1Call to Order
1.1Roll CallProcedural
2Oral Communication on Closed Session Items Only (See SPEAKING AT BOARD MEETINGS above.) The Brown Act (Open Meeting Law) prohibits the Board taking action at this meeting on items discussed during this time.
3Closed Session 5:30-7:00pm
3.1Conference with Real Property Negotiators (Gov. Code, Section 54956.8) Property: 3150 Granger Way, Redwood City, CA 94061 Agency Negotiators: John R. Baker (RCSD), Janet Mueller (DWK), Dominic Dutra (3D Strategies) Negotiating Parties: Redwood City School District and Stratford School Under Negotiation: Lease AgreementInformation
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3.2CSEA Negotiations UpdateInformation
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3.3RCTA Negotiations UpdateInformation
4Reconvene to Regular Session at Approximately 7:00pm
4.1Roll CallProcedural
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4.2Report Out on Closed Session from 5.6.20Procedural
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5Welcome
5.1Welcome by the School Board PresidentProcedural
5.2Pledge of AllegianceProcedural
6Changes to the Agenda
6.1Changes to the AgendaDiscussion
7Approval of Agenda (Action Required)
7.1Approval of AgendaAction
8Oral Communication - If you have public comment related to a Regular Board Meeting item, please post it on: (https://docs.google.com/forms/d/e/1FAIpQLSd3rKbPfVCTpOsK5ILqjnU2u-h-NuNx-vUq4OZxYNVR8lc4aQ/viewform?usp=sf_link) prior to the Regular Board Meeting or immediately upon the meeting opening.
9Bond Program Consent Items (Action Required)
9.1Approval of New Fencing Enclosures and Concrete Fix Proposal with Dryco for McKinley School, Clifford School, and District OfficeAction (Consent)
Item details
Rationale: Dryco will provide new fencing and enclosures to encapsulate new electrical and air conditioning equipment at various sites noted as well as fix a concrete walkway and door landing at the District Office. Financial Impact: Total - $32,905. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
9.2Approval of Site Modernization Project Change Order #1 with FE Controls Corporation for 909 Roosevelt AvenueAction (Consent)
Item details
Rationale: 909 Roosevelt Avenue Site Modernization Project Change Order #1 includes three potential change orders (PCOs), as follows: PCO-001 - Per District direction, the installation of exterior speakers and interior clock/speakers was added to the scope of this project - $39,203.00; PCO-002R1 - Per District direction, iron gate work was removed from the scope of this project and contractor provided a credit - credit of ($9,794.40); PCO-003 - Unforeseen dry rot was encountered at the roof overhang members and had to be repaired - $4,871.00. Financial Impact: $29,408.60. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
9.3Approval of Kitchen HVAC Upgrade Proposal with CP Mechanical for Hoover SchoolAction (Consent)
Item details
Rationale: CP Mechanical will be upgrading the kitchen HVAC system at Hoover School. Financial Impact: $26,498. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
9.4Approval of Measure T Bond Program Tracking List of Items Under $20KAction (Consent)
Item details
Rationale: This tracking sheet provides the School Board with all recent items $20k or under in a comprehensive list. This list will be sent to the Board every month or two as the POs are compiled. Financial Impact: $231,450.44. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
9.5Approval of Fire and Water Add Services Proposal with CAW ArchitectsAction (Consent)
Item details
Rationale: CAW Architects, Program Team, and District had multiple meetings with the City of Redwood City and Redwood City Fire Department. After much negotiation, we got their approval but it required multiple iterations of additional calculation and a final redesign by architect that is captured by this add service. Financial Impact: Total - $31,350. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
9.6Approval of New Sink and Drain Installation Proposal with Ortiz for Roosevelt School Building EAction (Consent)
Item details
Rationale: Ortiz will be installing new sinks and drains in Building E classrooms at Roosevelt School. Financial Impact: Total - $23,579. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
9.7Approval of Legacy Support with WLC Architects for Garfield SchoolAction (Consent)
Item details
Rationale: WLC Architects will be taking over the Garfield School legacy project closeout process and will be coordinating with the District to collect and submit the necessary documents needed for DSA certification of the outstanding legacy project. Financial Impact: $30,000. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
10Bond Program Action Items (Action Required)
10.1Approval of Moving Services with Chipman for Henry Ford School, Hoover School, and Roosevelt SchoolAction
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Rationale: Chipman will be providing moving supplies and services for these sites as we prep for classroom modernizations. Financial Impact: Henry Ford $25,667.75; Hoover $33,295.05; Roosevelt $39,589.65; Total - $98,552.45. Within budget. Budget Source: Fund 21 - Measure T GO Bond Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent §
10.2Approval of Flooring Abatement Proposal with Coastwide Environmental for Roosevelt School Building EAction
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Rationale: Coastwide will be safely removing and properly disposing of existing flooring in Building E at Roosevelt School. Financial Impact: Total - $59,607. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent §
10.3Approval of New Flooring Proposal with Mohawk for Roosevelt School Building EAction
Item details
Rationale: Mohawk will be providing and installing the new flooring in Building E at Roosevelt School. We will be using the attached California CMAS agreement for these services. Financial Impact: Total - $83,063.63. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent §
10.4Approval of Bond Program Advisor Amendment #6 with Schoening GroupAction
Item details
Rationale: This amendment will add 440 hours and extend the dates of Sarah's service through June 30, 2021. Financial Impact: Total - $82,720. Within budget. Budget Source: Fund 21 - Measure T GO Bond. Submission for Approval Prepared by: Don Dias, Bond Program Director Approved by: John R. Baker, Ed.D., Superintendent §
11Discussion Items
11.1Discussion on COVID-19Discussion
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Rationale: It is the Administration's recommendation that the School Board and Superintendent Baker discuss the procedures followed by the Redwood City School District during the shelter in place order related to COVID-19. The School Board and Superintendent Baker will discuss the procedures the Redwood City School District has followed related to Child Nutrition Services, Technology, Professional Development, and Distance Learning during the shelter in place order related to COVID-19. Financial Impact: None at the moment. Submission for Approval Prepared by: John R. Baker, Ed.D., Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
11.2TK-8 Spring 2020 Report Card CompletionDiscussion
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Rationale: Please refer to the attachment for full report. Financial Impact: Please refer to the attachment for financial impact. Submission for Approval Prepared by: Linda Montes, Assistant Superintendent of Educational Services Prek-5 and English Learner Services PreK-8 Approved by: John R. Baker, Ed.D., Superintendent §
11.3First Reading and Discussion of New Board Policy 113.5/4213.5/4313.5 - Working RemotelyDiscussion
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Rationale: It is the Administration's recommendation that the Board discuss and approve the new Board Policy 4113.5/4213.5/4313.5 - Working Remotely. The policy addresses issues applicable to employees who work from home or another remote location, whether due to a school closure resulting from a widespread illness, natural disaster, or other emergency condition or upon the request of an individual employee. The policy clarifies that there is no entitlement to work remotely and that employees who are granted the ability to work remotely are subject to the same compensation, benefits, or other terms and conditions of employment appropriate for the position. The policy also addresses work hours, work environment, use of district equipment, reimbursement of expenses, safeguarding of district records, evaluation of job performance, and discontinuance of the remote work arrangement at the district's discretion. This policy was discussed by the Policy Committee. Financial Impact: None. Submission for Approval Prepared by: Linda Montes, Assistant Superintendent of Educational Services Prek-5 and English Learner Services PreK-8 Approved by: John R. Baker, Ed.D., Superintendent §
11.4First Reading and Discussion of New Board Policy 6157 - Distance LearningDiscussion
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Rationale: It is the Administration's recommendation that the Board discuss the new board policy 6157 - Distance Learning. The new policy addresses the provision of distance learning opportunities to students, whether to all students due to a school closure or to individual students or classes as an alternative instructional method for academic purposes. The policy presents examples of the types of distance learning opportunities that may be offered, based on the California Department of Education's COVID-19 Guidance for K-12 Schools . The policy also addresses teacher training and support, availability to all students, use of district equipment, communications with students and parents/guardians, and grading criteria. The policy includes additional considerations in the event of a school closure, such as prioritization of content as well as maintenance of continuity, routine, and regular connections with students. This policy was discussed by the Policy Committee. Financial Impact: None. Submission for Approval Prepared by: Linda Montes, Assistant Superintendent of Educational Services Prek-5 and English Learner Services PreK-8 Approved by: John R. Baker, Ed.D., Superintendent §
12Consent Items (Action Required)
12.1Ratification of Warrant Register, April 1, 2020-April 30, 2020Action (Consent)
Item details
Rationale: Education Code Section 42631 states that all payments from funds of a school district shall be made by written order of the governing board of the district. The attached report consists of expenditures from various funds in the amount of $6,065,558.01 for the period April 1, 2020 through April 30, 2020. Financial Impact: The total disbursement from the San Mateo County Treasurer's Office amounts to $6,065,558.01 and represents actual expenditures for all funds. Submission for Approval Prepared by: Priscilla Aquino-Dichoso, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
12.2Approval of Board Policy 5131 - ConductAction (Consent)
Item details
Rationale: This policy was reviewed at the April 22, 2020 Board meeting. Financial Impact: None. Submission for Approval Prepared by: Linda Montes, Assistant Superintendent of Educational Services Prek-5 and English Learner Services PreK-8 Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
12.3Approval of Revisions to Board Policy 5145.9 - Hate Motivated BehaviorAction (Consent)
Item details
Rationale: This policy was reviewed at the April 22, 2020 Board meeting. Financial Impact: None. Submission for Approval Prepared by: Linda Montes, Assistant Superintendent of Educational Services Prek-5 and English Learner Services PreK-8 Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
12.4Approval of Revisions to Board Policy and Administrative Regulations 6143 - Courses of StudyAction (Consent)
Item details
Rationale: This policy was reviewed at the April 22, 2020 Board meeting. Financial Impact: None. Submission for Approval Prepared by: Linda Montes, Assistant Superintendent of Educational Services Prek-5 and English Learner Services PreK-8 Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
12.5Approval of Revisions to Board Policy and Administrative Regulations 6145.5 - Student Organizations and Equal AccessAction (Consent)
Item details
Rationale: This policy was reviewed at the April 22, 2020 Board meeting. Financial Impact: None. Submission for Approval Prepared by: Linda Montes, Assistant Superintendent of Educational Services Prek-5 and English Learner Services PreK-8 Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
12.6Approval of Updated NPS/NPA Contract List, Special Education DepartmentAction (Consent)
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Rationale: The San Mateo County SELPA office agrees on rates and signs master contracts with Non-Public School ("NPS")/Non-Public Agency ("NPA") for each school year. The various districts then prepare Individual Service Agreements ("ISAs") on individual students directed by Individualized Education Program's ("IEPs"). Financial Impact: Non-Public School ("NPS") and Non- Public Agency ("NPA") Special Education Fund, D140. Submission for Approval Prepared by: Patricia Pelino, Director of Special Education Approved by: John R. Baker, Ed.D., Superintendent Our adopted rules of Parliamentary Procedure, Robert’s Rules, provide for a consent agenda listing several items for approval of the Board by a single motion. Most of the items listed under the consent agenda have gone through Board subcommittee review and recommendation. Documentation concerning these items has been provided to all board members and the public in advance to assure an extensive and thorough review. Items may be removed from the consent agenda at the request of any board member. §
13Action Items (Action Required)
13.1Adoption of Resolution 26, Reduction of Certain Classified Services for Fiscal Year 2020-21Action
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Rationale: Due to the reduction or discontinuance of particular kinds of service pursuant to Education Code Section 45117, the School Board resolves that the legal number of classified district employees as stated in Resolution #26 (attached) not be reemployed for the 2020-21 school year. Financial Impact: Reduction to General and Categorical funds to be determined. Submission for Approval Prepared by: Wendy Kelly, Assistant Superintendent of Human Resources Approved by: John R. Baker, Ed.D., Superintendent §
13.2Adoption of Resolution 27, Approval of Teachers Gaining Tenured StatusAction
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Rationale: The teachers on the attached list have met all requirements to attain tenured status. They are all credentialed and considered highly effective in their credential area. Financial Impact: None. Submission for Approval Prepared by: Patricia Perez, Coordinator of Human Resources & Wendy Kelly, Assistant Superintendent of Human Resources Approved by: John R. Baker, Ed.D., Superintendent §
13.3Discussion and Approval of Revisions to Board Policy 5022 - Student and Family Privacy RightsAction
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Rationale: This policy was last approved at the January 22, 2020 board meeting. Financial Impact: None. Submission for Approval Prepared by: Linda Montes, Assistant Superintendent of Educational Services Prek-5 and English Learner Services PreK-8 Approved by: John R. Baker, Ed.D., Superintendent §
13.4Discussion and Approval of Revisions to Board Policy 5125 - Student RecordsAction
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Rationale: This policy was last approved at the June 27, 2018 board meeting. Financial Impact: None. Submission for Approval Prepared by: Linda Montes, Assistant Superintendent of Educational Services Prek-5 and English Learner Services PreK-8 Approved by: John R. Baker, Ed.D., Superintendent §
13.5Discussion and Approval of Revisions to Board Policy 5145.13 - Response to Immigration EnforcementAction
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Rationale: This policy was last approved at the June 27, 2018 board meeting. Financial Impact: None. Submission for Approval Prepared by: Linda Montes, Assistant Superintendent of Educational Services Prek-5 and English Learner Services PreK-8 Approved by: John R. Baker, Ed.D., Superintendent §
13.6Discussion and Approval of Revisions to Board ByLaw 9270 - Conflict of InterestAction
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Rationale: This Bylaw was last approved at the March 11, 2020 board meeting. Financial Impact: None. Submission for Approval Prepared by: Linda Montes, Assistant Superintendent of Educational Services Prek-5 and English Learner Services PreK-8 Approved by: John R. Baker, Ed.D., Superintendent §
14Board and Superintendent Report
14.1Report from Board Members and SuperintendentReports
15Information
15.1Redwood City School District review of Connect Community Charter School's Second Interim Financial Report for Fiscal Year 2019-20Information
Item details
Rationale: It is the Administration's recommendation that the School Board review the attached letter from the Redwood City School District regarding the review of and findings concerning Connect Community Charter School's Second Interim Financial Report for fiscal year 2019-20. In accordance with Education Code Section 47604.33, each charter school shall prepare and submit to its chartering authority and to the county superintendent of schools a Second Interim Financial Report which reflects the financial and budgetary status of a local educational agency through January 31. Attached is a letter from the Redwood City City School District regarding the review of and findings concerning Connect Community Charter School's Second Interim Financial Report for fiscal year 2019-20. Also attached is Connect's Second Interim Financial Report for fiscal year 2019-20, prepared and shared by Connect Community Charter School. Financial Impact: None. Submission for Approval Prepared by: Priscilla Aquino-Dichoso, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
15.2Redwood City School District review of KIPP's Second Interim Financial Report for Fiscal Year 2019-20Information
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Rationale: It is the Administration's recommendation that the School Board review the attached letter from the Redwood City School District regarding the review of and findings concerning KIPP's Second Interim Financial Report for fiscal year 2019-20. In accordance with Education Code Section 47604.33, each charter school shall prepare and submit to its chartering authority and to the county superintendent of schools a Second Interim Financial Report which reflects the financial and budgetary status of a local educational agency through January 31. Attached is a letter from the Redwood City School District regarding the review of and findings concerning KIPP's Second Interim Financial Report for fiscal year 2019-20. Also attached is KIPP's Second Interim Financial Report for fiscal year 2019-20, prepared and shared by KIPP. Financial Impact: None. Submission for Approval Prepared by: Priscilla Aquino-Dichoso, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
15.3Redwood City School District review of Rocketship's Second Interim Financial Report for Fiscal Year 2019-20Information
Item details
Rationale: It is the Administration's recommendation that the School Board review the attached letter from the Redwood City School District regarding the review of and findings concerning Rocketship's Second Interim Financial Report for fiscal year 2019-20. In accordance with Education Code Section 47604.33, each charter school shall prepare and submit to its chartering authority and to the county superintendent of schools a Second Interim Financial Report which reflects the financial and budgetary status of a local educational agency through January 31. Attached is a letter from the Redwood City School District regarding the review of and findings concerning Rocketship's Second Interim Financial Report for fiscal year 2019-20. Also attached is Rocketship's Second Interim Financial Report for fiscal year 2019-20, prepared and shared by Rocketship. Financial Impact: None. Submission for Approval Prepared by: Priscilla Aquino-Dichoso, Chief Business Official Approved by: John R. Baker, Ed.D., Superintendent §
16Correspondence
17Other Business/Suggested Items for Future Agenda
18Board Agenda Calendar
18.1Changes to the Board Agenda ScheduleInformation
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Rationale: The following changes have been made to the Schedule of Board Agenda Items: The Wellness Update due on May 6th has been rescheduled. The new date has not been determined yet. A Federal Program Monitoring Update has been scheduled for May 20th. The RCTA Approval of the Tentative Agreement has been scheduled for May 20th. The BTSA Induction has been scheduled for May 20th. A Discussion on COVID-19 has been scheduled for the remainder of the school year. A Retirement Recognition has been scheduled for May 20th. The Retirement Celebration scheduled for May 2020 has been rescheduled. The new date has not been determined yet. The Special Education Report due on June 10th has been rescheduled. The new date has not been determined yet. The ESAA Addendum Discussion scheduled for June 10th has been rescheduled. The new date has not been determined yet. An NUA Update has been scheduled for June 10th. The ESAA Addendum Approval scheduled for June 24th has been rescheduled. The new date has not been determined yet. Financial Impact: None. Submission for Approval Prepared by: Eliana García, Administrative Assistant to the Superintendent Approved by: John R. Baker, Ed.D., Superintendent §
19Adjournment (Action Required)