and Administration. Financial Impact: None. Submission for Approval Prepared by: Eliana García, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
13.2Approval of Board Policy 3530 - Risk ManagementAction (Consent)
Item details
Rationale: This policy was discussed at the January 27, 2021 board meeting. Financial Impact: None. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
13.3Approval of Board Policy 4040 - Employee Use of TechnologyAction (Consent)
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Rationale: This policy was discussed at the January 27, 2021 board meeting. Financial Impact: None. Submission for Approval Prepared by: Wendy Kelly, Deputy Superintendent Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
13.4Approval of Addendum to 2020-21 Measure U Application for Clifford SchoolAction (Consent)
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Rationale: Clifford School was given an allotment of $131,559 in Measure U funds for 2020-2021. The carryover from 2019-20 of $13,477 was added to this for a total allocation of $145,036 for the 2020-21 school year. Clifford's Site Council met on January 28, 2021 and approved the Addendum to their original Measure U application. The following amendments are proposed for Measure U for Clifford School for the 2020-21 school year: Decrease the funding amount from $2,860 to $1,137 for PBIS materials. This decrease is due to schools being in distance learning and students not being on campus and not participating in school-wide PBIS activities. The difference of $1,723 will be added to the carryover amount to purchase another Chromebook cart. Fund the purchase of one more Chromebook cart for $15,200 for students in grades 3-8. All of the members in attendance at the January 28th, 2021 School Site Council meeting voted to approve the recommendations at the meeting. An updated application for Measure U funds is attached for review. Financial Impact: Please see attachment for details. Submission for Approval Prepared by: Jude Noyes, Principal, Clifford School Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
13.5Ratification of Warrant Register, January 1, 2021 - January 31, 2021Action (Consent)
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Rationale: Education Code Section 42631 states that all payments from funds of a school district shall be made by written order of the governing board of the district. The attached report consists of expenditures from various funds in the amount of $9,891,346.29 for the period January 1, 2021 through January 31, 2021. Financial Impact: The total disbursement from the San Mateo County Treasurer's Office amounts to $9,891,346.29 and represents actual expenditures for all funds. Submission for Approval Prepared by: Priscilla Aquino-Dichoso, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
142:42:48Action items
14.1Approval of the Tentative Agreement between the California School Employees Association Chapter V and the Redwood City School DistrictAction
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Financial Impact: Approximately: $30,000 (General Fund). Submission for Approval Prepared by: Patricia Perez, Director of Human Resources Approved by: John R. Baker, Ed.D., Superintendent §
14.2Declaration of Need for 2021-2022Action
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Rationale: The Declaration of Need is the annual form submitted to the Commission by county offices of education, public school districts, state-wide agencies or non-public schools or agencies that contains the employing agency's estimated number of Emergency Permits and Internships that will be requested during the school year. Employing agencies must certify recruitment practices and estimate staffing on the Declaration of Need. The Emergency Permits for 30-Day Substitute Teaching Permits, Emergency Children Center Instructional Permits, and credential waivers are not to be included in this Declaration. The District makes every reasonable effort to recruit fully qualified teachers for an assignment. If a fully qualified teacher is not available, the district recruits individuals in the following order: 1) A candidate who is scheduled to complete initial preparation requirements within six months; and 2) A candidate who is qualified to participate in an approved internship program in the region of the school district. The Commission must have a current Declaration of Need on file prior to processing applications for Emergency and Limited Assignment Permits. The Declaration of Need is valid for one year and will expire on June 30th following its submission to the Commission. For public school districts the Declaration of Need must be presented in its entirety to the governing board at a regularly scheduled public meeting of that board. The governing board must vote to approve the Declaration and it may not be presented as part of a consent calendar. The board and the public must have the opportunity to see the number of emergency permits that the district reasonably expects to request in each category and to understand the reasons for such requests. Financial Impact: None. Submission for Approval Prepared by: Erin Kekos, Director of Human Resources Approved by: John R. Baker, Ed.D., Superintendent §
14.3Approval of Personnel ReportAction
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Rationale: The attached Personnel Report includes personnel recommended for hire; personnel requesting leave of absence; and personnel leaving employment. Financial Impact: None. All positions are approved in the 2020-21 budget. Submission for Approval Prepared by: Erin Kekos, Director of Human Resources Approved by: John R. Baker, Ed.D., Superintendent §
14.4Approval of 2020-21 Certificated Seniority ReportAction
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Rationale: The Certificated Seniority Report lists all certificated probationary and tenured staff in order of date of seniority. Temporary teachers are not listed on the Seniority Report. Financial Impact: None. Submission for Approval Prepared by: Patricia Perez & Erin Kekos, Director of Human Resources Approved by: John R. Baker, Ed.D., Superintendent §
152:45:51Board and Superintendent Reports
15.1Report from Board Members and SuperintendentReports
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Rationale: The School Board and Superintendent Baker will report out on meetings, attended events, upcoming events, school site visits, etc. Financial Impact: None at this moment. Submission for Approval Prepared by: Eliana García, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent
162:54:35Information
16.1Contract Update Information and Credit Card SummaryInformation
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Rationale: It is the Administration's recommendation that the School Board review the attached list of contracts that the Administration has signed during the period October 1, 2020-December 31, 2020 as well as the summary of District Office credit card activities from September 15, 2020-December 14, 2020 and Facilities Department from September 15, 2020-December 14, 2020. At the May 8, 2019 board meeting, the Board approved a revision to Board Policy 3312, which provides guidelines for contract administration. The revised policy allows the Superintendent and the Chief Business Official to enter into all contracts up to $60,000, with some exceptions. Financial Impact: Total amount of contracts signed from October 1, 2020-December 31, 2020 is $34,132,065.57. Total expenditures using District Office Visa credit card from September 15, 2020-December 14, 2020 is $11,755.64 and Facilities Visa Credit card from September 15, 2020-December 14, 2020 is $10,156.64. Submission for Approval Prepared by: Priscilla Aquino-Dichoso, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
16.2RCSD Review of Connect Community Charter School's First Interim Financial Report for FY 2020-21Information
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Rationale: It is the Administration's recommendation that the School Board review the attached letter from the Redwood City School District regarding the review of and findings concerning Connect Community Charter School's First Interim Financial Report and Budget Overview for Parents for fiscal year 2020-21. Attached is a letter from the Redwood City City School District regarding the review of and findings concerning Connect Community Charter School's First Interim Financial Report and Budget Overview for Parents for fiscal year 2020-21. Financial Impact: None. Submission for Approval Prepared by: Priscilla Aquino-Dichoso, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
16.3RCSD Review of Connect Community Charter School's Audit Report for FY 2019-20Information
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Rationale: It is the Administration's recommendation that the School Board review the attached letter from the Redwood City School District regarding the review of and findings concerning Connect Community Charter School's Audit Report for fiscal year 2019-20. Attached is a letter from the Redwood City City School District regarding the review of and findings concerning Connect Community Charter School's Audit Report for fiscal year 2019-20. Financial Impact: None. Submission for Approval Prepared by: Priscilla Aquino-Dichoso, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
16.4RCSD Review of KIPP's First Interim Financial Report for FY 2020-21Information
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Rationale: It is the Administration's recommendation that the School Board review the attached letter from the Redwood City School District regarding the review of and findings concerning KIPP's First Interim Financial Report and Budget Overview for Parents for fiscal year 2020-21. Attached is a letter from the Redwood City School District regarding the review of and findings concerning KIPP's First Interim Financial Report and Budget Overview for Parents for fiscal year 2020-21. Financial Impact: None. Submission for Approval Prepared by: Priscilla Aquino-Dichoso, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
16.5RCSD Review of KIPP's Audit Report for FY 2019-20Information
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Rationale: It is the Administration's recommendation that the School Board review the attached letter from the Redwood City School District regarding the review of and findings concerning KIPP's Audit Report for fiscal year 2019-20. Attached is a letter from the Redwood City School District regarding the review of and findings concerning KIPP's Audit Report for fiscal year 2019-20. Financial Impact: None. Submission for Approval Prepared by: Priscilla Aquino-Dichoso, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
16.6RCSD Review of Rocketship's First Interim Financial Report for FY 2020-21Information
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Rationale: It is the Administration's recommendation that the School Board review the attached letter from the Redwood City School District (RCSD) regarding the review of and findings concerning Rocketship's First Interim Financial Report and Budget Overview for Parents for fiscal year 2020-21. Attached is a letter from the Redwood City School District (RCSD) regarding the review of and findings concerning Rocketship's First Interim Financial Report and Budget Overview for Parents for fiscal year 2020-21. Financial Impact: None. Submission for Approval Prepared by: Priscilla Aquino-Dichoso, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
16.7RCSD Review of Rocketship's Audit Report for FY 2019-20Information
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Rationale: It is the Administration's recommendation that the School Board review the attached letter from the Redwood City School District (RCSD) regarding the review of and findings concerning Rocketship's Audit Report for fiscal year 2019-20. Attached is a letter from the Redwood City School District (RCSD) regarding the review of and findings concerning Rocketship's Audit Report for fiscal year 2019-20. Financial Impact: None. Submission for Approval Prepared by: Priscilla Aquino-Dichoso, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
172:56:11Correspondence
17.1Correspondence
182:56:20Other Business/Suggested Items For Future Agenda
192:56:26Board Agenda Calendar
19.1Changes to the Board Agenda ScheduleInformation
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Rationale: The following changes have been made to the Schedule of Board Agenda Items: -There are no new updates. Financial Impact: None. Submission for Approval Prepared by: Eliana García, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
202:56:58Adjournment
20.1Adjourn the MeetingAction